1240LP23Q0008.FE.and.attachments.pdf

Synopsis/Solicitation Combination – 1240LP23Q0008 Clear Creek Ranger District Janitorial Services

Arapaho-Roosevelt NF/Pawnee NG

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2022-07.

(iv) This procurement is set aside for 100% Small Business. The NAICS code is 561720 Janitorial

Services, and the Small Business Size Standard is $19.50 million.

(v) Schedule of Items/Price Schedule:

BASE AWARD: 1 JANUARY 2023 TO 31 DECEMBER 2023

ITEM

NO. DESCRIPTION QTY UOM UNIT PRICE

TOTAL

PRICE

Monthly*1 Janitorial Services – Idaho Springs, CO (Off) 12 MO $ ___________ $ ___________

Quarterly Janitorial Services – Idaho Springs, CO (Off) 4 MO $ ___________ $ ___________

Semi-Annual Janitorial Services – Idaho Springs, CO (Off) 2 MO $ ___________ $ ___________

Monthly*2 Janitorial Services – Idaho Springs, CO (WkCtr) 12 MO $ ___________ $ ___________

Quarterly Janitorial Services – Idaho Springs, CO (WkCtr) 4 MO $ ___________ $ ___________

Semi-Annual Janitorial Services – Idaho Springs, CO (WkCtr) 2 MO $ ___________ $ ___________

Annual*3 Bunkhouses Cleaning – Idaho Springs, CO (Bunk) 2 YR $ ___________ $ ___________

TOTAL

*1 Office (Off) - During the months of January through December, work shall be performed Mondays, Wednesdays, and Fridays (3 days per week).

*2 Work Center (WkCtr) - During the months of November through April, work shall be performed every Friday (1 day per week). During the months of May through October, work will be performed Mondays, Wednesdays, and Fridays (3 days per week).

*3 Bunkhouses (Bunk) – During the first week of April and November work shall be performed.

Arapaho-Roosevelt NF/Pawnee NG

OPTION YEAR ONE (1): 1 JANUARY 2024 TO 31 DECEMBER 2024

ITEM

NO. DESCRIPTION QTY UOM UNIT PRICE TOTAL PRICE

Monthly*1 Janitorial Services – Idaho Springs, CO (Off) 12 MO $ ___________ $ ___________

Quarterly Janitorial Services – Idaho Springs, CO (Off) 4 MO $ ___________ $ ___________

Semi-Annual Janitorial Services – Idaho Springs, CO (Off) 2 MO $ ___________ $ ___________

Monthly*2 Janitorial Services – Idaho Springs, CO (WkCtr) 12 MO $ ___________ $ ___________

Quarterly Janitorial Services – Idaho Springs, CO (WkCtr) 4 MO $ ___________ $ ___________

Semi-Annual Janitorial Services – Idaho Springs, CO (WkCtr) 2 MO $ ___________ $ ___________

Annual*3 Bunkhouses Cleaning – Idaho Springs, CO (Bunk) 2 YR $ ___________ $ ___________

TOTAL

1 Office (Off) - During the months of January through December, work shall be performed Mondays, Wednesdays, and Fridays (3 days per week).

*2 Work Center (WkCtr) - During the months of November through April, work shall be performed every Friday (1 day per week). During the months of May through October, work will be performed Mondays, Wednesdays, and Fridays (3 days per week).

*3 Bunkhouses (Bunk) – During the first week of April and November work shall be performed.

OPTION YEAR TWO (2): 1 JANUARY 2025 TO 31 DECEMBER 2025

ITEM

NO. DESCRIPTION QTY UOM UNIT PRICE

TOTAL

PRICE

Monthly*1 Janitorial Services – Idaho Springs, CO (Off) 12 MO $ ___________ $ ___________

Quarterly Janitorial Services – Idaho Springs, CO (Off) 4 MO $ ___________ $ ___________

Semi-Annual Janitorial Services – Idaho Springs, CO (Off) 2 MO $ ___________ $ ___________

Monthly*2 Janitorial Services – Idaho Springs, CO (WkCtr) 12 MO $ ___________ $ ___________

Quarterly Janitorial Services – Idaho Springs, CO (WkCtr) 4 MO $ ___________ $ ___________

Semi-Annual Janitorial Services – Idaho Springs, CO (WkCtr) 2 MO $ ___________ $ ___________

Arapaho-Roosevelt NF/Pawnee NG

Annual*3 Bunkhouses Cleaning – Idaho Springs, CO (Bunk) 2 YR $ ___________ $ ___________

TOTAL

*1 Office (Off) - During the months of January through December, work shall be performed Mondays, Wednesdays, and Fridays (3 days per week).

*2 Work Center (WkCtr) - During the months of November through April, work shall be performed every Friday (1 day per week). During the months of May through October, work will be performed Mondays, Wednesdays, and Fridays (3 days per week).

*3 Bunkhouses (Bunk) – During the first week of April and November work shall be performed.

