1240LS23Q0016 Dixie National Forest UTV and ATVs RFQ.pdf

Solicitation Number:1240LS23Q0016 Dixie National Forest UTV and ATVs

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2022-08.

(iv) This procurement is set aside for 100% Total Small Business. The NAICS code is 336999 and the Small

Business Size Standard is 1,000 Employees.

(v) Schedule of Items/Price Schedule

Item Supplies/Services Qty Unit of

Issue

Unit Price Total Price

01a EN 3110 FIRE UTV 5-6 Passenger 1 EA. $ $

01b Winch 1,700lbs Min – 4,500lbs Max 1 EA. $ $

01c Hard Top Roof 1 EA. $ $

01d Hard Sided Doors 1 EA. $ $

01e Full Windshield 1 EA. $ $

01f 8-Ply Offroad Tires 4 LS. $ $

01g Installation 1 LS. $ $

01h Delivery 1 LS. $ $

Item Total:

Item Supplies/Services Qty Unit of

Issue

Unit Price Total Price

02a EN 3111 & NE 3112 ATVs 2 EA. $ $

02b 3,500lb. Winch 1 EA. $ $

02c Handlebar and Throttle Warmers 1 LS. $ $

02d Handlebar Wind Guards 1 LS. $ $

02e Installation 1 LS. $ $

02f Delivery 1 LS. $ $

Item Total:

Total Quote, Items 01a –02f $

Indicate Ability to deliver by 5/1/2023 Y or N:

If unable to delivery by the date listed above, indicate earliest possible delivery date:

Quoter’s Company Information

Name of Company (Please Print):

UEID NUMBER from SAM.gov:

Printed Name of Company Representative:

Signature of Company Representative:

Date:

Phone Number:

Email Address:

Schedule Notes:

a) The government reserves the right to make multiple awards from this solicitation. A vendor may be awarded one vehicle or more than one vehicle or all vehicles, price your quote accordingly.

(vi) Description of Requirement (including a list of any attachments)

The United States Department of Agriculture (USDA), Forest Service (FS), Dixie National Forest has a need for ATVs and UTVs meeting the following specifications.

01. One, 5-6 Passenger UTV: The UTV must be capable of off-trail travel, 4 season operation (Spring, Summer, Fall and winter) and 5/6-person capacity. The UTV will be used as a utility vehicle for hauling people and requires cargo space to carry project supplies such as chain saws, fuel, and supplies to the work site.

The Forest Service fire and fuels staff typically carry drip torches, jerry cans, chainsaw dolmars, and may carry fuel tanks for filling drip torches in the bed of UTVs during prescribed fire projects and in support of wildfire suppression efforts. The UTV is used to reach areas inaccessible or too rough for a truck. Not being able to carry fuel in the bed of the UTV will place unnecessary risk of injury on employees having to carry the needed supplies or cause damage to trucks pushed to reach project areas.

Specifications:

Can safely carry extra fuel in back compartment or on rack__________________________________

Four Stroke Engine, altitude tune-able engine (Fuel injected) – Minimum 800 cc - Max 1000 cc____

Engine cooled by a liquid coolant system________________________________________________

Electronic fuel injected (EFI) with electronic throttle assist__________________________________

Automatic transmission with minimum 4 forward gears and reverse___________________________

Equipped with selectable 4WD/2WD, with front and rear differential power equalizing locking capability_________________________________________________________________________

Four-Wheel Drive capable with High and low range gears___________________________________

Mechanically operated Dual Hydraulic Disc Front and rear Brakes____________________________

Rear suspension with arched torsional trail arm (TTA) and external sway bar for stability__________

Ground clearance – Minimum of 11 inches – 13 inches Max._________________________________

Starter – Electric (primary)____________________________________________________________

Fuel Type – Gas____________________________________________________________________

Width – minimum 62 inches - 64 Inches Max_____________________________________________

Hydraulic assisted Utility dump bed_____________________________________________________

