12443921Q0003 - Request for Quotation-Eastern Divide Janitorial .pdf

COMMERCIAL ITEMS 12443921Q0003

JANITORIAL SERVICE

EASTERN DIVIDE RANGER DISTRICT

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

ITEM NO. SUPPLIES/SERVICES QTY. UNIT PRICE TOTAL

BASE BID 04/01/2021 – 03/31/2022

I. EASTERN DIVIDE RANGER DISTRICT OFFICE IN BLACKSBURG VA

A. Perform janitorial services at the 52 EA $_____ $______

Ranger District Office located at 110 Southpark Drive, Blacksburg VA for the period

04/01/2021– 03/31/2022.

Services to be performed weekly.

(Est. 6,000 square feet)

B. Perform complete cleaning of 4 EA $_____ $______ the refrigerator four times per year.

Once in each of the following months: February, April, July and October.

C. Clean interior and exterior of 2 EA $_____ $______ windows two times per year.

Once in April and once in October.

II. EASTERN DIVIDE WORK CENTER IN NEW CASTLE VA

Work center located at 24838

Craig Creek Road, New Castle VA for the period 04/01/2021 – 03/31/2022.

(Est. 4,635 square feet) the refrigerator and oven four times per year. Once in each of the following months: February, April, July and October.

OPTION YEAR 1: 04/01/2022 -03/31/2023

located at 110 Southpark Drive, Blacksburg VA for the period

04/01/2022 – 03/31/2023.

Once in each of the following months: January, April, Craig Creek Road, New Castle VA for the period 04/01/2022 – 03/31/2023.

times per year. Once in each of the following months: January, April, OPTION YEAR 2: 04/01/2023 – 03/31/2024 located at 110 Southpark Drive, Blacksburg VA for the period

04/01/2023 – 03/31/2024

Services to be perofrmed weekly.

Once in each of the following

Craig Creek Road, New Castle VA for the period 04/01/2023 – 03/31/2024.

times per year. Once in each of

OPTION YEAR 3: 04/01/2024 – 03/31/2025

located at 110 Southpark Drive, Blacksburg VA for the period

04/01/2024 – 03/31/2025.

Once in each of the following

Craig Creek Road, New Castle VA for the period 04/01/2024 – 03/31/2025.

times per year. Once in each of

OPTION YEAR 4: 04/01/2025– 03/31/2026

located at 110 Southpark Drive, Blacksburg VA for the period

04/01/2025 – 03/31/2026.

Once in each of the following

Craig Creek Road, New Castle VA for the period 04/01/2025 – 03/31/2026..

times per year. Once in each of

ALL RESPONSIBLE SOURCES MAY SUBMIT A QUOTATION WHICH, IF TIMELY RECEIVED,

SHALL BE CONSIDERED BY THE AGENCY.

AWARDS MAY BE MADE ON AN INDIVIDUAL LINE ITEM BASIS IF ADVANTAGEOUS TO THE

GOVERNMENT. YOU MAY QUOTE ON JUST ONE OR BOTH LOCATIONS, BUT YOU MUST QUOTE

ON ALL INDIVIDUAL ITEMS FOR EACH LOCATION. SEE PROVISION 52.214-22, EVALUATION OF

BIDS FOR MULTIPLE AWARDS.

AWARD WILL BE MADE FOR THE INITIAL CONTRACT PERIOD. IF THE GOVERNMENT

EXERCISES ITS OPTION TO RENEW, AWARD WILL BE MADE ON OPTION YEARS IN

ACCORDANCE WITH FAR PROVISION 52.217-5, EVALUATION OF OPTIONS AND CLAUSE 52.217-9, OPTION TO EXTEND THE TERMS OF THE CONTRACT.

Note:

The Contractor will be responsible for providing the cleaning supplies and equipment for work performed at the Ranger District Office – Blacksburg, VA. Government will provide those items listed under FAR 52.245-1 Government Property in this solicitation.

The Government will be responsible for providing all the cleaning supplies and equipment for work performed at the Work Center – New Castle, VA.

SITE SHOWING: A site showing IS NOT scheduled. You may call the Eastern Divide Ranger District

Office at 540-552-4641 for additional information or to make arrangements to inspect the buildings.