OPTION YEAR THREE (3): 1 JANUARY 2026 TO 31 DECEMBER 2026

ITEM

NO. DESCRIPTION QTY UOM UNIT PRICE

TOTAL

PRICE

Monthly*1 Janitorial Services – Idaho Springs, CO (Off) 12 MO $ ___________ $ ___________

Quarterly Janitorial Services – Idaho Springs, CO (Off) 4 MO $ ___________ $ ___________

Semi-Annual Janitorial Services – Idaho Springs, CO (Off) 2 MO $ ___________ $ ___________

Monthly*2 Janitorial Services – Idaho Springs, CO (WkCtr) 12 MO $ ___________ $ ___________

Quarterly Janitorial Services – Idaho Springs, CO (WkCtr) 4 MO $ ___________ $ ___________

Semi-Annual Janitorial Services – Idaho Springs, CO (WkCtr) 2 MO $ ___________ $ ___________

Annual*3 Bunkhouses Cleaning – Idaho Springs, CO (Bunk) 2 YR $ ___________ $ ___________

TOTAL

*1 Office (Off) - During the months of January through December, work shall be performed Mondays, Wednesdays, and Fridays (3 days per week).

*2 Work Center (WkCtr) - During the months of November through April, work shall be performed every Friday (1 day per week). During the months of May through October, work will be performed Mondays, Wednesdays, and Fridays (3 days per week).

*3 Bunkhouses (Bunk) – During the first week of April and November work shall be performed.

OPTION YEAR FOUR (4): 1 JANUARY 2027 TO 31 DECEMBER 2027

ITEM

NO. DESCRIPTION QTY UOM UNIT PRICE

TOTAL

PRICE

Monthly*1 Janitorial Services – Idaho Springs, CO (Off) 12 MO $ ___________ $ ___________

Arapaho-Roosevelt NF/Pawnee NG

Quarterly Janitorial Services – Idaho Springs, CO (Off) 4 MO $ ___________ $ ___________

Semi-Annual Janitorial Services – Idaho Springs, CO (Off) 2 MO $ ___________ $ ___________

Monthly*2 Janitorial Services – Idaho Springs, CO (WkCtr) 12 MO $ ___________ $ ___________

Quarterly Janitorial Services – Idaho Springs, CO (WkCtr) 4 MO $ ___________ $ ___________

Semi-Annual Janitorial Services – Idaho Springs, CO (WkCtr) 2 MO $ ___________ $ ___________

Annual*3 Bunkhouses Cleaning – Idaho Springs, CO (Bunk) 2 YR $ ___________ $ ___________

TOTAL

*1 Office (Off) - During the months of January through December, work shall be performed Mondays, Wednesdays, and Fridays (3 days per week).

*2 Work Center (WkCtr) - During the months of November through April, work shall be performed every Friday (1 day per week). During the months of May through October, work will be performed Mondays, Wednesdays, and Fridays (3 days per week).

*3 Bunkhouses (Bunk) – During the first week of April and November work shall be performed.

Schedule Notes:

a) Items labeled as optional are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One award will be made from this solicitation, contractors must submit pricing for all items.

c) Please see Instruction to offerors on page 17.

(vi) Description of Requirement (including a list of any attachments)

Background:

The Arapaho and Roosevelt NFs and Pawnee NG (ARNFPNG) is located in north central Colorado. The forests and grassland encompasses 1.5 million acres and extends north to the Wyoming border, south of Interstate 70 to Mount Evans, west across the Continental Divide to the Williams Fork area and includes short grass prairie east of I-25. The Boulder Ranger District within the Arapaho-Roosevelt National Forest/Pawnee National Grasslands has a need for janitorial services as described below.

Purpose:

The USDA Forest Service has a requirement to keep the office building, work center conference rooms and bunkhouses, including office spaces, common area, kitchen and bathrooms clean and maintained. This is not a new requirement. The incumbent contract option year is ending and will not be renewed. The work will include furnishing all labor, materials, tools, equipment, transportation, permits, insurance, supervision, and any human resource support for employee’s performing under the contract (e.g.

Arapaho-Roosevelt NF/Pawnee NG

Workman’s Compensation, Unemployment and Transportation) to ensure that custodial services are performed at the Clear Creek Ranger District office and Work Center in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance. The work entails but is not limited to daily, weekly, monthly, quarterly and yearly cleaning tasks to meet the contract terms that include, but are not limited to: maintain floors (sweeping and mopping); trash and recycling removal;

cleaning interior glass/mirrors; clean drinking fountains; clean lighting and bulb replacement; vacuuming carpets; cleaning and disinfecting specified areas; re-stocking supplies; and cleaning interior/exterior windows.

SECTION I – GENERAL

1.1 SCOPE OF WORK: The contractor shall provide all management, supervision, labor, personnel, transportation, materials, equipment, and supplies, except as otherwise specified, necessary to provide janitorial services at the Clear Creek Ranger District. All work shall be performed in accordance with the attached Performance Work Statement and all federal, state, and local laws and regulations. There are three (3) areas to be cleaned: (1) Area #1, District Office & Restrooms; (2) Area #2, Work Center Office & Restroom; (3) Area #3, 2 EA Bunkhouses, County Road 314.

The period of performance of this contract is a one base year contract beginning January 1, 2023 with the Government’s right to exercise four additional option year periods.