Passenger capacity – 5 Minimum – 6 Max________________________________________________

Adjustable steering column and assisted power steering_____________________________________

Winch – 1700 lbs. Minimum – 4500 lbs. Max.____________________________________________

Hitch towing rating, 2000 lbs. Minimum and 3000 lbs max with standard 2” receiver hitch_________

Hard-top roof______________________________________________________________________

Hard sided doors___________________________________________________________________

Full windshield_____________________________________________________________________

Heavy duty skid plate________________________________________________________________

Off-Road Tires - 8 ply_______________________________________________________________

02. The two ATVs must be capable of off-trail travel, 4 season operation, with single person capacity. The

ATV will be used as a utility vehicle for towing project supplies to the work site or study area. The

Forest Service fire and fuels staff typically carry drip torches, jerry cans, chainsaw dolmars, and may carry fuel tanks for filling drip torches on the racks of the ATVs during prescribed fire projects and in support of wildfire suppression efforts. The ATV is used to reach areas inaccessible or too rough for a truck.

Specifications:

Electric Start/Ignition__________________________________________________________

Anti-Theft security system preferred______________________________________________

550-600 cc minimum V-twin Liquid cooled 4-Stroke Engine___________________________

Electronic fuel injected (EFI) with electronic throttle assist_____________________________

Equipped with selectable 4WD/2WD, with front and rear differential power equalizing locking capability____________________________________________________________________

Automatic geared transmission with minimum 4 forward gears, reverse, and capable of shifting into low drive_____________________________________________________________________

Graduated power steering assist___________________________________________________

Towing Capacity – 1500 min. to 1700 lbs. max_______________________________________

Single person seat-operator only__________________________________________________

Mudguards___________________________________________________________________

4.0-6.0 gal water-resistant contained rear compartment________________________________

625-W magneto_______________________________________________________________

High-strength multifunction racks with quick-attach accessory system____________________

Independent Front Suspension--Arched double A-arm with front sway bar_________________

Independent Rear Suspension--Torsional Trailing-Arm Independent______________________

Heavy Duty Front and Rear Bumpers______________________________________________

Factory installed 3,500 lb. (1,588 kg) winch_________________________________________

Front Brake and Rear Dual ventilated disc brakes with hydraulic twin-piston calipers________

Ground Clearance – 11-11.5 inches________________________________________________

Handlebar and throttle warmers___________________________________________________

Handlebar Wind Guards_________________________________________________________

Front and rear A-arm and trailing arm protectors_____________________________________

(vii) Date(s) and Place(s) of Delivery and Acceptance

05/01/2023

Color Country Interagency Fire Center

1170 West Kitty Hawk Drive

Cedar City, UT 84721.

Clauses:

(viii) 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52)

Department of Agriculture Acquisition Regulation (AGAR) Clauses: https://www.acquisition.gov/agar

(AGAR clauses begin with 452)

Deviations to clauses may be viewed at: Policies & Regulations | USDA

Clauses Incorporated by Reference:

(ix) 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV

2021) (DEVIATION 2017-1)

Addenda to 52.212-4:

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

52.232-9 Limitation on Withholding of Payments (APR 1984)

52.232-11 Extras (APR 1984)

52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

52.249-8 Default (Fixed-Price Supply and Service)(APR 1984) https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar https://www.usda.gov/da/ocp/ppd/policies-regulations

Clauses Incorporated by Full Text:

(x) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders–

Commercial Products and Commercial Services (OCT 2022) (DEVIATION 2017-1, DEVIATION APR

2020, and DEVIATION JUL 2020)

(a) (1) – (6)

(b) (5), (9), (15), (23), (28) – (31), (33), (36), (45), (49), (50)(iii) Alternate II, (52), (59), (62)

(d) (1) – (3)

(e) (1) – (2)

(xi) 52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR 4) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(xii) 452.204-70 Modification for Contract Closeout (DEVIATION JUL 2022)

Upon contract closeout for contracts utilizing Simplified Acquisition Procedures (SAP) according to FAR 13:

(a) If unobligated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (CO) shall issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The CO shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) If unobligated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The CO may also request a Release of Claims be completed by the contractor, although not required for contract and orders using SAP procedures.) If the bilateral modification and Release of Claims are not returned to the CO within 60 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(xiii) 452.211-74 Period of Performance (FEB 1988)

The period of performance for this contract is from date of award through 5/1/2023.

