1240LS23Q0080 Dixie National Forest WCF Maintenance Shop Janitorial Combined Synopsis.pdf

Solicitation Number: 1240LS23Q0080 Dixie National Forest WCF Maintenance Shop Janitorial

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2023-04.

(iv) This procurement is set aside for 100% Total Small Business. The NAICS code is 561720 and the Small

Business Size Standard is $19.5 Million.

(v) Schedule of Items/Price Schedule

BASE YEAR – September 1, 2023 – August 31, 2024

Description Qty Unit of

Issue

Unit Price Total Price

Janitorial Services – WCF Maintenance

Shop

12 Month $ $

Total Quote: $

OPTION YEAR 1 – September 1, 2024 – August 31, 2025

Unit Price Total Price

Janitorial Services – WCF Maintenance

Shop

OPTION YEAR 2 – September 1, 2025 – August 31, 2026

Unit Price Total Price

Janitorial Services – WCF Maintenance

Shop

OPTION YEAR 3 – September 1, 2026 – August 31, 2027

Unit Price Total Price

Janitorial Services – WCF Maintenance

Shop

OPTION YEAR 4 – September 1, 2027 – August 31, 2028

Unit Price Total Price

Janitorial Services – WCF Maintenance

Shop

TOTAL QUOTE, BASE YEAR - OPTION YEAR 4: $

Indicate Ability to Perform Services Per the Schedule Outlined in the

Performance Work Statement Y or N:

Schedule Notes:

a) Items labeled as optional are not required to be exercised by the Government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One award will be made from this solicitation, contractors must submit pricing for all items.

c) Period of Performance: 9/1/2023-8/31/2024 plus option years if exercised.

WCF Maintenance Shop, Dixie National Forest

1748 West Kitty Hawk Dr.

Cedar City, UT 84721

Quoter’s Company Information

Name of Company (Please Print):

UEID NUMBER from SAM.gov:

Printed Name of Company Representative:

Signature of Company Representative:

Date:

Phone Number:

Email Address:

(vi) Description of Requirement

PERFORMANCE WORK STATEMENT

Scope of Work

A. Project Description

The work will consist of providing janitorial services for our WCF Maintenance Shop. The office work area includes; two offices, conference area, restroom with shower, and kitchen/break area. A site layout has been provided. Janitorial services will be provided, unless annotated differently, on a weekly basis.

Recommended hours of services are before 6AM and after 6PM on weekdays (M-F).

The project consists of the following services, with its frequency requirement:

Twice Weekly Services

• Vacuuming carpeted areas.

• Mop tiled areas.

• Clean Desktop/tabletop.

• Trash cans emptied.

• Trash can liners replaced.

• Sinks and fixtures, scrubbed.

• Microwave, scrubbed.

• Mirrors, cleaned.

• Toilet, scrubbed.

• Soap dispensers, filled.

• Towel dispensers, filled.

Weekly Services

• Walls (spot clean).

• Dusting (6’ and below).

• Shower, scrubbed.

Monthly Services

• Dusting (higher than 6’).

• Refrigerator, scrubbed.

• Windows, cleaned.

Quarterly Services

• Carpet, shampooed.

Project Location

A. Services will be performed at the Dixie NF WCF Maintenance Shop, located on the north end of the same property as the Color Country Interagency Fire Center (CCIFC).

B. When actual address is entered into a GPS system, directions will take you approximately 0.20 miles west of the actual location. Dixie NF WCF maintenance shop is located between Davis Heating & A/C

Service, Inc. & Cedar City Trap Club. Please see attached maps provided.

Specifications

The following items are to be provided for this contract (but is not limited to):

• Restroom – Toilet, shower, countertop, floor, sink and fixtures are cleaned and free of debris.

Dispensers should be checked and filled, to ensure adequate supply is available until next service visit.

• Floors – Carpeted areas need to be vacuumed weekly. Tile floors will need to be mopped weekly.

Each area should be clean and free of debris.

• Dusting – Areas include; furniture, file cabinets, fixtures, window sills, office partitions, and blinds. Ensure all items are free of obvious dust, dirt, and cobwebs. Areas below 6’ will be cleaned weekly. Areas above 6’ will be cleaned monthly.

• Glass – Clean all windows within the work area of the shop, weekly. Services should include both interior and exterior.

• Sinks – Cleaned and free of any debris or water marks, weekly.

• Waste Baskets – Emptied weekly. Liners need to be replaced weekly.

All work will be performed weekly, unless otherwise documented differently, by the Government.

Please ensure all items listed are cleaned as indicated. Inform COR of any changes to the schedule or concerns.

Please contact the COR 24-48 hours prior to any adjustments to an established day of weekly services.

Monthly services should occur during the first week of each month. Quarterly services will need to be arranged with the COR.

WORK SCHEDULE

Except for emergency work which requires immediate attention, all work under this contract shall be accomplished outside of regular office working hours. The Contractor will not be required to perform work on a National Holiday, or the day the Holiday is observed.

Federal Holidays are:

New Year’s Day

Martin Luther King Jr. Day

President’s Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving

Christmas

GOVERNMENT FURNISHED PROPERTY

The following supplies will be furnished by the Government and provided to the Contractor as needed:

a. Keys and entrance code to access buildings. Keys and entrance code furnished to the Contractor shall be returned upon termination of the contract, shall not be shared and shall be kept confidential. Keys shall not be duplicated.

b. Dumpster for refuse on site.

c. Dumpster/container for cardboard recycling on site.

