Nebraska_Janitorial_Solicitation 12 April 2024.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

67T9 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40LP

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

05/01/2024 1000 CD

04/16/2024

573-337-4755SABRINA WILFONG

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240LP24Q0039

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 1124267OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

WALL SD 57790

708 MAIN STREET

WALL RANGER DISTRICT

USDA FOREST SERVICE

15. DELIVER TO

OGDEN UT 84401-2310

324 25TH ST

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA INTERMOUNTAIN 4

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

National Grasslands Visitor Center Wall Ranger District Janitorial Services Delivery: 04/19/2024 Period of Performance: 06/01/2024 to 05/31/2025

0001 National Grasslands Visitor Center, NEBRASKA

NATIONAL GRASSLAND ---

JANITORIAL SERVICES

FOB: Destination Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

STEPHEN D. HOLLY

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

1001 Option Year one Wall Ranger Dist Janitorial.

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 06/01/2025 to 05/31/2026

2001 Option Year two Wall Ranger Dist Janitorial.

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 06/01/2026 to 05/31/2027

3001 Option Year three Wall Ranger Dist Janitorial.

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 06/01/2027 to 05/31/2028

4001 Option Year four Wall Ranger Dist Janitorial.

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 06/01/2028 to 05/31/2029

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

SECTION B – CONTINUATION OF SF-1449

Schedule of Items/Price Schedule

Project Description: National Grasslands Visitor Center Janitorial Services

Vendor Name: __________________________________Vendor UEI:_______________

Item # Description Quantity Unit Unit Price Total

Base Period

Janitorial Services Monthly: Weekly Services 6/1/2024 - 5/31/2025

12 Month $ $

Bi-Annual Services:

Services will be completed in May and November 2024/2025

2 Each $ $

Annual Service:

Services will be completed in January 2024/2025

1 Each $ $

Total Base Period $ Option Period

Janitorial Services Monthly: Weekly Services 6/1/2025 - 5/31/2026

12 Month $ $

Bi-Annual Services:

Services will be completed in May and November 2025/2026

2 Each $ $

Annual Service:

Services will be completed in January 2024/2025

1 Each $ $

Total Option Period 001 $

Option Period 002

Janitorial Services Monthly: Weekly Services 6/1/2026 - 5/31/2027

12 Month $ $

Bi-Annual Services:

Services will be completed in May and November 2026/2027

2 Each $ $

Annual Service:

Services will be completed in January 2024/2025

1 Each $ $

Total Option Period 002 $ Option Period

Janitorial Services Monthly: Weekly Services 6/1/2027 - 5/31/2028

12 Month $ $

Bi-Annual Services:

Services will be completed in May and November 2027/2028

2 Each $ $

Annual Service:

Services will be completed in January 2024/2025

1 Each $ $

Total Option Period 003 $ Option Period 004

Janitorial Services Monthly: Includes Weekly Services 6/1/2028 - 5/31/2029

12 Month $ $

Bi-Annual Services:

Services will be completed in May and November 2028/2029

2 Each $ $

Annual Service:

Services will be completed in January 2024/2025

1 Each $ $

Total Option Period 004 $ Total of Base and all Options $

Schedule Notes:

a) Items labeled as optional are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One award will be made from this solicitation; contractors must submit pricing for all items.

c) There is no scheduled site visit for this solicitation. Interested bidders who would like to tour the

National Grasslands Visitor Center please Sabrina Wilfong at 573-337-4755.

d) I the (COR & Government Technical Monitor) do not have the authority to direct you in any way to alter your contractual obligation. If the government, as a result of the information obtained from any discussion does desire to alter the contract, it will issue a written change signed by the Contracting officer. Take no action without a signed contract modification.

e) Instructions to offerors can be found on page 36.

Description of Requirement The service in this contract will consist of all jobs necessary to maintain the premises, furniture and fixtures in a clean and sanitary condition and a quality consistent with that normally expected in buildings subjected to considerable public use.

The Contractor shall be responsible for the orderliness and cleanliness in areas used for offices and storage including the kitchen, Front Customer Lobby, and Back Foyer. All areas shall be kept clean, neat and free of fire and safety hazards and unsanitary conditions.

Place of Performance

The Contractor shall perform janitorial duties at the National Grasslands Visitor Center, located at 708 Main Street Wall, South Dakota 57790.

• Has approximately 3270 square feet of floor space.

