12443922Q0008 - Mt Rogers Cabin Cleaning.pdf

PDF 16 MB Posted Mar 10, 2022

Attached to: Janitorial Services - Mount Rogers NRA - Rental Cabin Cleaning
Solicitation number: 12443922Q0008
Issued by: Department of Agriculture Forest Service

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

1058187

PAGE OF

1 39

2. CONTRACT NO. 3. AWARD/

EFFECTIVE DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

12443922Q0008

6. SOLICITATION

ISSUE DATE

03/10/2022

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MARGARET PATTERSON

b. TELEPHONE NUMBER

276-783-5196 (No collect calls) 8. OFFER DUE DATE/LOCAL TIME

03/25/2022 1700 ET

9. ISSUED BY CODE 4439 10. THIS ACQUISITION IS UNRESTRICTED OR X SET ASIDE: 100.00 % FOR:

USDA-FS CSA EAST 1 SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

1720 PEACHTREE ST NW

STE 876S

HUBZONE SMALL

BUSINESS

SMALL BUSINESS PROGRAM

EDWOSB

NAICS:561720

ATLANTA GA 30309-2449 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

SIZE STANDARD: $19.5

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

13b. RATING

14. METHOD OF SOLICITATION

SEE SCHEDULE DPAS (15 CFR 700)

X RFQ IFB RFP

15. DELIVER TO

USDA FOREST SERVICE

MOUNT ROGERS NRA

3714 HWY 16

MARION VA 24354-9700

CODE 3399 16. ADMINISTERED BY

USDA-FS CSA EAST 1

1720 PEACHTREE ST NW

STE 876S

ATLANTA GA 30309-2449

CODE 4439

17a. CONTRACTOR/

OFFEROR

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

19. 20.

IS CHECKED

21.

SEE ADDENDUM

22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES

Vendor to provide all labor, supplies, tools & equipment as necessary to perform janitorial services in the Sunrise Cabin, Blue Springs Gap Cabin and the Stony Fork Cabin located on the Mount Rogers National Recreation Area in the George Washington & Jefferson National Forests in accordance with the attached Schedule of Items, Specifications, Terms, Conditions, Provisions & Clauses of this Solicitation #12443922Q0008.

QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

X ARE

ARE

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: OFFER

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

SHUNDRICA T. DANIELS

31c. DATE SIGNED

PLEASE SUBMIT PRICING ON

ATTACHED

SCHEDULE OF ITEMS.

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Period of Performance will be: Base Year plus four One-Year options:

Base Year: 4/15/2022 - 12/31/2022

Option Year 1: 1/01/2023 - 12/31/2023

Option Year 2: 1/01/2024 - 12/31/2024

Option Year 3: 1/01/2025 - 12/31/2025

Option Year 4: 1/01/2026 - 12/31/2026

Period of Performance: 04/15/2022 to 12/31/2026

0001 BASE YEAR: STONY FORK CABIN

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 08/01/2022 to 12/31/2022

0002 BASE YEAR: BLUE SPRINGS GAP CABIN

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 04/15/2022 to 12/31/2022

0003 BASE YEAR: SUNRISE CABIN

Product/Service Code: S201

Continued ...

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

NAME OF OFFEROR OR CONTRACTOR

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED

12443922Q0008

PAGE OF

5 39

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

(Option Line Item) Product/Service Code: S201 Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 01/01/2026 to 12/31/2026

Note: Please review "Instructions to Offerors on pages 18-20 & Evaluation of Bids" on pages 21-23 before submitting quote package.

Solicitation #12443922Q0008 Mount Rogers NRA – GWJ NFs

Cabin Cleaning – Janitorial Service

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER:

FEDERAL TAX IDENTIFICATION NUMBER:

ARE YOU REGISTERED IN SAM? [ ] YES [ ] NO

HAVE YOU COMPLETED REPRESENTATIONS AND CERTIFICATIONS IN SAM?

[ ] YES [ ] NO

COMPANY NAME:

COMPANY ADDRESS:

EMAIL ADDRESS:

CONTACT/CELL PHONE #:

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation number 124439922Q0008 is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04.

(iv) This procurement is set aside 100% for small businesses. The NAICS code is 561720 and the Small Business Size Standard is $19.5 million.

(v) Please provide the following Contractor Information:

Cabin Cleaning – Janitorial Service

(v) Schedule of Items/Price Schedule

SECTION B: SCHEDULE OF ITEMS

Line Items Mount Rogers NRA – Cabin Cleaning Group

STONY FORK CABIN - clean 3 times per season: March (pre-season), August (mid-season), December (post season) (Estimated 900 sq ft). March not included in Base Year only.

