1240LP22Q0093-BLRD Janitorial Services.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

8550 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40LP

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

07/29/2022 1700 MT

06/30/2022

308-432-0380CURTIS LANDRETH

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240LP22Q0093

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 461071836OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

SUNDANCE WY 82729

PO BOX 680

101 SOUTH 21ST ST

BEARLODGE RANGER DISTRICT

USDA FOREST SERVICE

15. DELIVER TO

OGDEN UT 84401-2310

324 25TH ST

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA INTERMOUNTAIN 4

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Black Hills National Forest

Bear Lodge Ranger District Janitorial Services Period of Performance: 09/01/2022 to 08/31/2027

0001 Bearlodge Janitorial Cleaning Services Product/Service Code: S201 Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

CURTIS R. LANDRETH

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 08/31/2023

Period of Performance: 09/01/2022 to 08/31/2023

0002 Bearlodge Janitorial Services, Optional Year 1: September 1, 2023 to August 31, 2024, (Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 08/31/2024

Period of Performance: 09/01/2023 to 08/31/2024

0003 Bearlodge Janitorial Services, Optional Year 2: September 1, 2024 to August 31, 2025, (Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 08/31/2025

Period of Performance: 09/01/2024 to 08/31/2025

0004 Bearlodge Janitorial Services, Optional Year 3: September 1, 2025 to August 31, Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

462 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 46

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1240LP22Q0093

2026, (Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 08/31/2026

Period of Performance: 09/01/2025 to 08/31/2026

0005 Bearlodge Janitorial Services, Optional Year 4: September 1, 2026 to August 31, 2027, (Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 08/31/2027

Period of Performance: 09/01/2026 to 08/31/2027

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SECTION B – CONTINUATION OF SF-1449