O Carpet = 2300 square feet O Linoleum = 970 square feet

• With 2 restrooms

• 8 toilets

• 4 sinks

• Services for the National Grasslands Visitor Center will be 3 days week Monday, Wednesday, and Friday. Biannual cleanings are to be done in May and November & Annual cleanings are to be done in January, All are to be done outside of business hours which are Monday through Friday 8 a.m. to 6 p.m. Mountain Standard Time.

The Contractor shall provide all transportation, labor, equipment, supervision, materials, and supplies except those listed as Government Furnished Property, for the performance of this contract.

Standard janitorial practices and proper use of cleaning materials and equipment are required.

Technical Specifications

Janitorial Services for National Grasslands Visitor Center shall be performed, per the following guidelines:

1. Hours of Operation. Services shall be provided 3 days per week Monday, Wednesday, and Friday

& biannual cleanings are to be done in May and November & Annual cleanings are to be done in January, all are to be done outside of business hours which are Monday through Friday after 6:00 p.m. and before 6:00 a.m. Mountain Standard Time of scheduled days. No work will be performed on federal holidays without prior approval of the Contracting Officer (CO). In the event services are not provided or required because the facility is closed due to inclement weather, unanticipated holidays declared by the President, failure of the Congress to appropriate funds, etc., the Contracting Officer shall either:

a) Direct the Contractor to perform the work contractually specified over a number of immediately subsequent day(s) equal to the duration of the shutdown, or

b) Forego the work and reduce payment due to the Contractor for work not performed. The deduction rate in dollars per day shall be equal to the “per month” fixed price divided by 22 days per month and then multiplied by the number of days services were not provided.

Appropriate adjustments will be made by the CO in the event services are provided for portions of days, or

c) Reschedule the work on day(s) satisfactory to both parties. Except as noted in the schedule of work, work shall not be required on the following holidays:

New Year’s Day Martin Luther King, Jr. Birthday Presidents’ Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

2. Supervisory Personnel. The Contractor shall designate an on-site supervisor who shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for performance of work. An equally qualified alternate supervisor shall be provided to act on behalf of the supervisor during his/her absence.

The supervisor and alternate shall be designated as key personnel and be able to read, write, speak, and understand English, and have full authority to act for the Contractor. The Contractor shall provide the telephone number of the supervisor and alternate to the CO within ten calendar days after award of the contract. The Contractor shall immediately notify the Contracting Officer’s Representative (COR) and CO in writing when a decision to terminate an employee has been made. The Contracting Officer may, in writing, require the Contractor to remove from the worksite any employee who the Contracting Officer deems incompetent, careless or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment or Government owned property. No one under 18 years of age will be allowed on the premises during the performance of duties. The Forest Service Office is a non-smoking building. The Contractor shall ensure his/her employees do not smoke inside the building.

Performance Standard: The supervisor or alternate shall be on-site when any contractor employee is on site and must be accessible anytime during the working hours.

Performance Measurement: The Government will document, in writing, those instances where the supervisor or alternate have not responded to calls or are not available to meet.

3. Supervision and Qualifications. A Background check shall be conducted on contractor any employee(s) prior to award, and contractor will be required to have a visitor card or PIV-A card for identification purposes when accessing the facility. A person model sponsor will be identified and require a background check. Upon request, a social security number shall be provided to the Contracting Officer.

The Contractor must provide security sufficient to prevent illegal entry into or loitering on the premises; to prevent loss by pilferage or theft; and to admit to the space during off-duty hours only those who are authorized to enter. In the event keys are lost, the Contractor is required to report the lost key to the CO or COR immediately. The Contractor will be required to reimburse the Government for lock replacement or rekeying of the locks.

3. Quality Control Program. The Contractor shall establish a Quality Control Program to ensure the requirements of the contract are met. It shall be submitted to the CO as part of the quote package prior to award of the contract. Any amendments shall be submitted to the CO for approval at least ten days prior to their proposed implementation. The quality control program shall, at a minimum, include:

a) An internal inspection system covering all the services performed including a checklist that will specify areas to be inspected by Contractor personnel on both a scheduled or unscheduled basis and the title of the individual(s) who will do the inspection.

b) A method for identifying deficiencies in the quality of services performed and for proposing any corrective action to be taken.

c) A method for ensuring all keys and security access codes issued to the Contractor by the Government are not lost, misplaced, and are not used by unauthorized persons.

d) A file of all inspections conducted by the Contractor and the corrective actions taken.