Contractors are urged to inspect the areas before providing a quote.

Estimated Start Date & Contract Time

April 1, 2021 – March 31, 2026

Continuation of SF1449

Block 27: The full text of a clause or provision may be accessed electronically at www.acquisition.gov/far/ http://www.acquisition.gov/far/

JANITORIAL SERVICE

EASTERN DIVIDE RANGER DISTRICT

ADDITIONAL INFORMATION AND INSTRUCTIONS

IMPORTANT NOTICE TO OFFERORS

SAM (System for Award Management): In order to be eligible for an award, potential contractors must comply with all requirements of FAR Clause 52.204-7, System for Award Management.

All offerors must submit the following information:

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER: ___________________________

ARE YOU REGISTERED IN SAM? [ ] YES [ ] NO

HAVE YOU COMPLETED REPRESENTATIONS AND CERTIFICATIONS IN SAM?

[ ] YES [ ] NO

NAME _______________________________________________________________________

ADDRESS _______________________________________________________________________

EMAIL ADDRESS: __________________________________________________________________

CONTACT/CELL PHONE # ___________________________________________________________

INSTRUCTIONS TO OFFERORS

The following shall be returned with your quotation to be determined responsive:

1. Contractor’s Proposal Package which includes the following:

a. SF-1449 with name, address, date, signature

b. Schedule (page 1-5)

c. Additional Information and Instructions (page 7)

d. Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment (OCT 2020) (page 33-34)

e. Representations and Certifications (page 37) (if contractor has completed Representation and

Certifications online and does not need to make any changes to their online Reps and Certs for this solicitation, you may complete paragraph b(2) on page 32 and return only that page).

f. AGAR 452.209-70 Representation By Corporations Regarding An Unpaid Delinquent Tax

Liability Or A Felony Conviction (page 39)

g. Experience Questionnaire, (page 40-41).

Due to Covid restrictions, only emailed quotes with the required information listed on page 7 will be accepted. Email quotes to: margaret.patterson@usda.gov.

JANITORIAL SERVICE

EASTERN DIVIDE RANGER DISTRICT

1. Contractor Remittance Address: All payments by the government to the contractor under this contract will be made in accordance with Electronic Funds Transfer (EFT) methods referenced in this solicitation. All required information must be in the System for Award Management (SAM) at https://www.sam.gov/SAM/. To check on payments once a contract has been awarded, contact the Miscellaneous Payments Section of National Finance Center at 1-800-421-0323.

2. Invoices: Invoices must be submitted thru the Invoice Processing Platform at www.ipp.gov. Invoices shall be submitted monthly after service is performed; no advance payments will be authorized.

3. Payments: In accordance with the Prompt Payment Act, payment will be due 30 days after receipt of supplies/services or receipt of proper invoice; whichever is later. If payment is not received within 5 working days following the due date, notify the Contracting Officer’s Representative or Contracting Officer. Contractors are encouraged to contact PAYMENT INQUIRY at the National Finance Center (800) 421-0323 concerning status of past due invoices.

4. SUBMISSION OF QUOTATION: Quotes due NO LATER THAN 11:00 am on February 13, 2021 (EST).

Any quotes rec'd after this time will not be accepted.

Due to Covid restrictions, only emailed quotes with the required information listed on page 7 will be accepted before 11:00 am (EST) on February 13,2021. Email quotes to: margaret.patterson@usda.gov.

https://www.acquisition.gov/ http://www.ipp.gov/

SCOPE OF WORK – COVID 19

MODIFICATION OF JANITORIAL SERVICES

Eastern Divide Ranger District

George Washington & Jefferson National Forest

SCOPE OF WORK

This scope of work is intended to address required changes to cleaning services based on the COVID-19 pandemic. The tasks detailed are to be incorporated into the current contract. These tasks are in addition to the stated routine services in the current contract. These tasks shall be performed on all days that janitorial services are prescribed based on the cleaning frequency/schedule specified in the contract. Performance of these additional tasks from the date of issuance of the contract modification until otherwise stated by the government is now required. All cleaning services shall comply with the most recent guidance from the Centers for Disease

Control.

