1240LS23Q0074 Redwood Road Facility Janitorial Combined Synopsis Request for Quote.pdf

Solicitation Number:1240LS23Q0074 UWC National Forest Redwood Road Facility Janitorial

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2023-02.

(iv) This procurement is set aside for 100 % Total Small Business. The NAICS code is 561720 and the Small

Business Size Standard is $19.5 Million.

(v) Schedule of Items/Price Schedule

BASE YEAR – July 1, 2023 – June 30, 2024

Description Qty Unit of

Issue

Unit Price Total Price

Janitorial Services –Redwood Road

Acquisition Office

12 Month $ $

Janitorial Services –Redwood Road

Warehouse Offices

12 Month $ $

Total Quote: $

OPTION YEAR 1 – July 1, 2024 – June 30, 2025

Unit Price Total Price

Janitorial Services –Redwood Road

Acquisition Office

12 Month $ $

Janitorial Services –Redwood Road

Warehouse Offices

OPTION YEAR 2 – July 1, 2025 – June 30, 2026

Unit Price Total Price

Janitorial Services –Redwood Road

Acquisition Office

12 Month $ $

Janitorial Services –Redwood Road

Warehouse Offices

OPTION YEAR 3 – July 1, 2026 – June 30, 2027

Unit Price Total Price

Janitorial Services –Redwood Road

Acquisition Office

12 Month $ $

Janitorial Services –Redwood Road

Warehouse Offices

OPTION YEAR 4 – July 1, 2027 – June 30, 2028

Unit Price Total Price

Janitorial Services –Redwood Road

Acquisition Office

12 Month $ $

Janitorial Services –Redwood Road

Warehouse Offices

TOTAL QUOTE, BASE YEAR - OPTION YEAR 4: $

Indicate Ability to Perform Services Per the Schedule Outlined in the Performance

Work Statement Y or N:

Schedule Notes:

a) Items labeled as optional are not required to be exercised by the Government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One award will be made from this solicitation, contractors must submit pricing for all items.

c) Period of Performance:7/1/2023-6/30/2024 plus option years if exercised.

Redwood Road Facility, Uinta-Wasatch-Cache National Forest

1749 West 500 South

Salt Lake City, UT 8104

Quoter’s Company Information Name of Company (Please Print):

UEID NUMBER from SAM.gov:

Printed Name of Company Representative:

Signature of Company Representative:

Date:

Phone Number:

Email Address:

(vi) Description of Requirement (including a list of any attachments)

REDWOOD ROAD FACILITIES JANITORIAL SERVICES PERFORMANCE WORK STATEMENT

SCOPE OF CONTRACT

The Uinta-Wasatch-Cache National Forest has requirements for janitorial services for two buildings owned by the Forest

Service. The Redwood Road Warehouse Office and the Acquisition Office. These buildings will be occupied by Forest

Service employees.

This contract shall provide janitorial services in accordance with the specifications as detailed herein. The Contractor shall utilize commercial practices that will maintain the facility in a satisfactory condition.

Contractor shall furnish equipment, supplies, labor, transportation and supervision necessary to perform required services at designated Forest Service building(s) in accordance with provisions herein.

1.1 Directions, Location and Description of Facilities

Uinta-Wasatch-Cache National Forest – Redwood Road Facilities

a. Directions: The Uinta-Wasatch-Cache National Forest Redwood Road Facility is located at 1749 West

500 South in Salt Lake City, in the State of Utah. The zip code is 84104. The office is located on the corner of

500 South and Redwood Road in a secure Forest Service compound.

Location and Description: The work to be performed is at the Uinta-Wasatch-Cache National Forest, Redwood

Road, Acquisition Office and Warehouse Facilities. Description and size of the facilities are as follows:

1. Uinta-Wasatch-Cache Redwood Road – Warehouse Office:

The building consists of a single story, above ground. The office portion of the building associated with this contract is 2,024 Square Feet (SF). There are two restrooms (Men’s and Women’s) with 188 SF of ceramic tile. There is 1 office, 2 open office areas with 8-10 work desks/cubicles, and a conference room consisting of 1,836 SF of carpeting.

2. Uinta-Wasatch-Cache Redwood Road – Acquisition Office:

The building consists of a single story, above ground. The area of the building is 4,300 Square Feet (SF).

There are two restrooms (Men’s and Women’s) with 225 SF of ceramic tile. There are 20 work cubicles, a small break area with cabinets and a kitchen sink, a conference room, a janitor’s closet, and a mail/file copy area. There is 100 SF of resilient flooring, 181 SF of sealed concrete and 3,800 SF of carpeting.

