1240LP23Q0003- Hell Canyon Janitorial.pdf

Solicitation Number: 1240LP23Q0003

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as an Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-07.

(iv) This procurement is set aside for 100% Small Business. The NAICS code is 561720

Janitorial Services, and the Small Business Size Standard is $19.50 million.

(v) Schedule of Items/Price Schedule

01 Base Bid Dec 1, 2022 thru Nov 30, 2023

Item Number Description Unit Quantity Unit Price Total

1a Main Office Building Days 157 $__________ $__________

1b Restrooms Main Building Days 157 $__________ $__________

1c Entry Ways Days 157 $__________ $__________

1d Shop Restrooms/Hall May thru Oct. Days 79 $__________ $__________

1e Shop Restrooms/Hall Nov thru April Days 53 $__________ $__________

1f Window Cleaning-inside & outside (Aug)

EA 1 $__________ $__________

1g Clean Heating/Air Conditioning Vent Covers (Oct, Mar)

EA 2 $__________ $__________

1h Clean Light Fixtures (Apr, Sept) EA 2 $__________ $__________

1i Tiled floors – strip and re-wax floors (June)

EA 1 $__________ $__________

1j Carpet Cleaning (May, Nov/Dec) EA 2 $__________ $__________

1k Dust Ceilings (Nov) EA 1 $__________ $__________

Total: $__________

Opt 1 Option 1 Dec 1, 2023 thru Nov 30, 2024

Item Number Description Unit Quantity Unit Price Total

1a Main Office Building Days 157 $__________ $__________ (opt 1)

1b Restrooms Main Building Days 157 $__________ $__________

1c Entry Ways Days 157 $__________ $__________

1d Shop Restrooms/Hall Oct, May thru Sept. Days 79 $__________ $__________

1e Shop Restrooms/Hall Nov thru April Days 53 $__________ $__________

1f Window Cleaning-inside & outside (Aug)

EA 1 $__________ $__________

1g Clean Heating/Air Conditioning Vent Covers (Oct, Mar)

EA 2 $__________ $__________

1h Clean Light Fixtures (Apr, Sept) EA 2 $__________ $__________

1i Tiled floors – strip and re-wax floors (June)

EA 1 $__________ $__________

1j Carpet Cleaning (May, Nov/Dec) EA 2 $__________ $__________

Opt 2 Option Year II Dec 1, 2024 thru Nov 30, 2025

Item Number Description Unit Quantity Unit Price Total

1a Main Office Building Days 157 $__________ $__________

1b Restrooms Main Building Days 157 $__________ $__________

1c Entry Ways Days 157 $__________ $__________

1d Shop Restrooms/Hall Oct, May thru Sept. Days 79 $__________ $__________

1e Shop Restrooms/Hall Nov thru April Days 53 $__________ $__________

1f Window Cleaning-inside & outside (Aug)

EA 1 $__________ $__________

1g Clean Heating/Air

Conditioning Vent Covers (Oct, Mar)

EA 2 $__________ $__________

1h Clean Light Fixtures (Apr, Sept) EA 2 $__________ $__________

1i Tiled floors – strip and re-wax floors (June)

EA 1 $__________ $__________

1j Carpet Cleaning (May, Nov/Dec) EA 2 $__________ $__________

Opt 3 Option Year II Dec 1, 2025 thru Nov 30, 2026

Item Number Description Unit Quantity Unit Price Total

1a Main Office Building Days 157 $__________ $__________

1b Restrooms Main Building Days 157 $__________ $__________

1c Entry Ways Days 157 $__________ $__________

1d Shop Restrooms/Hall Oct, May thru Sept. Days 79 $__________ $__________

1e Shop Restrooms/Hall Nov thru April Days 53 $__________ $__________

1f Window Cleaning-inside & outside (Aug)

EA 1 $__________ $__________

1g Clean Heating/Air Conditioning Vent Covers (Oct, Mar)

EA 2 $__________ $__________

1h Clean Light Fixtures (Apr, Sept) EA 2 $__________ $__________

1i Tiled floors – strip and re-wax floors (June)

EA 1 $__________ $__________

1j Carpet Cleaning (May, Nov/Dec) EA 2 $__________ $__________

Opt 4 Option Year II Dec 1, 2026 thru Nov 30, 2027

Item Number Description Unit Quantity Unit Price Total

1a Main Office Building Days 157 $__________ $__________

1b Restrooms Main Building Days 157 $__________ $__________

1c Entry Ways Days 157 $__________ $__________

1d Shop Restrooms/Hall Oct, May thru Sept. Days 79 $__________ $__________

1e Shop Restrooms/Hall Nov thru April Days 53 $__________ $__________

1f Window Cleaning-inside & outside (Aug)