CONTRACTOR-FURNISHED SUPPLIES, MATERIALS AND EQUIPMENT

The Contractor shall provide vacuum(s), carpet cleaner(s), carpet shampooers, and any other cleaning equipment, materials and supplies necessary to adequately meet the cleaning specifications and perform this contract according to all of the terms. No flammable or explosive liquids such as gasoline will be stored. The

Contractor shall submit a list of cleaning products to be used to the Contracting Officer’s Representative

(COR), for approval at the pre-work conference and at any time that the approved product is replaced with a different product.

The contractor shall provide toilet tissue, hand soap, paper hand towels, plastic trash bags, paper bags and all other supplies necessary to perform the required services as stated herein. Supplies shall meet the existing equipment manufacturer’s specifications.

The Contractor will be permitted to store small quantities of Contractor-furnished supplies and equipment in the Government building. Supplies furnished by the Contractor shall be maintained in a neat, orderly manner by the Contractor when stored at a Government Facility within the designated area. Contractor shall provide

Material Data Sheets for chemicals in cleaning compounds. Material Safety Data Sheets (MSDS) shall be posted in the storage area. Contractor shall meet all OSHA requirements for storing cleaning compounds/chemicals if stored on Government premises. If a piece of equipment needs repair or is determined unsafe by the COR or Safety Officer, the Contractor shall immediately stop using the equipment.

Defective equipment shall be repaired or replaced within 72 hours.

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002

(FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation

Management,” and the Federal Acquisition Regulation to provide bio based products.

The Contractor shall utilize products and material made from bio-based materials (e.g., bio based greases, bio based hydraulic fluids, bio-based absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). The following is an example list of products that may be used in this contract for Janitorial Services for which bio-based products are available. The list is not all inclusive.

It is desirable that vendors be able to supply the greatest number of bio-based products listed meeting the health and environmental specifications.

• Adhesive and mastic removers.

• Air fresheners and deodorizers including dispenser.

• All-purpose cleaner.

• Bathroom cleaner.

• Brass polish/cleaner.

• Carpet cleaners.

• Chrome polish/cleaner.

• Cream cleaner.

• Degreaser/cleaner.

• Deodorizer.

• Disinfectant sanitizer.

• Drain cleaners.

• Extraction fluid.

• Floor finish.

• Floor finish restorer.

• Floor sealer.

• Floor stripper.

• Furniture cleaners and protectors.

• General purpose household cleaners.

• Glass cleaner.

• Grout sealer.

• Gum remover.

• Heavy duty cleaner.

• Laundry detergent.

• Lime and scale remover (tub and tile cleaner).

• Liquid hand soap including dispenser.

• Metal cleaners and corrosion removers.

• Microbial cleaners.

• Multipurpose cleaners.

• Neutral cleaner (liquid).

• Solvent.

• Stain remover.

• Stainless steel polish.

• Toilet bowl cleaner.

Bio based products that are designated for preferred procurement under USDA’s Bio Preferred program must meet the required minimum bio based content as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their bio based products such as bio based content.

In addition to the bio based products designated by the U.S. Department of Agriculture in the Bio Preferred

Program, the Contractor is encouraged to use other bio based products.

The Contractor shall submit with the initial proposal a complete list of bio based products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. Additionally, the awarded Contractor on each anniversary date of the contract shall compile a complete list of bio based products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

The Contractor shall comply with the provisions at FAR 52.223-1, Bio based Product Certification.

The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Bio based Products under Service and Construction Contracts.

Proposed bio based custodial products which must be selected in accordance with the criteria included above.

At a minimum, must identify products by brand name for each of the product types.

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

GOVERNMENT AND CONTRACTOR RESPONSIBILTIES

Government Responsibilities – The Government will not be responsible for damage occasioned by fire, theft, and accident or otherwise, to the Contractor’s supplies, materials, or equipment in storage. In addition, the

Government will not be responsible for damage to the Contractor’s and his/her employee’s personal belongings brought into the building.

Contractor Responsibilities – The Contractor shall not employ persons for work on the contract if such employee is considered by the Contracting Officer’s Representative (COR) to be a potential threat to the health, safety, security, general well-being, or operation mission of the Agency.

a. The Contractor is responsible for loss, theft, damage, or destruction of any Government or personal items belonging or assigned to the occupant or user in any office or other rooms of the facilities when http://www.biopreferred.gov/ such acts can be proven, beyond a reasonable doubt, to be the fault of the Contractor of one of his/her employees, agents or subcontractors.

b. Anyone employed by the Contractor must be 18 (eighteen) years of age or older. No one under the age of 18 shall be permitted to work in the building or on the premises. The Contractor shall ensure that no one but the Contractor and/or his/her employees have access to the premises.

c. The Contractor is also responsible for ensuring that his/her employees do not disturb papers on desks, open desk drawers or cabinets, or use Government telephones or equipment, except as authorized, in writing, by the Contracting Officer’s Representative (COR).

d. The Contractor shall supply some type of identification that must be work at all times while on the premises by Contractor and his/her employees. (FAR 52.204-9 -- Personal Identity Verification of

Contractor Personnel)

e. The Contractor shall inform the Contracting Officer’s Representative (COR) of any items in need of repair/replacement.

f. Key Control – the Contractor will establish and implement methods of ensuring that all keys issued by the Government are kept secure in the Contractor’s possession and are not used by unauthorized persons.

