1243N920Q0001_RFQ.pdf

OFFEROR’S COPY

(Ref. 48 CFR 1) Issuing Office:

USDA Forest Service, Contracting Southern Region (R8) 1720 Peachtree Street, Ste. 876S Atlanta, GA 30309-2405

This solicitation can be downloaded from the following Internet site: https://beta.sam.gov/

Offers Are Solicited For:

Training and Workshop Meeting Rooms Solicitation No:

1243N920Q0001

Issued Date:

03/04/2020

IMPORTANT – NOTICE TO OFFEROR

Offers will be due on 03/20/2020 @ 5:00 PM Eastern Standard Time.

- The offeror shall submit the following items in response to this solicitation:

1. SF-1449, blocks 17a, 30a-30c: Complete, date, and sign.

2. Complete Section One: Administrative Information.

3. Fill in the appropriate pricing information requested under Section B, Schedule of Items.

4. Complete and return Sections 3.2 through 3.7 and 3.11.

All Offers must be received NLT March 20, 2020 at 5:00PM. All offers must be submitted via email to shundrica.daniels@usda.gov.

Any Questions regarding this solicitation shall be addressed and delivered to shundrica.daniels@usda.gov. The Q&A period will end NLT March 10, 2020 and all answers will be posted by close of business March 13, 2020.

All Offerors may contact Shundrica Daniels for information about this solicitation at shundrica.daniels@usda.gov.

“The policy of the United States Department of Agriculture Forest Service prohibits discrimination on the basis of race, color, national origin, age, religion, sex, disability, family status, and/or political affiliation.” Persons believing they have been discriminated against in any Forest Service related activity should write to: Chief, Forest Service, USDA, P. O. Box 96090, Washington, DC 20090-6090.

Previous editions of this form are obsolete. FS-6300-44 (11/79) mailto:shundrica.daniels@usda.gov mailto:shundrica.daniels@usda.gov mailto:shundrica.daniels@usda.gov

Solicitation 1243N920Q0001 USDA Forest Service Meeting Rooms and Facilities Southern Region

TABLE OF CONTENTS

SECTION 1 – SF-1449 & SCHEDULE OF ITEMS

SF-1449

1.1 CONTRACT ADMINISTRATION DATA

1.2 SCHEDULE OF ITEMS

SECTION 2 – DESCPRIPTION OF SERVICES

2.1 DESCRIPTION OF SERVICES

2.2 TASKS/PRODUCTS/REQUIREMENTS …………………………………..…………………….……. 7

2.3 CONTRACTOR RESPONSIBILITIES …………………………….…………………………....….… 9

2.4 GOVERNMENT RESPONSIBILITIES ……………………………………………………..…….… 9

2.5 DELIVERY AND PLACE OF PERFORMANCE …………………………………………….……… 9

2.6 ORDERING PROCEDURES ……………………………………………………………………….….. 9

2.7 FAIR OPPORTUNITY OBMDUSMAN ………………………………………………………………... 10

2.8 PAYMENT ………………………………………………………………………….…………………….. 10

2.9 INVOICES ………………………………………………………………………..……………………….. 10

SECTION 3 – SOLICITATION PROVISISION

3.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

3.2 52.209-5 – CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015) …………..12