Description & Period of Performance Unit Quantity Price Total

0001 BASE YEAR: 08/01/2022 – 12/31/2022

Seasonal Cleanings: August and December Ea 2

TOTAL BASE YEAR

1001 OPTION YEAR 1: 01/01/2023 – 12/31/2023

Seasonal Cleanings: March, August, December Ea 3

TOTAL OPTION YEAR 1

2001 OPTION YEAR 2: 01/01/2024 – 12/31/2024

Seasonal Cleanings: March, August, December Ea 3

TOTAL OPTION YEAR 2

3001 OPTION YEAR 3: 01/01/2025 – 12/31/2025

Seasonal Cleanings: March, August, December Ea 3

TOTAL OPTION YEAR 3

4001 OPTION YEAR 4: 01/01/2026- 12/31/2026

Seasonal Cleanings: March, August, December Ea 3

TOTAL OPTION YEAR 4

TOTAL PRICE BASE PLUS FOUR (4)

OPTION YEARS

Cabin Cleaning – Janitorial Service

Group

BLUE SPRINGS GAP CABIN - clean once per month & pre-season (March), mid-season (August), & post-season (December). Estimated 900 sq ft. March not included in Base Year only.

Note: No drinking water at Blue Springs Gap Cabin. Contractor to provide all water necessary to perform cleaning.

Description & Period of Performance Unit Quantity Price Total

0002 BASE YEAR: 04/15/2022 – 12/31/2022

Monthly cleaning services: April – November Ea 8

Seasonal Cleanings: August, December Ea 2

TOTAL BASE YEAR

1002 OPTION YEAR 1: 01/01/2023 – 12/31/2023

Monthly cleaning services: April – November Ea 8

Seasonal Cleanings: March, August, December Ea 3

TOTAL OPTION YEAR 1

2002 OPTION YEAR 2: 01/01/2024 – 12/31/2024

Monthly cleaning services: April – November Ea 8

Seasonal Cleanings: March, August, December Ea 3

TOTAL OPTION YEAR 2

3002 OPTION YEAR 3: 01/01/2025 – 12/31/2025

Monthly cleaning services: April – November Ea 8

Seasonal Cleanings: March, August, December Ea 3

TOTAL OPTION YEAR 3

4002 OPTION YEAR 4: 01/01/2026 – 12/31/2026

Monthly cleaning services: April – November Ea 8

Seasonal Cleanings: March, August, December Ea 3

TOTAL OPTION YEAR 4

Cabin Cleaning – Janitorial Service

Group

SUNRISE CABIN - clean once per month & pre-season (March), mid-season (August) & post-season (December) (Estimated 2524 sq ft) March not included in Base Year only

Description & Period of Performance Unit Quantity Price Total 0003 Base Year: 04/15/2022 – 12/31/2022

Monthly cleaning services: April – November Ea 8

Seasonal Cleanings: August, December Ea 2

TOTAL BASE YEAR

1003 OPTION YEAR 1: 01/01/2023 – 12/31/2023

Monthly cleaning services: April – November Ea 8

Seasonal Cleanings: March, August, December Ea 3

TOTAL OPTION YEAR 1

2003 OPTION YEAR 2: 01/01/2024 – 12/31/2024

Monthly cleaning services: April – November Ea 8

Seasonal Cleanings: March, August, December Ea 3

TOTAL OPTION YEAR 2

3003 OPTION YEAR 3: 01/01/2025 – 12/31/2025

Monthly cleaning services: April – November Ea 8

Seasonal Cleanings: March, August, December Ea 3

TOTAL OPTION YEAR 3

4003 OPTION YEAR 4: 01/01/2026 – 12/31/2026

Monthly cleaning services: April – November Ea 8

Seasonal Cleanings: March, August, December Ea 3

TOTAL OPTION YEAR 4

Schedule Notes: Line Items may be awarded separately if most advantageous to Government. (FAR 52.214-22). The same Line Items quoted in the Base Year must also be quoted in the Option Years.

As shown in the Schedule of Items below, cabins are separated into Groups (01, 02, 03). Therefore, to be considered for awards, quotes must be shown in same format.