1.2 LOCATION: (See Attached Maps)

Area #1, District Office, and Restrooms: Clear Creek Ranger District, 101 Highway 103, Idaho Springs, CO 80452

Area #2, Work Center Conference Room and Restroom: Clear Creek RD Work Center, 111 East Idaho Springs Road (also referred to as #4 County road 314), Idaho Springs, CO 80452

Area #3, 2 EA Bunkhouses, County Road 314: Clear Creek RD Work Center Bunkhouses, 2 EACH, East Idaho Springs Road (also referred to as #4 County road 314), Idaho Springs, CO 80452

1.3 DESCRIPTION OF WORK AREA:

Facilities:

CCRD Office Building – on first & second floors, approximately 7,000 total square feet CCRD Work Center Conference Room – approximately 1,675 square feet CCRD Work Center Restroom - approximately 120 square feet CCRD Work Center Bunkhouses - #1 is approximately 1,460 square feet; #2 is approximately 960 square feet

1.4 SAFETY: Contractors are subject to all applicable State and Federal OSHA rules and regulations.

Prior to the start of the contract, the contractor shall submit to the COR the Material Safety Data Sheets (MSDS) with the intended use of each of the solutions the contractor proposes to use in the performance of work. MSDS sheets shall be supplied to the COR prior to using the items in the buildings. The contractor shall not use any materials which the COR determines to be unsuitable for the work, or harmful to the surfaces it is intended to be applied to. This does not relieve the contractor of any damages resulting from

Arapaho-Roosevelt NF/Pawnee NG the application of such materials. All containers used shall be clearly marked with manufacturer, type of chemical and intended usage. Mixing of chemicals is not allowed.

All equipment used in the process of cleaning the facilities shall be kept in safe working condition. All equipment used shall be inspected prior to each use. The contractor shall remove damaged equipment from service until repairs are made or equipment replaced.

Report hazardous and safety conditions and any items in need of repair to the COR.

1.5 CONTRACTOR REPRESENTATIVE: The contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the Contracting Officer. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

1.6 ACCESS & GENERAL PROTECTION/SECURITY POLICY & PROCEDURES:

The contractor shall protect Government property, buildings, equipment, materials, records, and data against unauthorized access, loss, or damage. The contractor shall comply with all applicable facility access and local security policies and procedures, which may be obtain from the Contracting Officer’s Representative (COR)

All outside doors shall remain locked while Contractor performs the work. Contractor shall ensure that all exterior doors are locked prior to departure. Contractor shall also ensure that the Office security alarm is deactivated during work if the building is unoccupied and enabled when leaving the building, that all unnecessary lights and faucets are turned off, and all windows are closed.

Contractor Employee(s) listed on the Key Personnel List the contractor submits with their quote during solicitation/award process will be required to pass a background check before access to a government facility is authorized. After award, the contractor shall provide all information required for the background checks to meet facility access requirements to be accomplished by Security Office Staff using the Personal Model Program.

The contractor shall ensure that all keys issued by the Government are kept secure and not used by unauthorized persons. The contractor shall only be issued three building keys at time of award.

Government issued keys shall not be duplicated. The contractor shall reimburse the Government for replacement of locks or re-keying as a result of contractor loss or negligence.

Only the contractor’s employees are allowed in the building or on the job site. The contractor is prohibited from opening locked areas to permit entrance of persons other than the contractor’s employees.

The contractor shall not attempt to reconnect or re-plug any computer wiring disconnected or disturbed during the performance of this contract. The contractor shall leave written notification on the COR’s desk of any computer equipment accidentally disconnected.

Arapaho-Roosevelt NF/Pawnee NG

The Contractor shall turn on lights in rooms only during the time needed to perform the required work.

Ensure that all lights, except those required to remain on, are turned off in each room as it is completed.

The Contractor shall not adjust any mechanical equipment controls, will report any fires and hazardous is seen on the premises.

The Contractor shall immediately notify the COR if any problems are encountered with the alarm or if any keys are lost.

The contractor shall not disturb papers on desks, other equipment or bulletin boards, nor shall the contractor use Government telephones or other equipment except for emergency use.

SECTION II – STANDARD DEFINITIONS

2.1 MSDS SHEET: Manufacturer Safety Data Sheet. Safety information provided with each type of cleaner or chemical used under the contract.

2.2 CLEANING PRODUCT INFORMATION: Manufacture’s or supplier’s information describing the contents and recommended uses for each cleaning product used.

2.3 PERSONNEL: A written list of the names of all contractors’ employees performing duties under the contract.

2.4 ACCEPTABLE QUALITY LEVEL (AQL): The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

2.5 DEFECTIVE SERVICE: A unit of service which contains one or more defects or nonconformance with specified requirements.

2.6 CONTRACTING OFFICER (CO): A Government person with the authority to bind the government into a contract.

2.7 CONTRACTING OFFICER’S REPRESENTATIVE (COR): A Government person appointed by the Contracting Officer to assist the Contracting Officer with contract administration and surveillance.

2.8 INSPECTOR: A Government person responsible for surveillance of contractor performance as designated by the Contracting Officer Representative.

