1240LP23Q0004.FE.pdf

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2022-07.

(iv) This procurement is set aside for 100% Small Business. The NAICS code is 561720 Janitorial

Services, and the Small Business Size Standard is $19.50 million.

(v) Schedule of Items/Price Schedule:

BASE AWARD: DECEMBER 1, 2022 TO

NOVEMBER 30, 2023

ITE

M

NO.

DESCRIPT

ION

QTY UOM UNIT

PRICE

TOTAL

PRICE

01 Monthly Janitorial Services – Main Office, Boulder

12 MO $ $

02 Quarterly Janitorial Services – Main Office, Boulder

4 MO $ $

03 Semi-Annual Janitorial Services – Main Office, Boulder

2 MO $ $

02 Monthly Janitorial Services – Modular, Boulder 12 MO $ $

05 Quarterly Janitorial Services – Modular, Boulder 4 MO $ $

06 Semi-Annual Janitorial Services – Modular, Boulder

2 MO $ $

TOTAL $

OPTION YEAR ONE (1): DECEMBER 1, 2023

T O NOVEMBER 30, 2024

ITE

M

NO.

DESCRIPT

ION

QT

Y

UOM UNIT

PRICE

TOTAL

PRICE

01 Monthly Janitorial Services – Main Office, Boulder

12 MO $ $

02 Quarterly Janitorial Services – Main Office, Boulder

4 MO $ $

03 Semi-Annual Janitorial Services – Main Office, Boulder

2 MO $ $

02 Monthly Janitorial Services – Modular, Boulder 12 MO $ $

05 Quarterly Janitorial Services – Modular, Boulder 4 MO $ $

06 Semi-Annual Janitorial Services – Modular, Boulder

2 MO $ $

TOTAL $

OPTION YEAR TWO (2): DECEMBER 1, 2024 TO

NOVEMBER 30, 2025

ITE

M

NO.

DESCRIPT

ION

QT

Y

UOM UNIT

PRICE

TOTAL

PRICE

01 Monthly Janitorial Services – Main Office, Boulder

12 MO $ $

02 Quarterly Janitorial Services – Main Office, Boulder

4 MO $ $

03 Semi-Annual Janitorial Services – Main Office, Boulder

2 MO $ $

02 Monthly Janitorial Services – Modular, Boulder 12 MO $ $

05 Quarterly Janitorial Services – Modular, Boulder 4 MO $ $

06 Semi-Annual Janitorial Services – Modular, Boulder

2 MO $ $

TOTAL $

OPTION YEAR THREE (3): DECEMBER 1,2025

TO NOVEMBER 30, 2026

ITE

M

NO. DESCRIPT

ION

QT

Y

UO

M

UNIT

PRICE

TOTAL

PRICE

01 Monthly Janitorial Services – Main Office, Boulder

12 MO $ $

02 Quarterly Janitorial Services – Main Office, Boulder

4 MO $ $

03 Semi-Annual Janitorial Services – Main Office, Boulder

2 MO $ $

02 Monthly Janitorial Services – Modular, Boulder 12 MO $ $

05 Quarterly Janitorial Services – Modular, Boulder 4 MO $ $

06 Semi-Annual Janitorial Services – Modular, Boulder

2 MO $ $

TOTAL $

OPTION YEAR FOUR (4): DECEMBER 1, 2026 TO

NOVEMBER 30, 2027

ITE

M

NO. DESCRIPTI

ON

QT

Y

UOM UNIT

PRICE

TOTAL

PRICE

01 Monthly Janitorial Services – Main Office, Boulder

12 MO $ $

02 Quarterly Janitorial Services – Main Office, Boulder

4 MO $ $

03 Semi-Annual Janitorial Services – Main Office, Boulder

2 MO $ $

02 Monthly Janitorial Services – Modular, Boulder 12 MO $ $

05 Quarterly Janitorial Services – Modular, Boulder 4 MO $ $

06 Semi-Annual Janitorial Services – Modular, Boulder

2 MO $ $

TOTAL $

Schedule Notes:

a) Items labeled as optional are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One award will be made from this solicitation, contractors must submit pricing for all items.

c) Please see Instruction to offerors on page 20.