This documentation shall be made available to the Contracting Officer Representative for review upon request.

5. Operating Plan. As part of the quote package prior to award of the contract, and annually thereafter, the Contractor shall submit to the CO an Operating Plan with a schedule of all services to be performed. The Schedule shall indicate the time of day, the type of work to be performed and its frequency of performance (daily, weekly, monthly, quarterly, semi-annually, annually), the areas to be worked, and the estimated time to complete the work in each area. The Operating Plan shall also include a list of all cleaning supplies to be used, subject to the COR approval. The list shall identify which products are USDA-designated biobased products. (See FAR 52.223-2 of this contract.) The Contractor shall notify the COR in writing at least 14 calendar days prior to the intended use of any chemicals which include a Material Safety Data Sheet (MSDS), all of which are subject to the approval by the COR.

The COR will make periodic quality checks to see if above specifications are met.

Payments will be made monthly after acceptance. Please submit in IPP, at the first of every month.

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's electronic Invoice Processing Platform (IPP). All invoices shall be submitted via IPP. This is a mandatory requirement initiated by the U.S. Department of Treasury, and you can find more information at https://www.ipp.gov/index.htm.

The successful offeror must register at https://www.ipp.gov/vendors/enrollment-vendors.htm upon contract award, if an IPP account has not previously been established.

At the beginning of the contract, and annually thereafter, a survey will be conducted by the COR to confirm that the figures provided are accurate. Agreement will be noted in the Operating Plan.

Any changes to these figures shall be brought to the attention of the CO and, if necessary, an appropriate contract modification will be considered.

The Contractor shall be directly responsible for instructing employees in utility conservation practices. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by Contractor employees. Water faucets or valves shall be turned off after the required usage is complete. Windows shall be closed, and lights and fans turned off when not in use. Government telephones shall not be used for personal reason, or for any toll or long distance calls. The Contractor shall notify the COR whenever a building deficiency is identified (e.g., chemical spill, leaking pipe, stopped up sink, power outage, doors, or other equipment that appear to be working improperly) and marked as out of order.

It is the responsibility of the Contractor to ensure that the janitor closet is kept clean, free of odor, and neat and orderly at all times.

It is the responsibility of the Contractor to ensure that all articles of possible personal or monetary value found by the Contractor’s employees are turned into the COR.

It is the responsibility of the Contractor to secure the building upon completion of work and close and lock entry gates.

The contractor shall be liable for any damage to Government property other than normal wear and tear which occurs during time on the job.

6. Key Control. The Contractor will be issued keys and security access codes by the Government for office access at the time of contract award. No keys shall be duplicated unless authorized in writing by the COR. The supervisor shall issue keys to Contractor employees and be responsible for their return.

The Contractor shall report the occurrence of a lost key immediately to the COR. The Contractor shall be required to replace or to reimburse the Government for replacement as a result of the Contractor losing keys.

The Contractor shall prohibit the use of keys and access codes issued by the Government by any persons other than the Contractor’s employees. The Contractor’s employees shall prohibit entrance to the building by other than Contract employees engaged in the performance of contract related.

7. Workers Compensation Insurance. The Contractor shall provide evidence of Worker’s

Compensation Insurance or a letter from the State Department of Industrial Relations exempting the Contractor from the requirement after award, but before contract start. NOTE: A contractor working alone is not required to carry the insurance.

8. Property and Personal Damage.

The Contractor shall be responsible for all damage to property and to persons, including third parties that occur as a result of his or his agent’s or employee’s fault or negligence. The term “third parties” is constructed to include employees of the Government. This includes damage to duplex outlets, corner base molding and knocking parts off cubicle furniture. At their own expense, Contractor shall repair any damage, returning damaged item to original condition.

Government-Furnished Property The Government shall provide: Keys and security access codes to the gates and building. Space will be assigned, as available in the building, for the storage of an inventory of supplies and equipment, which will be used in the performance of work under the contract. The Government will not be responsible in any way for damage or loss of parts or equipment. Telephones will be available for the Contractor’s use in making local calls for business purposes only. Smoking is prohibited inside the facility and in areas marked outside the building.

Government will be responsible for replacing all light bulbs in the building.