2.9 CUSTOMER FEEDBACK: Customer feedback is firsthand information from the actual users of the service.

2.10 PERFORMANCE REQUIREMENTS SUMMARY (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

Arapaho-Roosevelt NF/Pawnee NG

2.11 QUALITY ASSURANCE: Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

2.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document used for quality assurance surveillance. The document contains specific methods the Government will use to perform surveillance of the contractor.

2.13 QUALITY CONTROL: Those actions taken by a contractor to control the performance of services so that they meet the requirements of the Performance Work Statement (PWS).

2.14 QUALITY CONTROL PLAN: A control plan developed by the contractor for internal use to ensure that performance and high-quality service is attained. The QCP is incorporated into the contract and includes a schedule of work completed on a weekly, monthly, quarterly, and semi-annual basis, with dates of performance.

2.15 RANDOM SAMPLING: A sampling method in which each service output in a unit has an equal chance of being selected.

2.16 DAILY SERVICES: Services performed by the contractor on a daily basis or on a regular daily schedule.

2.17 SEMI-ANNUAL SERVICES: Services performed by the contractor during required months, can be scheduled anytime during the month.

2.18 ANNUAL SERVICES: Services performed by the contractor once each year. This service can be scheduled anytime during the required month.

SECTION III – GOVERNMENT FURNISHED PROPERTY

3.0 GOVERNMENT PROPERTY: The Government will provide the following facility access hardware and supplies to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the “Government Furnished Property”, Contract Clause, 52.245-4.

3.1 GOVERNMENT KEYS: The Government will issue three Government keys and door cards as required for facility access for the Contractor after office hours. These door cards and keys will access both the Main Office and Modular Office buildings. The contractor is responsible to ensure that all door cards and keys issued by the Government are kept secure in the contractor’s possession and are not used by unauthorized persons. Door Cards and Keys issued by the Government shall not be duplicated. (Doors may not be propped open for ease of Contractor Employees during the cleaning.)

3.2 TRASH DISPOSAL: The Government will provide dumpster container. Dumpsters located outside the facilities are available for the contractor to dispose of Boulder Ranger District waste excluding biochemical or hazardous materials.

3.3 STORAGE SPACE: Adequate storage space shall be provided to the contractor for cleaning supplies and equipment. The contractor shall keep the storage area clean and free of items not needed for the

Arapaho-Roosevelt NF/Pawnee NG purpose of this contract. The Government will not be responsible for the loss or damage to the contractor’s property.

3.4 GOVERNMENT FURNISHED PROPERTY AND RESOURCES:

Description Location Door Keys Coordinate pick up with COR Door Cards Coordinate pick up with COR Toilet Paper In Janitor Closet Paper Towels In Janitor Closet Toilet Seat Covers In Janitor Closet Hand Soap In Janitor Closet Light Bulbs Coordinate pick up with COR Garbage Bags In Janitor Closet

SECTION IV – CONTRACTOR FURNISHED PROPERTY

4.1 SUPPLIES: The Contractor furnishes all cleaning supplies, materials and equipment (except for the items identified in Section III as GFP) necessary for satisfactory contract performance. Materials and equipment shall be of the most suitable type and grade for the purpose. Cleaning supplies may be stored on site. Cleaning supplies stored on site must be labeled with Contractor’s name and the ingredients in the container, as well as providing Safety Data Sheets for chemicals used. The designated storage location for the supplies is the Janitor Closet.

• Vacuum cleaners shall have HEPA or similar type filter (commercial type).

• Cleaning equipment shall be equipped to prevent marking/denting of Government property.

• Cleaning supplies (for glass, ceramic tile, carpet, vinyl floors, wood, bathroom fixtures, and metal surfaces, etc.) Vinegar is not an acceptable solution for cleaning and shall not be used.

• Cleaning equipment (buckets, brooms, mops, brushes, sponges, cloths, etc.)

• Window washing capabilities for all window surfaces of the district buildings both inside and out.

• All safety equipment and materials to insure compliance with State and Federal OSHA regulations.

• Dusting equipment designed to collect dust shall be used for all dusting. Items such as feather dusters, rags, etc, are not approved.

BIOBASED PRODUCTS:

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extend feasible and reasonable, include the exclusive use of biobased products. The Contractor shall utilize the greatest number of biobased products available that meet applicable health and environment specifications. All supplies and materials to be used in the performance of work under this contract are subject to the approval of the Contracting Officer

(CO).

The following is a list of categories for products that may be required for performance of custodial duties. Each product submitted for use under this contract must be identified with at least one of these

Arapaho-Roosevelt NF/Pawnee NG categories (some products may be listed under more than one category). Labeling shall be printed on all containers.

All purpose cleaner Degreaser/cleaner Heavy duty cleaner Deodorizer Carpet shampoo Floor finish Gum Remover Floor finish restorer Disinfectant sanitizer Floor sealer Extraction Fluid Furniture polish

Floor stripper Glass cleaner Neutral cleaner (liquid) Grout Sealer Spot and stain remover Lime and scale remover (tub & tile cleaner) Air freshener including dispenser Liquid hand soap including dispenser Bathroom cleaner Stainless steel polish Brass polish/cleaner Toilet bowl cleaner Chrome polish/cleaner White board cleaner Cream cleaner Wood floor cleaner Solvent spotter Laundry detergent

For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program go to BioPreferred

SECTION V – PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUB TASKS

5.1 CLEANING SCHEDULE: The Government may schedule events after normal business hours or on weekends. In such cases, the COR will notify the contractor 24 hours prior of the event. All cleaning services shall be performed outside of normal business hours using the following schedule:

All work shall be completed during the hours of 6:00 pm and 6:00 am. Annual bunkhouse cleanings can be performed during business hours and arranged with the COR.