3.3 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)………..…14

3.4 FAR 52.209-11 – REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)……………….16

3.5 FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (AUG 2018)…………...16

3.6 FAR 52.212-2 EVALUATION- COMMERCIAL ITEMS (OCT 2014) …………………..………………22

3.7 FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS –

COMMERCIAL ITEMS (AUG 2018)…………………………………………..……..…… 23

3.8 FAR 52.216-1 TYPE OF CONTRACT (APR 1984) …………………………………………………... 44

3.9 FAR 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995) ……………………………………. 44

3.10 FAR 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (OCT 2014) ……………... 44

3.11 FAR 52.222-52 EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT LABOR

STANDARDS TO CONTRACTS FOR CERTAIN SERVICES – CERTIFICATIONS (MAY 2014) …48

3.12 AGAR 452.204-70 INQUIRIES (FEB 1988)………………………………………………………….….49

3.13 AGAR 452.216-72 EVALUATION QUANTITIES – INDEFINITE DELIVERY CONTRACT

(FEB 1988)………………………………………………………………………………………………… 49

Meeting Rooms and Facilities Southern Region

SECTION 4 – CONTRACT CLAUSES

4.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) ………………………..50

4.2 ADDENDUM TO 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS

(JAN 2017) ……………………………………………………………………………………………

4.3 FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

EXECUTIVE ORDERS- COMMERCIAL ITEMS (AUG 2018) ………………………………………….50

4.4 FAR 52.216-18 ORDERING (OCT 1995) ………………………………………………………………..60

4.5 PERSONNEL AUTHORIZED TO PLACE ORDERS AGAINST THIS CONTRACT …………………60

4.6 FAR 52.216-19 ORDER LIMITATIONS (OCT 1995) ……………………………………………………60

4.7 FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995) ………………………………………………….61

4.8 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) ………………………………………..62

4.9 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)………………62

4.10 AGAR 452.211-73 ATTACHMENTS TO STATEMENTS OF WORK/SPECIFICATIONS

FEB 1988) ………………………………………………………………………………………………….62

4.11 AGAR 452.211-74 PERIOD OF PERFORMANCE (FEB 1988) ………………………………….…..62

4.12 AGAR 452.211-75 EFFECTIVE PERIOD OF THE CONTRACT (FEB 1988) ………………………63

4.13 AGAR 452.216-73 MINIMUM AND MAXIMUM CONTRACT AMOUNTS (FEB 1988) …………… 63

4.14 AGAR 452.246-70 INSPECTION AND ACCEPTANCE (FEB 1988) ……………………………… 63

4.15 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) ……………63

Meeting Rooms and Facilities Southern Region

SECTION ONE

ADMINISTRATIVE INFORMATION

1.1 ADMINISTRATIVE INFORMATION

A. CONTRACTOR:_______________________________________ (Contractor’s Name)

________________________________________ (Address)

________________________________________ (City-State-Zip)

________________________________________ (Point of Contact/Title)

PHONE NUMBER: ____________________________________

FAX NUMBER: ______________________________________

E-MAIL ADDRESS: _____________________________________

DUNS NUMBER: _______________________________________

FEDERAL TAX I.D. NO: ___________________________________

B. GOVERNMENT: Shundrica Daniels, Contracting Officer

USDA Forest Service

1720 Peachtree Rd. NW

Atlanta, GA 30309-2449

404.347.2348

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

43N9

ATLANTA GA 30367-9102

1720 PEACHTREE ROAD

FIRE AND AVIATION

USDA FOREST SERVICE

CODE 16. ADMINISTERED BYCODE

X

X

721110

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR43N9

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/20/2020 1700 ET

03/03/2020

404-347-2348SHUNDRICA DANIELS

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1243N920Q0001

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

ATLANTA GA 30367-9102

1720 PEACHTREE ROAD

FIRE AND AVIATION

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$35.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA FOREST SERVICE

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

See Attached Schedule of Items for Pricing, Section I

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

SHUNDRICA T. DANIELS

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

Meeting Rooms and Facilities Southern Region

SCHEDULE OF ITEMS

1.2 SCHEDULE OF ITEMS

Offerors must provide pricing for one or more line items. Pricing shall include all costs to the contract to provide meeting rooms. Pricing for audio visual equipment will be requested at Task Order Level.

