1240LS23Q0048 Manti-LaSal National Forest Two Snowmobiles RFQ.pdf

Solicitation Number: 1240LS23Q0048 Manti-LaSal National Forest Two Snowmobiles

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2023-01.

(iv) This procurement is set aside for 100% Total Small Business. The NAICS code is 336999 and the Small

Business Size Standard is 1,000 employees.

(v) Schedule of Items/Price Schedule

ITEM

NO.

SUPPLIES OR SERVICES QTY UNIT

OF

ISSUE

UNIT PRICE TOTAL

PRICE

001 Snowmobile Including Delivery 1 Each

002 Snowmobile Including Delivery 1 Each

Indicate ability to deliver by 11/30/2023; Y or N:

If unable to deliver by the date listed above, indicate earliest possible delivery date:

Quoter’s Company Information Name of Company (Please Print):

UEID Number from SAM.gov:

Printed Name of Company

Representative:

Signature of Company Representative

Date:

Phone Number:

Email Address:

Schedule Notes:

a) The Government reserves the right to make multiple awards from this solicitation. Contractors may submit pricing for a single line item, or all line items, price your quote accordingly.

(vi) Description of Requirement

The United States Department of Agriculture (USDA), Forest Service (FS), Intermountain

Region, Manti-LaSal National Forest, Sanpete Ranger District Timber Sales program area, has a need for two snowmobiles that will be used by advanced riders to traverse, climb, and maneuver in order to collect reconnaissance and inspect timber in remote snow-covered areas above 9,000 ft, in snow deeper than 6 ft, on tree covered slopes greater than 50%. Specifications include ergonomics and features that increase rider capability and safety. It is the combination of these characteristics that facilitate proper ratios between power delivery, rider weight/position, and track surface area. For proper performance and safety, the combination of specifications including power, track, suspension, and ergonomics shall be adhered to. A track length of 154” X 16” X 3” (with short tunnel) means the machine is shorter than most deep snow tracks, this means easier maneuvering in technical terrain such as trees on a slope.

However, reducing the track length reduces the track to surface area. To compensate for the loss of track surface area, increased horsepower (i.e. turbo) improves low end throttle response which compensates for the shorter track. This throttle responsiveness is throughout the throttle range and can be especially effective at elevations greater than 8,000 feet above sea level. The adjustable limiter strap allows for increased control in the track suspension. When feathering the throttle during a difficult maneuver, this strap aids in increased power delivery to the ground and thereby avoiding unwanted wheelie situations and providing for a safer ride. A 34-inch ski stance is a narrow ski width to assist in getting the machine on edge easier (which is necessary for any basic sled maneuver). Working in tandem with a narrow ski stance, full track rods will reduce dangerous wash out (back of the sled dropping downhill when contouring) and increase rider safety. These features together allow for consistent machine operation on combinations of slopes up to and sometimes greater than 50%, tight cluster tree stands, and snow/powder deeper than 6 feet. Further, they aid in maintaining the high, smooth, and immediate power delivery necessary to perform technical maneuvers such as uphill blip/90 degree turns, sidehill (contouring) and up/down hill switch-backing.

Salient Characteristics:

GENERAL SPECIFICATIONS

• Size - Full sized__________________________________________________________________

• Class - Deep snow/mountain________________________________________________________

• Weight - Less than 450lbs__________________________________________________________

• Dimensions - 52” max height, 44”max width___________________________________________

• Fuel Tank - 9-gallon min, (integrated auxiliary tanks will not meet the intent of this specification)__

• Starter - Manual w/electric assist_____________________________________________________

• Reverse engaged with push button____________________________________________________

• Reverse alarm/noise, signifying that reverse has been engaged______________________________

• Short tunnel_____________________________________________________________________

• Hand guards_____________________________________________________________________

• Break reservoir protector___________________________________________________________

• Hand and thumb warmers with multiple settings_________________________________________

• Reversible ice scratchers___________________________________________________________

• Spare belt can be stored without folding_______________________________________________

DETAILED SPECIFICATIONS

• Motor - Fuel injection, liquid cooled, 825cc min, 180HP min______________________________

• Track - 154” X 16” X 3” (with full rods)_______________________________________________

• Front suspension - High performance (RAS 3 or equivalent)________________________________

• Front shock - High performance (HGP Plus or equivalent)______________________________

• Track/center shock - High performance (HGP Plus or equivalent)_________________________

• Rear shock - High performance (KYB Pro or equivalent)_______________________________