(vi) Description of Requirement (including a list of any attachments)

Background:

The Arapaho and Roosevelt NFs and Pawnee NG (ARNFPNG) is located in north central Colorado. The forests and grassland encompasses 1.5 million acres and extends north to the Wyoming border, south of Interstate 70 to Mount Evans, west across the Continental Divide to the Williams Fork area and includes short grass prairie east of I-25. The Boulder Ranger District within the Arapaho-Roosevelt National Forest/Pawnee National Grasslands has a need for janitorial services as described below.

SECTION I – GENERAL

1.1 SCOPE OF WORK: The contractor shall provide all management, supervision, labor, personnel, transportation, materials, equipment, and supplies, except as otherwise specified, necessary to provide janitorial services at the Boulder Ranger District. All work shall be performed in accordance with the attached Performance Work Statement and all federal, state, and local laws and regulations. Twice a week, two office buildings at this site are to be professionally cleaned.

The period of performance of this contract is a one base year contract beginning December 1, 2022 with the Government’s right to exercise four additional option year periods.

1.2 LOCATION: The offices to be served are located at Boulder Ranger District located at 2140 Yarmouth Avenue, Boulder, CO, 80301. The Modular Office building is approximately 20 feet from the Main Office Building.

1.3 DESCRIPTION OF WORK AREA: (See Attached Maps of Both Buildings)

Facilities:

Main Office Building – on one floor, approximately 7,816 square feet Modular Office Building – on one floor, approximately 2,232 square feet

Both buildings are located at the Boulder Ranger District Office, the Modular Office building being approximately 20 feet from the Main Office building.

1.4 SAFETY: Contractors are subject to all applicable State and Federal OSHA rules and regulations.

Prior to the start of the contract, the contractor shall submit to the COR the Material Safety Data Sheets (MSDS) with the intended use of each of the solutions the contractor proposes to use in the performance of work. MSDS sheets shall be supplied to the COR prior to using the items in the buildings. The contractor shall not use any materials which the COR determines to be unsuitable for the work, or harmful to the surfaces it is intended to be applied to. This does not relieve the contractor of any damages resulting from the application of such materials. All containers used shall be clearly marked with manufacturer, type of chemical and intended usage. Mixing of chemicals is not allowed.

All equipment used in the process of cleaning the facilities shall be kept in safe working condition. All equipment used shall be inspected prior to each use. The contractor shall remove damaged equipment from service until repairs are made or equipment replaced.

Report hazardous and safety conditions and any items in need of repair to the COR.

1.5 CONTRACTOR REPRESENTATIVE: The contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the Contracting Officer. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

1.6 SECURITY: The contractor shall protect Government property, buildings, equipment, materials, records, and data against unauthorized access, loss, or damage.

The contractor shall ensure that all keys issued by the Government are kept secure and not used by unauthorized persons. The contractor shall only be issued three building keys at time of award.

Government issued keys shall not be duplicated. The contractor shall reimburse the Government for replacement of locks or re-keying as a result of contractor loss or negligence.

Only the contractor’s employees are allowed in the building or on the job site. The contractor is prohibited from opening locked areas to permit entrance of persons other than the contractor’s employees.

The contractor shall not attempt to reconnect or re-plug any computer wiring disconnected or disturbed during the performance of this contract. The contractor shall leave written notification on the COR’s desk of any computer equipment accidentally disconnected.

The contractor shall not disturb papers on desks, other equipment or bulletin boards, nor shall the contractor use Government telephones or other equipment except for emergency use.

SECTION II – STANDARD DEFINITIONS

2.1 MSDS SHEET: Manufacturer Safety Data Sheet. Safety information provided with each type of cleaner or chemical used under the contract.

2.2 CLEANING PRODUCT INFORMATION: Manufacture’s or supplier’s information describing the contents and recommended uses for each cleaning product used.

2.3 PERSONNEL: A written list of the names of all contractors’ employees performing duties under the contract.

2.4 ACCEPTABLE QUALITY LEVEL (AQL): The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

2.5 DEFECTIVE SERVICE: A unit of service which contains one or more defects or nonconformance with specified requirements.