EA 1 $__________ $__________

1g Clean Heating/Air Conditioning Vent Covers (Oct, Mar)

EA 2 $__________ $__________

1h Clean Light Fixtures (Apr, Sept) EA 2 $__________ $__________

1i Tiled floors – strip and re-wax floors (June)

EA 1 $__________ $__________

1j Carpet Cleaning (May, Nov/Dec) EA 2 $__________ $__________

1k Dust Ceilings (Nov) EA 1 $__________ $__________

Total: $__________

Total of Base Year Plus 4

Option Years $__________

Schedule Notes:

a) Items labeled as optional are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One award will be made from this solicitation, contractors must submit pricing for all items.

c) Please see Instruction to offerors on page 20.

(vi) Description of Requirement (including a list of any attachments)

SECTION I – GENERAL

1.1 SCOPE OF WORK: The contractor shall supply all labor, supervision, equipment, and services necessary to provide janitorial services.

The period of performance of this contract is a one base year contract beginning October 1, 2023 with the Government’s right to exercise four additional option year periods.

1.2 LOCATION: The offices to be served under this contract are the USDA Service Center and the restrooms of the Shop both of which are located at 1225 Washington Blvd, Newcastle, Weston County, WY.

1.3 DESCRIPTION OF WORK AREA: The USDA Service Center offices contains approximately 7,400 square feet of floor area on one floor (minus the blocked out area – see Building Map), which is carpeted except for two bathrooms, entryways, and kitchen. The Shop building consists of two uncarpeted bathrooms with showers and hallway. The Shop building contains approximately 238 square feet of floor area.

1.4 SAFETY: Contractors are subject to all applicable State and Federal OSHA rules and regulations. Prior to the start of the contract, the contractor shall submit to the COR the Material Safety Data Sheets (MSDS) with the intended use of each of the solutions the contractor proposes to use in the performance of work. MSDS sheets shall be supplied to the COR prior to using the items in the buildings. The contractor shall not use any materials which the COR determines to be unsuitable for the work, or harmful to the surfaces it is intended to be applied

to. This does not relieve the contractor of any damages resulting from the application of such materials. All containers used shall be clearly marked with manufacturer, type of chemical and intended usage. Mixing of chemicals is not allowed.

All equipment used in the process of cleaning the facilities shall be kept in safe working condition. All equipment used shall be inspected prior to each use. The contractor shall remove damaged equipment from service until repairs are made or equipment replaced.

1.5 CONTRACTOR REPRESENTATIVE: The contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the Contracting Officer. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

1.6 SECURITY: The contractor shall protect Government property, buildings, equipment, materials, records, and data against unauthorized access, loss, or damage.

The contractor shall ensure that all keys issued by the Government are kept secure and not used by unauthorized persons. The contractor shall only be issued three building keys at time of award. Government issued keys shall not be duplicated. The contractor shall reimburse the Government for replacement of locks or re-keying as a result of contractor loss or negligence.

Only the contractor’s employees are allowed in the building or on the job site. The contractor is prohibited from opening locked areas to permit entrance of persons other than the contractor’s employees.

The contractor shall not attempt to reconnect or re-plug any computer wiring disconnected or disturbed during the performance of this contract. The contractor shall leave written notification on the COR’s desk of any computer equipment accidentally disconnected.

The contractor shall not disturb papers on desks, other equipment or bulletin boards, nor shall the contractor use Government telephones or other equipment except for emergency use.

SECTION II – STANDARD DEFINITIONS

2.1 MSDS SHEET: Manufacturer Safety Data Sheet. Safety information provided with each type of cleaner or chemical used under the contract.

2.2 CLEANING PRODUCT INFORMATION: Manufacture’s or supplier’s information describing the contents and recommended uses for each cleaning product used.

2.3 PERSONNEL: A written list of the names of all contractors’ employees performing duties under the contract.

2.4 ACCEPTABLE QUALITY LEVEL (AQL): The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

2.5 DEFECTIVE SERVICE: A unit of service which contains one or more defects or nonconformance with specified requirements.

