1240LS23Q0036 Dixie and Manti-LaSal National Forests UTVs RFQ.pdf

Solicitation Number:1240LS23Q0036 Dixie and Manti-LaSal National Forests UTVs

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2023-01.

(iv) This procurement is set aside for 100% Total Small Business. The NAICS code is 336999 and the Small

Business Size Standard is 1,000 Employees.

(v) Schedule of Items/Price Schedule

Item Supplies/Services Qty Unit of Issue Unit Price Total Price

01a EN 3110 FIRE UTV 6 Passenger 1 EA. $ $

01b Winch 1,700lbs Min – 4,500lbs Max 1 EA. $ $

01c Hard Top Roof 1 EA. $ $

01d Hard Sided Doors 1 EA. $ $

01e Full Windshield 1 EA. $ $

01f 8-Ply Offroad Tires 4 LS. $ $

01g Installation 1 LS. $ $

01h Delivery 1 LS. $ $

Item Total:

Item Supplies/Services Qty Unit of Issue Unit Price Total Price

02a EN 3133 FIRE UTV 6 Passenger 1 EA. $ $

02b Winch 1,700lbs Min – 4,500lbs Max 1 EA. $ $

02c Hard Top Roof 1 EA. $ $

02d Hard Sided Doors 1 EA. $ $

02e Full Windshield 1 EA. $ $

02f 8-Ply Offroad Tires 4 LS. $ $

02g Installation 1 LS. $ $

02h Delivery 1 LS. $ $

Item Total:

Item Supplies/Services Qty Unit of Issue Unit Price Total Price

03a EN 3132 UTV 2 Person 1 EA. $ $

03b Delivery 1 LS. $ $

Item Total: $

Item Supplies/Services Qty Unit of Issue Unit Price Total Price

04a EN 3130 UTV 2 Person 1 EA. $ $

04b Winch 1,700lbs Min-2,500lbs Max 1 EA. $ $

04c Hard Top Roof 1 EA. $ $

04d Hard Sided Doors 1 EA. $ $

04e Full Windshield 1 EA. $ $

04f 8-Ply Offroad Tires 4 LS. $ $

04g Installation 1 LS $ $

04h Delivery 1 LS. $ $

Item Total: $

Total Quote, Items 01a –04h $

Indicate Ability to deliver by 7/1/2023 Y or N:

If unable to delivery by the date listed above, indicate earliest possible delivery date:

Quoter’s Company Information

Name of Company (Please Print):

UEID NUMBER from SAM.gov:

Printed Name of Company Representative:

Signature of Company Representative:

Date:

Phone Number:

Email Address:

Schedule Notes:

a) The government reserves the right to make multiple awards from this solicitation. A vendor may be awarded one vehicle or more than one vehicle or all vehicles, price your quote accordingly.

(vi) Description of Requirement

The United States Department of Agriculture (USDA), Forest Service (FS), Dixie and Manti-LaSal National

Forests have a need for UTVs meeting the following specifications.

01. EN 3110: One, 6 Passenger UTV: The UTV must be capable of off-trail travel, 4 season operation

(spring, summer, fall and winter) and 6-person capacity. The UTV will be used as a utility vehicle for hauling people and requires cargo space to carry project supplies such as chain saws, fuel, and supplies to the work site in addition to simultaneously transporting 6 passengers.

The Forest Service fire and fuels staff typically carry drip torches, jerry cans, chainsaw dolmars, and may carry fuel tanks for filling drip torches in the bed of UTVs during prescribed fire projects and in support of wildfire suppression efforts. The UTV is used to reach areas inaccessible or too rough for a truck. Not being able to carry fuel in the bed of the UTV will place unnecessary risk of injury on employees having to carry the needed supplies or cause damage to trucks pushed to reach project areas.