The Government shall furnish equipment, materials, supplies, property, and/or services listed below at the work site prior to work commencing. As supplies are required, the Contractor shall notify the Contracting Officer Representative (COR) no less than two (2) weeks in advance so needed items can be ordered. The Government shall furnish the following items, hereinafter referred to as

“Government-furnished property” :

• Toilet Paper

• Paper Towels

• Trash Receptable Liners (Various sizes)

• Liquid Hand Soap with Dispensers

• Office Keys (ONLY upon completion of background check)

• “Wet floor” safety signs

• All utilities necessary for the Contractor to perform required services.

• A storage space for Contractor and Government-furnished property.

• Ladders

• Fluorescent lamps, incandescent light bulbs, exit light lamps, exterior floor lights, display lamps.

• A storage space for Government and Contractor furnished property.

Contractor-Furnished Property The Contractor shall provide all supervision, labor, materials, supplies, and equipment required to meet the terms of the contract. Supplies include not only cleaning supplies.

Products and Materials National Grasslands Visitor Center, of the US Forest Service requires the use of environmentally preferable products and services in order to comply with federally mandated programs.

USDA’s Affirmative Procurement Program promotes energy-efficiency, water conservation, and the acquisition of environmentally preferable products and services. In its acquisitions, USDA will support federal “green purchasing” principles in the acquisition of products and services that are environmentally preferable or that are biobased content products and services. See FAR 52.223-1 and 52.223-2 included in this contract. All electrical equipment used by the Contractor shall meet all safety requirements of this contract and shall be UL approved. This equipment shall operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits. Inoperable equipment is not cause for cleaning work not to be performed.

The Contractor shall furnish and use beater bar type vacuums for carpeted floors.

The Contractor shall provide protective gloves, safety eyeglasses, and any other safety equipment to execute the contract.

Biobased Products The contractor must comply with the Agriculture Act of 2014; the Food, Conservation and Energy Act of 2008 (FCEA), 7 U.S.C. 8102; the Farm Security and Rural Investment Act of 2002 9FSRIA), 7 U.S.C. 8102; the Federal Acquisition Regulation; Executive Order (EO) 13514, “Federal Leadership in Environmental, Energy and Economic Performance”, dated October 2, 2009; EO 13423, “Strengthening Federal Environmental, Energy and Transportation Management”, dated January 24, 2007; and Presidential Memorandum, “Driving Innovation and Creating Jobs in Rural America through Biobased and Sustainable Product Procurement,” dated February, 2012 to provide biobased products.

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable; include the exclusive use of biobased and recycled products. All supplies and materials to be used in the performance of work under this contract are subject to the approval of the Contracting Officer (CO) and Safety Data Sheets are to be submitted for each product.

The following is a list of categories for bio-preferred products that are required for performance of this contract:

Floor Strippers Adhesive and Mastic Removers Carpet Cleaners Furniture Cleaner Air Fresheners and Deodorizers Bathroom Cleaners Glass Cleaners Multipurpose Cleaners Microbial Cleaners Corrosion Removers Disinfectants Cleaning Tools Metal Cleaners

Disposable Containers

For more information regarding the Department of Agriculture Biobased Program go to:

http://www.biopreferred.gov

Specific Tasks and quality and Performance Standards

The Contractor through innovation, technology, or other means, shall perform the work in this contract at frequencies necessary to meet the quality and performance standards. Evaluations of the Contractor’s work will be based on these standards, and shall be conducted by the COR as close to the time that the cleaning tasks are completed.

Listed below are the specific tasks and the performance standards the Contractor is required to meet in this contract:

1. Restrooms

• Clean and sanitize all surfaces including sinks, counters, toilet, disability railing, etc.

• Clean and sanitize tile walls adjacent to and behind the toilets.

• Clean and sanitize sanitary napkin receptacles and replace liners.

• Sweep, mop and sanitize linoleum floors.

• Clean and polish mirrors, dispensers, and chrome fixtures.

• Empty, clean and sanitize waste receptacles.

• Clean/dust all other surfaces including tile walls away from the toilet, cabinets, and wall corners to include vent fans.

• Re-stock restroom supplies when needed such as toilet paper, paper towels, and hand soap.

Performance Standard: All surfaces, including sinks, water closets, urinals, partitions etc., are cleaned and disinfected. All surfaces are to be maintained at a high level of shine and cleanliness, free of scale, soap scum, rust and other deposits. All porcelain fixtures and metal surfaces are clean and bright.