1. Keys issued by the Government shall not be duplicated.

2. The Contractor will report the occurrence of a lost key to the contracting Officer no later than the next duty day.

3. The Contractor will be required to reimburse the Government for replacement of locks or re- keying as a result of the Contractor loss of keys. In the event a mate key is lost or duplicated, all locks and keys for that system will be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

4. It is the responsibility of the Contractor to prohibit the use of keys issued by the government to persons other than the Contractor’s employees. It is also the responsibility of the Contractor’s employees to prohibit the opening of locked areas by Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

g. Energy Conservation – Contractor shall turn on lights in rooms only during the time needed to perform the required work and shall ensure that all lights, except those required to remain on, are turned off in each room as it is completed.

REGULATIONS/POLICIES

All activities for this contract are governed by the applicable Federal Acquisition Regulations (FAR) as supplemented by the Department of Agriculture Acquisition Regulations (AGAR) and established local policy and procedures.

TRAVEL

Travel reimbursement is not authorized under this contract.

GOVERNMENT VEHICLES

For purposes of this contract, Government furnished resources shall not include Government Vehicles, nor shall contractor personnel be allowed to ride in Government vehicles without prior authorization by the Contracting Officer.

SECURITY

The Contracting Officer’s Representative (COR) for this contract will assist with the Contractor’s entry into secure areas and inform the Contractor of security procedures. The Contractor shall comply with all security procedures.

All doors shall remain locked while Contractor performs the work and the Contractor shall ensure that all exterior doors are shut and locked prior to departure. The Contractor shall also ensure that all unnecessary lights and faucets are turned off, and all windows are closed.

All secured interior office doors shall remain locked while Contractor performs the work and the contractor shall ensure that those doors are locked and secured prior to departure. Offices shall only remain open while

Contractor is present.

The Contractor shall not adjust any mechanical equipment controls, shall report any fires and hazardous conditions, shall turn in lost and found articles, and shall notify the Contracting Officer’s Representative (COR) when an unauthorized or suspicious person(s) is seen on the premises.

The Forest Service reserves the right to perform security checks on Contractor employees.

TRAINING

The Contractor is responsible for all training for its employees except when training can only be provided by the Forest Service. Requests for training by exception must be provided to and approved by the CO prior to the

Government conducting training.

DELIVERABLES

The tasks for each functional area are outlined in PROJECT DESCRIPTION and JANITORIAL SERVICES.

The performance of the tasks will be monitored periodically based on the Performance Requirements Summary

Sheet (Attachment E) and reported monthly via the Quality Assurance Checklist (Attachment C). The completed Checklist will be retained in the Contracting Officer’s Representative (COR) file and a copy provided to the Contracting Officer.

QUALITY

The Contractor shall develop and maintain a quality program to ensure the required services are performed in accordance with commonly accepted commercial practices, which may include service checklists or reports.

The Contractor shall implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in the PWS.

The Contracting Officer’s Representative (COR) will perform bimonthly inspections to evaluate the quality of work being performed. At any time when work is performed and is not in compliance with specifications, the Contractor will be informed and required to correct the deficiencies in accordance with FAR Clause

52.246-4 Inspection of Services Fixed Price Sub-Section (e)(1). Acceptance of work will be determined by inspection of the entire job and will be based on adherences to the specification. The Contracting Officer’s

Reprehensive (COR) will record the results of these inspections on a Quality Assurance Checklist

(Attachment C). Inspection will be conducted more frequently as deemed necessary by the Contracting

Officer’s Representative (COR).

Government Remedies.

The Contracting Officer shall follow FAR 52.249-8 Default (Fixed-Price Supply and Service), for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

PERFORMANCE-BASED CONTRACTING.

Quality will be measured based on the standards and objectives listed in the Performance Requirements

Summary (Attachment E).

IDENTIFICATION OF CONTRACTOR EMPLOYEES:

All contract personnel are required to identify themselves as contractors. In any situations where their contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are Government employees.

Points of Contact (POC):

Contracting Officer’s Representative (COR): Contracting Officer (CO):

Kolby Lloyd Whit Fausett

Civil Engineer Contract Specialist

Dixie National Forest USDA-FS Procurement and Property Services – CSA #7

820 N. Main St. 1749 West 500 South

Cedar City, UT 84721 Salt Lake City, UT 84104

Phone: (435) 865-3787 Phone: (385) 270-7112

Email: kolby.lloyd@usda.gov Email: arlen.fausett@usda.gov

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

Dixie NF WCF Maintenance Shop

1748 West Kitty Hawk Dr.

Cedar City, UT 84721 mailto:kolby.lloyd@usda.gov mailto:arlen.fausett@usda.gov

CLAUSES:

(viii) 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52)

Department of Agriculture Acquisition Regulation (AGAR) Clauses: https://www.acquisition.gov/agar

(AGAR clauses begin with 452)

FAR and AGAR Deviations to clauses may be viewed at: Policies & Regulations | USDA

Clauses Incorporated by Reference:

(ix) 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (DEC

2022) (DEVIATION 2017-1)

Addenda to 52.212-4:

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (SEP 2013)

52.232-9 Limitation on Withholding of Payments (APR 1984) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

52.245-1 Government Property (SEP 2021) Alt 1 (APR 2012)

52.245-9 Use and Charges (APR 2012)

52.246-4 Inspection of Services-Fixed Price (AUG 1996)

52.249-8 Default (Fixed-Price Supply and Service)(APR 1984)

(x) 52.204-9 Personal Identity Verification of Contractor Employees (JAN 2011)

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 4620-002 series.