Schedule of Items/Price Schedule

BEARLODGE RANGER DISTRICT

BLACK HILLS NATIONAL FOREST

BASE YEAR – September 1, 2022 THROUGH August 31, 2023

Item # Description Quantity Unit Unit Price

Total

001 Janitorial Service: twice a week service for 12 months

12 Month $ $

002 Weekly Services Inside & Outside Building

52 Week $ $

003 Semi-Annual Services Chairs vacuumed & spot removed 2 Each $ $

003 Semi-Annual Services Clean Interior & Exterior Windows

2 Each $ $

003 Semi-Annual Services Clean heat & air vents 2 Each $ $

003 Semi-Annual Services Clean Wastebaskets 2 Each $ $

003 Semi-Annual Services Clean Oven 2 Each $ $

004 Annual Services Clean / Shampoo Carpets 1 Each $ $

004 Annual Services Strip/Wax Floors 1 Each $ $

004 Annual Services Light Fixtures 1 Each $ $

Total Base Year $

OPTION YEAR 1 – September 1, 2023 THROUGH August 31, 2024

Item # Description Quantity Unit Unit Price

Total

101 Janitorial Service: twice a week service for 12 months

12 Month $ $

102 Weekly Services Inside & Outside 52 Week $ $

Building

103 Semi-Annual Services Chairs vacuumed & spot removed 2 Each $ $

103 Semi-Annual Services Clean Interior & Exterior Windows

2 Each $ $

103 Semi-Annual Services Clean heat & air vents 2 Each $ $

103 Semi-Annual Services Clean Wastebaskets 2 Each $ $

103 Semi-Annual Services Clean Oven 2 Each $ $

104 Annual Services Clean / Shampoo Carpets 1 Each $ $

104 Annual Services Strip/Wax Floors 1 Each $ $

104 Annual Services Light Fixtures 1 Each $ $

Total Option Year 1 $

OPTION YEAR 2 - September 1, 2024 THROUGH August 31, 2025

Item # Description Quantity Unit Unit Price

Total

201 Janitorial Service: twice a week service for 12 months

12 Month $ $

202 Weekly Services Inside & Outside Building

52 Week $ $

203 Semi-Annual Services Chairs vacuumed & spot removed 2 Each $ $

203 Semi-Annual Services Clean Interior & Exterior Windows

2 Each $ $

203 Semi-Annual Services Clean heat & air vents 2 Each $ $

203 Semi-Annual Services Clean Wastebaskets 2 Each $ $

203 Semi-Annual Services Clean Oven 2 Each $ $

204 Annual Services Clean / Shampoo Carpets 1 Each $ $

204 Annual Services Strip/Wax Floors 1 Each $ $

204 Annual Services Light Fixtures 1 Each $ $

Total Option Year 2 $

OPTION YEAR 3 - September 1, 2025 THROUGH August 31, 2026

Item # Description Quantity Unit Unit Price

Total

301 Janitorial Service: twice a week service for 12 months

12 Month $ $

302 Weekly Services Inside & Outside Building

52 Week $ $

303 Semi-Annual Services Chairs vacuumed & spot removed 2 Each $ $

303 Semi-Annual Services Clean Interior & Exterior Windows

2 Each $ $

303 Semi-Annual Services Clean heat & air vents 2 Each $ $

303 Semi-Annual Services Clean Wastebaskets 2 Each $ $

303 Semi-Annual Services Clean Oven 2 Each $ $

304 Annual Services Clean / Shampoo Carpets 1 Each $ $

304 Annual Services Strip/Wax Floors 1 Each $ $

304 Annual Services Light Fixtures 1 Each $ $

Total Option Year 3 $

OPTION YEAR 4 - September 1, 2026 THROUGH August 31, 2027

Item # Description Quantity Unit Unit Price

Total

401 Janitorial Service: twice a week service for 12 months

12 Month $ $

402 Weekly Services Inside & Outside Building

52 Week $ $

403 Semi-Annual Services Chairs vacuumed & spot removed 2 Each $ $

403 Semi-Annual Services Clean Interior & Exterior Windows

2 Each $ $

403 Semi-Annual Services Clean heat & air vents 2 Each $ $

403 Semi-Annual Services Clean Wastebaskets 2 Each $ $

403 Semi-Annual Services Clean Oven 2 Each $ $

404 Annual Services Clean / Shampoo Carpets 1 Each $ $

404 Annual Services Strip/Wax Floors 1 Each $ $

404 Annual Services Light Fixtures 1 Each $ $

Total Option Year 4 $

TOTAL Base and All Options

Schedule Notes:

a) Items labeled as optional are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One award will be made from this solicitation, contractors must submit pricing for all items.

c) Please refer to page 38 for Instructions to Offerors to submit a complete packet.

d) Offer’s must have an active SAM’s registration account at the time of submission of quote to be considered for award

Description of Requirement

The intent and purpose of this contract is to provide janitorial services in accordance with standard industry practices and the specifications contained herein. The property is located at the Bear Lodge District Office, Black Hills National Forest, 101 S. 21st Street, Sundance, Wyoming 82729.

The main office contains approximately 6,350 square feet of floor area plus another 850 square feet of tile or linoleum with a 10 foot by 16 foot area rug in the office area of the shop. Approximately 5,150 square feet are carpeted and approximately 1,200 square feet are tile or linoleum.

The Contractor shall furnish all supplies, material, tools, equipment, (except those designated as Government-furnished), labor, transportation, supervision, and incidentals necessary to perform required janitorial services at Bear Lodge Ranger District administration building and shop buildings in accordance with provisions herein.

This solicitation contemplates an award of a base year with four option years. Work on the contract would begin approximately September 1, 2022. Option renewal will be handled in accordance with clauses.

Safety Contractors are subject to all applicable State and Federal OSHA rules and regulations.

Prior to the start of the contract, the Contractor shall submit to the Contracting Officer Representative (COR) a list giving the name and manufacturer, the brand name, and Material Safety Data Sheets (MSDS) with the intended use of each of the materials the Contractor proposes to use in the performance of work. MSDS sheets shall be supplied to the COR prior to using the items in the buildings. The Contractor shall not use any materials which the COR determines to be unsuitable for the work, or harmful to the surfaces it is intended to be applied to. This does not relieve the Contractor of any damages resulting from the application of such materials.

CONTRACTOR REPRESENTATIVE

The contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the contracting officer.

The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

Security The Contractor shall protect Government property, buildings, equipment, materials, records, and data against unauthorized access, loss, or damage.

The Contractor shall announce their arrival and departure to employees who may be occupying the building. Doors shall be left locked unless otherwise instructed.

The Contractor shall ensure that all keys issued by the Government are kept secure and not used by unauthorized persons. Government-issued keys shall not be duplicated. The Contractor shall reimburse the Government for replacement of locks or re-keying as a result of Contractor loss or negligence.

Only the Contractor’s employees are allowed in the building or on the job site. The Contractor is prohibited from opening locked areas to permit entrance of persons other than the Contractor’s employees.

The Contractor shall not attempt to reconnect or re-plug any computer wiring disconnected or disturbed during the performance of this contract. The Contractor shall leave written notification on the COR’s desk of any computer equipment accidentally disconnected.

All work under this contract shall be performed in a skillful and workman like manner. The Contracting officer may, in writing, require the Contractor to remove from work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable or for theft, possession and/or removal of materials, supplies, equipment or any Government owned property.

The Contractor shall not disturb papers on desks, counters, equipment or bulletin boards nor shall the Contractor use Government telephones or other equipment except for emergency use. The Contractor shall use caution not to damage Government owned property while executing items under this contract. The Contractor shall be held liable for any damage incurred to property during the performance of work. All damage by Contractor to property (including personal property of employees) due to performance of any activity under this contract shall be repaired/replaced by the Contractor at no additional cost to the Government.