BASE YEAR – April 15, 2020 TO April 14, 2021

LINE

ITEM DESCRIPTON TYPE UNIT

OF

ISSUE

UNIT PRICE

001 Meeting rooms and facilities as defined in Section 2.2

Ballroom setup in theatre style (approx. 600 chairs)

EA $

002 Meeting rooms and facilities as defined in Section 2.2

Theatre Style w/podium (approx. 100 chairs)

EA $

003 Meeting rooms and facilities as defined in Section 2.2

Round Table Setup (60 chairs)

EA $

004 Meeting rooms and facilities as defined in Section 2.2

Round Table Setup (less than 60 chairs)

EA $

OPTION YEAR ONE – April 15, 2021 TO April 14, 2022

ITEM DESCRIPTON TYPE UNIT OF

ISSUE UNIT PRICE

101 Meeting rooms and facilities as defined in Section 2.2

Ballroom setup in theatre style (approx. 600 chairs)

EA $

102 Meeting rooms and facilities as defined in Section 2.2

Theatre Style w/podium (approx. 100 chairs)

EA $

103 Meeting rooms and facilities as defined in Section 2.2

Round Table Setup (60 chairs)

EA $

104 Meeting rooms and facilities as defined in Section 2.2

Round Table Setup (less than

Meeting Rooms and Facilities Southern Region

OPTION YEAR TWO – April 15, 2022 TO April 14, 2023

OF

ISSUE

UNIT PRICE

201 Meeting rooms and facilities as defined in Section 2.2

Ballroom setup in theatre style (approx. 600 chairs)

EA $

202 Meeting rooms and facilities as defined in Section 2.2

Theatre Style w/podium (approx. 100 chairs)

EA $

203 Meeting rooms and facilities as defined in Section 2.2

Round Table Setup (60 chairs)

EA $

204 Meeting rooms and facilities as defined in Section 2.2

Round Table Setup (less than

OPTION YEAR THREE – April 15, 2023 TO April 14, 2024

OF

ISSUE

UNIT PRICE

301 Meeting rooms and facilities as defined in Section 2.2

Ballroom setup in theatre style (approx. 600 chairs)

EA $

302 Meeting rooms and facilities as defined in Section 2.2

Theatre Style w/podium (approx. 100 chairs)

EA $

303 Meeting rooms and facilities as defined in Section 2.2

Round Table Setup (60 chairs)

EA $

304 Meeting rooms and facilities as defined in Section 2.2

Round Table Setup (less than

Meeting Rooms and Facilities Southern Region

OPTION YEAR FOUR – April 15, 2024 TO April 14, 2025

ITEM DESCRIPTON TYPE UNIT OF

ISSUE UNIT PRICE

401 Meeting rooms and facilities as defined in Section 2.2

Ballroom setup in theatre style (approx. 600 chairs)

EA $

402 Meeting rooms and facilities as defined in Section 2.2

Theatre Style w/podium (approx. 100 chairs)

EA $

403 Meeting rooms and facilities as defined in Section 2.2

Round Table Setup (60 chairs)

EA $

404 Meeting rooms and facilities as defined in Section 2.2

Round Table Setup (less than

Meeting Rooms and Facilities Southern Region

SECTION TWO

DESCRIPTION OF SERVICES

2.1 Description of Services

The Forest Service, Southern Region, Region 8, requires the rental of a facility or hotel with meeting rooms in the Southeastern United States to host the RT 300, Prescribed Fire Burn Boss Refresher Training on November 16, 2020 – November 20, 2020 and other future Trainings.

Region 8 Fire and Aviation Management, FAM, anticipates delivering a minimum of one (1) training each year. Current availability needed for 2020 is for one (1) workshop: November 16, 2020 – November 20, 2020. Future dates for the following years will be based upon the Region’s need and contractor(s) availability.

The contractor shall furnish meeting rooms in accordance with the following specifications and requirements. Audio visual equipment will be determined at Task Order level. The following specifications are the minimum requirements for RT 300, Prescribed Fire Burn Boss Refresher Training in November 2020, however, the Forest Service may use the contractor for other smaller meetings and training through the submission of task orders.