The Contracting Officer's Representative (COR), will provide the Contractor a checklist to use to check off services done on each work day.

5.2 DAILY CLEANING SERVICES: (See Notes Below)

*1 Office (Off) - During the months of January through December, work shall be performed Mondays, Wednesdays, and Fridays (3 days per week).

*2 Work Center (WkCtr) - During the months of November through April, work shall be performed every Friday (1 day per week). During the months of May through October, work will be performed Mondays, Wednesdays, and Fridays (3 days per week).

Vacuum all carpeting and rugs including under desks, filing cabinets, bookcases, around computer terminals, between areas such as space between filing cabinets and walls, desks and window, and under heat registers.

Dust all rooms, entry ways, and corridor spaces, including furniture, office equipment, computer desks, and window sills. Desks shall be dusted only where papers and other items do not cover them. Damp wipe copiers, fax machine and printers. Clean all conference room tables. Computer terminal screens need only be dusted, never damp wiped.

https://www.biopreferred.gov/BioPreferred/faces/Welcome.xhtml

Arapaho-Roosevelt NF/Pawnee NG

Empty all wastebaskets and other trash receptacles. Trash will be put in plastic bags and placed in outside locked trash dumpster.

Wash, clean and sanitize toilet fixtures, seats and urinals. Clean and polish wash basins. Remove splatters around wash basins, counter tops, toilets, and urinals. Treat wash basins, toilets, urinals, and sinks with suitable scale removers, germicides, and deodorant. Wipe/clean mirrors and fixtures. Sweep and damp mop floor with a disinfecting cleaner in restrooms and break room. Refill all toilet paper, paper hand towels, paper bags, soap, and toilet seat dispensers.

Spot clean all windows and glass areas in large conference room.

Clean, and sanitize drinking fountain.

Sweep and pick up trash including cigarette butts around front and back exterior entryways, walkways, and restroom area.

5.3 WEEKLY SERVICES:

Spot clean doors, door frames, baseboards, conference room tables, door handles, and wall switches.

Mop bathroom and break room floors with a disinfecting cleaner. Wipe/clean bathroom stalls.

Clean shower area, stall, and floor in Work Center restroom.

Wash and sanitize sink and counter area.

Empty recycling containers and transport and deposit inside secured recycling dumpster located at Work

Center location.

5.4 MONTHLY SERVICES:

Damp wipe all trash receptacles inside and out.

Spot clean all carpeting.

Spot clean and remove marks on all wall surfaces.

Wash and remove all marks on floors. Strip wax and rewax.

Clean wall tiles in restrooms.

Mop back entryway and janitor’s supply room.

Scrub mop sink and clean janitor closet. If mop is to be left overnight, ensure mop is sanitized, disinfected, and cleaned with no odor.

5.5 QUARTERLY SERVICES:

Clean all Venetian and window blinds. If there are objects by blinds that prevent cleaning, inform COR so that objects can be removed in order to clean the blinds.

High cleaning: dust, vacuum, or damp wipe all surfaces and objects 70+ inches above floor. This includes, but is not limited to: door ledges, moldings, tops of modular furniture, partitions, lockers, file cabinets, bookcases, clocks, pictures, plaques, heat registers, cold air grills, ceiling areas, etc. Shake out inside door mats.

Wash and sanitize trash can in break room.

Remove cobwebs and bugs from inside ceiling light fixtures.

Shampoo all carpeting and treat with soil repellant. The Contractor shall notify the COR two weeks prior to date set for shampooing carpet in order for employees to move light items such as chairs, up from the floor.

Shampooing schedule is as follows:

o February – All hallways o May – All carpets o October – All carpets o December – All hallways

Carpet cleaning shall occur after normal business hours.

5.6 SEMI-ANNUAL SERVICES: Bi-annual services shall be performed in the month work is required. The COR shall be notified in writing prior to the service being conducted to ensure proper inspections are completed.

Wash all windows inside and out. Remove screens, wash and replace. Wipe all sills, frames, and casings to remove all water so spotting will not occur. This includes the top portion of the front office large conference room windows, as well as the Work Center conference room. The COR will furnish a ladder (if needed) for high windows in the front office large conference room.

5.7 EMERGENCY OR SPECIAL EVENT CLEANING SERVICES:

Upon notification, the Contractor shall perform emergency or special event cleaning required in any building, area, or room covered under this contract. The Contracting Officer shall order cleaning services through issuance of a delivery order for the appropriate and required work task(s). Contractor shall begin emergency work, as determined by the Contracting Officer, within one hour of notification, which may be verbal. The Contracting Officer or designated representative will notify the Contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event. Completion schedule shall be determined for each delivery order.