Doors, partitions, mirrors, and walls shall be free of obvious streaks, spots, dirt and dust. Corners, crevices, and seams shall be clean and free of dirt and/or debris. Glass surfaces are bright and clean http://www.biopreferred.gov/ without smudges, streaks or have a cloudy appearance. Restrooms should have an overall pleasant odor. Tile floors and baseboards are clean and disinfected, free of dust, dirt, smudges, stains, debris and mopping residue. All waste paper receptacles and sanitary napkin receptacles are emptied, clean, disinfected, and deodorized. Wastebasket liners are replaced with new ones. Restroom supplies such as soap, toilet paper and towel dispensers are fully stocked.

Performance Measurement: The Government will inspect restrooms on a random basis. The Contractor shall correct any performance deficiency immediately upon notification by the COR.

Recurring deficiencies shall be considered in annual Contractor Performance Assessment Rating

(CPAR).

2. Office space (including main office, and conference rooms,):

• Shall be free of obvious surface dust, dirt, debris, carpet stains, (with the exception of current/existing stains, to be documented at time of award), trash, streaks, and smudges, and present an overall appearance of cleanliness.

• Trash shall be removed each cleaning day from employee work areas.

Trash shall be collected from work areas and put into government provided dumpster. Trash containers shall be lined and kept relatively free of dirt, stains, and debris.

• Carpets and rugs shall be free of obvious removable spots, stains, soiled traffic pattern, dirt, debris, gum, and crusted material. Vacuuming and spot cleaning will be done at a frequency that will protect the integrity of the carpet and prolong wear, typically once a week. There are to be no areas of deterioration or fuzzing to the carpet and rug as a result of harsh brushing or scrubbing. Cleaned area of carpets and rugs should reasonably blend with surrounding carpet. Carpets shall be dried within 24 hours to prevent mold growth.

• Chair Mats shall be swept and mop if necessary.

Performance Standard: Furniture shall be free of visible dust and trash cans shall be emptied each cleaning day. Carpeted areas and molding shall be clean and free of dust balls, visible dirt, and other debris.

Performance Measurement: The Government will inspect office space on a random basis. The Contractor shall correct any performance deficiency within one day of notification by the COR.

Recurring deficiencies shall be considered in annual Contractor Performance Assessment Rating

(CPAR).

3. Outside Foyer, Outside Waste Receptacles, & Adjacent Areas

• Sweep outside area around all outside doors and adjacent area shall be kept free of dirt and debris.

• Pick up any trash laying within 100 feet on the outside of the office building and parking areas.

This includes around all the bushes and trees.

• All waste and trash receptacles shall be kept clean and free of debris and odor. Waste receptacle liners are replaced as needed. Waste receptacles shall not contain residue or odors after emptying and all surfaces are clean of dirt, debris, spills.

• Ashtrays shall be free of debris and filled with sand as needed.

Performance Standard: outside areas shall be free of visible dust and trash cans shall be emptied each cleaning day. Trash outside building, parking, and bushes & trees areas shall be free from trash.

Performance Measurement: The Government will inspect outside areas around office building on a random basis. The Contractor shall correct any performance deficiency within one day of notification by the COR. Recurring deficiencies shall be considered in annual Contractor Performance Assessment Rating (CPAR).

4. Front Foyer

• All glass in doors and adjacent windows are clean and free of smudges, streaks, watermarks, spots, and are not cloudy.

• Window frames are to be free of dust, soil, bugs and other foreign material.

• Vacuum rugs.

• Drinking fountains and stainless-steel splash plates shall be free of dirt, water spots, stains, streaks and smudges and free of scale, encrustations and other deposits.

• Tile floors, corners and baseboards are clean and free of dust, dirt, smudges, stains, debris and mopping residue. Use a cleaner that does not require rinsing.

Performance Standard: Glass shall be free of visible smudges and not cloudy. Vacuum rugs, window frames, corners, and baseboards shall be free of dust, soil, bugs, and foreign material. Tile floor free from dust, dirt, smudges, stains, debris and mopping residue. Drinking fountains and splash plates free from dirt, water spots, stain streaks and smudges and all deposists.

Performance Measurement: The Government will inspect office space on a random basis. The Contractor shall correct any performance deficiency within one day of notification by the COR.

Recurring deficiencies shall be considered in annual Contractor Performance Assessment Rating (CPAR).