1.2 JANITORIAL SERVICES

1.2.1 Acquisition Office - Tuesday and Friday (twice weekly):

a. Restrooms:

1. Floors shall be swept or dust mopped.

2. Water closets and urinals shall be washed and sanitized. No rust encrustations shall remain. Traps shall be maintained free from odor at all times. Replace cartridges in waterless urinals per manufacturer’s specifications.

3. Washbasins shall be cleaned.

4. Mirrors, shelving, dispensers and chromium fixtures shall be damp-wiped and polished.

5. All other surfaces shall be spot-cleaned and horizontal surfaces dusted.

6. Paper towel waste receptacles shall be emptied and towel, soap, seat cover and toilet dispensers serviced prior to occupants’ (employees) official starting time. Sanitary napkin receptacles shall be emptied, cleaned, disinfected and provided with a new paper bag liner.

7. Toilet paper shall be supplied to stalls if dispensers are low.

8. Washbasins and countertops shall be cleaned and mirrors damp-wiped and dried as necessary to keep them in a clean condition. Paper towels shall be supplied where towel boxes are provided.

b. Office Area Cleaning: Check employees feedback sheet on a daily basis (feedback sheet is located in the mailroom) for items/areas that need attention and address those items. Office areas, lobbies, conference rooms and corridor space adjacent to these areas shall receive the following daily cleaning(Tue & Fri):

1. Wastebaskets shall be emptied, and trash removed to main disposal area/dumpster north of the warehouse. Wastebaskets shall be lined with a plastic liner. No wastebaskets or similar items shall be stacked on desks, tables, or windowsills. Upon completion of work, all furniture fixtures shall be returned to original position.

2. The full rug areas shall be vacuumed completely to remove all dirt, dust and litter and spot- cleaned to remove obvious stains. Vacuum high traffic and soiled areas as needed. Mop all linoleum floors. No dirt shall be left in corners, under furniture, behind doors, or on stair landings and steps. There shall be no dirt, trash, or foreign matter under desks, tables, or chairs.

3. Clean and wipe drinking fountains. Report any plumbing failures to the Contracting Officer’s

Representative (COR).

4. The carpeted floor area shall be spot-cleaned with a carpet sweeper to remove all obvious surface dirt from traffic areas and from under furniture weekly unless needed. Exposed floor areas in carpeted offices shall be swept on the same schedule. Sweep all entrances, including stairs.

5. Remove recycling from the kitchen daily.

6. Washbasins and countertops in the conference area shall be cleaned, damp-wiped and dried, to keep them in a clean condition. Paper towels shall be supplied where towel boxes are provided.

7. Replace burned-out light bulbs as needed.

8. Dust office areas including filing cabinets, counters, and desks. Clean door and window glass inside and outside. Dust blinds, picture frames, front counter, and brochure display case.

9. Spot clean walls, woodwork, window and glass as necessary to maintain clean conditions.

1.2.2 Weekly Cleaning Services – performed one time per week:

a. Restrooms:

1. Resilient floors shall be swept and damp-mopped with a disinfectant, high shine cleaner. Clean floors shall be streak-free.

2. Restroom surface area of wall/stall partitions, doors, window frames and sills shall be damp wiped.

b. Office Area Cleaning (including lobbies and corridors):

1. Spot clean walls and clear cobwebs. Clean wastebaskets as needed.

2. Clean exterior office doors in and out, including glass, doorknobs, and frames (front office/reception area door shall be cleaned daily).

3. Collect and recycle materials left in recycling bins throughout work areas and deposit in recycle bin in south parking lot (for Supervisors Office building) and as directed by the Contracting

Officer (for Redwood Road Building).

c. Quarterly Cleaning Services – FOUR times per year: December, March, June and September:

1. Maintain interior light fixtures to remove any insects and cobweb buildup.

2. Dust venetian blinds and air vent registers throughout the building.

3. All entrances, reception areas, conference rooms and corridors shall be dusted, including windowsills, hand railings, fire extinguishers, ledges, and doors.

d. Services to be Performed Every Six Months – April and October:

1. Wash windows inside and outside, and wipe water spots from sills and frames. Lay drop cloths as required to protect adjacent surfaces, fixtures, and furniture. The one exceptions is the front doors, which shall be cleaned on both sides.

2. Resilient floor shall be stripped, waxed and buffed. Use non-slip, high-shine floor wax.

3. Machine-clean carpet in heavily-used areas.

1.2.2 Warehouse Office - Tuesday and Friday (twice weekly):

a. Restrooms:

1. Floors shall be swept or dust mopped.

2. Water closets and urinals shall be washed and sanitized. No rust encrustations shall remain. Traps shall be maintained free from odor at all times. Replace cartridges in waterless urinals per manufacturer’s specifications.