5.8 – DELIVERABLE / SCHEDULED CLEANING REQUIREMENTS:

This contract will include a Base period plus four (4) optional years. The anticipated period of performance for award is January 1,2023 through December 31, 2027. All option years will begin 1 January through 31 December, subject to fiscal year funding.

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para Performance Threshold Basic Cleaning Services.

Floors, baseboards, corners and wall edges are free of dirt, dust and debris.

Trash is empty. Trash containers are free of odors and visible dirt. Trash and recycling is emptied into outdoor trash collection container. Ash containers are emptied and free of ashes. Glass and mirrors have no traces of film, dirt, smudges, or water. Drinking fountains are disinfected and free of streaks, stains, spots, smudges, scale and other deposits. Stairways are free of dirt, debris, marks, smudges, scuffs and other foreign matter.

Carpets are free of dirt, debris, litter and other foreign matter. Dust is not visible.

3.1, 3.2, 3.3, Contract Specification

100% adherence to performance requirements is required.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Report.

Basic Restroom Cleaning Services.

Restrooms are disinfected and free of dirt, deposits, streaks and odors.

Shower is disinfected and free of soap films, scum and other deposits.

3.1, 3.2, 3.3, 100% adherence to performance requirements is required.

Arapaho-Roosevelt NF/Pawnee NG

Toilets, urinals and toilet stalls are disinfected and free of scale, stains, scum and other deposits. Floors shall be clean and free of dirt, dust, debris, water streaks, mop marks, etc. Supplies are adequate until next service.

Contract Specification

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Report.

Periodic Cleaning Services.

Floors have a glossy uniform appearance free of scuffmarks, heel marks, wax build-up, and other stains and discoloration. Windows and Venetian Blinds are free of film, dirt, smudges, water, and other foreign matter.

Carpets are free of stains and discoloration.

3.4., 3.5, & Contract Specification

100% adherence to performance requirements is required.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Report.

Emergency or Special Event Cleaning Services.

Ordered services meet requirements.

3.6. & Contract Specification

100% adherence to performance requirements is required.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Report.

10.0 SUSPENSION OF WORK BECAUSE OF WEATHER CONDITIONS

The Contracting Officer may authorize a total suspension of work if, as determined by the Contracting Officer, the Contractor is working during weather conditions which may result with any of the following:

1. Potential damage to the forest environment or forest roads.

2. The work environment is hazardous to persons working on the project.

3. Conditions exist which prohibit the Contractor from performing the work in accordance with the contract specifications.

The Contracting Officer may authorize a total suspension of work until such weather conditions have passed and work can proceed. A total suspension of work may last only one calendar day or as long as several consecutive months, depending on conditions.

A total suspension of work may also be authorized by the Contracting Officer, upon written notice from the Contractor requesting a suspension because of one or more of the conditions listed under paragraph 1, above.

While contract time is suspended, the calendar days elapsed will not be charged against contract time.

The Contractor will not be eligible for any monetary compensation as a result of the implementation of this clause.

52.242-14 Suspension of Work (APRIL 1984)

SECTION VI – INSPECTION AND PAYMENT

Arapaho-Roosevelt NF/Pawnee NG

6.1 INSPECTION PROCEDURE: The Contractor shall ensure that all of the requirements of the contract are addressed in a Quality Control Plan (QCP). Submit the QCP to the COR at the Prework Conference (Para 1.3). The QCP shall be a system for identifying and correcting deficiencies in the quality of service before the level of performance becomes unacceptable or the COR points out the deficiencies.

The importance of a QCP that covers all services is critical to the successful performance of the custodial program. The QCP shall include, but is not limited to the following:

a) An inspection system tailored to the specific building(s) which covers all services stated in the Performance Standards and Guideline Requirements of this contract. The Contractor shall devise a checklist for use during inspections and provide the name of each management individual who will perform the inspections. The checklist must be signed and dated by the inspector at the time the inspection is completed. This inspection shall be conducted at the end of each work shift. Unless the Contractor is the sole contract employee, it is not permissible for the person who performs the work to inspect and accept the work. The Contractor or his/her employees who will complete inspections shall be identified by name.

b) An on-site file of all inspections conducted by the Contractor and the corrective action required and subsequently taken will be located in an area agreed upon with the COR and shall be available to the Government at all times. The COR may compare inspections performed by the Contractor’s inspector against the actual conditions of the facilities.

6.2 ACCEPTANCE: Workmanship shall be of an acceptable quality such as would be found in a business office visited by the general public and meet the acceptable quality level (AQL) listed in summary.

6.3 PAYMENT: Payment will be made monthly for work meeting or exceeding the AQL completed and accepted by the Government covering the previous months' service. Upon acceptance, the Government will pay monthly determined by the occurrence of the services as stated in the Schedule of Items.

Payment will be determined on the services and frequencies received less any deductions for any nonconforming, unacceptable performance, or lost Government keys or door cards.

Deductions – Anytime the performance of services fall below the Acceptable Quality Level, a deduction for services that cannot be re-performed or late performed, a deduction will be made based on the level of service for that month. If the AQL is 95% performance and missed or unacceptable service drops the performance level below the AQL, the percentage of that pay item will be reduced to the performance level of the service for that month. (Example: On restrooms if the daily rate is $25.00 and there are 13 days in the month the total owed for the service for the month is $325.00. If the contractor misses three restroom cleanings during the month, the performance level drops to 77%. Total due the contractor for the month less the deduction is $250.00).