Bidders must provide quote for ALL line items listed under that specific Line-Item

Group. Group 01: Stony Fork Cabin Group 02: Blue Springs Gap Cabin Group 03: Sunrise Cabin

Cabin Cleaning – Janitorial Service

(vi) Description of Requirement (including a list of any attachments)

1) General The contractor shall furnish all management, labor, personnel, equipment, supplies, and services to perform janitorial services for the three (3) Forest Service rental cabins on the Mount Rogers National Recreation Area to maintain a satisfactory facility condition and present a clean, neat and professional appearance. All work performed by the contractor shall be performed in accordance with all applicable laws, regulations, instructions, and commercial practices.

2) Work Hours: Contractor must call the Forest Service Office before cleaning to check reservation schedule (276-783-5196). Reservations can be emailed to you if requested.

Cabins will be vacant between renters from 11am through 4pm to allow contractor time to perform cleaning services when there are back-to-back renters.

3) Service Location:

Stony Fork Cabin, 109 Krenning Road Wytheville, VA 24382 (Wythe County, VA) Blue Springs Gap Cabin. 3158 Blue Spring Road Rural Retreat, VA 24368 (Smyth County, VA) Sunrise Cabin, 576 Cha Cha Ridge Road Ivanhoe, VA 24330 (Wythe County, VA)

4) Scope of Work:

Contractor is responsible for Handling/Cleaning of Furniture/Equipment unless otherwise instructed by the COTR or designee.

The contractor shall be responsible for moving and returning the furniture and equipment to its original position when cleaning it or under/around/behind it. Contractor personnel shall turn off all lights after cleaning is performed. Ensure areas are secured.

All tasks accomplished by the contractor personnel shall be done so as to preclude damage or disfigurement of furniture and building structure. The contractor shall correct any damage caused by their employees to any part of the building or equipment or any area covered by this contract at the contractor’s expense.

Frequency of Services: All tasks will be performed as stated in the Schedule of Items.

Cabin Cleaning – Janitorial Service

The following additional rules will apply to all areas as appropriate:

i. CDC grade cleaning solution will be used for cleaning/disinfecting all High Touch Objects. These objects include door handles, light switches, sinks, sink handles, faucets, toilet seats, toilet flush handles, drawer handles, and countertops.

ii. After cleaning using the appropriate method (vacuum, sweep, dust mop, damp mop, scrub, etc.) all floors will have a clean appearance free of streaks, detergent residue, or any evidence of soil, stain, film, or any other blemish.

5) Cleaning and Work Quality Requirement

Specifications shown below apply to ALL THREE CABINS, unless noted otherwise.

• Stony Fork

• Blue Springs Gap

• Sunrise

Note: Blue Springs Cabin is more primitive than Stony Fork and Sunrise Cabins. No drinking water or cleaning water available at Blue Springs Cabin. Contractor will also have to provide all water, as well as, other cleaning supplies necessary to perform cleaning as described in these specifications.

Large metal storage locker with hasp available at each cabin for storage of contractor supplies if desired.

Pre-season cleanings to be done prior to opening season date of April 1st each year; mid-season cleanings to be done in August; post-season cleanings to be done during December, after end of November rental season.

5.1 Pre, Post & Mid-Season cleanings to include the following specifications.

See Schedule of Items for months these cleanings are to be performed:

- Remove all kitchenware and clean and disinfect the interior of all kitchen cabinets and drawers

- Wash and dry all kitchenware and replace into cleaned cabinetry and drawers

- Clean interior and exterior of all windows except Sunrise Cabin (clean only interior of upstairs windows); soft brush or vacuum all window screens

- Clean all blinds and window sills

- Vacuum and spot clean all upholstered furniture & drapes

- Dust and damp wipe all baseboards

- Clean and disinfect the interior/exterior of the refrigerator

- Clean interior/exterior of stove & oven including the racks

- Sweep basement floors & steps; remove cobwebs

- Dust ceiling fans

Cabin Cleaning – Janitorial Service

5.2 All monthly cleanings at the Blue Springs Gap & Sunrise Cabin to include the following duties

All Rooms: Vacuum and damp mop floors of all rooms Dust furniture in all rooms Dust ceiling fans and ceiling corners of each room.

Clean all windows

Kitchen: Vacuum and mop floors, Clean and disinfect countertops Dispose of any food left in cabinets or refrigerator (clean any spills in refrigerator) Clean exterior of all appliances

Bathrooms: Clean, deodorize, and disinfect all fixtures; sweep & mop floor;

clean mirrors; replenish toilet paper. CLEANING MATERIALS

USED IN RESTROOMS SHALL NOT BE USED IN ANY

OTHER AREA.

Fireplace & Grills: Remove ashes from indoor fireplaces and outdoor grills.

Contractor is responsible for disposing of ash. Do not dump on Forest Service property.