5. Hallway

• All carpets shall be cleaned and free of obvious dirt and debris, and without obvious spots and stains. Floors, corners are free of trash, dirt and debris. Baseboards and other surfaces are free of equipment markings from vacuum.

• Spot clean obvious stains as they occur and cleaned areas shall blend in with surrounding area.

Performance Standard: Carpet shall be clean and free of dust balls, dirt, without obvious spots and stains. Floors shall be free of dust balls, dirt, smudges and other debris.

Performance Measurement: The Government will inspect office space on a random basis. The Contractor shall correct any performance deficiency within one day of notification by the COR.

Recurring deficiencies shall be considered in annual Contractor Performance Assessment Rating (CPAR).

6. Theater Room

• Clean wipe down tables (use wood polish, as needed), All carpets shall be cleaned and free of obvious dirt and debris, and without obvious spots and stains. Spots and stains shall be cleaned as they occur and cleaned areas shall blend in with surrounding areas. Floors, corners, edges and areas under furniture are clean and free of trash, dirt and debris.

• Spot clean theater room chairs as needed. Chairs shall be free of any dirt, debris, or fluid and fluid residue.

• Wipe down with appropriate cleaner, counter tops.

• Dust/wipe down podium.

Performance Standard: Carpet shall be clean and free of dust balls, dirt, without obvious spots and stains.

Performance Measurement: The Government will inspect office space on a random basis.

The Contractor shall correct any performance deficiency within one day of notification by Assessment Rating (CPAR).

Performance Standard: Furniture shall be free of visible dust and smudges and cleaned with appropriate cleaners, counter tops. Trash cans shall be emptied once a day. Corners, crevices, moldings, and ledges shall be free of all dust. Carpets shall be vacuum cleaned and free of dust balls, dirt, and other debris. Thresholds shall be clean and free of oils, grease, dirt, and grime.

Performance Measurement: The Government will inspect the main lobby, hallways, and entrance ways on a random basis. The Contractor shall correct any performance deficiency within one day of notification by the COR. Recurring deficiencies shall be considered in annual Contractor Performance Assessment Rating (CPAR).

7. Touched Surface

• Clean and polish touched surfaces (i.e. light switches, wall areas, door frames, counter surfaces, door windows, door handles, etc.) Will be left to the discretion of the contractor to deem necessary areas, based on customer use. Areas need to be free of dirt, grease, smudges, sticky spots and streaks.

Performance Standard: Surfaces shall be clean and free of dust, dirt, grease, smudges, sticky and streaks.

Performance Measurement: The Government will inspect these high cleaning surfaces on a random basis. The Contractor shall correct any performance deficiency within one day of notification by the COR. Recurring deficiencies shall be considered in annual Contractor Performance Assessment Rating (CPAR).

Biannual Service Cleanings shall be done in May and November.

• Dust below a 5 foot level. Dust all horizontal and vertical surfaces including but not limited to furniture, baseboards, wood molding, windowsills, bookcases, ledges, signs, wall hangings, photographs, fire alarm boxes, exhibits, excluding desktops and computers.

• All horizontal and vertical dust catching surfaces shall be kept free of obvious dust, dirt, and cobwebs. Dust furniture in all offices above the 5 foot level, including, but not limited to tops of high bookcases and top edge of privacy.

Annual Service

Cleanings shall be done in January.

• Blinds o Dust, clean and/or vacuum all window blinds. Vinyl blinds may require a liquid cleaner. Clean in accordance with manufacturer’s recommendations by type of fabric or material.

• Windows o Clean all windows and screens inside and outside of building, with an appropriate glass cleaner. Remove screens on windows that have screens for cleaning.

• Wood Walls o Polish all wood walls with appropriate cleaner.

• Lights o Clean each ceiling light as needed so they are free of dust and insects.

• Clean Carpet o Clean carpets using carpet cleaning machine.

• Chairs o Vacuum all upholstered chairs.

o Clean all vinyl covered chairs with an appropriate cleaner for vinyl.

o Clean chair legs and/or pedestal bases.

o Wood chairs use oil, such as lemon oil.

o Wipe down all surfaces, to include windowsill, door & window casings, etc.

Inspection and Acceptance

Inspections of the facility will be done by the Government after all cleanings to determine the acceptability of the workmanship. Any deficiencies encountered will be called to the attention of the Contractor immediately so corrections can be made. An inspection will ensue post correction cleaning to confirm if the deficiency was corrected.