The facilities may be used by other Offices within the US Forest Service for meetings or trainings based upon contractor availability. Specifications and requirements will be determined at the task order level.

2.2 TASKS/PRODUCTS/REQUIREMENTS

The contractor shall supply a facility that meets the following minimum requirements for RT 300, Prescribed Fire Burn Boss Refresher Training; November 16, 2020 through November 20, 2020:

2.2.1 FACILITY OR MEETING ROOM REQUIREMENTS

• Fifteen (15) Meeting rooms

• Seven (7) rooms with 100 chairs in theatre style with podium for

November 17th – 19th.

• Seven (7) rooms in round table setup with capacity for sixty (60) for November 17th – 19th

Meeting Rooms and Facilities Southern Region

• One (1) small room setup in U-shape with capacity for thirty (30) people for November 16th – November 20th.

• Ballroom setup for approximately 600 people in theatre style with a stage approximately 8 x 16 with sound equipped podium.

• Exhibit space for up to forty (40) 10 x 10 exhibit booth for November 16th – 20th

• Area large enough to display posters (approximately 60 posters). Area on the walls or display stands will be needed. Stands may be acquired locally via separate vendor.

• Foyer Space for check-in table and informal gathering for November 16th – 19th

• Flip Charts w/easels

2.2.2 SPECIAL SERVICES

• Access to storage space (minimum of 30 x 30) to store supplies and equipment.

• Water Service

• Access to high volume copier/printer/scanner that can print black and white, color and duplex. Need will be determined at the task order level.

Service may be onsite or located nearby.

• Internet service (wifi bandwidth) capable of supporting multiple classes at once as well as multiple users. Plus, the availability of hard wired wifi for streaming videos if necessary.

2.2.3 LOCATION REQUIREMENT

• Facility must be within forty-five (45) minutes of a Regional or International airport.

• Facility must be within 400 miles of the Southern Regional Office, Atlanta, GA; 1720 Peachtree Street NW, Atlanta, GA 30309

• Facility must be within close proximity to restaurants, preferably within walking distance.

• Facility, other than a hotel, must be within reasonable distance to hotels, preferably within walking distance.

Future requirements may be different dependent on the user group and will be defined at the task order level.

Meeting Rooms and Facilities Southern Region

2.3 CONTRACTOR RESPONSBILITIES

The contractor shall supply all labor, equipment, supplies, and incidentals necessary to provide the required services to the U.S. Forest Service.

The contractor shall maintain any licenses required to complete tasks under this contract.

2.4 GOVERNMENT RESPONSBILITIES

Provide at least one (1) Forest Service technical point of contact for contractor interaction and logistical support.

2.5 DELIVERY AND PLACE OF PERFORMANCE

Delivery and place of performance will be at the contractor’s facility.

2.6 ORDERING PROCEDURES

(1) Ordering procedures

a. The Contracting Officer will issue task announcements when meeting or training requirements for tasks are required. The Contractor will be required to confirm the receipt by e-mail within two working days.

b. At a minimum, task announcements shall include specifics such as the period of performance, the number of meeting rooms, and audio visual requirements.

c. Competitive Task Orders will be awarded to the Contractor who provides the best value to the Government. Contractors’ quotes will be evaluated on the following criteria:

i. Price

ii. Location that represents best value to the Government

Personnel

iii. Past performance to include:

- Quality of Service based on staff and student feedback.

- Professionalism: to include communication, cooperation, and working relationship with company employees and Government Personnel.

iv. Potential impact on other orders placed with the contractor.

v. Minimum order requirements.

(2) Pricing

a. Pricing for each task order will be based on the prices listed on the

Schedule of Items (Sec. 1.2).

b. Contractors may choose to quote prices lower but not higher than those listed on the Schedule of Items.

c. Prices for audio visual equipment will be requested and evaluated at Task

Order level.