Porches: Sweep all porches

Trash: Gather and dispose of all trash left in cabins by renters (however, renters are asked to take trash with them when they leave).

Replace with clean trash bags (13 gallon for inside and 55 gallon for outside)

Maintenance: Report any maintenance or vandalism incidents to FS.

Note: There are no monthly cleanings at the Stony Fork Cabin location (only pre, mid and post season).

• STONY FORK CABIN (Group 01 in the Schedule of Items): Estimated 900 square feet

• BLUE SPRINGS GAP CABIN (Group 02 in the Schedule of Items): Estimated 900 square feet

• SUNRISE CABIN (Group 03 in the Schedule of Items): Estimated 2524 square feet

Cabin Cleaning – Janitorial Service

6) Supplies, Materials, Equipment and Utilities Government Furnished. The Government will provide no items to the Contractor for use in the performance of this contract.

Contractor Furnished. The contractor will furnish all necessary expendable supplies for performance such as paper towels, toilet paper, and soap for bathroom dispensers, plastic trash bags, cleaning supplies, floor cleaners and floor wax. In addition to a commercial vacuum cleaner, mops, buckets, etc.

Example of Cleaning Supplies needed: Hand towels, paper towels, toilet paper, trash bags, hand soap, disinfectant, toilet cleaner, hardwood floor cleaner, glass cleaner, oven cleaner, etc.

Contractors are subject to all applicable State and Federal OSHA rules and regulations.

Contractor Responsibility: Contractor will furnish its own insurance.

Prior to the start of the contract, the Contractor shall submit to the COR, a list giving the name and manufacture, the brand name, and Material Safety Data Sheets (MSDS) with the intended use of each of the materials the Contractor proposes to use in the performance of work. MSDS sheets shall be supplied to the COR prior to using the items in the building. The Contractor shall not use any materials which the COR determines to be unsuitable for the work, or harmful to the surfaces it is intended to be applied to. This does not relieve the Contractor of any damages resulting from the application of such materials.

7) Other Considerations The cleaning schedule is varied depending upon rental periods. Therefore, the contractor will be issued the combination to cabin gates & locks in order to have access to perform cleaning services. Consequently, the contractor shall provide the Contracting Officer with a list of names and telephone numbers of all the Contractor's employees who will be working on this contract.

The list shall be submitted prior to the first workday of the contract period, and any changes to the list shall be submitted within twenty-four (24) hours of such change.

Smoking will not be permitted in the building at any time by the Contractor or his/her employees.

The office is a government facility and has been declared a smoke free facility.

8) Building Security The contractor shall keep the cabins secured at all times while services are being performed.

When the contractor unlocks any interior or exterior doors and windows for cleaning, the doors & windows shall be re-locked upon departure. The Contractor shall receive instructions prior to the beginning of the contract period and shall adhere to security procedures at all times.

If for any reason the contractor is unable to fulfill the obligations, the COR must be notified. A list of telephone numbers will be provided to the contractor for emergency contacts.

Cabin Cleaning – Janitorial Service

FAR 52.223-2 Affirmative Procurement of Bio-based Products under Service and Construction Contracts (SEPT 2013).

Cleaning supplies purchased for use on this contract must be considered “bio-based”.

The following is a list of categories for biopreferred products that may be required for performance of custodial duties.

All purpose cleaner 409 Degreaser/cleaner Heavy duty cleaner Deodorizer Gum Remover Disinfectant sanitizer Solvent spotter Lime and scale remover (tub & tile cleaner) Furniture polish Glass cleaner Spot and stain remover Bathroom cleaner Toilet bowl cleaner Stainless steel cleaner

For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program go to http://www.biopreferred.gov/bioPreferredCatalog/faces/jsp/catalogLanding.jsp.

The following is a list of categories for EPA designated products (recycled content) that may be required for performance of custodial duties.

Plastic trashbags Toilet paper

For more information regarding Environmental Protection Agency list of designate products go to http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm

9) Inspection/Government’s Quality Assurance Surveillance Plan (QASP)

The Government will visually inspect the Contractor’s performance on a random basis shortly after the scheduled cleaning or after receipt of complaint to ensure compliance with contract guidelines. The COR will record inspection observations, deficiencies will be documented with a written inspection report provided to the Contractor. When unacceptable performance is observed, the COR will meet with the Contractor to review the inspection report and ensure that the Contractor understands the unacceptable services. The preferred method to resolve deficiencies is to allow re-performance to correct the deficiencies. The Contractor shall be provided with the opportunity to correct substandard performance within one business day or another timeframe as determined by the COR. When substandard performance is not corrected within the specified timeframe or the Contractor refuses to re-perform the service, the unsatisfactory service is logged as a deficiency. Deductions from payment may result from deficient services.