SECTION VII – PERFORMANCE REQUIREMENT/SUMMARY

Arapaho-Roosevelt NF/Pawnee NG

7.1 PERFORMANCE REQUIRMENTS: Performance requirement standards are described in the performance requirements standards summary for daily, monthly, quarterly, annual, and intermittent work.

The contractor is expected to ensure performance to the standards through the Contractor’s Quality Control Plan. Except as stated in the summary, performance of services required by this contract are of such a nature that nonconforming or incomplete performance disclosed by Government inspection may not be subject to correction by re-performance or late performance, thus a deduction may be made to the contract price for the month.

7.2 REQUIREMENT SUMMARY

The purpose of the Performance Requirements Summary is to:

• List the contract and work requirements for satisfactory contract performance (see PRS Column 1).

• List the contract requirement paragraph number in the specifications (see PRS Column 2).

• Provide maximum allowable defect rate (MADR) for each work requirement (see PRS Column 3). The

MADR is the defect rate in a population of services above which the Contractor’s quality control is considered unsatisfactory.

• Identify the Method of Quality Assurance (see PRS Column 4).

• Specify the percentage (deductions) of contract requirement attributed to each listed work requirement

(see PRS Column 5).

The PRS table will be used primarily by the Contracting Officer in making payment deductions for unsatisfactory performance or nonperformance of contract requirements.

Required Service Standard (Referencing PWS)

Allowable Deviation Method of Quality Assurance

Deductions

Basic Cleaning Clean area of service to meet standards specified in Column 1 of the SDS

5% from standard Bi-Monthly Inspections/ Quality Assurance Report

5%

Clean & Service Restrooms

Clean area of service to meet standards specified in Column 1 of the SDS

5% from standard Bi-Monthly Inspections/ Quality Assurance Report

5%

Periodic Cleaning (performed Quarterly or Semi-Annually)

Clean area of service to meet standards specified in Column 1 of the SDS

5% from standard Random Inspections/ Quality Assurance Report

5%

Special/Emergency Event Cleaning

Clean area of service to meet standards specified in Column 1 of the SDS and the delivery order for that task

5% from standard Random Inspections/ Quality Assurance Report

5%

OTHER REQUIREMENTS

1-13 Qualifications Of Contractor Or Employees

The Contractor and his/her employees shall be capable and experienced in janitorial work. The on-site supervisor shall have experience and demonstrated ability in both supervision and custodial work. The Contractor shall provide a photo ID list of employees authorized to work under this contract, and will also provide copies of full background checks on these employees, as well as any replacement employees to the Contracting Officer prior to work proceeding, and in accordance FAR 52.204-9 Personal Identity Verification of Contractor Employees as well as their vehicles in use at the site will be provided to the agency COR.

1-14 Subcontracting The Government reserves the right to approve or disapprove any subcontractors selected. The Contractor shall obtain approval from the CO for all subcontractors prior to entering into any subcontracts. The Contractor's request for approval shall be in writing and include the specific work to be accomplished by the subcontractor. Subcontractors must be able to read, write, speak, and understand English.

1-15 Standards of Conduct The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity; and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary.

1-16 Removal From Contract Work The contracting officer or a designated representative may require the Contractor to remove any employee(s) from Forest Service controlled buildings or other real property should it be determined that the individual(s) is either unsuitable for security reasons or otherwise unfit to work on Forest Service controlled property. This shall include, but not limited to, instances where an employee is determined, in the Government’s sole discretion, to be incompetent, careless, insubordinate, unsuitable or otherwise objectionable.

a) A contractor employee may also be removed where the continued employment of the contractor employee in connection with the Forest Service work is deemed, in the Government’s sole discretion, contrary to the public interest, inconsistent with the best interests of security, or a potential threat to the health, safety, security, general well being or operational mission of the facility and its population.

b) Where a contractor employee is granted a temporary suitability determination, and an unfavorable final suitability determination is later rendered, the Forest Service may insist on the employee’s removal from the work site and from other work in connection with the Contract.

c) The Contractor shall be responsible for providing replacement employees in cases where contract employees are removed at no additional cost to the Government.

Attachments:

1. Clear Creek Ranger District Main Office Google Map

2. Clear Creel Ranger District Work Center/Bunkhouses Google Map

3. Clear Creek County, Colorado Wage Determination No. 2015-5419, Rev. 22, Dated

08/22/2022

4. Past Performance Experience Questionnaire

5. Scheduling Walk Thru with COR for November 22, 2022.

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

Clear Creek Ranger District Main Office 101 Hwy 103 Idaho Springs CO 80452

Deliverable Media Due Date Submit to Biobased Products List

Electronic Word or

PDF

30 calendar days after award

COR

Contractor Onsite Representative

Electronic copy 2 hard copy PDF

At Prework Conference CO and COR

List of Contract Employees

Electronic copy 2 hard copy PDF

At Prework Conference CO and COR

Quality Control Plan Electronic copy PDF At Prework Conference CO and COR

(viii) 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (NOV 2021) (Provision) Addenda to provision 52.212-1:

For simplified acquisitions, the word quote or quoter is substituted in provision 52.212-1 for the word offer or offeror.