1. NOTIFICATION TO GOVERNMENT OF POTENTIAL RISKS OF COVID-19 INFECTED

EMPLOYEES/SUBCONTRACTORS/IC

The contractor shall screen their personnel for COVID-19 or similar symptoms prior to performance to reduce risk of spreading COVID-19. Any person that is experiencing symptoms similar to COVID-19 will not be allowed to enter a government facility.

If an associate of the contractor is presumptive positive for COVID-19, it is the responsibility of the contractor to notify the COR/CO immediately. The contractor shall provide a log of sites, locations, etc. that employee occupied for the past two weeks. It is highly recommended that the contractor maintain a daily log for these purposes.

The contractor shall notify the CO/COR immediately when COVID-19 test results are obtained. In the event of a confirmed COVID-19 case, the infected employee and anyone within the company that experienced close contact will not be allowed to enter a government facility for two weeks.

2. CLEANING AND DISINFECTING:

Note: This pricing is not intended to be used for facilities directly impacted by an individual infected or suspected to be infected with COVID-19. If a facility is impacted by Covid-19 the contractor may be given the opportunity to quote a deep clean, or the deep COVID clean may be handled by another contractor outside of this contract.

This section applies to cleaning and disinfecting of facilities that have not experienced a presumptive or confirmed COVID-19 case.

Cleaning and disinfection shall be in accordance with the most current recommendations by the Center of

Disease Control (CDC), link provided below.

https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html

The contractor shall utilize the below set of guidelines, at a minimum, to disinfect high contact surfaces. High contact surfaces include but are not limited to; door/access hardware, handrails, light switches, countertops, chairs, water faucets, sinks, toilets, shower controls, ADA grab bars, restroom dispensing items, water cooler and drinking fountain controls, keyboards, phones, etc.

• Surfaces shall be cleaned prior to disinfection with soap and water to remove dirt, impurities, and reduce the number of germs on the surfaces.

• The contractor shall apply disinfection after surfaces have been cleaned as described above. Disinfection shall be accomplished by utilizing EPA approved disinfectants as defined in the following link and utilized as recommended by manufacturer:

https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

• The following surfaces shall be disinfected with a spray or wipe containing a minimum 70% alcohol. In the event that an alcohol based product is unavailable, consult with the CO/COR for an approved product.

A) Electronic products such as phones, keyboards, entry access systems, printers/scanners, etc.

B) Stainless and decorative metal finishes due to danger of increasing corrosiveness.

Contractors shall utilize the appropriate PPE throughout the cleaning and disinfection process. Contractors are expected to follow manufacturer’s recommendations, CDC, and OSHA recommendations and regulations. At a minimum, the contractor shall wear a mask and disposable gloves. Staff shall be trained on properly donning and doffing required PPE to prevent cross contamination.

WASTE REMOVAL FROM FACILITY:

• All waste collected on the day of performance shall be removed and disposed of in the approved dumpster as stated in the contract

• Disposable PPE in the performance of the contract shall be disposed of after each performance to reduce the risk of cross contamination

3. PRESUMPTIVE POSITIVE OR CONFIRMED COVID-19 FACILITY PROCEDURES

This section applies to cleaning and disinfecting of facilities that have experienced a presumptive positive or confirmed COVID-19 case.

If a facility is impacted by Covid-19 the contractor may be given the opportunity to quote a deep clean, or the deep COVID clean may be handled by another contractor outside of this contract.

https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

The contractor shall utilize the below set of guidelines, at a minimum, to clean and disinfect the facility.

Cleaning and disinfection shall be in accordance with the most current recommendations by the Center of

Disease Control (CDC), link provided below.

• Close off areas immediately that the infected person worked and/or was exposed to.

• Open windows/doors, if possible, and allow building to ventilate for 24 hours prior to cleaning and disinfection procedures. The contractor shall provide services immediately after the 24 hour protocol in order for the agency to return to business.

• Do not disable the HVAC system as this assists in reducing the airborne concentration

• Clean and disinfect the facility as described in section 2 above. In addition to section 2, all hard surfaces

, not just frequently touched, shall be cleaned and disinfected, including walls, floors, partitions, etc.

• Vacuum the floor surface and upholstered fabric surfaces with a HEPA equipped vacuum cleaner

• Advise CO/COR of completion. CO/COR will coordinate HVAC filter replacement prior to building occupancy.