Meeting Rooms and Facilities Southern Region

(3) Award

The Contracting Officer will give every Contractor a fair opportunity to be considered for a Task Order unless one of the following exceptions applies:

a. The Governments need for the service is so urgent that providing a fair opportunity would result in unacceptable delays.

b. The order must be issued on a sole source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

c. It is necessary to place an order to satisfy a minimum guarantee.

Contractors are bound to accept Task Orders within the ordering limitations defined in the ordering clauses. (Section 2.6).

(4) Quote preparation costs are at the expense of the offeror and will not be reimbursed.

2.7 FAIR OPPORTUNITY OMBUDSMAN

Ombudsman Description. In accordance with FAR 16.505(a)(6), no protest under FAR subpart 33.1 is authorized in connection with Contracting Officer decisions regarding fair opportunity or the issuance of a Task Order (TO) under this contract, except for a protest on the grounds that a TO increases the scope, period, or maximum value of the contract.

The Ombudsman will review the complaints from the contractors and ensure that all contractors are afforded a fair opportunity to be considered consistent with the procedures in the contract. Complaints to the USDA Forest Service Ombudsman must be forwarded to:

Assistant Director for Operations, Acquisition Management, Washington Office Tiffany Taylor 201 14th St. SW Washington DC 20024 Phone (703) 605-4573

2.8 PAYMENT

Payment for services and deliverables shall be made under this contract upon completion of the work required in accordance with FAR 52.212-4(i) and submission of a proper invoice.

2.9 INVOICES

1. Invoices in support of the US Forest Service shall be submitted to the following:

The Contractor must follow the instructions on how to register and submit invoices via the Department of Treasury’s Internet Payment Platform (IPP) as prescribed in the previous communications from USDA and Treasury. All

Meeting Rooms and Facilities Southern Region invoices are to be submitted via the electronic invoice processing platform.

This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment- vendors.htm to establish your account.

2. The Contractor shall attach an original invoice and all required supporting documentation to the IPP invoice. A proper invoice shall include -

a. Name and address of the Contractor

b. Invoice date

c. Contract number and the task order number

d. Description, quantity, unit of measure, unit pricing and extended price of the items delivered

e. Terms of any prompt payment discount offered

f. Name and address of official to whom payment is to be sent; and

g. Name, title, and phone number of person to be notified in event of defective invoice

3. Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3909) and Office of Management and Budget (OMB) Circular A-125, Prompt Payment. Contractors are encouraged to assign an identification number to each invoice.

http://www.ipp.gov/index.htm http://www.ipp.gov/vendors/enrollment-

Meeting Rooms and Facilities Southern Region

SECTION 3

SOLICITATION PROVISIONS

3.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

52.204-7 System for Award Management (OCT 2016) 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016) 52.217-5 Evaluation of Options (Jul 1990) 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran (DEC 2012)

3.2 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTER (OCT 2015)

a. The Offeror certifies, to the best of its knowledge and belief, that—

(i) The Offeror and/or any of its Principals—

(A) Are are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have have not , within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for:

commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks “have”, the offeror shall also see 52.209-7, if included in this solicitation);

(C) Are are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision;

(D) Have , have not , within a three-year period preceding this offer, https://www.acquisition.gov/far/current/html/52_207_211.html#wp1144964

Meeting Rooms and Facilities Southern Region been notified of any delinquent Federal taxes in an amount that exceeds $3,500 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples.

(i) The taxpayer has received a statutory notice of deficiency, under I.R.C. § 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability.

Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. § 6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. § 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms.

The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action

Meeting Rooms and Facilities Southern Region is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

(ii) The Offeror has has not , within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) “Principal,” for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code.