2.6 CONTRACTING OFFICER (CO): A Government person with the authority to bind the government into a contract.

2.7 CONTRACTING OFFICER’S REPRESENTATIVE (COR): A Government person appointed by the Contracting Officer to assist the Contracting Officer with contract administration and surveillance.

2.8 INSPECTOR: A Government person responsible for surveillance of contractor performance as designated by the Contracting Officer Representative.

2.9 CUSTOMER FEEDBACK: Customer feedback is firsthand information from the actual users of the service.

2.10 PERFORMANCE REQUIREMENTS SUMMARY (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

2.11 QUALITY ASSURANCE: Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

2.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document used for quality assurance surveillance. The document contains specific methods the Government will use to perform surveillance of the contractor.

2.13 QUALITY CONTROL: Those actions taken by a contractor to control the performance of services so that they meet the requirements of the Performance Work Statement (PWS).

2.14 QUALITY CONTROL PLAN: A control plan developed by the contractor for internal use to ensure that performance and high-quality service is attained. The QCP is incorporated into the contract and includes a schedule of work completed on a weekly, monthly, quarterly, and semi-annual basis, with dates of performance.

2.15 RANDOM SAMPLING: A sampling method in which each service output in a unit has an equal chance of being selected.

2.16 DAILY SERVICES: Services performed by the contractor on a daily basis or on a regular daily schedule.

2.17 SEMI-ANNUAL SERVICES: Services performed by the contractor during required months, can be scheduled anytime during the month.

2.18 ANNUAL SERVICES: Services performed by the contractor once each year. This service can be scheduled anytime during the required month.

SECTION III – GOVERNMENT FURNISHED PROPERTY

3.1 GOVERNMENT KEYS: The Government will issue three Government keys. These keys will access both the office and shop buildings. The contractor is responsible to ensure that all keys issued by the Government are kept secure in the contractor’s possession and are not used by unauthorized persons. Keys issued by the Government shall not be duplicated.

3.2 TRASH DISPOSAL: The Government will provide dumpster container.

3.3 STORAGE SPACE: Adequate storage space shall be provided to the contractor for cleaning supplies and equipment. The contractor shall keep the storage area clean and free of items not needed for the purpose of this contract. The Government will not be responsible for the loss or damage to the contractor’s property.

SECTION IV – CONTRACTOR FURNISHED PROPERTY

4.1 SUPPLIES: The contractor shall supply all labor and supervision as well as supplies and equipment necessary to satisfactorily meet or exceed the performance standards of this contract.

The contractor shall supply all cleaning solutions and paper products to keep the offices clean and operational. Only solutions and supplies designed for recommended usage in the janitorial industry shall be used for the surfaces being cleaned and supplies shall be compatible with existing dispensers. Contractor furnished supplies and equipment shall include but may not be limited to:

• Restroom supplies such as toilet paper, paper towels, and hand soap that are compatible with restroom dispensers.

• Large (33 gallon) and small garbage bags (10 gallon).

• Vacuum cleaners shall have HEPA or similar type filter (commercial type).

• Cleaning equipment shall be equipped to prevent marking/denting of Government property.

• Cleaning supplies (for glass, ceramic tile, carpet, vinyl floors, wood, bathroom fixtures, and metal surfaces, etc.) Vinegar is not an acceptable solution for cleaning and shall not be used.

• Cleaning equipment (buckets, brooms, mops, brushes, sponges, cloths, etc.)

• Window washing capabilities for all window surfaces of the district buildings both inside and out.

• All safety equipment and materials to insure compliance with State and Federal

OSHA regulations.

• Dusting equipment designed to collect dust shall be used for all dusting. Items such as feather dusters, rags, etc, are not approved.

BIOBASED PRODUCTS:

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extend feasible and reasonable, include the exclusive use of biobased products. The Contractor shall utilize the greatest number of biobased products available that meet applicable health and environment specifications. All supplies and materials to be used in the performance of work under this contract are subject to the approval of the Contracting Officer (CO).

The following is a list of categories for products that may be required for performance of custodial duties. Each product submitted for use under this contract must be identified with at least one of these categories (some products may be listed under more than one category).

Labeling shall be printed on all containers.