Acceptance. Acceptance of the work will be made only after the Government has determined the work to be in compliance with the contract.

INSPECTION PROCEDURE FAR 52.212-4

Inspection of the office buildings to determine the acceptability of the workmanship will be made by the Government and any deficiencies encountered will be called to the attention of the Contractor. Correction of all deficiencies will be made prior to re-inspection and acceptance of work by the Government in conformance with the work standards.

Any Government personnel or visiting public may observe unacceptable services, incomplete work, or required services not performed and they may contact the COR to communicate a complaint. Customer complaints will be substantiated by the COR for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor orally and in writing. Refer to the summary for remedy for non-conforming services. Unresolved disputes will be forwarded to the CO for determination.

Deliveries and Performance

Hours of Performance. Janitorial services shall be performed once a week and biannual cleanings are to be done in May and September, both are to be done outside of business hours which are Monday through Friday after 5:00 p.m. and before 6:00 a.m. Mountain Standard Time. Work will not be required those days designated as federal government holidays.

Period of Performance. Base Period and 4 Options Years is June 01, 2024 through May 31, 2025.

Service Delivery Summary

The contractor service requirements are summarized as performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Based Service Contract

This work is being solicited as a performance based contract. Performance based means the Contractor is responsible for a quality end product. If a quality end product is not provided, an adjustment to the payment will be made. Contractor to be paid at unit price for each time service is provided and is not guaranteed the obligated amount for snow removal or deicer. Payment will be made upon acceptance of job performance

Safety

The Contractor will be responsible for conducting appropriate safety measures. No one under the age of 18 is allowed on the worksite due to safety reasons.

Government Quality Assurance Plan For Custodial Services

This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions while implementing this Statement of Work. It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective on the Service Delivery Summary (SDS) in the maintenance contract.

The QASP provides a systematic method to evaluate the services the contractor is required to furnish.

This QASP is based on the premise the government desires to maintain a quality standard in the custodial functions needed for their facilities and that a janitorial service contract to provide these services is the best means of achieving that objective.

The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the contract. The role of the government is quality assurance to ensure contract standards are achieved.

In this contract the quality control program is the driver for service quality. The contractor is required to develop a QUALITY CONTROL PLAN for inspections and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a high quality assurance program.

Weekly cleanings evaluation Performance Objective Method of Surveillance Positive/Negative incentive % for not meeting the task Basic Cleaning Services Floors, baseboards, corners and wall edges are free of dirt, dust and debris. Trash is empty. Plastic liners are in good condition. Trash containers are free of odors and visible dirt. Trash is emptied into outdoor trash collection container. Glass and mirrors have no traces of film, dirt, smudges, or water. Drinking fountains are disinfected and free of streaks, stains, spots, smudges, scale and other deposits. Hallways are free of dirt, debris, marks, smudges, scuffs and other foreign matter. Carpets are free of dirt, debris, litter and other foreign matter. Dust is not visible. Restrooms and all surfaces are cleaned and disinfected to maintain shine and cleanliness. Free of scale, soap scum, and overall pleasant odor.

All weekly services will be subject to visual checks by the

COR.

Random Sampling of Check Lists turned in.

Customer Complaints: All complaints will be substantiated for validity.

Poor performance will result in more stringent and additional inspections.

Random Sampling of inspection reports by COR.

95% of all facilities are with no more than five (5) customer complaints are received customer complaints for the month.

Biannual Cleaning Evaluation for not meeting the task

Biannual Cleaning Services Dust below a 5-foot level of all horizontal and vertical surfaces including, but not limited to furniture, baseboards, wood molding, windowsills, bookcases, ledges, signs, wall hangings, photographs, fire alarm boxes, exhibits, top edges of

All Biannual services are subject to visual inspection by the COR.

Random Sampling of Check Lists turned in.

Customer Complaints: All complaints will be substantiated for validity.

95% of all facilities are with no more than two (2) customer complaints are received customer complaints.

privacy partitions, shelves, cabinets. Surfaces shall be kept free of obvious dust, dirt, and cobwebs.

Poor performance will result in more stringent and additional inspections

Annual Cleaning Evaluation for not meeting the task

Annual Cleaning Services Blinds: Dust, clean and/or vacuum all window blinds.

Vinyl blinds may require a liquid cleaner. Clean in accordance with manufacture’s recommendation by type of material.