• Breaks - High performance (Brembo or equivalent) with adjustable leaver__________________

• Adjustable limiter strap__________________________________________________________

• 34” adjustable ski stance_________________________________________________________

• Compact low-profile seat_________________________________________________________

• Narrow running boards with large openings__________________________________________

• Belt monitoring system___________________________________________________________

SELECTED OPTIONS:

• Snowmobile cover______________________________________________________________

• Anti-theft deterrent system________________________________________________________

Make/Model:_______________________________________________________________

(vii) Date(s) and Place(s) of Delivery and Acceptance

Delivery shall be made F.O.B. destination as soon as possible but not later than 11/30/2023. Delivery shall be made to the following address:

U.S. FOREST SERVICE (USDA)

SANPETE RANGER DISTRICT

ATTN: *(to be advised on award)

540 NORTH MAIN STREET

EPHRAIM, UTAH 84627-1117

Clauses

(viii) 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52)

Department of Agriculture Acquisition Regulation (AGAR) Clauses: https://www.acquisition.gov/agar

(AGAR clauses begin with 452)

FAR and AGAR Deviations to clauses may be viewed at: Policies & Regulations | USDA

Clauses Incorporated by Reference

(ix) 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (DEC

2022) (DEVIATION 2017-1)

Addenda to 52.212-4:

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar https://www.usda.gov/da/ocp/ppd/policies-regulations

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment (NOV 2021)

52.209-10 Prohibition in Contracting with Inverted Domestic Corporations (NOV 2015)

52.232-9 Limitation on Withholding of Payments (APR 1984) 52.232-11 Extras (APR 1984) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

52.249-8 Default (Fixed-Price Supply and Service)(APR 1984)

Clauses Incorporated by Full Text

(x) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders–

Commercial Products and Commercial Services (DEC 2022) (DEVIATION 2017-1, DEVIATION APR

2020, and DEVIATION DEC 2022)

(a)(1) – (6)

(b) (5), (9), (15), (23), (28)-(31), (33), (36), (45), (49), (50), (52), (59), (62)

(d) (1)-(3)

(e) (1)-(2)

(xi) 52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR 4) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(xii) 452.204-70 Modification for Contract Closeout (DEVIATION JUL 2022)

Upon contract closeout for contracts utilizing Simplified Acquisition Procedures (SAP) according to FAR 13:

(a) If unobligated funds in the amount of $1000 or less remain on the contract, the Contracting Officer

(CO) shall issue a unilateral modification for de-obligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The CO shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) If unobligated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for de-obligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The CO may also request a Release of Claims be completed by the contractor, although not required for contract and orders using SAP procedures.) If the bilateral modification and Release of Claims are not returned to the CO within 60 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(xiii) 452.211-71 Equal Products Offered (Nov 1996)

(a) Offerors proposing to furnish an "equal" product, in accordance with the "Brand Name or Equal" provision of this solicitation, shall provide the following information for each offered "equal" product:

Contract Line-Item Number (if any): 001 & 002

Brand Name or Equal Product identified by the Government in this solicitation: RAS 3 Front

Suspension, HGP Plus & KYB Pro Shocks, Brembo Brakes.

Offered Product Name:___________________________________________

Catalog Description or part number:_________________________________

Manufacturer's Name:____________________________________________

Manufacturer's Address:__________________________________________

Provisions:

(xiv) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52)

Department of Agriculture Acquisition Regulation (AGAR) Clauses: https://www.acquisition.gov/agar

(AGAR clauses begin with 452)

FAR and AGAR Deviations to provisions may be viewed at: Policies & Regulations | USDA

Provisions Incorporated by Reference

(xv) 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (NOV 2021)

Addenda to provision 52.212-1:

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

52.204-26 Covered Telecommunications Equipment or Services-Representation (OCT 2020)

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation (NOV

2015)

52.211-6 Brand Name or Equal (AUG 1999)

For simplified acquisitions, the word quote or quoter is substituted in provision 52.212-1 for the word offer or offeror.

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar https://www.usda.gov/da/ocp/ppd/policies-regulations

Addenda to Provision 52.212-1 paragraph (b) Submission of Offers:

AT A MINIMUM, QUOTER SHALL SUBMIT THE FOLLOWING DOCUMENTS BACK WITH

THEIR RESPONSE TO THIS SOLICTATION:

1. Schedule of Items (Page 1).

2. Confirmation of Specifications (Check Boxes and/or Model Specification Literature) (Pages 2-3).

3. 452.211-71 Equal Products Offered (If applicable) (Page 5).