Specifications:

Can safely carry extra fuel in back compartment or on rack___________________________________

Four Stroke Engine, altitude tune-able engine (Fuel injected) – Min 800 cc - Max 1000 cc___________

Engine cooled by a liquid coolant system__________________________________________________

Electronic fuel injected (EFI) with electronic throttle assist___________________________________

Automatic transmission with minimum 4 forward gears and reverse____________________________

Equipped with selectable 4WD/2WD, with front and rear differential power equalizing locking capability___________________________________________________________________________

Four-Wheel Drive capable with High and Low range gears____________________________________

Mechanically operated Dual Hydraulic Disc Front and rear Brakes_____________________________

Rear suspension with arched torsional trail arm (TTA) and external sway bar for stability___________

Ground clearance – Min. of 11 inches – 13 inches Max.______________________________________

Starter – Electric (primary)_____________________________________________________________

Fuel Type – Gas______________________________________________________________________

Width – Min. 62 inches - 64 Inches Max.__________________________________________________

Hydraulic assisted Utility dump bed_______________________________________________________

Passenger capacity – 6, retaining separate cargo area________________________________________

Adjustable steering column and assisted power steering_______________________________________

Winch – 1700 lbs. Min. – 4500 lbs. Max.__________________________________________________

Hitch towing rating, 2000 lbs. Min. and 3000 lbs. Max. with standard 2” receiver hitch_____________

Hard-top roof_______________________________________________________________________

Hard sided doors_____________________________________________________________________

Full windshield______________________________________________________________________

Heavy duty skid plate_________________________________________________________________

Off-Road Tires - 8 ply________________________________________________________________

Make and Model of Item 01:__________________________________________________________

02. EN 3133: One, 6 Passenger UTV: The UTV must be capable of off-trail travel, 4 season operation

(spring, summer, fall and winter) and 6-person capacity. The UTV will be used as a utility vehicle for hauling people and requires cargo space to carry project supplies such as chain saws, fuel, and supplies to the work site in addition to simultaneously transporting 6 passengers.

The Forest Service fire and fuels staff typically carry drip torches, jerry cans, chainsaw dolmars, and may carry fuel tanks for filling drip torches in the bed of UTVs during prescribed fire projects and in support of wildfire suppression efforts. The UTV is used to reach areas inaccessible or too rough for a truck. Not being able to carry fuel in the bed of the UTV will place unnecessary risk of injury on employees having to carry the needed supplies or cause damage to trucks pushed to reach project areas.

Specifications:

Can safely carry extra fuel in back compartment or on rack___________________________________

Four Stroke Engine, altitude tune-able engine (Fuel injected) – Min 800 cc - Max 1000 cc___________

Engine cooled by a liquid coolant system__________________________________________________

Electronic fuel injected (EFI) with electronic throttle assist____________________________________

Automatic transmission with minimum 4 forward gears and reverse_____________________________

Equipped with selectable 4WD/2WD, with front and rear differential power equalizing locking capability___________________________________________________________________________

Four-Wheel Drive capable with High and low range gears___________________________________

Mechanically operated Dual Hydraulic Disc Front and rear Brakes____________________________

Rear suspension with arched torsional trail arm (TTA) and external sway bar for stability___________

Ground clearance – Minimum of 11 inches – 13 inches Max.__________________________________

Starter – Electric (primary)____________________________________________________________

Fuel Type – Gas______________________________________________________________________

Width – Min. 62 inches - 64 Inches Max.__________________________________________________

Hydraulic assisted Utility dump bed______________________________________________________

Passenger capacity – 6, retaining separate cargo area _________________________________________

Adjustable steering column and assisted power steering_______________________________________

Winch – 1700 lbs. Minimum – 4500 lbs. Max._____________________________________________

Hitch towing rating, 2000 lbs. Minimum and 3000 lbs max with standard 2” receiver hitch__________

Hard-top roof_______________________________________________________________________

Hard sided doors_____________________________________________________________________

Full windshield______________________________________________________________________

Heavy duty skid plate_________________________________________________________________

Off-Road Tires - 8 ply________________________________________________________________

Make and Model of Item 02:__________________________________________________________

03. EN 3132: One, 2 Person UTV: UTV must be capable of off-road travel and have a 2-person (driver and passenger) capacity. The UTV will be used as a utility vehicle for hauling people and requires enough cargo carrier capacity to carry 2 backpacks to the work site. The salient characteristics of this vehicle equal to a Honda Pioneer 500 are a maximum 50” overall width to fit on trails restricted to vehicles of this width, and a beltless transmission, as hill-climbing and descending will be encountered frequently.

The reliability of this type of transmission is required for safety as the work sites are over 20 miles from a paved road.