2.6 CONTRACTING OFFICER (CO): A Government person with the authority to bind the government into a contract.

2.7 CONTRACTING OFFICER’S REPRESENTATIVE (COR): A Government person appointed by the Contracting Officer to assist the Contracting Officer with contract administration and surveillance.

2.8 INSPECTOR: A Government person responsible for surveillance of contractor performance as designated by the Contracting Officer Representative.

2.9 CUSTOMER FEEDBACK: Customer feedback is firsthand information from the actual users of the service.

2.10 PERFORMANCE REQUIREMENTS SUMMARY (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

2.11 QUALITY ASSURANCE: Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

2.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document used for quality assurance surveillance. The document contains specific methods the Government will use to perform surveillance of the contractor.

2.13 QUALITY CONTROL: Those actions taken by a contractor to control the performance of services so that they meet the requirements of the Performance Work Statement (PWS).

2.14 QUALITY CONTROL PLAN: A control plan developed by the contractor for internal use to ensure that performance and high-quality service is attained. The QCP is incorporated into the contract and includes a schedule of work completed on a weekly, monthly, quarterly, and semi-annual basis, with dates of performance.

2.15 RANDOM SAMPLING: A sampling method in which each service output in a unit has an equal chance of being selected.

2.16 DAILY SERVICES: Services performed by the contractor on a daily basis or on a regular daily schedule.

2.17 SEMI-ANNUAL SERVICES: Services performed by the contractor during required months, can be scheduled anytime during the month.

2.18 ANNUAL SERVICES: Services performed by the contractor once each year. This service can be scheduled anytime during the required month.

SECTION III – GOVERNMENT FURNISHED PROPERTY

3.0 GOVERNMENT PROPERTY: The Government will provide the following facility access hardware and supplies to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the “Government Furnished Property”, Contract Clause, 52.245-4.

3.1 GOVERNMENT KEYS: The Government will issue three Government keys and door cards as required for facility access for the Contractor after office hours. These door cards and keys will access both the Main Office and Modular Office buildings. The contractor is responsible to ensure that all door cards and keys issued by the Government are kept secure in the contractor’s possession and are not used by unauthorized persons. Door Cards and Keys issued by the Government shall not be duplicated. (Doors may not be propped open for ease of Contractor Employees during the cleaning.)

3.2 TRASH DISPOSAL: The Government will provide dumpster container. Dumpsters located outside the facilities are available for the contractor to dispose of Boulder Ranger District waste excluding biochemical or hazardous materials.

3.3 STORAGE SPACE: Adequate storage space shall be provided to the contractor for cleaning supplies and equipment. The contractor shall keep the storage area clean and free of items not needed for the purpose of this contract. The Government will not be responsible for the loss or damage to the contractor’s property.

3.4 WATER STORAGE/USE: Water is trucked-in and held within two on-site cisterns, water preservation is key to operations.

3.5 GOVERNMENT FURNISHED PROPERTY AND RESOURCES:

Description Location Door Keys Coordinate pick up with COR Door Cards Coordinate pick up with COR Toilet Paper In Janitor Closet Paper Towels In Janitor Closet Hand Soap In Janitor Closet Light Bulbs Coordinate pick up with COR Garbage Bags In Janitor Closet Facility Dumpsters and Recycling Bins

South of Buildings in Parking Lot area

SECTION IV – CONTRACTOR FURNISHED PROPERTY

4.1 SUPPLIES: The Contractor furnishes all cleaning supplies, materials and equipment (except for the items identified in Section III as GFP) necessary for satisfactory contract performance. Materials and equipment shall be of the most suitable type and grade for the purpose. Cleaning supplies may be stored on site. Cleaning supplies stored on site must be labeled with Contractor’s name and the ingredients in the container, as well as providing Safety Data Sheets for chemicals used. The designated storage location for the supplies is the Janitor Closet.

• Vacuum cleaners shall have HEPA or similar type filter (commercial type).

• Cleaning equipment shall be equipped to prevent marking/denting of Government property.

• Cleaning supplies (for glass, ceramic tile, carpet, vinyl floors, wood, bathroom fixtures, and metal surfaces, etc.) Vinegar is not an acceptable solution for cleaning and shall not be used.

• Cleaning equipment (buckets, brooms, mops, brushes, sponges, cloths, etc.)