3. Washbasins shall be cleaned.

4. Mirrors, shelving, dispensers and chromium fixtures shall be damp-wiped and polished.

5. All other surfaces shall be spot-cleaned and horizontal surfaces dusted.

6. Paper towel waste receptacles shall be emptied and towel, soap, seat cover and toilet dispensers services prior to occupants’ (employees) official starting time. Sanitary napkin receptacles shall be emptied, cleaned, disinfected and provided with a new paper bag liner.

7. Toilet paper shall be supplied to stalls if dispensers are low.

8. Washbasins and countertops shall be cleaned and mirrors damp-wiped and dried as necessary to keep them in a clean condition. Paper towels shall be supplied where towel boxes are provided.

b. Office Area Cleaning: Check employees feedback sheet on a daily basis (feedback sheet is located in the mailroom) for items/areas that need attention and address those items. Office areas, lobbies, conference rooms and corridor space adjacent to these areas shall receive the following daily cleaning:

1. Wastebaskets shall be emptied, and trash removed to main disposal area/dumpster. Wastebaskets shall be lined with a plastic liner. No wastebaskets or similar items shall be stacked on desks, tables, or windowsills. Upon completion of work, all furniture fixtures shall be returned to original.

position.

2. The full rug area shall be vacuumed completely to remove all dirt, dust and litter and spot- cleaned to remove obvious stains. Vacuum high traffic and soiled areas as needed. Mop all linoleum floors. No dirt shall be left in corners, under furniture, behind doors, or on stair landings and steps. There shall be no dirt, trash, or foreign matter under desks, tables, or chairs.

3. Clean and wipe drinking fountain. Report any plumbing failures to the Contracting Officer’s

Representative (COR).

4. The carpeted floor area shall be spot cleaned with a carpet sweeper to remove all obvious surface dirt from traffic areas and from under furniture weekly unless needed. Exposed floor areas in carpeted offices shall be swept on the same schedule. Sweep all entrances.

5. Remove recycling daily.

6. Replace burned-out light bulbs as needed.

7. Dust front office area including filing cabinets, counters, and desks. Clean door and window glass inside and outside. Dust blinds, picture frames, counter.

8. Spot clean walls, woodwork, window and glass as necessary to maintain clean conditions.

1.2.3 Weekly Cleaning Services – performed one time per week:

a. Restrooms:

1. Resilient floors shall be swept and damp-mopped with a disinfectant, high shine cleaner. Clean floors shall be streak-free.

2. Restroom surface area of wall/stall partitions, doors, window frames and sills shall be damp wiped.

b. Office Area Cleaning (including lobbies and corridors);

1. Spot clean walls and clear cobwebs. Clean wastebaskets as needed.

2. Clean exterior office doors in and out, including glass, doorknobs, and frames (front office/reception area door shall be cleaned daily).

3. Collect and recycle materials left in recycling bins throughout work areas and deposit in recycle bin in south parking lot (for Supervisors Office building) and as directed by the Contracting

Officer (for Redwood Road Buildings).

c. Quarterly Cleaning Services – FOUR times per year: December, March, June and September:

1. Maintain interior light fixtures to remove any insects and cobweb buildup.

2. Dust venetian blinds and air vent registers throughout the building.

3. All entrances, reception areas, conference rooms and corridors shall be dusted, including windowsills, hand railings, fire extinguishers, ledges, and doors.

d. Services to be Performed Every Six Months – April and October:

1. Wash windows inside and outside, and wipe water spots from sills and frames. Lay drop cloths as required to protect adjacent surfaces, fixtures, and furniture. The one exceptions is the front doors, which shall be cleaned on both sides.

2. Resilient floor shall be stripped, waxed and buffed. Use non-slip, high-shine floor wax.

3. Machine-clean carpet in heavily-used areas.

1.3 ADDITIONAL SERVICES

Upon notification, the Contractor shall perform special event cleaning or other services not outlined in the PWS that may be required in any building, area or room covered under this contract. The Contracting Officer shall order services by issuing the specifications for the required work task(s) to the contractor. Pricing and terms will be negotiated prior to issuance and signature of a modification to the contract.

Contractor shall begin emergency work, as determined by the Contracting Officer, within one hour of notification, which may be verbal.

The Contracting officer or designated Contracting Officer Representative (COR) may notify the Contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event.

Completion schedule shall be determined for each event. Payment for emergency or special event cleaning services separate from the monthly billing under this contract.

1.4 WORK SCHEDULE

With the exception of emergency work which requires immediate attention, all work under this contract shall be accomplished during regular office working hours (regular office working hours are from 6:00 AM to 4:00 PM

Wednesday and Friday). Variable schedule can be negotiated with Contracting Officer. The Contractor will not be required to perform work on a National Holiday, or the day the Holiday is observed. In the event that a work schedule falls on a National Holiday (or the day the Holiday is observed) the services normally scheduled for that day shall be performed either the day before or the day after the holiday.