Specifications:

Overall width (in order to meet trail width restrictions) Maximum 50 inch_____________________

Ground clearance Min. 8 inches______________________________________________________

Cargo Carrier Capacity Min. 400 lbs.__________________________________________________

Liquid cooled engine Min. 450 cc______________________________________________________

Beltless (gear-driven) automatic transmission with manual shift option (provides for controlled compression braking on hills). This vehicle will be used in steep mountainous terrain where hill-climbing and descending is frequently encountered. Worksites are over 20 miles from a paved road and the reliability of a gear driven transmission is required in this environment.___________________

4-wheel drive capability with the ability to shift between 2-wheel drive and 4-wheel drive_______

Fully independent rear suspension for maintaining control & smooth operation in rough mountain terrain__________________________________________________________________________

Seatbelts for driver and passenger_____________________________________________________

Must have an occupant protection structure (roll-over protection)____________________________

Can safely carry extra fuel in back compartment or on rack_________________________________

Make and Model of Item 03:__________________________________________________________

04. EN 3130: One, 2 Person UTV: UTV must be capable of off-trail travel, 4 season operation (spring, summer, fall and winter). 2-person capacity. The UTV will be used as a utility vehicle to haul people, and cargo space is required to carry project supplies including chain saws, fuel, and supplies to work sites.

Specifications:

Can safely carry extra fuel in back compartment or on rack____________________________________

Passenger Capacity: 2_________________________________________________________________

Four Stroke Engine, altitude tune-able engine (fuel injected) Min. 1000 cc________________________

Engine cooled by liquid coolant system___________________________________________________

Automatic transmission with minimum 4 forward gears and reverse_____________________________

Equipped with 4 WD/2WD, front and rear differential lock____________________________________

Four-Wheel Drive capable with high and low range gears_____________________________________

Mechanically operated dual hydraulic disc front and rear brakes________________________________

Engine braking available to all 4 wheels___________________________________________________

Rear suspension with arched torsional trail arm (TTA) and external sway bar for stability____________

Ground Clearance – 10” Min. – 13” Max.__________________________________________________

Primary Starter – Electric______________________________________________________________

Fuel Type – Gas______________________________________________________________________

Width – 64” Max.____________________________________________________________________

Power Steering and adjustable steering column______________________________________________

Winch- 1,700 Lbs. Min. – 2,500 lbs. Max._________________________________________________

Hitch Towing rating: 1,700 lbs. Min.-2,500 lbs. Max. with standard 2” receiver hitch_______________

Hard Top Roof_______________________________________________________________________

Hard Sided Doors_____________________________________________________________________

Full Windshield______________________________________________________________________

Heavy Duty Skid Plate_________________________________________________________________

Off-Road Tires – 8 Ply_________________________________________________________________

Bed Capacity: 500 – 1,000 lbs.___________________________________________________________

Make and Model of Item 04:_____________________________________________________________

(vii) Date(s) and Place(s) of Delivery and Acceptance

Items 01-03

07/01/2023

Color Country Interagency Fire Center

1170 West Kitty Hawk Drive

Cedar City, UT 84721.

Item 04

07/01/2023

Sanpete Ranger District

540 North Main Street

Ephraim, UT 84627

Clauses:

(viii) 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52)

Department of Agriculture Acquisition Regulation (AGAR) Clauses: https://www.acquisition.gov/agar

(AGAR clauses begin with 452)

Deviations to clauses may be viewed at: Policies & Regulations | USDA

Clauses Incorporated by Reference:

(ix) 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (DEC

2022) (DEVIATION 2017-1)

Addenda to 52.212-4:

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

52.232-9 Limitation on Withholding of Payments (APR 1984)

52.232-11 Extras (APR 1984)

52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

52.249-8 Default (Fixed-Price Supply and Service)(APR 1984)

Clauses Incorporated by Full Text:

(x) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders–

Commercial Products and Commercial Services (DEC 2022) (DEVIATION 2017-1, DEVIATION APR

2020, and DEVIATION DEC 2022)

(a) (1) – (6)

(b) (5), (9), (15), (23), (28) – (31), (33), (36), (45), (52), (59), (62)

(d) (1) – (3)

(e) (1) – (2) https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar https://www.usda.gov/da/ocp/ppd/policies-regulations

(xi) 52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR 4) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(xii) 452.204-70 Modification for Contract Closeout (DEVIATION JUL 2022)

Upon contract closeout for contracts utilizing Simplified Acquisition Procedures (SAP) according to FAR 13:

(a) If unobligated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (CO) shall issue a unilateral modification for de-obligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The CO shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) If unobligated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for de-obligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The CO may also request a Release of Claims be completed by the contractor, although not required for contract and orders using SAP procedures.) If the bilateral modification and Release of Claims are not returned to the CO within 60 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(xiii) 452.211-74 Period of Performance (FEB 1988)

The period of performance for this contract is from date of award through 5/1/2023.