• Window washing capabilities for all window surfaces of the district buildings both inside and out.

• All safety equipment and materials to insure compliance with State and Federal OSHA regulations.

• Dusting equipment designed to collect dust shall be used for all dusting. Items such as feather dusters, rags, etc, are not approved.

BIOBASED PRODUCTS:

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extend feasible and reasonable, include the exclusive use of biobased products. The Contractor shall utilize the greatest number of biobased products available that meet applicable health and environment specifications. All supplies and materials to be used in the performance of work under this contract are subject to the approval of the Contracting Officer

(CO).

The following is a list of categories for products that may be required for performance of custodial duties. Each product submitted for use under this contract must be identified with at least one of these categories (some products may be listed under more than one category). Labeling shall be printed on all containers.

All purpose cleaner Degreaser/cleaner Heavy duty cleaner Deodorizer Carpet shampoo Floor finish Gum Remover Floor finish restorer Disinfectant sanitizer Floor sealer Extraction Fluid Furniture polish

Floor stripper Glass cleaner Neutral cleaner (liquid) Grout Sealer Spot and stain remover Lime and scale remover (tub & tile cleaner) Air freshener including dispenser Liquid hand soap including dispenser Bathroom cleaner Stainless steel polish Brass polish/cleaner Toilet bowl cleaner Chrome polish/cleaner White board cleaner Cream cleaner Wood floor cleaner Solvent spotter Laundry detergent

For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program go to BioPreferred

SECTION V – PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUB TASKS

5.1 CLEANING SCHEDULE: The Government may schedule events after normal business hours or on weekends. In such cases, the COR will notify the contractor 24 hours prior of the event. All cleaning services shall be performed outside of normal business hours using the following schedule:

https://www.biopreferred.gov/BioPreferred/faces/Welcome.xhtml

Sunday anytime and prior to 6:00 a.m. Monday Tuesday after 6:00 p.m. and prior to 6:00 a.m. Wednesday Thursday after 6:00 p.m. and prior to 6:00 a.m. Friday

5.2 BI-WEEKLY SERVICES:

SERVICES ON BOTH WEDNESDAY AND WEEKEND

*Vacuum carpet in lobby area, all hallways, and runners in entryways. Vacuum high traffic areas in offices.

*Sweep and mop front entryways. Clean glass doors in front entryway.

*Sweep back entryways, copy rooms, kitchen, and rest rooms, removing noticeable debris.

*Thoroughly dust lobby, reception area, hall, and front entryway.

*Empty all trash receptacles in office areas, lobby, conference rooms, copy rooms, and food service areas.

Empty other trash cans if full. Replace trash liners only if soiled. Place trash in outside trash dumpster, close dumpster lid due to wind damage potential.

*Wash and sanitize toilet fixtures, seats, and urinals. Clean wash basins. Damp wipe and polish mirrors, paper towel holders, dispensers, and fixtures. Remove splatters around wash basins and urinals. Empty trash receptacles. Treat wash basins, toilets, urinals, and sinks with suitable scale removers, germicide, and deodorant. Clean, sanitize and polish drinking fountain. Fill soap, toilet paper, hand towel, tampon/napkin, and toilet seat cover dispensers. Damp mop and sanitize floors in rest rooms. Wash and sanitize shower stalls and floors.

*Damp mop and clean food service areas. Wash and sanitize sinks and counter areas. Fill paper towel and soap dispensers.

*Wipe down and sanitize conference rooms' tabletop surfaces.

SERVICES PERFORMED WEEKLY - SATURDAY OR SUNDAY

*Vacuum carpets in all areas of entire office, both buildings. This includes hallways, offices, lobby, conference rooms, runners in entryways, areas under desks, areas under bookcases and areas such as spaces between file cabinets and furniture. Easily moved items such as, trash cans and chairs shall be moved to allow vacuuming, then returned to their original locations.

*Thoroughly dust all rooms, entryways, and corridor spaces including furniture, office equipment, and all surfaces including telephones and computer terminals. Desks with exposed surfaces shall be dusted except when covered with papers personal articles, etc. Computer terminal screens shall only be dusted, never damp wiped.