Blinds are to be free of dust, bugs, cobwebs, smudges and other foreign material.

All windows and screens inside and outside are clean and free of smudges, streaks, watermarks, spots and are not cloudy.

All wood Walls are to be polished using a wood surface appropriate product.

Product would be applied over the entire wall surface so there were no noticeable streaks. Lights/Skylights:

Clean each light fixture as needed. Lights and Skylights are to be free from cobwebs, dust and bugs.

Carpet Cleaning: Carpets shampooed with cleaning machine. Use appropriate carpet cleaning products.

Give one-week advance notice to Government.

Government will pick up all small items off floor.

All annual services are subject to visual inspection by the COR.

Random Sampling of Check Lists turned in.

Customer Complaints: All complaints will be substantiated for validity.

Poor performance will result in more stringent and additional inspections.

95% of all facilities are with no more than two (2) customer complaints are received customer complaints.

Chairs: Vacuum upholstered furniture to remove dust, dirt and debris.

Vinyl covered furniture will be wiped clean with a damp cloth with mild detergent.

Wood chairs will be wiped clean using an oil, such as lemon oil.

Fabric is free of dust, hair and other foreign material.

Vinyl chairs and upholstered chair legs are free of dust, dirt and other foreign material.

SURVEILLANCE: The government quality assurance (QA) person will receive complaints from station personnel and pass them to the contractor's quality control inspector (QCI) for correction. All these functions will be completed by the contracting officer representative (COR).

STANDARD: 95% of all facilities are without customer complaints for the month or service period.

For example, the QA should receive no more than 5 customer complaints during the service period.

The QA shall notify the contracting officer for appropriate action in accordance with FAR 52.212-4, Contract Terms and Conditions-Commercial Items or the appropriate Inspection of Services clause, if any of the above service areas exceed five customer complaints.

PROCEDURES: Any station employee that observes unacceptable services, either incomplete or not performed, for any of the above performance objectives should immediately contact the QA and the QA will complete appropriate documentation to record the complaint. The QA will consider the customer complaint valid upon receipt from the customer. The QA should inform the customer of the approximate time the unacceptable performance will be corrected and advise the customer to contact the QA if not corrected. The QA will consider customer complaints as resolved unless notified otherwise by the customer. The QA shall verbally notify the Contractor’s Quality Control Inspector (QCI) to pick up the written customer complaint. The QCI will be given 24 hours after verbal notification to correct the unacceptable performance. If the QCI disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the QCI will notify the QA. The QA will conduct an investigation to determine the validity of the complaint. If the QA determines the complaint as invalid, he will document the written complaint of the findings and notify the customer.

The QA will retain the annotated copy of the written complaint for his/her files. If after investigation the QA determines the complaint as valid, the QA will inform the QCI and the QCI will be given an additional hour to correct the defect. A defect will not be recorded if proper and timely correction of the unacceptable condition(s) is accomplished. The QCI shall return the written customer complaint document, properly completed with actions taken, to the QA, who will file the complaint for monitoring future recurring performance. Recurring customer complaints are not permitted for any of the above service items. If a repeat customer complaint is received indicating the same deficiency during the service period (month, quarter, etc.), the QA should contact the Contracting Officer for appropriate action.

SECTION C - CONTRACT CLAUSES

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses: https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52) Department of Agriculture Acquisition Regulation (AGAR) Clauses:

https://www.acquisition.gov/agar (AGAR clauses begin with 452) FAR and AGAR Deviations to clauses may be viewed at: Policies & Regulations | USDA

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services

(NOV 2023)

52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2023)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders– Commercial Products and Commercial Services (DEC 2023) )[DEVIATION JAN 2024]

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar https://www.usda.gov/da/ocp/ppd/policies-regulations https://www.usda.gov/sites/default/files/documents/far-class-deviation-regarding-new-trade-agreements-thresholds.pdf

Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31

U.S.C.3903 and 10 U.S.C. 3801)

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-

78 (19 U.S.C. 3805note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] ☐ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I

(Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

☐ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

☐ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of

2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

☐ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (Whistleblower Guidance to Contractor Employees)

☒ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

☐ (6) [Reserved].

☐ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of

Div. C).

☐ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct

2016) (Pub. L. 111-117, section 743 of Div. C).

☒ (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division

R of Pub. L. 117-328).

☐ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders – Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts (Dec 2023) (Pub. L.