Provisions

(xiv) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52)

Department of Agriculture Acquisition Regulation (AGAR) Clauses: https://www.acquisition.gov/agar

(AGAR clauses begin with 452)

Deviations to provisions may be viewed at: Policies & Regulations | USDA

Provisions Incorporated by Reference:

(xv) 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (NOV 2021)

Addenda to Provision 52.212-1:

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation (NOV

2015)

52.211-6 Brand Name or Equal (AUG 1999) https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar https://www.usda.gov/da/ocp/ppd/policies-regulations

Addenda to Provision 52.212-1 paragraph (b) Submission of Offers:

AT A MINIMUM, QUOTER SHALL SUBMIT THE FOLLOWING DOCUMENTS BACK WITH

THEIR RESPONSE TO THIS SOLCITATION:

1. Schedule of Items (Pages 1-2).

2. Confirmation of Specifications (Check Boxes/Make and Model) (Pages 3-7).

3. 52.204-24 (d) Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment (Page 11).

4. Technical Response as Identified in Evaluation Factors for Award. (See Evaluations Commercial

Products and Commercial Services (Pages 11-12).

5. 52.212-3 (b)(2) Offeror Representations and Certifications – Commercial Products and

Commercial Services (Page 12).

1) Quoters must have an active entity registration in the System for Award Management in order to submit a quote. https://www.sam.gov/SAM/

2) Quotes submitted in response to this solicitation shall include technical information indicating that all specifications are met, and a price.

3) Submit offer by email to the Contract Specialist listed in section xxi so that it is delivered into this inbox by the due date and time. Quotes should be in Microsoft Word or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the quote from the Contract Specialist.

4) Address questions about this solicitation to the Contract Specialist listed in section xxi https://www.sam.gov/SAM/

Provisions Incorporated by Full Text:

(xvi) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or

Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and

Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph

(v)(2)(ii) of the provision at 52.212-3.

(d) Representation. The Offeror represents that—

(1) It ☐ will, ☐ will not provide covered telecommunications equipment or services to the

Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It ☐ does, ☐ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The

Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(xvii) 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

In descending order of importance:

1. Technical Capability

2. Ability to meet delivery date

3. Price

Technical capability and delivery date when combined are equal in importance to price.

-Factor #1: Technical Capability of Item(s) Quoted: The quote must at a minimum demonstrate the ability of the item(s) to meet the required specifications. Including the check box specifications and the make/model of item(s) .

-Factor #2: Ability to meet required delivery date: The quote must at a minimum demonstrate the ability to meet the required delivery date or in the event of the inability to meet the required delivery date, provide the earliest possible alternate date.

-Factor #3: Price: Award will be made to the quoter(s) whose quote(s) represent the best value to the Government.

(b) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful quoter(s) within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(xviii) 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial

Services (DEC 2022) (DEVIATION DEC 2022)

[If Offeror Representations and Certifications are not complete in SAM the offeror shall submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial

Products and Commercial Services, with your offer. The full provision is available from http://www.acquisition.gov/far/.

If Offeror Representations and Certifications are complete in SAM, the offeror shall complete the following:]

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph

(b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR

52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see

FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. Write “None” if there are no changes needed to your online reps and certs. Offerors that are representing as joint ventures should submit their socio-economic status in the space provided above until such time that SAM.gov has been updated to include the joint venture representations contained within provision 52.212-3 paragraph (c).

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(xviiii) 52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Agriculture Acquisition Regulation (48 CFR Chapter 4) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

http://www.acquisition.gov/far/ http://www.sam.gov/ https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-4-administrative-and-information-matters#i1121876

(xx) Date, Time, and Place Offers are due

Quotes are due at the email address in section xxi by 10:00 AM Mountain Time on 2/21/2023.

(xxi) Government Point of Contact

Whit Fausett

Contract Specialist

(801) 908-1907 arlen.fausett@usda.gov mailto:arlen.fausett@usda.gov