Repairs shall be made in a timely manner, in no case more than two weeks, unless agreed to in writing.

The contractor shall provide sufficient supervision of all work required by this contract. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to his/her employee as may be necessary. Unclear items may be referred to the COR for clarification.

BIOBASED PRODUCTS:

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extend feasible and reasonable, include the exclusive use of biobased products. The Contractor shall utilize the greatest number of biobased products available that meet applicable health and environment specifications. All supplies and materials to be used in the performance of work under this contract are subject to the approval of the Contracting Officer (CO).

The following is a list of categories for products that may be required for performance of custodial duties. Each product submitted for use under this contract must be identified with at least one of these categories (some products may be listed under more than one category).

Labeling shall be printed on all containers.

All purpose cleaner Degreaser/cleaner Heavy duty cleaner Deodorizer

Carpet shampoo Floor finish Gum Remover Floor finish restorer Disinfectant sanitizer Floor sealer Extraction Fluid Furniture polish

Floor stripper Glass cleaner Neutral cleaner (liquid) Grout Sealer Spot and stain remover Lime and scale remover (tub & tile cleaner) Air freshener including dispenser Liquid hand soap including dispenser Bathroom cleaner Stainless steel polish Brass polish/cleaner Toilet bowl cleaner Chrome polish/cleaner White board cleaner Cream cleaner Wood floor cleaner Solvent spotter Laundry detergent

For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program got to http://www.usda.gov/procurement /biobased/APP.pdf.

Contractor Furnished Property The Contractor shall supply all labor and supervision as well as supplies, other than those identified in the Government furnished items and equipment required to satisfactorily meet or exceed the performance standards of this contract.

The Government will prior approve all cleaning materials and equipment utilized by the Contractor to ensure that they do not harm, cause permanent damage to Government property or endanger the health and safety of the building users. This does not relieve the Contractor from any damages resulting from use of these materials.

A storage space for Contractor furnished property and for Government furnished materials is available. The space is a closet, approximately 13 feet by 10 feet. Contractor's equipment and supplies that cannot be placed in the furnished closet shall be removed from Government property after completion of each service trip. (Exceptions may be allowed by the Contracting Officer).

Contractor furnished supplies and equipment shall include but may not be limited to:

• Vacuum cleaners shall have HEPA or similar type filter.

• Cleaning equipment shall be equipped to prevent marking/denting of Government property.

• Cleaning supplies (for glass, ceramic tile, carpet, vinyl floors, wood, bathroom fixtures, and metal surfaces, etc.)

• Cleaning equipment (buckets, brooms, mops, brushes, sponges, cloths, etc.)

• Window washing capabilities for all window surfaces in the building inside and out.

• All safety equipment and materials to ensure compliance with State and Federal

OSHA regulations.

Government Furnished Property A. The Government will provide the following items of Government property.

• Containers outside the building for disposal of trash and refuse.

• A storage room for both Contractor and Government supplied equipment and materials.

• The Government will supply to the Contractor the following listed materials.

1. Toilet paper

2. Paper towels

3. Hand soap

4. Containers outside the building for disposal of trash and refuse

5. Plastic trash bags for wastebaskets

6. Light bulbs; incandescent and fluorescent

7. Auto Refill Air Freshener cans

8. “D” size batteries

9. Urinal screen/pad

10. Oven Cleaner

Contractor shall advise the Contracting Officer a minimum of two weeks in advance when supplies need to be replenished.

B. Keys

• The Government will provide door keys as required for admittance of Contractor’s employees after office hours. The Contractor will be responsible if unauthorized entry to the building is gained by use of the keys. Kay will be issued by the COR and shall be returned to the COR prior to final payment.

C. Utilities

• The Government will furnish required water and electricity.

D. Storage Area

A storage area for Contractor furnished property and for Government furnished materials is available. The space is a closet approximately 13 feet by 10 feet. Contractor’s equipment and supplies that cannot be placed in the furnished closet shall be removed after completion of each service trip. *Exceptions can be made by Contracting Officer)

CONTRACTOR’S SUBMITTALS

1. Quality Control Plan – A quality control plan is a plan developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The QCP will be incorporated into the resultant contract.

2. Schedule – Submit a schedule for services work listed as “weekly”, “semi-annual” and “annual” work with dates to be performed. Inform the Government of schedule changes at least two weeks in advance.

3. Checklist – Submit a schedule at least 1 per month in advance of required, work showing dates, “weekly” and “semi-annual” work to be performed. Inform the Government of schedule changes at least two weeks in advance.

4. MSDS Sheets – Provide MSDS Sheet – provide the Government with a copy of MSDS sheets for all chemicals being used for cleaning.

5. Cleaning Product Information – Manufacture’s or supplier’s information describing the contents and recommended uses for each cleaning product used.