http://www.biopreferred.gov/bioPreferredCatalog/faces/jsp/catalogLanding.jsp http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm

Cabin Cleaning – Janitorial Service

10) Contractor Quality Control Program

The Contractor shall establish a complete, written Quality Control Program to ensure the requirements of the contract are provided as specified in the guidelines. The Contractor’s Quality Control Program is incorporated into this contract as accepted by the Government. The Program need not be elaborate, but shall address in writing at least the following information:

1. A checklist or plan for inspection of the building that addresses all contract performance areas.

2. A system to record inspection results and corrective actions and to ensure that the Contractor’s employees are notified of any deficiencies in their area of responsibility as applicable.

11) Contractor Emergency Plan (CEP)

The Government's Occupant Emergency Plan (OEP) is used by the COR during building emergencies. Designated contractor personnel, including the on-site supervisors, shall be thoroughly familiar with the government's OEP and shall be trained by the contractor to fully understand their responsibilities.

12) Performance Objectives and Standards

The Contractor shall ensure that the cabins present an overall appearance of cleanliness.

The Contractor shall provide sufficient supplies, materials, and equipment to adequately maintain the premises at an acceptable level of cleaning that is consistent with comparable industry standards for this type of contract. The definition of clean is for all areas, objects, and surfaces to be free of dirt, water streaks, gum, grease, tar, or any other extraneous matter in order to present an overall appearance of cleanliness. Performance will be based on the Contractor’s success in meeting the performance and quality standards, not the method of performance.

The contractor service requirements are summarized into performance objectives that relate directly to the essential services provided. The stated performance thresholds are the minimum acceptable levels of service for each stated requirement. All aspects of the contractor performance are subject to Government surveillance, and absence of any contract requirements from the Performance Objectives identified below will not detract from the enforceability, nor limit the rights or remedies of the Government under other contract clauses.

Cabin Cleaning – Janitorial Service

SOW Paragraph Performance Objectives Performance Threshold

5.1 - Pre, Mid, Post Season Cleanings

Basic Cleaning Service:

-Remove all kitchenware and clean and disinfect the interior of all kitchen cabinets and drawers -Wash and dry all kitchenware and replace into cleaned cabinetry and drawers -Clean interior and exterior of all windows except Sunrise Cabin (clean only interior of upstairs windows); soft brush or vacuum all window screens -Clean all blinds and window sills -Vacuum and spot clean all upholstered furniture & drapes Dust and damp wipe all baseboards -Clean and disinfect the interior/exterior of the refrigerator -Clean interior/exterior of stove & oven including the racks -Sweep basement floors & steps; remove cobwebs -Dust ceiling fans

Not to exceed 5 valid complaints per month of unsatisfactory

5.2 - Monthly Cleanings

All Rooms: Vacuum and damp mop floors of all rooms, dust furniture in all rooms, dust ceiling fans and ceiling corners of each room. Clean all windows/ Kitchen: Vacuum and mop floors. Clean and disinfect countertops. Dispose of any food left in cabinets or refrigerator (clean any spills in refrigerator).

Clean exterior of all appliances.

Bathrooms: Clean, deodorize, and disinfect all fixtures; sweep & mop floor; clean mirrors; replenish toilet paper. CLEANING MATERIALS

USED IN RESTROOMS SHALL NOT BE USED IN ANY OTHER AREA.

Fireplace & Grills: Remove ashes from indoor fireplaces and outdoor grills. Contractor is responsible for disposing of ash. Do not dump on Forest Service property.

Porches: Sweep all porches Trash: Gather and dispose of all trash left in cabins by renters. Replace with clean trash bags (13 gallon for inside and 55 gallon for outside) Maintenance: Report any maintenance or vandalism incidents to FS.

Random sampling and inspection reports by COR. Not to exceed 5 valid complaints per month of unsatisfactory

Cabin Cleaning – Janitorial Service

13) Invoicing and Payment

Payment will be made by Electronic Funds Transfer (EFT) to the bank account designated in the Contractor’s SAM Entity at www.sam.gov. A SAM Entity of any status other than Active may delay payment processing.

The Contractor shall submit an invoice monthly or at another frequency as agreed between the COR and the Contractor. Use of the Invoice Processing Platform (IPP) at www.ipp.gov is required for all invoices under this contract.