All purpose cleaner Degreaser/cleaner Heavy duty cleaner Deodorizer Carpet shampoo Floor finish Gum Remover Floor finish restorer Disinfectant sanitizer Floor sealer Extraction Fluid Furniture polish

Floor stripper Glass cleaner Neutral cleaner (liquid) Grout Sealer Spot and stain remover Lime and scale remover (tub & tile cleaner) Air freshener including dispenser Liquid hand soap including dispenser Bathroom cleaner Stainless steel polish Brass polish/cleaner Toilet bowl cleaner Chrome polish/cleaner White board cleaner Cream cleaner Wood floor cleaner Solvent spotter Laundry detergent

For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program go to BioPreferred

SECTION V – PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUB

TASKS

5.1 CLEANING SCHEDULE: The Government may schedule events after normal business hours or on weekends. In such cases, the COR will notify the contractor 24 hours prior of the event. All cleaning services shall be performed outside of normal business hours using the following schedule:

Sunday anytime and prior to 6:00 a.m. Monday Tuesday after 6:00 p.m. and prior to 6:00 a.m. Wednesday Thursday after 6:00 p.m. and prior to 6:00 a.m. Friday

5.2 DAILY SERVICES: Daily services shall be performed in the main USDA Service Center building Tuesday, Thursday and Sunday. The Shop restroom cleaning schedule will be three days a week: October and May thru September of each year. The Shop restroom cleaning schedule will be Tuesdays and Sundays beginning November thru April of each year.

https://www.biopreferred.gov/BioPreferred/faces/Welcome.xhtml

5.3 SEMI-ANNUAL SERVICES: Semi-annual services shall be performed in the month work is required. The COR shall be notified in writing prior to the service being conducted to ensure proper inspections are completed.

5.4 ANNUAL SERVICES: Annual services shall be performed in the month work is required.

5.5 – SCHEDULED CLEANING REQUIREMENTS

DAILY: MAIN OFFICE BUILDING (1a)

• Vacuum carpeted floors to remove dirt, dust, litter, and other foreign objects. This includes the areas under and in the back of furniture, office machines, and dividers.

• Clean and sanitize drinking fountains.

• Spot clean all interior door surfaces, door handles and door glass where necessary.

• Empty waste receptacles and replace with new liners each time.

• Collect and remove all refuse, trash, and garbage, throughout the building,

• Bundle and securely tie trash bags and dispose of in dumpster outside of building.

• Sweep and/or wet mop tile floors.

• Dust both vertical and horizontal dust catching surfaces including furniture, chairs, cabinets, fixtures, window ledges, doors and doorframes, office partitions, and blinds.

Computers, copiers, plotter, and electronic equipment similar in nature shall not be dusted.

DAILY: RESTROOMS (main building) (1b)

• Sweep and/or wet mop tile floors.

• Wash and sanitize toilets and urinals. No rust or encrustation shall remain.

• Wash and sanitize wash basins.

• Damp wipe and polish mirrors, shelving, dispensers, and chrome fixtures.

• Spot clean all other surfaces and dust horizontal surfaces.

• Empty sanitary napkin receptacles and sanitize.

• Fill soap, towel, and toilet paper dispensers as needed.

• Empty waste receptacles and remove paper, trash, and any spillage. Receptacles shall have new liners replaced each time restroom is cleaned.

DAILY: ENTRYWAYS (1c)

• Clean inside and outside glass entrance doors, front entrance window, and all door frames.

• Sweep and/or wet mop floors.

• All door frames shall be free of dust and soil surrounding doors.

• All mats shall be cleaned and free of dirt and debris, and without obvious spots and stains.

DAILY: SHOP & HALLWAY (1d & 1e)

• Sweep and/or wet mop tile floors.

• Wash and sanitize toilets. No rust or encrustation shall remain.

• Wash and sanitize wash basins and showers.

• Damp wipe and polish mirrors, shelving, dispensers, and chrome fixtures.

• Spot clean all other surfaces and dust horizontal surfaces.

• Empty sanitary napkin receptacles and sanitize.

• Fill soap, towel, and toilet paper dispensers as needed.

• Empty waste receptacles and remove paper, trash, and any spillage. Receptacles shall have new liners replaced each time restroom is cleaned.

SEMI-ANNUAL:

LIGHT FIXTURES – Clean all light fixtures so they are free of bugs and dirt (April, September). (1g) CARPET CLEANING – Professionally clean carpets. Heavy furniture will not be moved for cleaning.