(b) Should the results of the PIV process require the exclusion of a contractor's employee; the

Contracting Officer will notify the contractor in writing.

(c) The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 series and to maintain a list of employees eligible for a USDA

LincPass required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor. Contractor employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(e) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine unaccompanied physical access to a Federally-controlled facility and/or routine unaccompanied access to a Federally-controlled information system.

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the

COR, unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from Monday – Thursday, 9:00 AM – 3:00 PM MT 1749 West 500

South Salt Lake City, UT 84104 Attn: Ms. Chris Hansen. The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor's responsibility to meet all aspects of paragraphs (c), (d), and (e).

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar https://www.usda.gov/da/ocp/ppd/policies-regulations https://www.usda.gov/sites/default/files/documents/far-class-deviation-implement-whistleblower-protection.pdf

(xi) 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 3 days of the expiration of the final option year.

(xii) 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a)The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

Clauses Incorporated by Full Text:

(xiii) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders–

Commercial Products and Commercial Services (JUN 2023) (DEVIATION 2017-1, DEVIATION DEC

2022)

(a) (1)–(7)

(b) (5), (8), (15), (23), (28), (30), (31), (33), (36), (45), (52), (59)

(c) (1), (2), (7), (8)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of

Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage/Fringe Benefits

GS-3 Step-4 $16.20/$4.80

(d) (1)-(3)

(e) (1), (2)

(xiv) 52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR 4) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

https://www.usda.gov/sites/default/files/documents/far-class-deviation-implement-whistleblower-protection.pdf https://www.usda.gov/sites/default/files/documents/far-class-deviation-regarding-threshold-small-disadvantaged-business.pdf https://www.usda.gov/sites/default/files/documents/far-class-deviation-regarding-threshold-small-disadvantaged-business.pdf http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

(xv) 452.204-70 Modification for Contract Closeout (DEVIATION JUL 2022) Upon contract closeout for contracts utilizing Simplified Acquisition Procedures (SAP) according to

FAR 13:

(a) If unobligated funds in the amount of $1000 or less remain on the contract, the Contracting Officer

(CO) shall issue a unilateral modification for de-obligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The CO shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) If unobligated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for de-obligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The CO may also request a Release of Claims be completed by the contractor, although not required for contract and orders using SAP procedures.) If the bilateral modification and Release of Claims are not returned to the CO within 60 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

List of Documents, Attachments, and Exhibits

Attachment Description Pages

A Quality Assurance Surveillance Plan 5

B Wage Determination – WD 2015-5495 (Rev. 19) 12/27/2022 15

C Quality Assurance Checklist 1

D Quality Assurance Checklist – Customer Complaint Form 1

E Performance Requirements Summary 1

F Building Layout 1

G Map - Location of WCF Shop 2

Exhibit Description Pages

1 Experience and Equipment Questionnaire (Contractor required to fill out and return with their quote)

2 Subcontractor Form SF-1413 (If Applicable) 1 https://www.usda.gov/sites/default/files/documents/agar-class-deviation-contract-closeout-clause.pdf

Attachment A - QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

(QASP)

FOR SUPPORT OF

Janitorial Services

Dixie National Forest Issued June 2023

1.0 INTRODUCTION…………………………………………………………………………………….1

2.0 PURPOSE……………………………………………………………………………………………..1

3.0 ROLES AND RESPONSIBILITIES………………………………………………………………….1

3.1 The Contracting Officer………………………………………………………………………….1

3.2 The Contracting Officer’s Technical Representative…………………………………………….2

4.0 METHODS OF SURVEILLANCE…………………………………………………………………...2

4.1 Surveillance Techniques………………………………………………………………………….2

4.2 Customer Feedback……………………………………………………………………………

5.0 DOCUMENTATION

5.1 Quality Assurance File…………………………………………………………………..……….2

6.0 RESOLVING PERFORMANCE ISSUES…………………………………………………………...2

6.1 Actions to Remedy Unacceptable Performance…………………………………………………2

6.2 Problem Resolution……………………………………………………………………………...2

1.0 INTRODUCTION

This quality assurance surveillance plan (QASP) is pursuant to the requirements listed in the performance work statement (PWS) entitled Janitorial Services Dixie National Forest). The Contractor shall provide janitorial services.

This QASP sets forth the procedures and guidelines the Forest Service will use in ensuring the required performance standards or services levels are achieved by the Contractor.