14) Covid-19 Virus Cleaning and Disinfection

Work is to be conducted in accordance with the Environmental Cleaning and Disinfection Recommendations for COVID-19 as outlined by the Center for Disease Control and Prevention. This can be found at https://www.cdc.gov/coronavirus/2019 ncov/community/organizations/cleaning-disenfection.html

Per the latest USDA Covid Safety Protocol for Smyth & Wythe Counties in Virginia (where contract work will be performed & Covid status is considered “HIGH”):

• Where the COVID-19 Community Level is HIGH in the county where a USDA facility or employee worksite is located: Individuals are required to wear masks in the facility or worksite, regardless of vaccination status and consistent with CDC and Safer Federal Workforce Task Force guidance on mask-wearing.

The GSA Cleaning & Disinfectant information sheet is attached for your guidance in cleaning procedures (Attachment #3) http://www.sam.gov/ http://www.ipp.gov/ https://www.cdc.gov/coronavirus/2019

Cabin Cleaning – Janitorial Service

(viii) 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (NOV 2021) (Provision) Addenda to provision 52.212-1:

1) Offeror shall be registered in the System for Award Management (SAM) with the appropriate NAICS Code and shall not have any Active Exclusions listed within SAM. If the Offeror is currently registered in SAM with completed representations and certifications, an affirmation on the title page (or second page) that these representations and certificates are current, complete, and accurate as of the date quotations are due shall suffice. Otherwise, the Offeror shall include one (1) copy of the following provision located within this solicitation shall be completed and included with the quotation: FAR Provision 52.212-3, Offeror Representations and Certifications, Alternate I.

2) OFFER DUE DATE AND SUBMITTAL INFORMATION:

Submit offer by email to margaret.patterson@usda.gov no later than 5:00 PM EST on Friday, March 25, 2022

Please reference Solicitation No. 12443922Q0008 in the subject line of your email when submitting your offer. Due to current Covid restrictions only emailed offers submitted with the required information will be accepted.

It is the offerors responsibility to confirm receipt of their offer. The Government will not be responsible for any failure of transmission or receipt of the quotation, or any failure of the Offeror to verify receipt of the emailed quote. All quotations submitted after the deadline will be considered untimely and ineligible for award.

3) All quotations must be complete, self-sufficient and respond directly to the requirements of this solicitation. The Government will review quotations received to determine if they are responsive to the requirements. A responsive quotation is one that meets all the terms, conditions, and specifications in the solicitation. The Offeror must provide all documents listed and comply with all instructions in order to be considered “responsive” to this solicitation. Only responsive quotations will be evaluated for award.

4) Offerors shall ensure that the quotation reflects Offeror's name, address, and telephone number, CAGE code and DUNS number; the full address, phone, and facsimile numbers of the Offeror; points of contact (POCs) authorized to negotiate with the Government on the Offeror's behalf; the solicitation number; and a statement confirming the Offeror is willing to hold its prices firm for at least 90 days from the date specified for receipt of offers.

mailto:margaret.patterson@usda.gov

Cabin Cleaning – Janitorial Service

5) Contractor Remittance Address: All payments by the government to the contractor under this contract will be made in accordance with Electronic Funds Transfer (EFT) methods referenced in this solicitation. All required information must be in the System for Award Management (SAM) at https://www.acquisition.gov. To check on payments once a contract has been awarded, contact the Miscellaneous Payments Section of National Finance Center at 1-800-421-0323.

6) Experience/Past Performance – Attachment #1

The Offeror shall submit the Experience/Past Performance Questionnaire of work experience of a similar nature, scope, complexity, and difficulty to that which will be performed under the prospective contract contemplated by this solicitation. Relevant experience is that obtained within the past 3 years providing or performing services of similar size and type of janitorial services. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to North American Industry Classification System (NAICS) code 561720 required by the RFQ.

The following material will be submitted with your offer:

1. SF-1449, Solicitation/Contract/Order for Commercial Item.

Completed and Signed by Offeror.

Page 1, Blocks17a, and 30a, 30b, and 30c.

(If amendments are issued acknowledge amendments.)

2. Price – Contractor Information and Schedule of Items.

Completed pages 7-9 Offeror is required to quote on unit prices and total cost for all items under that specific Group, including base year plus option years.

3. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items. Representations and Certifications – Fill in the check boxes for provisions 52.204- 24, 52.212-3, and Employment of Eligible Workers-Workforce Certification of this solicitation and include a copy with your offer.