Provisions

(xiv) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52)

Department of Agriculture Acquisition Regulation (AGAR) Clauses: https://www.acquisition.gov/agar

(AGAR clauses begin with 452)

Deviations to provisions may be viewed at: Policies & Regulations | USDA https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar https://www.usda.gov/da/ocp/ppd/policies-regulations

Provisions Incorporated by Reference:

(xv) 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (NOV 2021)

Addenda to Provision 52.212-1:

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation (NOV 2015)

Addenda to Provision 52.212-1 paragraph (b) Submission of Offers:

AT A MINIMUM, QUOTER SHALL SUBMIT THE FOLLOWING DOCUMENTS BACK WITH

THEIR RESPONSE TO THIS SOLCITATION:

1. Schedule of Items (Pages 1-2).

2. Confirmation of Specifications (Check Boxes) (Pages 3-5).

3. 52.204-24 (d) Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment (Page 8).

4. Technical Response as Identified in Evaluation Factors for Award. (See Evaluations Commercial

Products and Commercial Services (Pages 8-9).

5. 52.212-3 (b)(2) Offeror Representations and Certifications – Commercial Products and

Commercial Services (Page 9).

1) Quoters must have an active entity registration in the System for Award Management in order to submit a quote. https://www.sam.gov/SAM/

2) Quotes submitted in response to this solicitation shall include technical information indicating that all specifications are met, and a price.

3) Submit offer by email to the Contract Specialist listed in section xxi so that it is delivered into this inbox by the due date and time. Quotes should be in Microsoft Word or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the quote from the Contract Specialist.

4) Address questions about this solicitation to the Contract Specialist listed in section xxi https://www.sam.gov/SAM/

Provisions Incorporated by Full Text:

(xvi) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or

Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and

Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph

(v)(2)(ii) of the provision at 52.212-3.

(d) Representation. The Offeror represents that—

(1) It ☐ will, ☐ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The

Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the

Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It ☐ does, ☐ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph

(d)(2) of this section.

(xvii) 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

In descending order of importance:

1. Technical Capability

2. Ability to meet delivery date

3. Price

Technical and Delivery Date when combined are equal in importance to price.

-Factor #1: Technical Capability of Item(s) Quoted: The quote must at a minimum demonstrate the ability of the item(s) to meet the required specifications.

-Factor #2: Ability to meet required delivery date: The quote must at a minimum demonstrate the ability to meet the required delivery date or in the event of the inability to meet the required delivery date, provide the earliest possible alternate date.

-Factor #3: Price: Award will be made to the quoter(s) whose quote(s) represent the best value to the

Government.

(b) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful quoter(s) within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(xviii) 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial

Services (OCT 2022) (DEVIATION JUL 2020)

[If Offeror Representations and Certifications are not complete in SAM the offeror shall submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and

Commercial Services, with your offer. The full provision is available from http://www.acquisition.gov/far/.

If Offeror Representations and Certifications are complete in SAM, the offeror shall complete the following:]

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror

Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(xviiii) 52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Agriculture Acquisition Regulation (48 CFR Chapter 4) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(xx) Date, Time, and Place Offers are due

Quotes are due at the email address in section xxi by 10:00 AM Mountain Time on 1/9/2023.

(xxi) Government Point of Contact

Whit Fausett

Contract Specialist

(801) 908-1907 arlen.fausett@usda.gov http://www.acquisition.gov/far/ http://www.sam.gov/ https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-4-administrative-and-information-matters#i1121876 mailto:arlen.fausett@usda.gov