4. Technical Response as Identified in Evaluation Factors for Award (See Pages 7-8).

5. 52.204-24(d) Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment (Page 6).

6. 52.204-26 (c) Covered Telecommunications Equipment or Services-Representation. (Page 7).

7. 52.212-3(b)(2) Offeror Representations and Certifications – Commercial Products and

Commercial Services (Page 8).

8. Exhibit #1-Experience and Equipment Questionnaire (Page 10).

1) Quoters must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Quotes submitted in response to this solicitation shall include technical information indicating that all specifications are met, and a price.

3) Submit quote by email to the Contract Specialist listed in section xxii so that it is delivered into this inbox by the due date and time. Quotes should be in Microsoft Word, or Adobe

PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the quoters responsibility to confirm receipt of the quote from the Contract

Specialist.

4) Address questions about this solicitation to the Contract Specialist listed in section xxii

Provisions Incorporated by Full Text

(xvi) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

(d) Representation. The Offeror represents that—

(1) It ☐ will, ☐ will not provide covered telecommunications equipment or services to the

Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It ☐ does, ☐ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the

Offeror responds "does" in paragraph (d)(2) of this section.

https://www.sam.gov/SAM/

(xvii) 52.204-26 Covered Telecommunications Equipment or Services-Representation. (OCT 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and

"reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for

Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for

"covered telecommunications equipment or services".

(c)

(1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the

Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services

(xviii) 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

In descending order of importance:

1. Technical Capability

2. Ability to meet delivery date

3. Past Performance

4. Price

Technical capability, delivery date, and Past Performance when combined are equal in importance to price.

-Factor #1: Technical Capability of Item(s) Quoted: The quote must at a minimum demonstrate the ability of the item(s) to meet the required specifications. Including the check box specifications and the make/model of item(s).

-Factor #2: Ability to meet required delivery date: The quote must at a minimum demonstrate the ability to meet the required delivery date or in the event of the inability to meet the required delivery date, provide the earliest possible alternate date.

Factor #3: Past Performance: Past Performance – provide a list of similar projects completed by your firm over the past three years. Include a brief description of the project, dollar amount, year completed, and project owner contact information (name, phone, and email). The government may use past performance information from any available source. If a company does not have past performance information available, https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.sam.gov/ information may be provided for predecessor companies, key personnel, or subcontractors. In the event that there is no past performance information available, the offeror will receive a neutral rating in this factor.

Factor#4: Price: award will be made to the quoter(s) whose quote(s) represent the best value to the

Government.

(b) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(xviiii) 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial

Services (DEC 2022) (DEVIATION DEC 2022)

[If Offeror Representations and Certifications are not complete in SAM the offeror shall submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial

Products and Commercial Services, with your offer. The full provision is available from http://www.acquisition.gov/far/.

If Offeror Representations and Certifications are complete in SAM, the offeror shall complete the following:]

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph

(b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and

Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. Write “None” if there are no changes needed to your online reps and certs. Offerors that are representing as joint ventures should submit their socio-economic status in the space provided above until such time that SAM.gov has been updated to include the joint venture representations contained within provision 52.212-3 paragraph (c).

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.] http://www.acquisition.gov/far/ http://www.sam.gov/ https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-4-administrative-and-information-matters#i1121876

(xx) 52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Agriculture Acquisition Regulation (48 CFR Chapter 4) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(xxi) Date, Time, and Place Offers are due

Quotes are due at the email address listed in section xxii before 1:00 PM Mountain Time on

3/29/2023.

(xxii) Government Point of Contact

Whit Fausett

Contract Specialist

(801) 908-1907 arlen.fausett@usda.gov mailto:arlen.fausett@usda.gov

Exhibit # 1

Experience and Equipment Questionnaire

Contractor Name, Address, & Telephone Number

Experience

How many years does your business have in the line of work contemplated by this solicitation?

List Below all _Snowmobile_ Projects your business has completed within the last three (3) years:

Contract

Amount

Type of Project

Date

Completed

Name, & Telephone Number of Owner/Person to

Contract for Information

Equipment

Specify Equipment available for this project (i.e. truck/trailer for deliver & equipment for installation etc.)

Certification: I certify that all of the statements made by me are complete and correct to the best of my knowledge. That any persons named as references area authorized to furnish the Forest Service with information needed to verify my capability to perform this project.

Signature Date