*Thoroughly clean food service area. Wash and sanitize sink and counter area. Wipe down interiors and exteriors of refrigerators and microwaves. Wipe down exteriors of toasters, coffee pots and toaster ovens. Fill paper towel and soap dispensers.

Wipe down shower curtains and outside of shower area lockers.

*Replace any burned out light bulbs. Halogen bulbs must be recycled instead of being placed in the trash dumpsters.

*Place recycling materials from large blue interior recycling bins and kitchen recycling bins to the outside brown recycling bins by the trash dumpster

5.3 MONTHLY SERVICES:

MONTHLY SERVICES

*Wash and sanitize trash receptacles in food service areas.

*Scrub mop sink and clean janitor closet. Sanitize and disinfect all mops.

*Spot clean all carpeting with cleaner.

Pour approximately one gallon water into each bathroom drain, water can consist in part of used mopping water.

*Vacuum cloth partitions, cloth upholstered furniture, and divider in conference room.

*High cleaning. Clean by dusting, vacuuming, or damp wiping all surfaces and objects 70+ inches above floor.

This includes but is not limited to door and window ledges, moldings, tops of partitions, lockers, pictures, plaques, and walls and ceiling areas. Remove cobwebs and flies from all areas, such as fluorescent lamp fixtures, corners, and near baseboards. Clean fresh air-supply and return vents in ceilings and walls by dusting or vacuuming.

*From Memorial Day to Labor Day, wash the interior and exterior of all windows in lobby area.

5.4 BI-ANNUAL SERVICES: Bi-annual services shall be performed in the month work is required. The COR shall be notified in writing prior to the service being conducted to ensure proper inspections are completed.

BI-ANNUAL SERVICES - PERFORMED EVERY 6 MONTHS

*Professionally clean, shampoo and treat with soil repellant office carpets with an extraction method, having given the government two weeks’ notice and the work occurring on the weekend.

*With a two weeks’ notice given to the government, wash all interior windows and wiping the sills and frames so water spotting will not occur *Thoroughly clean wall tiles in all restrooms *Strip and then re-wax all restroom floors *Thoroughly clean all carpet edges and vinyl bases at carpet edges

5.5 – SCHEDULED CLEANING REQUIREMENTS:

Clean floors, baseboards, corners, kick plates resulting in a uniform appearance free from dirt, debris, dust, scuff marks, heel marks, stains, and other foreign matter. Underneath chairs, trash recepticles, and movable items are free from dirt, debris, stains and other foreign matter. If items are moved during cleaning, they are retruned to their original and proper position. Cleaning methods include vacuuming, mopping (dust, damp or wet) and sweeping. This includes facility entryways (interior and exterior).

Trash receptacles are empty, odor free, new bags inserted only if soiled and returned to their initial location. This includes trash receptacles inside and directly outside the facility. Trash may be deposited in the nearest outside trash dumpster container.

Drinking fountains are clean and disinfected eliminating germs, streaks, stains, spots, smudges, scale, mineral build-up and other obvious debris.

Interior/exterior windows and screens have all film, dirt, smudges, water and other foreign matter removed from frames, casings, sills and glass.

Washed walls have a uniformed appearance with no streaks, detergent residue, smudges, fingerprints, marks, streaks, spills or other debris.

Bathrooms and showers are completely cleaned and disinfected to include sinks, toilets, urinals, showers, shwer mats, plumbing fixtures, benches, partitions, dispensers, doors, walls and other surfaces. Surfaces are free of deposits, dirt, streaks and odors.

Light coverings have all dirt, debris, any potential bugs and dust removed.

Kitchen surfaces and appliances have all dirt, grime, grease, food and other debris removed.

Surfaces and appliances are disinfected and wiped clean resulting in no streaks, grease, fingerprints, other debris or odor.

SECTION VI – INSPECTION AND PAYMENT

6.1 INSPECTION PROCEDURE: The Contractor shall ensure that all of the requirements of the contract are addressed in a Quality Control Plan (QCP). Submit the QCP to the COR at the Prework Conference (Para 1.3). The QCP shall be a system for identifying and correcting deficiencies in the quality of service before the level of performance becomes unacceptable or the COR points out the deficiencies.