Contractors shall utilize the appropriate PPE throughout the cleaning and disinfection process. Contractors shall follow manufacturer’s recommendations, CDC, and OSHA recommendations and regulations. At a minimum, the contractor shall wear a mask, disposable gloves and gowns. Staff shall be trained on properly donning and doffing required PPE to prevent cross contamination.

The contractor shall provide a written plan including cleaning and disinfectant procedures, supplies, approved disinfectants, and PPE utilized for the service. The plan shall be provided and approved by the COR prior to conducting services. It is recommended that the contractor provide the written plan in advance to obtain approval prior to a potential COVID-19 case.

If the contractor is not capable or willing to provide services in the event of a COV-ID case they are to inform the COR/CO so other janitorial contacts can be obtained for this particular circumstance.

WASTE REMOVAL FROM FACILITY:

• All cleaning waste, waste collected, and PPE shall be placed in a sealed bag and disposed of in accordance with local and federal regulations. Waste from this portion of the contract is not permitted to be disposed of in government provided dumpsters.

• Disposable PPE in the performance of the contract shall be disposed of after each performance to reduce the risk of cross contamination

DEFINITIONS TECHNICAL.

Contractor is to perform the following services at the sites listed on the Schedule of Items at the times and frequencies specified for each site herein.

As used throughout this contract, the following terms shall have the meaning set forth below.

Clean. "Clean" shall be defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris, and other residue.

Disinfect. Cleaning in order to destroy any harmful microorganisms by application of an approved chemical agent.

LOCATIONS: See Schedule of Items pages 1-5.

SITE SPECIFIC REQUIREMENTS – Also see Specifications listed on pages 14-19.

A. Contract Document: A copy of the contract must always be present at the rest area site for Contractor's employees' reference.

B. Materials and Equipment: All materials and equipment are to be provided by the Contractor; cleaning materials and supplies such as, but not limited to mops, brooms, paper towels, plastic trash bags, etc.

C. Janitorial Supplies: Cleaning materials used shall be a product specifically manufactured for the surface to be cleaned and approved by the Contracting Officer or Contracting Officer Representative (COR) prior to use.

D. Repairs: Contractor shall be responsible for damage (caused by the negligence of the Contractor or

Contractor's employees) to buildings, fixtures, equipment and materials in connection with performance of this contract.

E. Work Signs - Out-of-Order, Cleaning/Servicing etc.: The Contractor shall place specified signs when cleaning/servicing any during operations. Every reasonable effort is to be made to keep the restrooms open at all times. Special precautions should be used when mowers, trimmers or other ground maintenance equipment are operated within the vicinity of the general public, their vehicles and property. The work/caution signs and barricades are a part of the contractor provided supplies.

F. Closing Area: The Contractor will not be allowed to close the area without instructions from the

Contracting Officer or the Contracting Officer Representative (COR) unless an emergency occurs threatening public safety or loss of water on site.

G. Safety and Accident Protection: The Contractor shall comply with all applicable Federal, State, and local laws, ordinances, and regulations governing safety, health, and sanitation, and shall provide all safeguards, safety devices, and protective equipment, and shall take any other needed actions, on his own responsibility that are reasonably necessary to protect the life and health of employees on the job and the safety of the public, and to protect property in connection with the performance of the work covered by the contract.

H. Personnel Requirements:

1. General: The Contractor is to make his own review of the contract requirements for work included herein and in conjunction with actual job site conditions. The Contractor is responsible for all work included herein. The first priority of on-duty personnel shall be to maintain toilet facilities.

Additionally, the Contractor's personnel are to be polite and assist the public with information and aid in such a manner as to reflect favorably on the Forest Service and Contractor providing the service. The Forest Service reserves the right to require the Contractor to replace any employee deemed unqualified, displaying unfavorable personal conduct or appearance and/or making a bad reflection of the Forest Service to the public.

2. Staffing: The Contractor shall provide qualified personnel to satisfy the contract objective at all times. At least one (I) English speaking employee must be on duty during all staffing hours.