2.0 PURPOSE

2.1 The purpose of the QASP is to provide Government surveillance oversight of the Contractor’s quality control efforts to assure that they are timely, effective and are delivering the tasks specified in the contract. The

QASP provides a means for evaluating whether the Contractor is meeting the performance standards/quality levels identified in the PWS and the Contractor’s quality control plan (QCP), and to ensure that the government pays only for the level of services received. The required performance standards and/or quality levels are included in the PWS and in Attachment F, “Performance Requirements Summary.” If the Contractor meets the required service or performance level, it will be paid the monthly amount agreed on in the contract.

2.2 This QASP defines the roles and responsibilities of all members of the integrated project team (IPT), identifies the performance objectives, defines the methodologies used to monitor and evaluate the

Contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results.

2.3 The Contractor, and not the Government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the contract. The QASP is not intended to duplicate the

Contractor’s Management Plan. The Government may provide the Contractor an informational copy of the QASP as a n Attachment to the solicitation to support the Contractor’s efforts in developing its plan for maintaining the levels of quality anticipated to be delivered under the terms of the contract.

3.0 ROLES AND RESPONSIBILITIES

3.1 The Contracting Officer

The contracting officer (CO) is responsible for monitoring contract compliance, contract administration, and cost control and for resolving any differences between the observations documented by the Contracting Officer's

Representative (COR) and the Contractor. The CO will designate one full-time COR as the government authority for performance management. The number of additional representatives serving as technical inspectors depends on the complexity of the services measured, as well as the Contractor’s performance, and must be identified and designated by the CO.

3.2 The Contracting Officer’s Representative

The contracting officer’s representative (COR) is designated in writing by the CO to act as his or her authorized representative to assist in administering a contract. COR limitations are contained in the written appointment letter. The COR is responsible for technical administration of the project and ensures proper government surveillance of the Contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the government’s behalf. Any changes that the Contractor deems may affect contract price, terms, or conditions shall be referred to the CO for action.

The COR will have the responsibility for completing QA monitoring forms used to document the inspection and evaluation of the Contractor’s work performance. Government surveillance may occur under the inspection of services clause for any service relating to the contract.

4.0 METHODS OF QA SURVEILLANCE

4.1 Surveillance Techniques

In an effort to minimize the performance management burden, simplified surveillance methods shall be used by the government to evaluate Contractor performance when appropriate. The primary methods of surveillance are:

➢ Customer Feedback – Customer feedback may be obtained either from the results of formal customer satisfaction surveys or from random customer complaints. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed and must be forwarded to the COR. The COR shall maintain a summary log of all formally received customer complaints as well as a copy of each complaint in a documentation file. The COR shall also keep the tabulated results of all customer satisfaction surveys on file and shall enter the summary results into the Quality

Assurance Checklist.

➢ Random Checks/Inspections on Completion of Workload Taskings – Random checks will be conducted to ensure compliance with the intent of the Performance Work Statement and common commercial practices. The COR will conduct the random monitoring.

4.2 Customer Feedback

The Contractor is expected to establish and maintain professional communication between its employees and customers. The primary objective of this communication is customer satisfaction.

Customer satisfaction is the most significant external indicator of the success and effectiveness of all services provided and can be measured through customer complaints.

Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed, and must be forwarded to the COR. The COR will accept those customer complaints and investigate using the Quality Assurance Checklist.

Customer feedback may also be obtained from the results of formal customer satisfaction surveys.

5.0 DOCUMENTATION

5.1 Quality Assurance File

The COR will, in addition to providing documentation to the Contracting Officer, maintain a complete Quality

Assurance file. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government’ s performance of the quality assurance function, including the originals of all Surveillance

Activity Checklists. All such records will be retained for the life of this contract. The COR shall forward these records to the Contracting Officer monthly, unless otherwise requested.

6.0 RESOLVING PERFORMANCE ISSUES

6.1 Actions to Remedy Unacceptable Performance

When performance is deemed unacceptable, the COR will so inform the Contractor’s on-site representative.

Disputes should be referred to the CO for resolution. If any services do not conform to contract requirements, the Government may require the Contractor to re-perform the services to conform with contract requirements at no additional cost to the government. When sub-par performance cannot be corrected by re-performance, the

Government may:

⮚ Seek monetary or any other negotiated form of consideration, as well as require the Contractor to take action to reasonably ensure future performance conforms to contract requirements.

⮚ By separate contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service.

⮚ Issue Cure Notice.

⮚ Issue Show Cause.

⮚ Terminate the contract for government convenience.

⮚ Terminate the contract for cause.

6.2 Problem Resolution

The COR, CO and Contractor should jointly formulate tactical and long-term courses of action.

Decisions regarding changes to metrics, thresholds, or service levels should be clearly documented.

Changes to service levels, procedures, and metrics will be incorporated as a bilateral contract modification.