The importance of a QCP that covers all services is critical to the successful performance of the custodial program. The QCP shall include, but is not limited to the following:

a) An inspection system tailored to the specific building(s) which covers all services stated in the Performance Standards and Guideline Requirements of this contract. The Contractor shall devise a checklist for use during inspections and provide the name of each management individual who will perform the inspections. The checklist must be signed and dated by the inspector at the time the inspection is completed. This inspection shall be conducted at the end of each work shift. Unless the Contractor is the sole contract employee, it is not permissible for the person who performs the work to inspect and accept the work. The Contractor or his/her employees who will complete inspections shall be identified by name.

b) An on-site file of all inspections conducted by the Contractor and the corrective action required and subsequently taken will be located in an area agreed upon with the COR and shall be available to the Government at all times. The COR may compare inspections performed by the Contractor’s inspector against the actual conditions of the facilities.

6.2 ACCEPTANCE: Workmanship shall be of an acceptable quality such as would be found in a business office visited by the general public and meet the acceptable quality level (AQL) listed in summary.

6.3 PAYMENT: Payment will be made monthly for work meeting or exceeding the AQL completed and accepted by the Government covering the previous months' service. Upon acceptance, the Government will pay monthly determined by the occurrence of the services as stated in the Schedule of Items.

Payment will be determined on the services and frequencies received less any deductions for any nonconforming, unacceptable performance, or lost Government keys or door cards.

Deductions – Anytime the performance of services fall below the Acceptable Quality Level, a deduction for services that cannot be re-performed or late performed, a deduction will be made based on the level of service for that month. If the AQL is 95% performance and missed or unacceptable service drops the performance level below the AQL, the percentage of that pay item will be reduced to the performance level of the service for that month. (Example: On restrooms if the daily rate is $25.00 and there are 13 days in the month the total owed for the service for the month is $325.00. If the contractor misses three restroom cleanings during the month, the performance level drops to 77%. Total due the contractor for the month less the deduction is $250.00).

SECTION VII – PERFORMANCE REQUIREMENT/SUMMARY

7.1 PERFORMANCE REQUIRMENTS: Performance requirement standards are described in the performance requirements standards summary for daily, monthly, quarterly, annual, and intermittent work.

The contractor is expected to ensure performance to the standards through the Contractor’s Quality Control Plan. Except as stated in the summary, performance of services required by this contract are of such a nature that nonconforming or incomplete performance disclosed by Government inspection may not be subject to correction by re-performance or late performance, thus a deduction may be made to the contract price for the month.

7.2 REQUIREMENT SUMMARY

Performance Requirement Summary

PWS

Para #

Required Services

Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method

1-5 GFP Supply Stock

Two-week notice is given to the COR to replenish GFP Stock

Facilities are 100% stocked with supplies.

COR observation Valid customer complaint

1-9.1 1-10

Facility Cleaning See Para 1-9 No more than 2 valid customer complaints per month

Valid customer complaint COR observations

1-9, 1-11 Scheduling Services

Services are coordinated with COR and delivered as scheduled

No more than 1 occurence per month where services are not delivered on schedule. Services are rescheduled and completed within the week originally scheduled.

COR Observations Valid customer complaint

1.11 Quality Control Contractor effectively Notifications are COR visual

PWS

Para #

Required Services

Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method

Program manages personnel, delivery of services, and quality control and assurance is evident.

Communication and coordination is timely and effective with the COR timely to the COR, no more than 2 late notification per year.

QCP processes are effective with no negative trends noted in delivery of service observations and review of Contractor inspection reports

1.11 Quality Control

Program

Communication and coordination is timely and effective with the COR

No more than 1 missed communications or timely coordination with COR per Month

COR visual observations

Valid FS customer complaint

OTHER REQUIREMENTS

1-13 Qualifications Of Contractor Or Employees

The Contractor and his/her employees shall be capable and experienced in janitorial work. The on-site supervisor shall have experience and demonstrated ability in both supervision and custodial work. The Contractor shall provide a photo ID list of employees authorized to work under this contract, and will also provide copies of full background checks on these employees, as well as any replacement employees to the Contracting Officer prior to work proceeding, and in accordance FAR 52.204-9 Personal Identity Verification of Contractor Employees as well as their vehicles in use at the site will be provided to the agency COR.