PERFORMANCE OF WORK

The Contractor's attention is directed to the need for the timely performance of services provided for under this contract because the health, safety and convenience of the public are the essence of the service. When the Contracting Officer or the COR observes the Contractor has failed to adequately perform any of the services for which the Contractor is responsible, the Contracting Officer or the

COR will take the following action:

A. Non-Compliance: When services (janitorial cleaning, grounds maintenance, etc.) are not · provided in accordance with the contract, the Contractor's Daily Operations Supervisor will be notified and directed to perform the services within twenty-four hours.

B. Follow-up on Non-Compliance: An inspection of non-compliance items will be made after twenty-four hours by the Contracting Officer. The Contractor's Daily Operations

Supervisor will be asked to accompany the Contracting Officer's Representative during the inspection. If the inspection shows the item or items have been corrected or satisfactory and continuous progress is being made, the previous notice will be rescinded;

however, if non-compliance still remains, the Contractor's Daily Operations Supervisor will be given notification in writing with copy of non-compliance mailed to the

Contractor's company address.

C. Services Restored by the Contracting Officer: If the Contractor fails to prosecute the work as directed or fails to perform the work in a satisfactory manner, the Contracting

Officer may proceed to have the work performed with other forces. The cost of the work so performed including materials, labor, and equipment will be deducted from payment due the Contractor on his contract

SPECIFICATIONS

C.1 Scope of Contract

Description of Work: The intent of this contract is to secure janitorial services as described in Part I, Section B, Schedule of Items at the following locations:

EASTERN DIVIDE RANGER DISTRICT OFFICE – BLACKSBURG, VA

Eastern Divide Ranger District Office is located at 110 Southpark Drive, Blacksburg, VA 24060, Montgomery

County. The Ranger Station is located behind the new Courtyard Marriot off South Main Street in Blacksburg, Virginia. The square footage of this building is approximately 6,000 square foot.

EASTERN DIVIDE RANGER DISTRICT WORK CENTER – NEW CASTLE, VA

The Eastern Divide Ranger District Work Center is located at 24838 Craig Creek Road, New Castle VA 24127, in Craig County. Take I-81 to EXIT 141, toward VA-311/NEW CASTLE. Follow Rt. 311 west for 20 miles to the town of New Castle. Turn right on Rt. 615. Follow Rt. 615 for approximately 4 miles to the Eastern Divide Work

Center on the right. The main office building is approximately 3,950 square foot. The fire building located at the complex contains two small offices and a conference room that are approximately 620 square foot. The small bathroom at the complex is approximately 65 square foot. (Total estimated area at this location is 4,635 square foot).

Contractor Responsibility: Contractor will furnish its own insurance.

C.2 Estimated Start Date & Contract Time

Start: Apriil 1, 2021 – March 31, 2026

Work will be performed after business hours and will be coordinated with staff at the Ranger District Office.

Time: One Year (Base Period with four, One-Year options)

Base Year: 04/01/2021 – 03/31/2022

Option Year One: 04/01/2022 – 03/31/2023

Option Year Two: 04/01/2023 – 03/31/2024

Option Year Three: 04/01/2024 – 03/31/2025

Option Year Four: 04/01/2025 – 03/31/2026

C.3 Equipment Specifications

EASTERN DIVIDE RANGER DISTRICT OFFICE – BLACKSBURG, VA

All necessary cleaning powders, polish, rags, cleaning liquids, carpet vacuum cleaner, ladders and necessary equipment to execute this contract at this location will be furnished by the contractor. The Government will provide only those supplies listed under FAR 52.245-1 Government Property in this solicitation.

EASTERN DIVIDE RANGER DISTRICT WORK CENTER – NEW CASTLE, VA

All necessary cleaning powders, polish, rags, cleaning liquids, carpet vacuum cleaner, ladders and necessary equipment to execute the contract at this location will be furnished by the Forest Service.

FAR 52.245-1 Government Property (APR 2012)

The government will provide the contractor the following items for use at both locations:

Trash can liners

Paper towels

Toilet tissue

Hand washing soap

The Government will be responsible for providing all the cleaning supplies and equipment for work performed at the Work Center – New Castle, VA.