Federal Holidays are:

New Year’s Day

Martin Luther King Jr. Day

President’s Day

Memorial Day Juneteenth Independence Day Labor Day

Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

Unforeseen Building Closures – When an unforeseen building closure occurs on a regularly scheduled day of work, the Government shall have the following options:

a. To require the Contractor to perform work necessary to sustain operations on the following normal duty day.

b. To forgo the work and reduce payment due the Contractor accordingly for work not performed.

1.5 GOVERNMENT FURNISHED PROPERTY

The following supplies will be furnished by the Government and provided to the Contractor as needed:

a. Keys and entrance code to access buildings. Keys and entrance code furnished to the Contractor shall be returned upon termination of the contract, shall not shared and shall be kept confidential. Keys shall not be duplicated.

b. Dumpster for refuse.

c. Dumpster/container for recycling materials.

1.6 CONTRACTOR-FURNISHED SUPPLIES, MATERIALS AND EQUIPMENT

The Contractor shall provide vacuum(s), carpet cleaner(s), carpet shampooers, and any other cleaning equipment, materials and supplies necessary to adequately meet the cleaning specifications and perform this contract according to all of the terms. No flammable or explosive liquids such as gasoline will be stored. The Contractor shall submit a list of cleaning products to be used to the Contracting Officer’s Representative (COR), for approval at the pre-work conference and at any time that the approved product is replaced with a different product.

The contractor shall provide toilet tissue, hand soap, paper hand towels, waterless urinal cartridges (per mfg. specs), plastic trash bags, paper bags and all other supplies necessary to perform the required services as stated herein.

Supplies shall meet the existing equipment manufacturer’s specifications.

The Contractor will be permitted to store small quantities of Contractor-furnished supplies and equipment in the

Government building. Supplies furnished by the Contractor shall be maintained in a neat, orderly manner by the

Contractor when stored at a Government Facility within the designated area. Contractor shall provide Material Data

Sheets for chemicals in cleaning compounds. Material Safety Data Sheets (MSDS) shall be posted in the storage area.

Contractor shall meet all OSHA requirements for storing cleaning compounds/chemicals if stored on Government premises. If a piece of equipment needs repair or determined unsafe by the COR or Safety Officer, the Contractor shall immediately stop using the equipment. Defective equipment shall be repaired or replaced within 72 hours.

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide bio based products.

The Contractor shall utilize products and material made from bio based materials (e.g., bio based greases, bio based hydraulic fluids, bio based absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR).

The following is an example list of products that may be used in this contract for Janitorial Services for which bio based products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of bio based products listed meeting the health and environmental specifications.

Adhesive and mastic removers

Air fresheners and deodorizers including dispenser

All-purpose cleaner

Bathroom cleaner

Brass polish/cleaner

General purpose household cleaners

Glass cleaner

Grout sealer

Gum remover Heavy duty cleaner

Carpet cleaners

Chrome polish/cleaner

Cream cleaner

Degreaser/cleaner

Deodorizer

Disinfectant sanitizer

Drain cleaners

Extraction fluid

Floor finish

Floor finish restorer

Floor sealer Floor stripper Furniture cleaners and protectors

Laundry detergent

Lime and scale remover (tub and tile cleaner)

Liquid hand soap including dispenser

Metal cleaners and corrosion removers

Microbial cleaners

Multipurpose cleaners

Neutral cleaner (liquid)

Solvent

Stain remover

Stainless steel polish

Toilet bowl cleaner

Wood floor cleaner

Bio based products that are designated for preferred procurement under USDA’s Bio Preferred program must meet the required minimum bio based content as stated in the USDA Final Rule available at www.biopreferred.gov. The

Contractor should provide data for their bio based products such as bio based content.

http://www.biopreferred.gov/

In addition to the bio based products designated by the U.S. Department of Agriculture in the Bio Preferred Program, the Contractor is encouraged to use other bio based products.

The Contractor shall submit with the initial proposal a complete list of bio based products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of bio based products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

The Contractor shall comply with the provisions at FAR 52.223-1, Bio based Product Certification.

The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Bio based Products under

Service and Construction Contracts.

Within thirty (30) days of contract award, the Contractor shall submit an Operations and Maintenance Plan (OMP).

This submittal shall be approved by the COR in writing. The Contractor shall not commence work until this submittal is approved by the COR in writing.

The OMP must be reviewed and updated annually, and is required by the Contracting Officer’s Representative (COR).

The OMP must contain and define the following elements:

The Contractor’s written policy stating its commitment to the use of bio based products, employee health and safety, and sound environmental management practices.