1-14 Subcontracting The Government reserves the right to approve or disapprove any subcontractors selected. The Contractor shall obtain approval from the CO for all subcontractors prior to entering into any subcontracts. The Contractor's request for approval shall be in writing and include the specific work to be accomplished by the subcontractor. Subcontractors must be able to read, write, speak, and understand English.

1-15 Standards of Conduct The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity; and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary.

1-16 Removal From Contract Work The contracting officer or a designated representative may require the Contractor to remove any employee(s) from Forest Service controlled buildings or other real property should it be determined that the individual(s) is either unsuitable for security reasons or otherwise unfit to work on Forest Service controlled property. This shall include, but not limited to, instances where an employee is determined, in the Government’s sole discretion, to be incompetent, careless, insubordinate, unsuitable or otherwise objectionable.

a) A contractor employee may also be removed where the continued employment of the contractor employee in connection with the Forest Service work is deemed, in the Government’s sole discretion, contrary to the public interest, inconsistent with the best interests of security, or a potential threat to the health, safety, security, general well being or operational mission of the facility and its population.

b) Where a contractor employee is granted a temporary suitability determination, and an unfavorable final suitability determination is later rendered, the Forest Service may insist on the employee’s removal from the work site and from other work in connection with the Contract.

c) The Contractor shall be responsible for providing replacement employees in cases where contract employees are removed at no additional cost to the Government.

Solicitation Number: 1240LP23Q0004

Attachments:

1. Boulder Ranger District Main Office Building Blueprints

2. Boulder Ranger District Modular Office Building Blueprints

3. Boulder County, Colorado Wage Determination No. 2015-5415, Rev. 20, Dated

08/10/2022

4. Past Performance Experience Questionnaire

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

Boulder Ranger District Main Office 2140 Yarmouth Ave Boulder CO 80301

Deliverable Media Due Date Submit to Biobased Products List

Electronic Word or

PDF

30 calendar days after award

COR

Contractor Onsite Representative

Electronic copy 2 hard copy PDF

At Prework Conference CO and COR

List of Contract Employees

Electronic copy 2 hard copy PDF

At Prework Conference CO and COR

Quality Control Plan Electronic copy PDF At Prework Conference CO and COR

(viii) 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (NOV 2021) (Provision) Addenda to provision 52.212-1:

For simplified acquisitions, the word quote or quoter is substituted in provision 52.212-1 for the word offer or offeror.

Addenda to Provision 52.212-1 paragraph (b) Submission of Offers:

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include a technical proposal, a price proposal, and contractor representations and certifications.

a) Technical Proposal – The technical proposal shall address the evaluation factors in 52.212-2. At a minimum technical proposal shall include:

https://www.sam.gov/SAM/

i) Past Performance – provide a list of similar projects completed by your firm over the past three years. Include a brief description of the project, dollar amount, year completed, and project owner contact information (name, phone, and email). The government may use past performance information from any available source. If a company does not have past performance information available, information may be provided for predecessor companies, key personnel, or subcontractors. In the event that there is no past performance information available, the offeror will receive a neutral rating in this factor.

ii) Technical Capability – Provide a list of Bio-Based Products used, Quality Control Measures and Key personnel (with qualifications) that will be used to complete this project. Personnel shall be subject to federal background checks.

i. Bio-Based Products- Shall provide a list of the bio-based products that will be used to meet the bio-based requirements of this contract.

ii. Key Personnel – Shall provide the resume(s) of the proposed janitor(s) for this contract to include experience cleaning commercial facilities. Include references for the past performance evaluation.

a. Letters of Commitment shall be provided from all contractor employee(s) that will be working on this contract that will be listed on the Key Personnel List submitted with all quotes.

b.

iii. Quality Control – Provide 1) a cleaning checklist that will be used to ensure the requirements of this contract will be met and

2) a description of how offeror will verify that cleaning meets the terms of the contract without relying on the COR to report non-compliance.

b) Price Proposal – Include the following: 1) completed, signed SF-1449 from Section A of this solicitation, 2) Acknowledge any amendments issued on sam.gov for this solicitation by completing and signing the posted SF-30, and 3) Include the completed price schedule contained in Section B of this solicitation.

c) Representations and Certifications – Fill in the check boxes for provisions 52.204-24, and 52.212-3 found on pages 24-28 of this solicitation and include a copy with your offer.