Biobased Products Requirements: The Contractor must comply with the Farm Security and Rural Investment

Act of 2002 (FSRIA), 7 U.S.C. 8102; the Food, Conservation and Energy Act of 2008 (FCEA), 7 U.S.C. 8102;

the Federal Acquisition Regulation; Executive Order (EO) 13514, “Federal Leadership in Environmental, Energy and Economic Performance,” dated October 5, 2009; EO 13423, “Strengthening Federal

Environmental, Energy, and Transportation Management,” dated January 24, 2007; and Presidential

Memorandum, “Driving Innovation and Creating Jobs in Rural America through Biobased and Sustainable

Product Procurement,” dated February, 2012 to provide biobased products.

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable; include the exclusive use of biobased products. The contractor shall utilize the greatest number of biobased products available that meet applicable health and environmental specifications.

The following is a list of categories for products that may be required for performance of custodial duties. Each product submitted for use under this contract must be identified with at least one of these categories (some products may be listed under more than one category). Labeling shall be printed on all containers.

Contractor is required to furnish MSDS sheets on all products used to perform these services.

All purpose cleaner Degreaser/cleaner Heavy duty cleaner

Carpet Shampoo Gum Remover Disinfectant sanitizer

Extraction Fluid Floor stripper Neutral cleaner (liquid)

Spot and stain remover Bathroom Cleaner Air freshener including dispenser

Brass polish/cleaner Chrome polish/cleaner Cream cleaner

Solvent spotter Deodorizer Floor finish

Floor finish restorer Floor sealer Furniture polish

Glass cleaner Grout Sealer Lime and scale remover (tub & tile cleaner)

Liquid hand soap Stainless steel polish Toilet bowl cleaner

White board cleaner Wood floor cleaner Laundry detergent

For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program go to http://www.biopreferred.gov

C.4 Services to be Performed

Perform janitorial services at the Eastern Divide Ranger District Office in Blacksburg VA and/or at the

Eastern Divide Ranger District work center located in New Castle VA, in a manner that will maintain satisfactory facility conditions and present a clean, neat and professional appearance.

http://www.biopreferred.gov/

PERFORM THE FOLLOWING SERVICES ONCE WEEKLY AT BOTH LOCATIONS

Basic Cleaning Services

• Maintain Floors. All floors, except carpeted areas, shall be swept, dust mopped, damp mopped, wet mopped as needed, to ensure they have a uniform, glossy appearance and freedom from dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign matter. Baseboards, corners, and wall/floor edges shall also be clean. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position.

• Remove Trash. All trash containers shall be emptied and returned to their initial location. Boxes, cans, paper placed near a trash receptacle and marked “TRASH” shall be removed. Plastic trash receptacle liners shall be replaced if soiled with food/liquid. If liner is not soiled, empty can and leave liner in place.

The trash shall be deposited in the nearest outside trash collection container. Trash receptacles shall be left clean, free of foreign matter, and free of odors.

• Clean Drinking Fountains. Clean and disinfect all porcelain and polished metal surfaces, including the orifices and drain, as well as exterior surfaces of fountain. Drinking fountains shall be free of streaks, stains, spots, smudges, scale and other obvious soil.

• Vacuum Carpets/Mats. Vacuum carpeted areas, including area and throw rugs. After vacuuming, the carpeted area shall be free of all visible dirt, debris, litter and other foreign matter. Any spots shall be removed by carpet manufacturer’s approved methods as soon as noticed. All tears, burns, and raveling shall be brought to the attention of the government representative.

Vacuum and clean interior and exterior floor mats (if applicable). After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil and other foreign matter. Soil and moisture underneath mats shall be removed and mats returned to their normal location.

• Clean Carpets. Spot clean carpets where needed. Spots must be removed immediately. Any spots/stains that cannot be removed shall be brought to the attention of the government representative.

• Clean Interior Glass/Mirrors. Clean all interior glass, (around reception area and between offices) mirrors, etc. After glass cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter.

• General Spot Cleaning. Perform spot cleaning as needed on a continual basis. Spot cleaning includes, but is not limited to removing or cleaning smudges, fingerprints, marks, streaks, spills, etc. from washable surfaces of all walls, partitions, woodwork, vents, grillwork, doors, door guards, door handles, pushbars, kickplates, light switches, temperature controls, and fixtures. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots and other evidence of soil.

• General Dusting. Clean and dust all surfaces; i.e. window sills, picture frames, baseboards, woodwork, walls, tops of partitions, ledge moldings, and door sashes. Dust and polish furniture including tops of bookcases, file cabinets, etc. DO NOT disturb tops of desks. Employee will be responsible for dusting his or her own desk.