Detail on how the Contractor intends to keep abreast of the development and increasing availability of bio based products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

Proposed bio based custodial products which must be selected in accordance with the criteria included above. At a minimum, the OMP must identify products by brand name for each of the product types, propose more than one product within a product category and/or propose a product or products addressing more than one product category.

The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of bio based products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

The Contractor shall provide data on the quantity and dollar values of bio based products used in the contract. The data will be submitted to the Contracting Officer’s Representative (COR) quarterly.

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some bio based products that may function differently than a conventional product. There we will look for a Contractor who will (1) demonstrate products, and 2) when selected, offer any necessary training to all of the service staff and 3) be available with technical assistance to trouble shoot problems.

1.7 GOVERNMENT AND CONTRACTOR RESPONSIBILTIES

Government Responsibilities – The Government will not be responsible for damage occasioned by fire, theft, and accident or otherwise, to the Contractor’s supplies, materials, or equipment in storage. In addition, the Government will not be responsible for damage to the Contractor’s and his/her employee’s personal belongings brought into the building.

Contractor Responsibilities – The Contractor shall not employ persons for work on the contract if such employee is considered by the Contracting Officer’s Representative (COR) to be a potential threat to the health, safety, security, general well-being, or operation mission of the Agency.

i. The Contractor is responsible for loss, theft, damage, or destruction of any Government or personal items belonging or assigned to the occupant or user in any office or other rooms of the facilities when such acts can be proven, beyond a reasonable doubt, to be the fault of the Contractor of one of his/her employees, agents or subcontractors.

ii. Anyone employed by the Contractor must be 16 (sixteen) years of age or older. No one under the age of 16 shall be permitted to work in the building or on the premises. The Contractor shall ensure that only the

Contractor and/or his/her employees have access to the premises.

iii. The Contractor is also responsible for ensuring that his/her employees do not disturb papers on desks, open desk drawers or cabinets, or use Government telephones or equipment, except as authorized, in writing, by the Contracting Officer’s Representative (COR).

iv. The Contractor shall supply some type of identification that must be work at all times while on the premises by Contractor and his/her employees. (FAR 52.204-9 -- Personal Identity Verification of Contractor

Personnel)

v. The Contractor shall inform the Contracting Officer’s Representative (COR) of any items in need of repair/replacement.

vi. Key Control – the Contractor will establish and implement methods of ensuring that all keys issued by the

Government are kept secure in the Contractor’s possession and are not used by unauthorized persons.

1. Keys issued by the Government shall not be duplicated.

2. The Contractor will report the occurrence of a lost key to the contracting Officer no later than the next duty day.

3. The Contractor will be required to reimburse the Government for replacement of locks or re-keying as result of the Contractor loss of keys. In the event a mate key is lost or duplicated, all locks and keys for that system will be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

4. It is the responsibility of the Contractor to prohibit the use of keys issued by the government to persons other than the Contractor's employees. It is also the responsibility of the Contractor's employees to prohibit the opening of locked areas by Contractor's employees to permit entrance of persons other than

Contractor's employees engaged in the performance of assigned work in those areas.

5. Energy Conservation - Contractor shall turn on lights in rooms only during the time needed to perform the required work and shall ensure that all lights, except those required to remain on, are turned off in each room as it is completed.

1.8 REGULATIONS/POLICIES

All activities for this contract are governed by the applicable Federal Acquisition Regulations

(FAR) as supplemented by the Department of Agriculture Acquisition Regulations (AGAR) and the

Forest Service Acquisition Regulations (FSAR) and established local policy and procedures.

1.9 TRAVEL: Travel reimbursement is not authorized under this contract.

1.10 GOVERNMENT VEHICLES

For purposes of this contract, Government furnished resources shall not include Government

Vehicles, nor shall contractor personnel be allowed to ride in Government vehicles without prior authorization by the

Contracting Officer.

1.11 SECURITY

The Contracting Officer's Representative (COR) for this contract will assist with the Contractor's entry into secure areas and inform the Contractor of security procedures. The Contractor shall comply with all security procedures.

All doors shall remain locked while Contractor performs the work and the Contractor shall ensure that all exterior doors are shut and locked prior to departure. The Contractor shall also ensure that all unnecessary lights and faucets are turned off, and all windows are closed.

All secured interior office doors shall remain locked while Contractor performs the work and the contractor shall ensure that those doors are locked and secured prior to departure. Offices shall only remain open while Contractor is present.

The Contractor shall not adjust any mechanical equipment controls, shall report any fires and hazardous conditions, shall turn in lost and found articles, and shall notify the Contracting

Officer's Representative (COR) when an unauthorized or suspicious person(s) is seen on the premises.

The Forest Service reserves the right to perform security check on Contractor employees.