Addenda to Provision 52.212-1 paragraph (b) Submission of Offers:

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include a technical proposal, a price proposal, and contractor representations and certifications.

a) Technical Proposal – The technical proposal shall address the evaluation factors in 52.212-2. At a minimum technical proposal shall include:

https://www.sam.gov/SAM/

i) Past Performance – provide a list of similar projects completed by your firm over the past three years. Include a brief description of the project, dollar amount, year completed, and project owner contact information (name, phone, and email). The government may use past performance information from any available source. If a company does not have past performance information available, information may be provided for predecessor companies, key personnel, or subcontractors. In the event that there is no past performance information available, the offeror will receive a neutral rating in this factor.

ii) Technical Capability – Provide a list of Bio-Based Products used, Quality Control Measures and Key personnel (with qualifications) that will be used to complete this project. Personnel shall be subject to federal background checks.

i. Bio-Based Products- Shall provide a list of the bio-based products that will be used to meet the bio-based requirements of this contract.

ii. Key Personnel – Shall provide the resume(s) of the proposed janitor(s) for this contract to include experience cleaning commercial facilities. Include references for the past performance evaluation.

a. Letters of Commitment shall be provided from all contractor employee(s) that will be working on this contract that will be listed on the Key Personnel List submitted with all quotes.

iii. Quality Control – Provide 1) a cleaning checklist that will be used to ensure the requirements of this contract will be met and

2) a description of how offeror will verify that cleaning meets the terms of the contract without relying on the COR to report non-compliance.

b) Price Proposal – Include the following: the completed price schedule contained in Section B of this solicitation.

c) Representations and Certifications – Fill in the check boxes for provisions 52.204-24, and 52.212-3 found on pages 24-28 of this solicitation and include a copy with your offer.

3) Submit offer by email to jane.pedrotti@usda.gov so that it is delivered into this inbox by the due date and time. Emails should contain 3 separate attachments (Technical Proposal, Price Proposal, and Representations and Certifications) in Microsoft Word or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer from the above email.

4) Address questions about this solicitation to Jane Pedrotti at email above.

mailto:jane.pedrotti@usda.gov

Arapaho-Roosevelt NF/Pawnee NG

(ix) 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Provision)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Past Performance, Technical, Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ADDENDUM TO 52.212-2 EVALUATION CRITERIA

EVALUATION FACTORS

The following factors shall be used to evaluate offers:

a) Technical

a. Key Personnel

b. Quality Control

c. Use of Bio-preferred

b) Past Performance

c) Price

a) Technical – Key Personnel will receive a rating of Does Not Meet, Meets, or Exceeds as defined below.

Does Not Meet: Key Personnel do not have experience cleaning similar size facilities.

Meets: Key Personnel have experience cleaning similar size facilities.

Exceeds: Key Personnel have experience cleaning similar size or larger commercial facilities

b) Technical – Quality Control will receive a rating of Does Not Meet, Meets, or Exceeds as defined below.

Does Not Meet: Offeror does not demonstrate an understanding and sound approach to meeting the requirements.

Meets: Offeror demonstrates an understanding and sound approach to meeting the contract requirements.

Exceeds: Offeror demonstrates an understanding and sound approach to meeting the contract requirements AND exceeds the requirements of the solicitation.

c) Technical - Biobased: The Government will evaluate quotes identifying the company’s use of bio-based products. In conducting the assessment, each offeror shall be assigned one of the following ratings:

Acceptable Proposal clearly states the list of products that will be used.

Unacceptable Proposal does not clearly state the list of products that will be used.

c) Past Performance information will consider recency (within last 3 years), relevancy (similar work to this project) and quality of past performance (based on contacting references provided in Past Performance Data Sheet and Resumes of Key Personnel).

i. Each project will be evaluated as Recent or Not Recent.

ii. Each project will be evaluated as Relevant, Somewhat Relevant or Not Relevant

iii. Each project submitted will receive one of the following quality ratings:

Exceptional Very Good Satisfactory Neutral – No record of performance Marginal Unsatisfactory

iv. Considering 1) Recency, 2) Relevancy and 3) Quality, of all the projects combined, the offeror will receive an overall Past Performance reflecting our confidence in the offeror ability to perform the contract requirements based on their past performance records as follows:

High Confidence Significant Confidence Confidence Unknown Confidence Little Confidence No Confidence

c) Price Evaluation- Do Not include technical proposal with Price proposal

This criterion will include consideration of cost information provided to support item prices entered in Section B, Schedule of Items. It is the Government's intent to assess the unit prices to determine reasonableness and offeror's understanding of the work and ability to perform the contract.

The importance of price may become greater as the differences between technical proposals decrease.

Where technical proposals are determined to be substantially equal, price may control award.

(x) Representations and Certifications (complete highlighted items in this section and return with your offer)

VENDOR NAME: _____________________________________________

VENDOR UEI: _____________________________________________

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) (Provision)

The Offeror shall not complete the representation at paragraph (d)(1) of this…