Attachment B: Wage Determination

"REGISTER OF WAGE DETERMINATIONS UNDER|U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor| WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5495

Daniel W. Simms Division of | Revision No.: 19

Director Wage Determinations| Date Of Last Revision: 12/27/2022

Note: Contracts subject to the Service Contract Act are generally required to pay at least the applicable minimum wage rate required under Executive Order 14026 or Executive Order 13658.

|If the contract is entered into on or | Executive Order 14026 generally applies to|

|after January 30, 2022, or the |the contract. |

|contract is renewed or extended (e.g.,|The contractor must pay all covered workers|

|an option is exercised) on or after |at least $16.20 per hour (or the applicable|

|January 30, 2022: |wage rate listed on this wage determination|

| |if it is higher) for all hours spent |

| |performing on the contract in 2023. |

|If the contract was awarded on or |Executive Order 13658 generally applies to |

|between January 1, 2015 and January 29|the contract. |

|2022, and the contract is not renewed |The contractor must pay all covered workers|

|or extended on or after January 30, |at least $12.15 per hour(or the applicable |

|2022: |wage rate listed on this wage determination|

| |if it is higher) for all hours spent |

| |performing on the contract in 2023. |

The applicable Executive Order minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the Executive Orders is available at www.dol.gov/whd/govcontracts.