1.12 TRAINING

The Contractor is responsible for all training for its employees except when training can only be provided by the Forest Service. Requests for training by exception must be provided to and approved by the CO prior to the Government conducting training.

1.13 CONTRACT PERFORMANCE PERIOD

The contract will be awarded for the Redwood Road, Warehouse Office..: with a base period beginning July 1, 2023 continuing to June 30, 2024. There is a possibility for 4 (four) option years:

Option Year 1 -July 1, 2024 to June 30, 2025

Option Year 2 -July l, 2025 to June 30, 2026

Option Year 3 -July 1, 2026 to June 30, 2027

Option Year 4 -July 1, 2027 to June 30, 2028

1.14 QUALITY

The tasks for each functional area are outlined in Section 1.2 - Janitorial Services. The performance of the tasks will be monitored periodically based on the Performance Requirements

Summary Sheet (Attachment D) and reported monthly via the Quality Assurance Checklist (Attachment

C). The completed Checklist will be retained in the Contracting Officer's Representative (COR) file and a copy provided to the Contracting Officer.

The Contractor shall develop and maintain a quality program to ensure the required services are performed in accordance with commonly accepted commercial practices, which may include service checklists or reports. The Contractor shall implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in the PWS.

The Contracting Officer's Representative (COR) will perform bimonthly inspections to evaluate the quality of work being performed. At any time when work is performed and is not in compliance with specifications, the Contractor will be informed and required to correct the deficiencies in accordance with FAR Clause 52.246-4 inspection of Services Fixed Price (Section C). Acceptance of work will be determined by inspection of the entire job and will be based on adherences to the specification. The Contracting Officer's Reprehensive (COR) will record the results of these inspections on a Quality Assurance Checklist (Attachment C). Inspection will be conducted more frequently as deemed necessary by the Contracting Officer's Representative (COR).

Government Remedies.

The Contracting Officer shall follow FAR 52.249-8 Default (Fixed-Price Supply and Service), for

Contractor's failure to perform satisfactory services or failure to correct non-conforming services.

Contractor's Performance Assessment Reporting System (CPARS).

The attached Contracting Performance Report is provided for your information. This report will be completed by the Contracting Officer's Representative (COR) at the end of each performance period/option year. This information will be entered into the CPARS website.

Performance-Based Contracting.

Quality will be measured based on the standards and objectives listed in the Performance Requirements Summary

(Attachment E).

1.15 IDENTIFICATION OF CONTRACTOR EMPLOYEES:

All contract personnel are required to identify themselves as contractors. In any situations where their contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are Government employees.

POINTS OF CONTACTS (POC): The POCs are:

Contracting Officer's Representative (COR):

Heidi Little, Lead Property Management Specialist

USDA- FS, Procurement and Property Services

1749 West 500 South

Salt Lake City, UT 84104

Office Phone: 801.908-1931

E-Mail: heidi.little@usda.gov

Contracting Officer (CO):

Whit Fausett, Contract Specialist

USDA- FS, Procurement and Property Services

1749 West 500 South

Salt Lake City, UT 84104

Office Phone: 385-270-7112

E-Mail: arlen.fausett@usda.gov

(vi) Date(s) and Place(s) of Delivery and Acceptance/Location

Uinta-Wasatch-Cache National Forest

Redwood Road Facility

1749 West 500 South Salt Lake City, UT 84104 mailto:heidi.little@usda.gov mailto:arlen.fausett@usda.gov

CLAUSES:

(viii) 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52)

Department of Agriculture Acquisition Regulation (AGAR) Clauses: https://www.acquisition.gov/agar

(AGAR clauses begin with 452)

FAR and AGAR Deviations to clauses may be viewed at: Policies & Regulations | USDA

Clauses Incorporated by Reference:

(ix) 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (DEC

2022) (DEVIATION 2017-1)

Addenda to 52.212-4:

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction

Contracts (SEP 2013)

52.232-9 Limitation on Withholding of Payments (APR 1984) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

52.245-1 Government Property (SEP 2021) Alt 1 (APR 2012)

52.245-9 Use and Charges (APR 2012)

52.246-4 Inspection of Services-Fixed Price (AUG 1996)

52.249-8 Default (Fixed-Price Supply and Service)(APR 1984)

(x) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 4620-002 series.

(b) Should the results of the PIV process require the exclusion of a contractor's employee; the

Contracting Officer will notify the contractor in writing.

(c) The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 series and to maintain a list of employees eligible for a USDA

LincPass required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor. Contractor employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(e) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine unaccompanied physical access to a Federally-controlled facility and/or routine unaccompanied access to a Federally-controlled information system.