Contractor shall coordinate cleaning schedule with COR at least two weeks prior to actual cleaning (May, November or December) (1h) VENT COVERS – Dust and clean heating/AC vent covers (Oct, March) (1j)

ANNUAL:

WINDOWS – Clean windows inside and outside so they are free of streaks (August). (1f) WAX FLOORS – Tiled floor in kitchen shall have old wax stripped and new wax applied (June). (1i) DUST CEILINGS - Dust ceilings, removing dust and cobwebs (November). (1k)

SECTION VI – INSPECTION AND PAYMENT

6.1 INSPECTION PROCEDURE: Inspection of the office buildings to determine the acceptability of the workmanship will be made by the Government and any deficiencies encountered will be called to the attention of the contractor. Correction of all deficiencies will be made prior to re-inspection and acceptance of work by the Government in conformance with the work standards.

Contractor shall turn in a daily checklist, which includes frequency of services to ensure quality standards are being met. These checklists will be utilized by the COR on a random basis to substantiate work completed and to perform Government inspections. Only the items checked as completed during the last cleaning period will be inspected.

6.2 ACCEPTANCE: Workmanship shall be of an acceptable quality such as would be found in a business office visited by the general public and meet the acceptable quality level (AQL) listed in summary.

6.3 PAYMENT: Payment will be made monthly for work meeting or exceeding the AQL completed and accepted by the Government covering the previous months' service. Upon acceptance, the Government will pay monthly determined by the occurrence of the services as stated in the Schedule of Items. (Example: November has 13 daily services and 2 semi-annual services to be performed for the month. The cost for these services would be added together for the amount due for fully acceptable service).

Payment will be determined on the services and frequencies received less any deductions for any nonconforming, unacceptable performance, or lost Government keys.

Deductions – Anytime the performance of services fall below the Acceptable Quality Level, a deduction for services that cannot be re-performed or late performed, a deduction will be made based on the level of service for that month. If the AQL is 95% performance and missed or unacceptable service drops the performance level below the AQL, the percentage of that pay item will be reduced to the performance level of the service for that month. (Example: On restrooms if the daily rate is $25.00 and there are 13 days in the month the total owed for the service for the month is $325.00. If the contractor misses three restroom cleanings during the month, the performance level drops to 77%. Total due the contractor for the month less the deduction is $250.00).

SECTION VII – PERFORMANCE REQUIREMENT/SUMMARY

7.1 PERFORMANCE REQUIRMENTS: Performance requirement standards are described in the performance requirements standards summary for daily, monthly, quarterly, annual, and intermittent work. The contractor is expected to ensure performance to the standards through the Contractor’s Quality Control Plan. Except as stated in the summary, performance of services required by this contract are of such a nature that nonconforming or incomplete performance disclosed by Government inspection may not be subject to correction by re-performance or late performance, thus a deduction may be made to the contract price for the month.

7.2 REQUIREMENT SUMMARY

REQUIRED

SERVICE

PERFORMANC

E STANDARD

ACCEPTABL

E QUALITY

LEVEL

MONITORIN

G METHOD

DISINCENTIVE

S FOR NOT

MEETING

STANDARDS

DAILY

SERVICES

MAIN

OFFICE

BUILDING

(1a)

Vacuum carpeted floors to remove dirt, dust, litter, and other foreign objects.

Clean and sanitize drinking fountains.

Spot clean all interior door surfaces, door handles and door

95% Acceptable level of performance

Review contractor records of completion and system of sampling results.

Less than 5 public, or employee confirmed complaints per month

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed glass where necessary.

Empty waste receptacles and replace with new liners.

Collect and remove all refuse, trash, and garbage, throughout the building.

Bundle and securely tie trash bags and dispose of bags in dumpster outside of building.

Sweep and/or wet mop tile floors.

Dust both vertical and horizontal dust catching surfaces including furniture, chairs, cabinets, fixtures, window ledges, doors and doorframes, office partitions, and blinds.

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Poor performance rating

RESTROOMS

MAIN

BUILDING

(1b)

Sweep and/or wet mop tile floors.

Wash and sanitize toilets and urinals.

No rust or encrustation shall remain.

95% Acceptable level of performance

Review contractor records of completion and system of sampling results.

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for

Wash and sanitize wash basins.

Damp wipe and polish mirrors, shelving, dispensers and chrome fixtures.

Spot clean all other surfaces and dust horizontal surfaces.

Empty sanitary napkin receptacles and sanitize.

Fill soap, towel, and toilet paper dispensers as needed.

Empty waste receptacles and remove paper, trash, and any spillage.