• Clean Kitchen Sinks, Dishes, Stove Top and Counters. Completely clean and disinfect all surfaces using a germicidal detergent. After cleaning, surfaces will be free of deposits, dirt, streaks, and odors.

Replace paper items and soap as needed.

Basic Entrance Cleaning Services

• Sweep Front, Side and Back Walk. (if applicable) After sweeping walks, the surface shall be free from litter, dirt, dust and debris.

• Sweep Entrance Stoops and Porches. (if applicable) After sweeping stoops and porches, the surface shall be free from litter, dirt, dust and debris.

• Clean Doors and Windows. Clean the interior of doors and windows at entrances and spot clean the exterior surfaces and glass as needed. After cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter.

Basic Restroom Cleaning Services

• Clean and Disinfect. Completely clean and disinfect all surfaces of sinks, toilet bowls, shelving, dispensers, plumbing fixtures, doors, walls, and other such surfaces, using a germicidal detergent. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors.

• Sweep and Mop Floor. After sweeping and mopping, the entire floor surface shall be free from litter, dirt, dust and debris. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film or standing water. Moveable items shall be tilted or moved to sweep and damp mop underneath. Floors shall be scrubbed as necessary to maintain sanitary conditions and a clean, uniform appearance.

• Clean Mirrors. (if applicable) All mirrors shall be cleaned and free of spots or streaks.

• Stock Restroom Supplies. Contractor shall ensure that all towel, soap and toilet paper dispensers are serviced and full for all restrooms. The Government will provide supplies for restrooms.

• Descale Toilet Bowls and Urinals. Descaling shall be performed as often as needed to keep areas free of scale and other deposits. After descaling, surfaces shall be free from streaks, stains, scale, scum and rust stains.

Periodic Cleaning Services

• Clean Interior & Exterior Windows. (Twice a Year. Clean once between 4/1 and 4/30 and once between 10/1 and 10/31). Clean glass surfaces on interior and exterior windows. Window screens shall be removed and cleaned. After surfaces have been cleaned, all traces of film, dirt, smudges, water and other foreign matter shall be removed from frames, casings, sills, and glass.

• Clean Refrigerator (both locations) – Clean Oven (Work Center location only). Clean four (4) times per year. Once in each of the following months: January, April, July and October.

Completely clean and disinfect all surfaces (inside and out) using a germicidal detergent. Remove and dispose of any outdated food. After cleaning, refrigerator will be free of deposits, dirt, streaks and odors.

C.5 Quality Assurance Plan and Government Remedies

The government will periodically evaluate the contractor’s performance by appointing a Contracting Officers

Representative (COR) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through inspections of the contractor’s work and receipt of complaints. If the Government inspections indicate that work is not performed in accordance with contract specifications, the COR will immediately notify the Contractor in writing and order rework and improvement in the quality of work. Failure to conform to specifications may result in decreased payment or may be grounds for contract termination in accordance with FAR 52.212-4(m).

CONTRACT CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses: https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52)

Department of Agriculture Acquisition Regulation (AGAR) Clauses: https://www.acquisition.gov/agar

(AGAR clauses begin with 452)

Deviations to clauses may be viewed at:

https://www.dm.usda.gov/procurement/policy/FARClassDeviations.htm

FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

FAR 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

FAR 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

FAR 52.212-4 Contract Terms and Conditions--Commercial Items (OCT 2018)

Addenda to 52.212-4:

Replace paragraph (r) of clause 52.212-4 with the following as specified in DEVIATION 2017-1 (AUG

2017):

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C.

1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.

chapter 87, Kickbacks; 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and

41 U.S.C chapter 21 relating to procurement integrity.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders –

Commercial Items (NOV 2020) (DEVIATION JUL 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations

Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment. (Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-

78 (19 U.S.C. 3805note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I

(Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of

2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and

Reinvestment Act of 2009.)

XX (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020)

(Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of

Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct

2016) (Pub. L. 111-117, section 743 of Div. C).

XX (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Jun 2020) (31 U.S.C. 6101note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct

2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Mar 2020) (15 U.S.C.657a).