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the

COR, unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from Monday – Thursday, 9:00 AM – 3:00 PM MT 1749 West 500

South Salt Lake City, UT 84104 Attn: Ms. Chris Hansen. The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor's responsibility to meet all aspects of paragraphs (c), (d), and (e).

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar https://www.usda.gov/da/ocp/ppd/policies-regulations https://www.usda.gov/sites/default/files/documents/far-class-deviation-implement-whistleblower-protection.pdf

(xi) 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 3 days of the expiration of the final option year.

(xii) 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a)The Government may extend the term of this contract by written notice to the Contractor within 30

Days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

Clauses Incorporated by Full Text:

(xiii) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders–

Commercial Products and Commercial Services (MAR 2023) (DEVIATION 2017-1, DEVIATION DEC

2022)

(a) (1)-(7)

(b) (5), (8) (14), (22), (27), (29), (30), (32), (35), (44), (51), (58)

(c) (1), (2), (7), (8)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor

(29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage/Fringe Benefits

GS-3 Step-4 $16.20/$4.80

(d) (1) - (3)

(e) (1), (2)

(xiv) 52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR 4) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

https://www.usda.gov/sites/default/files/documents/far-class-deviation-implement-whistleblower-protection.pdf https://www.usda.gov/sites/default/files/documents/far-class-deviation-regarding-threshold-small-disadvantaged-business.pdf https://www.usda.gov/sites/default/files/documents/far-class-deviation-regarding-threshold-small-disadvantaged-business.pdf http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

(xv) 452.204-70 Modification for Contract Closeout (DEVIATION JUL 2022) Upon contract closeout for contracts utilizing Simplified Acquisition Procedures (SAP) according to

FAR 13:

(a) If unobligated funds in the amount of $1000 or less remain on the contract, the Contracting Officer

(CO) shall issue a unilateral modification for de-obligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The CO shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) If unobligated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for de-obligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The CO may also request a Release of Claims be completed by the contractor, although not required for contract and orders using SAP procedures.) If the bilateral modification and Release of Claims are not returned to the CO within 60 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

List of Documents, Attachments, and Exhibits

Attachment Description Pages

A Quality Assurance Surveillance Plan 5

B Wage Determination – WD 2015-5409 (Rev. 19) 12/27/2022 11

C Quality Assurance Checklist 2

D Quality Assurance Checklist – Customer Complaint Form 1

E Performance Requirements Summary 2

Exhibit Description(Contractor required to fill out exhibits and return with their quote)

Pages

1 Experience and Equipment Questionnaire 1

2 Technical Approach Narrative

3 Key Personnel Abilities/Training/Experience 1

4 Project Specific Safety Plan

5 Bio-Based Product Information

6 Subcontractor Form SF-1413 (If Applicable) 1 https://www.usda.gov/sites/default/files/documents/agar-class-deviation-contract-closeout-clause.pdf

Attachment A - QUALITY ASSURANCE SURVEILLANCE PLAN

FOR SUPPORT OF

Redwood Road Janitorial Services Uinta-Wasatch-Cache National Forest

Issued June 2023

TABLE OF CONTENTS

1.0 INTRODUCTION…………………………………………………………………………………….1

2.0 PURPOSE……………………………………………………………………………………………..1

3.0 ROLES AND RESPONSIBILITIES………………………………………………………………….1

3.1 The Contracting Officer………………………………………………………………………….1

3.2 The Contracting Officer’s Technical Representative…………………………………………….2

4.0 METHODS OF SURVEILLANCE…………………………………………………………………...2

4.1 Surveillance Techniques………………………………………………………………………….2

4.2 Customer Feedback……………………………………………………………………………

5.0 DOCUMENTATION

5.1 Quality Assurance File…………………………………………………………………..……….2

5.2 Contractor Performance Assessment Report System (CPARS)………………………………

6.0 RESOLVING PERFORMANCE ISSUES…………………………………………………………...2

6.1 Actions to Remedy Unacceptable Performance…………………………………………………2

6.2 Problem Resolution……………………………………………………………………………...2

QUALITY ASSURANCE SURVEILLANCE PLAN - (QASP)

1.0 INTRODUCTION

This quality assurance surveillance plan (QASP) is pursuant to the requirements listed in the performance work statement (PWS) entitled Janitorial Services. The Contractor shall provide janitorial services.

This QASP sets forth the procedures and guidelines Forest Service will use in ensuring the required performance standards or services levels are achieved by the Contractor.

2.0 PURPOSE

2.1 The purpose of the QASP is to provide Government surveillance oversight of the Contractor’s quality control efforts to assure that they are timely, effective and is delivering the tasks specified in the contract. The QASP provides a means for evaluating whether the Contractor is meeting the performance standards/quality levels identified in the PWS and the Contractor’s quality control plan (QCP), and to ensure that the government pays only for the level of services received.