Receptacles shall have new liners replaced each time restroom is cleaned.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections incomplete or percentage of work completed

Poor performance rating

ENTRYWAY

S

(1c)

Clean inside and outside glass entrance doors, front entrance window, and all door frames.

Sweep and/or wet mop floors.

All door frames shall be free of

95% Acceptable level of performance

Review contractor records of completion and system of sampling results.

Less than 5 public, or employee

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or dust and soil surrounding doors.

All mats shall be cleaned and free of dirt and debris, and without obvious spots and stains.

confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections percentage of work completed

Poor performance rating

SHOP &

HALLWAY

(1d & 1e)

Sweep and/or wet mop tile floors.

Wash and sanitize toilets. No rust or encrustation shall remain.

Wash and sanitize wash basins and showers.

Damp wipe and polish mirrors, shelving, dispensers and chrome fixtures.

Spot clean all other surfaces and dust horizontal surfaces.

Empty sanitary napkin receptacles and sanitize.

Fill soap, towel, and toilet paper dispensers as needed.

95% Acceptable level of performance

Review contractor records of completion and system of sampling results.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

Empty waste receptacles and remove paper, trash, and any spillage.

Receptacles shall have new liners replaced each time restroom is cleaned.

SEMI-

ANNUAL

LIGHT

FIXTURES

(1g)

Clean all light fixtures so they are free of bugs and dirt

95% Acceptable level of performance

Review contractor records of completion and system of sampling results.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

CARPET

CLEANING

(1h)

Professionally clean carpets.

Contractor shall coordinate cleaning schedule with COR at least

95% Acceptable level of performance

Review contractor records of completion and system of sampling results.

Rework of unacceptable work

Additional inspection for poor performance two weeks prior to actual cleaning Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

VENT

COVERS

(1j)

Dust and clean heating/AC vent covers

95% Acceptable level of performance

Review contractor records of completion and system of sampling results.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

ANNUAL

WINDOWS

(1f) Clean windows inside and outside free of streaks

95% Acceptable level of performance

Review contractor records of completion and system of sampling results.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

WAX

FLOORS

(1i)

Kitchen floor shall have old wax stripped and new wax applied

95% Acceptable level of performance

Review contractor records of completion and system of sampling results.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance will result in more stringent and frequent inspections

DUST

CEILINGS

(1k)

Dust ceilings, removing dust and cobwebs.

95% Acceptable level of performance

Review contractor records of completion and system of sampling results.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

Attachments:

1. Newcastle Building Map

2. Newcastle Shop Map

3. Wyoming Wage Determination 2015-5411 Rev 18 Dated 07/19/2022

4. USFS Experience Questionnaire

5. Past Performance Data Sheet (PDF)

6. Past Performance Data Sheet (Word)

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

Hell Canyon Ranger District Office 1225 Washington Blvd Newcastle, Wyoming 82701

(viii) 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (NOV 2021) (Provision) Addenda to provision 52.212-1:

For simplified acquisitions, the word quote or quoter is substituted in provision 52.212-1 for the word offer or offeror.

Addenda to Provision 52.212-1 paragraph (b) Submission of Offers:

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include a technical proposal, a price proposal, and contractor representations and certifications.

a) Technical Proposal – The technical proposal shall address the evaluation factors in 52.212-2. At a minimum technical proposal shall include:

i) Past Performance – provide a list of similar projects completed by your firm over the past three years. Include a brief description of the project, dollar amount, year completed, and project owner contact information (name, phone, and email). The government may use past performance information from any available source. If a company does not have past performance information available, information may be provided for predecessor companies, key personnel, or subcontractors. In the event that there is no past performance information available, the offeror will receive a neutral rating in this factor.

ii) Technical Capability – Provide a list of Bio-Based Products used, Quality Control Measures and Key personnel (with qualifications) that will be used to complete this project. Personnel shall be subject to federal background checks.

i. Bio-Based Products- Shall provide a list of the bio-based products that will be used to meet the bio-based requirements of this contract.

ii. Key Personnel – Shall provide the resume(s) of the proposed janitor(s) for this contract to include experience cleaning commercial facilities. Include references for the past performance evaluation.

iii. Quality Control – Provide 1) a cleaning checklist that will be used to ensure the requirements of this contract will be https://www.sam.gov/SAM/ met and 2) a description of how offeror will verify that cleaning meets the terms of the contract without relying on the COR to report non-compliance.

b) Price Proposal – Include the following: 1) completed, signed SF-1449 from Section A of this solicitation, 2) Acknowledge any amendments issued on sam.gov for this solicitation by completing and signing the posted SF-30, and 3) Include the completed price schedule contained in Section B of this solicitation.

c) Representations and Certifications – Fill in the check boxes for provisions 52.204-24, and 52.212-3 found on pages 24-28 of this solicitation and include a copy with your offer.