State: Utah

Area: Utah Counties of Beaver, Garfield, Iron, Kane

**Fringe Benefits Required Follow the Occupational

Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations

01011 - Accounting Clerk I 14.35***

01012 - Accounting Clerk II 16.11***

01013 - Accounting Clerk III 18.02

01020 - Administrative Assistant 23.53

01035 - Court Reporter 19.50

01041 - Customer Service Representative I 14.09***

01042 - Customer Service Representative II 15.37***

01043 - Customer Service Representative III 17.25

01051 - Data Entry Operator I 13.16***

01052 - Data Entry Operator II 14.36***

01060 - Dispatcher, Motor Vehicle 22.06

01070 - Document Preparation Clerk 14.10***

01090 - Duplicating Machine Operator 14.10***

01111 - General Clerk I 13.35***

01112 - General Clerk II 14.57***

01113 - General Clerk III 16.35

01120 - Housing Referral Assistant 21.04

01141 - Messenger Courier 12.47***

01191 - Order Clerk I 14.01***

01192 - Order Clerk II 15.29***

01261 - Personnel Assistant (Employment) I 16.89

01262 - Personnel Assistant (Employment) II 18.88

01263 - Personnel Assistant (Employment) III 21.04

01270 - Production Control Clerk 21.77

01290 - Rental Clerk 13.99***

01300 - Scheduler, Maintenance 16.89

01311 - Secretary I 16.89

01312 - Secretary II 18.88

01313 - Secretary III 21.04

01320 - Service Order Dispatcher 19.72

01410 - Supply Technician 23.53

01420 - Survey Worker 17.48

01460 - Switchboard Operator/Receptionist 13.71***

01531 - Travel Clerk I 13.88***

01532 - Travel Clerk II 14.77***

01533 - Travel Clerk III 15.47***

01611 - Word Processor I 15.29***

01612 - Word Processor II 17.16

01613 - Word Processor III 19.20

05000 - Automotive Service Occupations

05005 - Automobile Body Repairer, Fiberglass 19.06

05010 - Automotive Electrician 18.09

05040 - Automotive Glass Installer 17.17

05070 - Automotive Worker 17.14

05110 - Mobile Equipment Servicer 15.24***

05130 - Motor Equipment Metal Mechanic 18.82

05160 - Motor Equipment Metal Worker 17.14

05190 - Motor Vehicle Mechanic 17.88

05220 - Motor Vehicle Mechanic Helper 14.11***

05250 - Motor Vehicle Upholstery Worker 16.19***

05280 - Motor Vehicle Wrecker 17.14

05310 - Painter, Automotive 18.09

05340 - Radiator Repair Specialist 17.14

05370 - Tire Repairer 14.14***

05400 - Transmission Repair Specialist 18.46

07000 - Food Preparation And Service Occupations

07010 - Baker 15.44***

07041 - Cook I 14.54***

07042 - Cook II 16.91

07070 - Dishwasher 9.30***

07130 - Food Service Worker 11.20***

07210 - Meat Cutter 14.01***

07260 - Waiter/Waitress 10.64***

09000 - Furniture Maintenance And Repair Occupations

09010 - Electrostatic Spray Painter 24.06

09040 - Furniture Handler 14.79***

09080 - Furniture Refinisher 24.06

09090 - Furniture Refinisher Helper 17.74

09110 - Furniture Repairer, Minor 20.89

09130 - Upholsterer 24.06

11000 - General Services And Support Occupations

11030 - Cleaner, Vehicles 12.94***

11060 - Elevator Operator 13.53***

11090 - Gardener 18.72

11122 - Housekeeping Aide 13.97***

11150 - Janitor 13.97***

11210 - Laborer, Grounds Maintenance 14.51***

11240 - Maid or Houseman 11.80***

11260 - Pruner 13.44***

11270 - Tractor Operator 17.18

11330 - Trail Maintenance Worker 14.51***

11360 - Window Cleaner 15.08***

12000 - Health Occupations

12010 - Ambulance Driver 14.67***

12011 - Breath Alcohol Technician 20.27

12012 - Certified Occupational Therapist Assistant 27.81

12015 - Certified Physical Therapist Assistant 27.81

12020 - Dental Assistant 16.76

12025 - Dental Hygienist 36.96

12030 - EKG Technician 30.73

12035 – Electro-neurodiagnostic Technologist 30.73

12040 - Emergency Medical Technician 14.67***

12071 - Licensed Practical Nurse I 18.12

12072 - Licensed Practical Nurse II 20.27

12073 - Licensed Practical Nurse III 22.60

12100 - Medical Assistant 16.91

12130 - Medical Laboratory Technician 18.35

12160 - Medical Record Clerk 15.29***

12190 - Medical Record Technician 21.36

12195 - Medical Transcriptionist 18.12

12210 - Nuclear Medicine Technologist 44.56

12221 - Nursing Assistant I 11.93***

12222 - Nursing Assistant II 13.40***

12223 - Nursing Assistant III 14.62***

12224 - Nursing Assistant IV 16.43

12235 - Optical Dispenser 19.31

12236 - Optical Technician 18.12

12250 - Pharmacy Technician 17.53

12280 - Phlebotomist 17.33

12305 - Radiologic Technologist 29.26

12311 - Registered Nurse I 24.18

12312 - Registered Nurse II 29.58

12313 - Registered Nurse II, Specialist 29.58

12314 - Registered Nurse III 35.78

12315 - Registered Nurse III, Anesthetist 35.78

12316 - Registered Nurse IV 42.90

12317 - Scheduler (Drug and Alcohol Testing) 25.12

12320 - Substance Abuse Treatment Counselor 28.79

13000 - Information And Arts Occupations

13011 - Exhibits Specialist I 16.49

13012 - Exhibits Specialist II 20.44

13013 - Exhibits Specialist III 25.00

13041 - Illustrator I 18.72

13042 - Illustrator II 23.20

13043 - Illustrator III 28.30

13047 - Librarian 22.73

13050 - Library Aide/Clerk 10.45***

13054 - Library Information Technology Systems 20.53

Administrator

13058 - Library Technician 13.18***

13061 - Media Specialist I 14.81***

13062 - Media Specialist II 16.57

13063 - Media Specialist III 18.48

13071 - Photographer I 15.59***

13072 - Photographer II 17.59

13073 - Photographer III 21.61

13074 - Photographer IV 26.44

13075 - Photographer V 31.98

13090 - Technical Order Library Clerk 15.49***

13110 - Video Teleconference Technician 16.34

14000 - Information Technology Occupations

14041 - Computer Operator I 18.28

14042 - Computer Operator II 20.45

14043 - Computer Operator III 23.88

14044 - Computer Operator IV 26.32

14045 - Computer Operator V 29.16

14071 - Computer Programmer I (see 1) 25.67

14072 - Computer Programmer II (see 1)

14073 - Computer Programmer III (see 1)

14074 - Computer Programmer IV (see 1)

14101 - Computer Systems Analyst I (see 1)

14102 - Computer Systems Analyst II (see 1)

14103 - Computer Systems Analyst III (see 1)