Completed page 35-39

NOTE: The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically in the System for Award Management (SAM) accessed through https://beta.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) though (u) of this provision.

http://www.acquisition.gov/

Cabin Cleaning – Janitorial Service

4. Utilization of Bio-based projects. Provide statement addressing bio-based products to be used on this contract. If no bio-based products are being used, a non-applicable statement is required. (Attachment #2)

5. Experience/Past Performance Questionnaire. Please complete and submit Experience Questionnaire (Attachment #1).

(ix) 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Provision)

1.0 Basis for Contract Award

The Government will review proposals received to determine if they are responsive to the requirements. A responsive proposal is one that meets all of the terms, conditions and specifications in the solicitation. The Offeror must provide all documents listed and comply with all proposal instructions in order for their proposal to be considered “responsive” to this solicitation. Only responsive proposals will be evaluated for award.

In accordance with the Lowest Price Technically Acceptable (LPTA) process, technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the Acceptable Offeror with the lowest Total Evaluated Price (TEP) whose proposal is evaluated as acceptable under both Factors I Technical and Factor II Past Performance, and which is deemed responsible in accordance with the Federal Acquisition Regulation (FAR). The Government reserves the right to award without discussions. Therefore, each initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions.

The contract will be awarded to the Offeror who is deemed responsible in accordance with FAR, whose proposal conforms to the solicitation requirements (including all stated terms, conditions, representations, certifications, and all other information required by this solicitation), and is judged, based on the evaluation factors to represent the best value to the Government, considering both cost and non-cost factor. The Government intends to make award on the basis of initial offer, without discussions, but reserves the right to conduct discussions, if determined necessary.

Each Offeror shall respond to the criteria listed below to be considered responsive.

Cabin Cleaning – Janitorial Service

2.0 Evaluation Criteria

Only those Offerors determined to be technically acceptable with an acceptable past performance rating, either initially or as a result of discussions, will be considered for award. An award will be made to the lowest priced Offeror with an Acceptable Factor I – Technical and Acceptable Factor II – Experience/Past Performance rating.

The Government will evaluate the following factors:

a. Factor I – Technical

i. Quality Control Plan

ii. Biobased products utilized

b. Factor II –Experience/Past Performance

Subfactor 1 – Minimum 1 year experience

Subfactor 2 – Minimum 3 Recent and Relevant Projects performed in the last 3 years from the issuance date of solicitation

Subfactor 3 – Projects similar in size and scope of this solicitation.

c. Factor III - Price

Factor I – Technical – Quality Control Plan and Biobased products. The Technical Acceptability evaluation provides an assessment of the offeror’s capability to satisfy the Government’s requirement. The evaluation will focus on whether the offeror’s proposal meets or does not meet the Government’s requirements. Also, whether the offeror provides a complete, written Quality Control Program to ensure the requirements of the contract are provided as specified in the guidelines. The Technical Acceptability factor will receive one of the adjectival ratings defined below in Table 1. Sub-factors will not be rated separately, rather they will be evaluated together in order to derive an overall Technical Acceptability factor rating. Offerors must receive an “Acceptable” rating for the Technical Acceptability factor in order to be considered for award.

Table 1 – Technical Acceptable/Unacceptable Ratings Rating Description

Acceptable Offeror provides a complete Quality Control Plan and a quote that demonstrates an understanding and sound approach to meeting the contract requirements. The Offeror Quote clearly states the list of products that will be used.

Unacceptable Offeror does not provide a Quality Control Plan and does not demonstrate an understanding and sound approach to meeting the requirements. Quote does not clearly state the list of products that will be used.

Cabin Cleaning – Janitorial Service

Factor II – Experience/Past Performance. Past performance will be evaluated on the basis of the following sub-factors of equal importance:

Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the solicitation issuance date. Recent past performance is defined as not more than 3 years from the RFQ release date; relevant in terms of similar nature of work, size and complexity.

Relevancy Assessment. To be relevant, the effort must be similar in nature of work, size, and complexity. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of work, size, and complexity to the services being procured under this solicitation.

Assigning Rating. The Experience/Past Performance Factor will be assigned one of the ratings defined below.

Table 1 – Past Performance Evaluation Ratings Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

The evaluation team will perform a Factor II Past Performance evaluation on each offerors proposal. The Government will use past performance information from Government databases such as the Contractor Performance Assessment Reporting System(CPARS) Database and the Federal Awardee Performance and Integrity Information System (FAPIIS), etc., which is available using the Offerors DUNS number submitted with 52.212-1 Instructions to Offerors.

An offer will be determined to be acceptable under Factor II Past Performance in accordance with the following procedures:

1) The Government will use your past three (3) years performance in CPARS for that assessment.