3) Submit offer by email to curtis.r.landreth@usda.gov so that it is delivered into this inbox by the due date and time. Emails should contain 3 separate attachments (Technical Proposal, Price Proposal, and Representations and Certifications) in Microsoft Word or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer from the above email.

4) Address questions about this solicitation to Curtis Landreth at email above.

(ix) 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Provision)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Past Performance, Technical Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ADDENDUM TO 52.212-2 EVALUATION CRITERIA

mailto:curtis.r.landreth@usda.gov

EVALUATION FACTORS

The following factors shall be used to evaluate offers:

a) Technical

a. Key Personnel

b. Quality Control

c. Use of Bio-preferred

b) Past Performance

c) Price

a) Technical – Key Personnel will receive a rating of Does Not Meet, Meets, or Exceeds as defined below.

Does Not Meet: Key Personnel do not have experience cleaning similar size facilities.

Meets: Key Personnel have experience cleaning similar size facilities.

Exceeds: Key Personnel have experience cleaning similar size or larger commercial facilities

b) Technical – Quality Control will receive a rating of Does Not Meet, Meets, or Exceeds as defined below.

Does Not Meet: Offeror does not demonstrate an understanding and sound approach to meeting the requirements.

Meets: Offeror demonstrates an understanding and sound approach to meeting the contract requirements.

Exceeds: Offeror demonstrates an understanding and sound approach to meeting the contract requirements AND exceeds the requirements of the solicitation.

c) Technical - Biobased: The Government will evaluate quotes identifying the company’s use of bio-based products. In conducting the assessment, each offeror shall be assigned one of the following ratings:

Acceptable Proposal clearly states the list of products that will be used.

Unacceptable Proposal does not clearly state the list of products that will be used.

c) Past Performance information will consider recency (within last 3 years), relevancy (similar work to this project) and quality of past performance (based on contacting references provided in Past Performance Data Sheet and Resumes of Key Personnel).

i. Each project will be evaluated as Recent or Not Recent.

ii. Each project will be evaluated as Relevant, Somewhat Relevant or Not Relevant

iii. Each project submitted will receive one of the following quality ratings:

Exceptional Very Good

Satisfactory Neutral – No record of performance Marginal Unsatisfactory

iv. Considering 1) Recency, 2) Relevancy and 3) Quality, of all the projects combined, the offeror will receive an overall Past Performance reflecting our confidence in the offeror ability to perform the contract requirements based on their past performance records as follows:

High Confidence Significant Confidence Confidence Unknown Confidence Little Confidence No Confidence

c) Price Evaluation- Do Not include technical proposal with Price proposal

This criterion will include consideration of cost information provided to support item prices entered in Section B, Schedule of Items. It is the Government's intent to assess the unit prices to determine reasonableness and offeror's understanding of the work and ability to perform the contract.

The importance of price may become greater as the differences between technical proposals decrease. Where technical proposals are determined to be substantially equal, price may control award.

(x) Representations and Certifications (complete highlighted items in this section and return with your offer)

VENDOR NAME: _____________________________________________

VENDOR UEI: _____________________________________________

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) (Provision)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It ☐ will, ☐ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It ☐ does, ☐ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY 2022) (DEVIATION JUL 2020) (Provision)

[If Offeror Representations and Certifications are not complete in SAM the offeror shall submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with your offer. The full provision is available from http://www.acquisition.gov/far/.

If Offeror Representations and Certifications are complete in SAM, the offeror shall complete the following:]

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. Write “None” if there are no changes needed to your online reps and certs.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on

SAM.]

(xi) 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2021) (DEVIATION 2017-1) http://www.acquisition.gov/far/ http://www.sam.gov/ https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-4-administrative-and-information-matters#i1121876

(xii) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders– Commercial Products and Commercial Services (MAY 2022) (DEVIATION 2017- 1, DEVIATION APR 2020, and DEVIATION JUL 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L.

115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] ☐ (1) 52.203-6,…