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror’s responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror non-responsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

3.3 INFORMATION REGARDING RESPONSIBILITY MATTERS (FAR 52.209-7) (JUL 2013)

(a) Definitions. As used in this provision—

“Administrative proceeding” means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceeding at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

“Federal contracts and grants with total value greater than $10,000,000” means—

(1) The total value of all current, active contracts and grants, including all priced options;

Meeting Rooms and Facilities Southern Region and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

“Principal” means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror has does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

https://www.acquisition.gov/

Meeting Rooms and Facilities Southern Region

3.4 FAR 52.209-11 – REPRESENTATION BY CORPORATIONS REGARDING

DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY

FEDERAL LAW (FEB 2016).

a. As required by sections 744 and 745 of Division E of the Consolidated and

Further Continuing Appropriations Act, 2015 (Pub. L 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(i) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(ii) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

b. The Offeror represents that—

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is □ is not □ a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

3.5 FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (AUG

2018) – TAILORED

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must

Meeting Rooms and Facilities Southern Region show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(i) Written Technical Submission: Each vendor shall provide one (1) copy in an electronic version of the following:

(A) The vendor shall indicate their size of meeting rooms and state that it meets all requirements and takes no exceptions to the specifications listed in the Request for Quote (RFQ).

(B) The vendor shall identify their quoted facility which includes the facility’s address, phone number, website, and a Point of Contact name.

(C) The vendor shall provide a literature, pamphlet, brochure, leaflet or similar documentation for each facility(s) indicating the amenities satisfying the requirement specifications.

(D) The technical submission shall be: (1) provided in Microsoft compatible format; (2) prepared in no smaller than Courier New 12 font, single spaced with no less than a one inch margin on all sides; and (3) no more than 10 pages.

(ii) Past Performance Information

Past Performance: Each offeror will be evaluated on their performance under existing and prior contracts of a similar nature in type, scope and complexity for the past three (3) years (2017-2020). Performance information will be used as an evaluation factor against which offerors' relative rankings will be compared to assure best value to the Government.

For each relevant contract, within the last three years, the Contractor is requested to provide: a) agency/company and customer contact point (name and telephone number); b) period of performance; c) contract number or reference number; d) a description of the contract and relevancy to this solicitation.

The Government may contact references beyond those identified by the offeror to obtain additional information for use in both the responsibility

Meeting Rooms and Facilities Southern Region determination and in further evaluation of the offerors's past performance. The Government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration.

Offerors with no past performance in providing services/products similar to governments stated objectives shall state so. An offeror with limited or no recent or relevant past performance will receive a rating of Neutral/Unknown Confidence, and will not be rated favorably or unfavorably on past performance.

The final determination of past performance ratings shall rest with the contracting officer.

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 45 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated

Meeting Rooms and Facilities Southern Region separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn

Meeting Rooms and Facilities Southern Region orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to—

(ii)

GSA Federal Supply Service Specifications Section

Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925)

Facsimile (202 619-8978).

(iii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

Meeting Rooms and Facilities Southern Region

(3) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST (https://assist.dla.mil/online/start/ ).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(4) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697- 1462.

(5) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

Class Deviation 2018-O0018—Micro-Purchase Threshold, Simplified Acquisition Threshold, and Special Emergency Procurement Authority. Effective August 31, 2018.

This deviation remains in effect until it is incorporated into the FAR or DFARS, or otherwise rescinded

(j) Unique entity identifier. (Applies to all offers exceeding the micro-purchase threshold and offers at any dollar value if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) * * *

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/

Meeting Rooms and Facilities Southern Region shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

3.6 FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

• Technical capability – Written Technical Submittal and Physical Evaluations of Proposed Facilities. The Government may visit proposed facilities to ensure they meet the stated requirements before award of any contract.

• Past performance (see FAR 15.304);

• Price

Technical capability and past performance, when combined, are significantly more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government https://www.acquisition.gov/

Meeting Rooms and Facilities Southern Region may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

3.7 FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS –

COMMERCIAL ITEMS (DEC 2019)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(a) Definitions. As used in this provision—

“Covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business…