The required performance standards and/or quality levels are included in the PWS and in Attachment

1, “Performance Requirements Summary.” If the Contractor meets the required service or performance level, it will be paid the monthly amount agreed on in the contract.

2.2 This QASP defines the roles and responsibilities of all members of the integrated project team

(IPT), identifies the performance objectives, defines the methodologies used to monitor and evaluate the Contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results.

2.3 The Contractor, and not the Government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the contract. The QASP is not intended to duplicate the Contractor’s Management Plan. The Government may provide the Contractor an information copy of the QASP as an Attachment to the solicitation to support the Contractor’s efforts in developing its plan for maintaining the levels of quality anticipated to be delivered under the terms of the contract.

3.0 ROLES AND RESPONSIBILITIES

3.1 The Contracting Officer

The contracting officer (CO) is responsible for monitoring contract compliance, contract administration, and cost control and for resolving any differences between the observations documented by the Contracting

Officer's Representative (COR) and the Contractor. The CO will designate one full-time COR as the government authority for performance management. The number of additional representatives serving as technical inspectors depends on the complexity of the services measured, as well as the Contractor’s performance, and must be identified and designated by the CO.

3.2 The Contracting Officer’s Representative

The contracting officer’s representative (COR) is designated in writing by the CO to act as his or her authorized representative to assist in administering a contract. COR limitations are contained in the written appointment letter. The COR is responsible for technical administration of the project and ensures proper government surveillance of the Contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the government’s behalf. Any changes that the Contractor deems may affect contract price, terms, or conditions shall be referred to the CO for action. The COR will have the responsibility for completing QA monitoring forms used to document the inspection and evaluation of the Contractor’s work performance. Government surveillance may occur under the inspection of services clause for any service relating to the contract.

4.0 METHODS OF QA SURVEILLANCE

4.1 Surveillance Techniques

In an effort to minimize the performance management burden, simplified surveillance methods shall be used by the government to evaluate Contractor performance when appropriate. The primary methods of surveillance are:

➢ Customer Feedback – Customer feedback may be obtained either from the results of formal customer satisfaction surveys or from random customer complaints. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed and must be forwarded to the COR. The COR shall maintain a summary log of all formally received customer complaints as well as a copy of each complaint in a documentation file. The COR shall also keep the tabulated results of all customer satisfaction surveys on file and shall enter the summary results into the

Quality Assurance Checklist.

➢ Random Checks/Inspections on Completion of Workload Taskings – Random checks will be conducted to ensure compliance with the intent of the Performance Work Statement and common commercial practices. The COR will conduct the random monitoring.

4.2 Customer Feedback

The Contractor is expected to establish and maintain professional communication between its employees and customers. The primary objective of this communication is customer satisfaction. Customer satisfaction is the most significant external indicator of the success and effectiveness of all services provided and can be measured through customer complaints.

Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed, and must be forwarded to the COR. The COR will accept those customer complaints and investigate using the Quality Assurance Checklist.

Customer feedback may also be obtained either from the results of formal customer satisfaction surveys.

5.0 DOCUMENTATION

5.1 Quality Assurance File

The COR will, in addition to providing documentation to the Contracting Officer, maintain a complete Quality

Assurance file. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government’ s performance of the quality assurance function, including the originals of all Surveillance

Activity Checklists. All such records will be retained for the life of this contract. The COR shall forward these records to the Contracting Officer monthly, unless otherwise requested.

5.2 Contractor Performance Assessment Report System (CPARS)

An evaluation will be submitted through CPARS at the end of each year of performance. This evaluation will be one determinant in exercising an option. The COR will address the quality of the service, schedule, cost control and customer service and other important areas. As this information may affect future source selections throughout the Government, the annual evaluation will be used as an additional performance oversight and communication tool with the QASP.

6.0 RESOLVING PERFORMANCE ISSUES

6.1 Actions to Remedy Unacceptable Performance

When performance is deemed unacceptable, the COR will so inform the Contractor’s on-site representative.

Disputes should be referred to the CO for resolution. If any services do not conform to contract requirements, the Government may require the Contractor to re-perform the services to conform with contract requirements at no additional cost to the government. When sub-par performance cannot be corrected by re-performance, the

Government may:

⮚ Seek form of consideration, as well as require the Contractor to take action to reasonably ensure future performance conforms to contract requirements.

⮚ By separate contract or otherwise, perform the services and charge to the Contractor any cost incurred by the

Government that is directly related to the performance of such service.

⮚ Issue Cure Notice.

⮚ Issue Show Cause.

⮚ Terminate the contract for government convenience.

⮚ Terminate the contract for cause.

6.2 Resolution

The COR, CO, and Contractor should…