Q_A EYNF Int_Translation Services 12445022Q0040 19Aug22.pdf

Solicitation #12445022Q0040

El Yunque NF Interpretation and Translation Services

Questions and Answers

19 Aug 2022

1. Would you please tell us how many words are expected to be translated under this request?

Answer: Unable to estimate number of words since conversations will be translated, not documents.

2. The pricing form provided, it does not include English translation, what should we do?

Answer: “On-Site Support” item covers translation from Spanish to English and vice versa. Someone will speak Spanish that needs to be translated into English and then a response will be provided in English to be translated into Spanish or vice versa.

3. Are interpretation services needed consecutive or simultaneous?

Answer: Consecutive

4. Could you please tell us the average length of the meetings?

Answer:

Mostly - Between one to four hours.

Special Occasion - 8 hours with one hour for meal.

5. Do you need interpretation online via Zoom, Teams, etc.?

Answer: Locally, Government officials do not use digital platforms for meetings. They prefer in person meetings or conference calls, but some exceptions could arise. The most popular platforms used in Puerto Rico is Zoom and Skype. Forest Service also uses Microsoft Teams.

6. Would you be selecting vendors from all around the country?

Answer: Meetings are to be in person since they are mainly meeting with local Government officials. Candidate must be local to fulfill this requirement.

Note: A basic background check from an accredited company will be required.

7. Do you have a current incumbent? If so, what are their prices?

Answer: A person was contacted on a as needed basis. Their hourly rate is considered proprietary.

8. Can you please clarify or confirm that the total anticipated level of effort for each year of the contract is 56 hours of labor in a twelve-month period?

Answer: This is an estimate average of maximum hours per year. Invoicing will be based on actuals as they occur.

9. Is there any scenario in which the level of effort may increase or decrease during the period of performance?

Answer: It depends on the Government official and the type of meeting. For example, a meeting with the Governor of PR could be scheduled for 2 hours minimum but depending on the Governor’s schedule it could take longer.

10. The pricing form provided, does not include English translation, what should we do?

Answer: See response to Question # 2 above.

11. Will the government consider reimbursing local travel (miles and tolls) + G&A since the SOW states that meetings will be around PR?

Answer: Hourly rate should be all inclusive.

End of Questions