[Contracting Officer check as appropriate.]

_ By the end of the base term of the contract and then by the end of each subsequent option period; or

_ By the end of the performance period for each order issued under the contract.

__ (ii) Alternate I (Mar 2020) of 52.219-3.

__ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Mar

2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-4.

__ (13) [Reserved]

XX (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C.644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Jun 2020) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Jun 2020) of 52.219-9.

__ (18) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13

__ (19) 52.219-14, Limitations on Subcontracting (Mar 2020) (15 U.S.C.637(a)(14)).

[Contracting Officer check as appropriate.]

_ By the end of the base term of the contract and then by the end of each subsequent option period; or

_ By the end of the performance period for each order issued under the contract.

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Mar 2020)

(15 U.S.C. 657f).

[Contracting Officer check as appropriate.]

_ By the end of the base term of the contract and then by the end of each subsequent option period; or

_ By the end of the performance period for each order issued under the contract.

XX (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (Nov 2020) (15 U.S.C.

632(a)(2)).

(ii) Alternate I (MAR 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged

Women-Owned Small Business Concerns (Mar 2020) (15 U.S.C. 637(m)).

[Contracting Officer check as appropriate.]

_ By the end of the base term of the contract and then by the end of each subsequent option period; or

_ By the end of the performance period for each order issued under the contract.

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business

Concerns Eligible Under the Women-Owned Small Business Program (Mar 2020) (15 U.S.C. 637(m)).

[Contracting Officer check as appropriate.]

_ By the end of the base term of the contract and then by the end of each subsequent option period; or

_ By the end of the performance period for each order issued under the contract.

__ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C.

644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (Mar 2020) (15 U.S.C. 637(a)(17)).

XX (27) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

__ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2020) (DEVIATION

JUL 2020) (E.O.13126).

XX (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

XX (30) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

__ (31) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

XX (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C.793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

__ (33) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

__ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

(E.O. 13496).

XX (35) (i) 52.222-50, Combating Trafficking in Persons (Oct 2020) (22 U.S.C. chapter 78 and E.O.

13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter78 and E.O. 13627).

__ (36) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items

(May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air

Conditioners (Jun 2016) (E.O. 13693).

__ (40) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (41) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and

13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (May 2020) (42 U.S.C. 8259b).

__ (43) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015)

(E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

XX (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020)

(E.O. 13513).

__ (45) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

__ (46) 52.223-21, Foams (Jun 2016) (E.O. 13693).

__ (47) (i) 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 552 a).

__ (ii) Alternate I (Jan 2017) of 52.224-3.

XX (48) 52.225-1, Buy American-Supplies (May 2014) (41 U.S.C. chapter 83).

___(49) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (May 2014)

(DEVIATION JUL 2020) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Pub. L. 103-182, 108-77, 108-78, 108-

286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__(iii) (ii) Alternate II (May 2014) (DEVIATION JUL 2020) of 52.225-3.

__ (iv) (iii) Alternate III (May 2014) of 52.225-3.

__ (50) 52.225-5, Trade Agreements (Oct 2019) (DEVIATION JUL 2020) (19 U.S.C. 2501, et seq., 19

U.S.C. 3301 note).

XX (51) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct

2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C.

2302 Note).

__ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42

U.S.C. 5150).

__ (55) 52.229-12, Tax on Certain Foreign Procurements (Jun 2020).

__ (56) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C.4505, 10 U.S.C.2307(f)).

__ (57) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C.4505, 10

U.S.C.2307(f)).

XX (58) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

(31 U.S.C. 3332).

__ (59) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management

(Jul 2013) (31 U.S.C.3332).

__ (60) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C.3332).

__ (61) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (62) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C. 637(d)(13)).

__ (63) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46

U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

__ (iii) Alternate II (Feb 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

XX (1) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

XX (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41

U.S.C. chapter 67).

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor

(29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits

WG-2 Custodial Worker ___________$12.70/hr_________________ http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

Employee Class Monetary Wage-Fringe Benefits

__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment

(Multiple Year and Option Contracts) (Aug 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment

(May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

__ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for

Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

XX (7) 52.222-55, Minimum Wages Under Executive Order 13658 (Nov 2020).

XX (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

__ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C.

1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at

52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller

General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the

Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations

Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and…