14150 - Peripheral Equipment Operator 18.28

14160 - Personal Computer Support Technician 26.32

14170 - System Support Specialist 29.39

15000 - Instructional Occupations

15010 - Aircrew Training Devices Instructor (Non-Rated) 31.89

15020 - Aircrew Training Devices Instructor (Rated) 38.58

15030 - Air Crew Training Devices Instructor (Pilot) 42.72

15050 - Computer Based Training Specialist / Instructor 31.89

15060 - Educational Technologist 27.62

15070 - Flight Instructor (Pilot) 42.72

15080 - Graphic Artist 22.82

15085 - Maintenance Test Pilot, Fixed, Jet/Prop 42.72

15086 - Maintenance Test Pilot, Rotary Wing 42.72

15088 - Non-Maintenance Test/Co-Pilot 42.72

15090 - Technical Instructor 19.36

15095 - Technical Instructor/Course Developer 23.68

15110 - Test Proctor 15.62***

15120 - Tutor 15.62***

16000 - Laundry, Dry-Cleaning, Pressing And Related Occupations

16010 - Assembler 10.41***

16030 - Counter Attendant 10.41***

16040 - Dry Cleaner 13.84***

16070 - Finisher, Flatwork, Machine 10.41***

16090 - Presser, Hand 10.41***

16110 - Presser, Machine, Drycleaning 10.41***

16130 - Presser, Machine, Shirts 10.41***

16160 - Presser, Machine, Wearing Apparel, Laundry 10.41***

16190 - Sewing Machine Operator 14.85***

16220 - Tailor 15.73***

16250 - Washer, Machine 11.62***

19000 - Machine Tool Operation And Repair Occupations

19010 - Machine-Tool Operator (Tool Room) 24.06

19040 - Tool And Die Maker 30.08

21000 - Materials Handling And Packing Occupations

21020 - Forklift Operator 17.35

21030 - Material Coordinator 22.21

21040 - Material Expediter 22.21

21050 - Material Handling Laborer 14.80***

21071 - Order Filler 13.16***

21080 - Production Line Worker (Food Processing) 17.35

21110 - Shipping Packer 16.72

21130 - Shipping/Receiving Clerk 16.72

21140 - Store Worker I 14.82***

21150 - Stock Clerk 18.37

21210 - Tools And Parts Attendant 17.35

21410 - Warehouse Specialist 17.35

23000 - Mechanics And Maintenance And Repair Occupations

23010 - Aerospace Structural Welder 27.01

23019 - Aircraft Logs and Records Technician 20.89

23021 - Aircraft Mechanic I 25.62

23022 - Aircraft Mechanic II 27.01

23023 - Aircraft Mechanic III 28.50

23040 - Aircraft Mechanic Helper 17.74

23050 - Aircraft, Painter 24.06

23060 - Aircraft Servicer 20.89

23070 - Aircraft Survival Flight Equipment Technician 24.06

23080 - Aircraft Worker 22.47

23091 - Aircrew Life Support Equipment (ALSE) Mechanic I 22.47

23092 - Aircrew Life Support Equipment (ALSE) Mechanic II 25.62

23110 - Appliance Mechanic 24.06

23120 - Bicycle Repairer 19.32

23125 - Cable Splicer 38.04

23130 - Carpenter, Maintenance 20.60

23140 - Carpet Layer 21.30

23160 - Electrician, Maintenance 23.96

23181 - Electronics Technician Maintenance I 22.47

23182 - Electronics Technician Maintenance II 24.06

23183 - Electronics Technician Maintenance III 25.62

23260 - Fabric Worker 20.89

23290 - Fire Alarm System Mechanic 25.62

23310 - Fire Extinguisher Repairer 19.32

23311 - Fuel Distribution System Mechanic 25.62

23312 - Fuel Distribution System Operator 19.32

23370 - General Maintenance Worker 17.92

23380 - Ground Support Equipment Mechanic 25.62

23381 - Ground Support Equipment Servicer 20.89

23382 - Ground Support Equipment Worker 22.47

23391 - Gunsmith I 19.32

23392 - Gunsmith II 22.47

23393 - Gunsmith III 25.62

23410 - Heating, Ventilation And Air-Conditioning Mechanic21.82

23411 - Heating, Ventilation And Air Conditioning Mechanic

(Research Facility) 23.00

23430 - Heavy Equipment Mechanic 26.25

23440 - Heavy Equipment Operator 22.66

23460 - Instrument Mechanic 25.62

23465 - Laboratory/Shelter Mechanic 24.06

23470 - Laborer 14.80***

23510 - Locksmith 24.06

23530 - Machinery Maintenance Mechanic 23.89

23550 - Machinist, Maintenance 25.95

23580 - Maintenance Trades Helper 17.58

23591 - Metrology Technician I 25.62

23592 - Metrology Technician II 27.01

23593 - Metrology Technician III 28.50

23640 - Millwright 25.62

23710 - Office Appliance Repairer 24.06

23760 - Painter, Maintenance 19.58

23790 - Pipefitter, Maintenance 23.75

23810 - Plumber, Maintenance 22.94

23820 - Pneudraulic Systems Mechanic 25.62

23850 - Rigger 25.62

23870 - Scale Mechanic 22.47

23890 - Sheet-Metal Worker, Maintenance 25.62

23910 - Small Engine Mechanic 22.47

23931 - Telecommunications Mechanic I 27.10

23932 - Telecommunications Mechanic II 28.73

23950 - Telephone Lineman 25.62

23960 - Welder, Combination, Maintenance 22.46

23965 - Well Driller 25.62

23970 - Woodcraft Worker 25.62

23980 - Woodworker 19.32

24000 - Personal Needs Occupations

24550 - Case Manager 13.59***

24570 - Child Care Attendant 11.25***

24580 - Child Care Center Clerk 13.71***

24610 - Chore Aide 13.42***

24620 - Family Readiness And Support Services Coordinator 13.59***

24630 - Homemaker 14.53***

25000 - Plant And System Operations Occupations

25010 - Boiler Tender 25.82

25040 - Sewage Plant Operator 22.81

25070 - Stationary Engineer 25.82

25190 - Ventilation Equipment Tender 17.74

25210 - Water Treatment Plant Operator 22.81

27000 - Protective Service Occupations

27004 - Alarm Monitor 18.83

27007 - Baggage Inspector 14.80***

27008 - Corrections Officer 22.65

27010 - Court Security Officer 19.30

27030 - Detection Dog Handler 18.83

27040 - Detention Officer 22.65

27070 - Firefighter 18.09

27101 - Guard I 14.80***

27102 - Guard II 18.83

27131 - Police Officer I 21.90

27132 - Police Officer II 24.34

28000 - Recreation Occupations

28041 - Carnival Equipment Operator 13.42***

28042 - Carnival Equipment Repairer 14.62***

28043 - Carnival Worker 10.49***

28210 - Gate Attendant/Gate Tender 16.06***

28310 - Lifeguard 12.44***

28350 - Park Attendant (Aide) 17.97

28510 - Recreation Aide/Health Facility Attendant 13.11***

28515 - Recreation Specialist 21.87

28630 - Sports Official 14.31***

28690 - Swimming Pool Operator 17.47

29000 - Stevedoring/Longshoremen Occupational Services

29010 - Blocker And Bracer 22.52

29020 - Hatch Tender 22.52

29030 - Line Handler 22.52

29041 - Stevedore I 20.98

29042 - Stevedore II 24.06

30000 - Technical Occupations

30010 - Air Traffic Control Specialist, Center(HFO)(see 2)41.27

30011 - Air Traffic Control Specialist, Station(HFO)(see 2)28.46

30012 - Air Traffic Control Specialist, Terminal(HFO)(see 2)31.33

30021 - Archeological…