2) For the Offeror to receive an acceptable Past Performance Ranking, their CPARS ratings must be equal to or greater than “Satisfactory” in at least half of all proposals evaluated.

3) If the Offeror does not have at least three (3) CPARS records, the Offeror will be required to provide three (3) but no more than five (5) recent and relevant, in magnitude and scope, Experience/Past Performance Questionnaire.

Cabin Cleaning – Janitorial Service

4) Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that there is no meaningful past performance rating can be reasonably assigned; the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable

Once all offerors are evaluated under both Factor I Technical and Factor II Experience/Past Performance award will be made to the Offeror who has the lowest price with acceptable ratings in both Factor I - Technical and Factor II - Experience/Past Performance.

Factor III – Price

(1) Price evaluation will be performed on all quotes in accordance with 52.212-1 Instructions to Offerors. Proposals will be ranked from lowest to highest price based on the Total Evaluated Price (TEP). The TEP is the total of the base year and all option years including the option to extend IAW FAR 52.217-8.

(2) Reasonableness: Prices are reasonable in comparison to estimates, prior prices paid, and competition and can be supported by suitable estimating techniques. If a price is unreasonably low to realistically perform the work for the proposed price, the offer will be not considered in the competitive range and will not be considered for contract award.

(3) Total Evaluated Price: As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding total price for all options to the total price for the basic requirement. Thus, the offeror’s total price for the purpose of evaluation will include the base period, first option year, second option year, third option year and fourth option year. Offerors are not required to enter a price for the six-month extension period.

(4) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

The Government reserves the right to not award this contract to a contractor whose price is unrealistic.

Cabin Cleaning – Janitorial Service

(x) 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (NOV 2021) (DEVIATION JUL 2020) (Provision)

(xi) 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2021)

Addenda to 52.212-4:

Replace paragraph (r) of clause 52.212-4 with the following as specified in

DEVIATION 2017-1 (AUG 2017):

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C 4712 and 10 U.S.C 2409 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C chapter 21 relating to procurement integrity.

(xii) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (JAN 2022) (DEVIATION JUL 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L.

115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

Cabin Cleaning – Janitorial Service

[Contracting Officer check as appropriate.] ☐ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with

Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

☐ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C.

3509)).

☐ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment

Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

☒ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

☐ (5) [Reserved].

☐ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

☐ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts

(Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

☒ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101note).

☐ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters

(Oct 2018) (41 U.S.C. 2313).

☐ (10) [Reserved].

☐ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Sep 2021) (15

U.S.C.657a).

☒ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (Sep 2021) 15 U.S.C. 657a).

☐ (13) [Reserved] ☒ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C.644).

☐ (ii) Alternate I (Mar 2020) of 52.219-6.

☐ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

☐ (ii) Alternate I (Mar 2020) of 52.219-7.

☐ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and

(3)).

☐ (17) (i) 52.219-9, Small Business Subcontracting Plan (Nov 2021) (15 U.S.C. 637(d)(4)).

☐ (ii) Alternate I (Nov 2016) of 52.219-9.

☐ (iii) Alternate II (Nov 2016) of 52.219-9.

☐ (iv) Alternate III (Jun 2020) of 52.219-9.

☐ (v) Alternate IV (Sep 2021) of 52.219-9.

☐ (18) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

☐ (ii) Alternate I (MAR 2020) of 52.219-13

☐ (19) 52.219-14, Limitations on Subcontracting (Sep 2021) (15 U.S.C.637s) [Contracting Officer check as appropriate.]

Cabin Cleaning – Janitorial Service

☐ By the end of the base term of the contract and then by the end of each subsequent option period; or ☐ By the end of the performance period for each order issued under the contract.

☐ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Sep 2021) (15 U.S.C.

637(d)(4)(F)(i)).

☐ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Sep 2021) (15 U.S.C. 657f).

☒ (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (Sep 2021) (15 U.S.C. 632(a)(2)).

☐ (ii) Alternate I (MAR 2020) of 52.219-28.

☐ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Sep 2021) (15 U.S.C. 637(m)).

☐ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Sep 2021) (15 U.S.C. 637(m)).

☐ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C. 644(r)).

☐ (26) 52.219-33, Nonmanufacturer Rule (Sep 2021) (15 U.S.C. 637(a)(17)).

☒ (27) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

☐ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2022)

(DEVIATION JUL 2020) (E.O.13126).

☒ (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

☒ (30) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

☐ (ii) Alternate I (Feb 1999) of 52.222-26.

☐ (31) (i) 52.222-35, Equal Opportunity for Veterans (Jun…

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