3) Submit offer by email to jane.pedrotti@usda.gov so that it is delivered into this inbox by the due date and time. Emails should contain 3 separate attachments (Technical Proposal, Price Proposal, and Representations and Certifications) in Microsoft Word or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer from the above email.

4) Address questions about this solicitation to Jane Pedrotti at email above.

mailto:jane.pedrotti@usda.gov

(ix) 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Provision)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Past Performance, Technical, Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ADDENDUM TO 52.212-2 EVALUATION CRITERIA

EVALUATION FACTORS

The following factors shall be used to evaluate offers:

a) Technical

a. Key Personnel

b. Quality Control

c. Use of Bio-preferred

b) Past Performance

c) Price

a) Technical – Key Personnel will receive a rating of Does Not Meet, Meets, or Exceeds as defined below.

Does Not Meet: Key Personnel do not have experience cleaning similar size facilities.

Meets: Key Personnel have experience cleaning similar size facilities.

Exceeds: Key Personnel have experience cleaning similar size or larger commercial facilities

b) Technical – Quality Control will receive a rating of Does Not Meet, Meets, or Exceeds as defined below.

Does Not Meet: Offeror does not demonstrate an understanding and sound approach to meeting the requirements.

Meets: Offeror demonstrates an understanding and sound approach to meeting the contract requirements.

Exceeds: Offeror demonstrates an understanding and sound approach to meeting the contract requirements AND exceeds the requirements of the solicitation.

c) Technical - Biobased: The Government will evaluate quotes identifying the company’s use of bio-based products. In conducting the assessment, each offeror shall be assigned one of the following ratings:

Acceptable Proposal clearly states the list of products that will be used.

Unacceptable Proposal does not clearly state the list of products that will be used.

c) Past Performance information will consider recency (within last 3 years), relevancy (similar work to this project) and quality of past performance (based on contacting references provided in Past Performance Data Sheet and Resumes of Key Personnel).

i. Each project will be evaluated as Recent or Not Recent.

ii. Each project will be evaluated as Relevant, Somewhat Relevant or Not Relevant

iii. Each project submitted will receive one of the following quality ratings:

Exceptional Very Good Satisfactory Neutral – No record of performance Marginal Unsatisfactory

iv. Considering 1) Recency, 2) Relevancy and 3) Quality, of all the projects combined, the offeror will receive an overall Past Performance reflecting our confidence in the offeror ability to perform the contract requirements based on their past performance records as follows:

High Confidence Significant Confidence Confidence Unknown Confidence Little Confidence No Confidence

c) Price Evaluation- Do Not include technical proposal with Price proposal

This criterion will include consideration of cost information provided to support item prices entered in Section B, Schedule of Items. It is the Government's intent to assess the unit prices to determine reasonableness and offeror's understanding of the work and ability to perform the contract.

The importance of price may become greater as the differences between technical proposals decrease.

Where technical proposals are determined to be substantially equal, price may control award.

(x) Representations and Certifications (complete highlighted items in this section and return with your offer)

VENDOR NAME: _____________________________________________

VENDOR UEI: _____________________________________________

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) (Provision)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It ☐ will, ☐ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It ☐ does, ☐ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services.

The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY 2022) (DEVIATION JUL 2020) (Provision)

[If Offeror Representations and Certifications are not complete in SAM the offeror shall submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services, with your offer. The full provision is available from http://www.acquisition.gov/far/.

If Offeror Representations and Certifications are complete in SAM, the offeror shall complete the following:]

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. Write “None” if there are no changes needed to your online reps and certs.

http://www.acquisition.gov/far/ http://www.sam.gov/ https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-4-administrative-and-information-matters#i1121876

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(xi) 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services

(NOV 2021) (DEVIATION 2017-1)

(xii) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders– Commercial Products and Commercial Services (MAY 2022) (DEVIATION 2017-1, DEVIATION APR 2020, and DEVIATION JUL 2020)

(a) The Contractor shall comply with the following Federal…