6. Personnel – Provide and keep current a written list of the names of all contractors’ employees performing duties under this contract.

DEFINITIONS

ACCEPTABLE QUALITY LEVEL (AQL). The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction.

An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

DEFECTIVE SERVICE. A unit of service which contains one or more defects, or nonconformance with specified requirements.

CONTRACTING OFFICER (CO) – A Government personnel with the authority to bind the government in a contract.

CONTRACTING OFFICER’S REPRESENTATIVE (COR). A Government person appointed by the contracting officer to help the contracting officer with contract administration and surveillance.

CUSTOMER FEEDBACK – Customer feedback is firsthand information from the actual users of the service.

GOVERNMENT INSPECTOR. A Government person responsible for surveillance of contractor performance.

PERFORMANCE REQUIREMENTS SUMMARY (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

QUALITY ASSURANCE. Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods the Government will use to perform surveillance of the contractor.

QUALITY CONTROL. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the Performance Work Statement (PWS).

QUALITY CONTROL PLAN (QCP) – A quality control plan is a plan developed by the contractor for its internal use to ensure that it performs and delivers high-quality service.

RANDOM SAMPLING. A sampling method in which each service output in a unit has an equal chance of being selected.

PERFORMANCE WORK STATEMENT TASKS

Cleaning Schedule

The Government may schedule events after normal business hours or on weekends. In such cases, the COR will notify the Contractor within 24 hours of the event.

Daily Services are to be performed outside of normal business hours of 6:00 pm and 6:00 am.

Daily activities will be completed Tuesday and Friday. Cleaning services shall be performed outside of normal business hours, between the hours of 6:00 p.m. and 6:00 a.m.

Semi-annual and annual services shall be scheduled and prior approved by the COR. The Contractor shall notify the COR at least five working days prior to beginning these scheduled services. Once started, these services shall be carried through to completion without interruption, weather conditions for outside work allowing. Should the services require more than one day of work, the Contractor shall document the extent and location of the work for each day.

Performance Standards and Thresholds

Performance requirement standards are described in the performance requirements standards summary for daily, weekly, semi-annual, and annual work. The contractor is expected to ensure performance to standard through the Contractor’s Quality Control Plan. Except as stated in the summary, performance of services required by this contract are of such a nature that nonconforming or incomplete performance disclosed by Government inspection is not subject to correction by reperformance or late performance, a deduction will be made to the contract price for the month.

Inspection Procedure

Workmanship shall be of an acceptable quality such as would be found in a business office visited by the general public and meet the acceptable quality level (AQL) listed in summary.

Inspection of the office buildings to determine the acceptability of the workmanship will be made by the Government and any deficiencies encountered will be called to the attention of the Contractor. Correction of all deficiencies will be made prior to reinspection and acceptance of work by the Government in conformance with the work standards.

Contractor shall turn in a daily checklist, which includes other frequency services, to ensure quality standards are being met. These checklists will be utilized by the COR to substantiate work completed and to perform government inspections.

Any Government personnel or visiting public may observe unacceptable services, incomplete work, or required services not performed and they may contact the COR to communicate a complaint. Customer complaints will be substantiated by the COR for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor orally and in writing. Refer to the summary for remedy for non-conforming services. Unresolved disputes will be forwarded to the CO for determination.

Inspection, acceptance are further covered in 52.212-4 Contract Terms and Conditions – Commercial Items (SEP 2006) under (a) Inspection

Measurement and Payment

Payment will be made monthly for work meeting or exceeding the AQL completed and accepted by the Government covering the previous months’ service. Upon acceptance, the Government will pay monthly determined by the occurrence of the services as stated in the schedule of items. For example: November has 13 daily services, 4 weekly services, and 1 monthly service to be performed for the month. The cost for these services would be added together for the amount due for fully acceptable service.

Payment will be determined on the services and frequencies less any deductions for any nonconforming or unacceptable performance.

Deductions – Anytime the performance of services fall below the acceptable quality level, a deduction for services that cannot be reperformed or late performance a deduction will be made based on the level of service for that month. If the AQL is 95% performance and missed or unacceptable service drops the performance level below the AQL, the percentage of that pay item will be reduced to the performance level of the service for that month.

(Example: on restrooms – Daily rate is $50.00, there are 12 cleaning days in the month, the total owed for the service for the month is $600.00. The performance level drops to 80%.

Total due the contractor for the month less the deductions is $480.00).

Payment for items of work shall be made as a lump sum amount for each monthly performance of work. No separate measurement and payment will be made for individually scheduled items. However, deductions for unsatisfactorily completed work will be made as described below. Contractor shall submit invoice monthly, on or after the last day of the month in which the work was performed.

Performance evaluation for full payment will be made in accordance with the section Performance Evaluation. Items meeting the performance threshold shall be paid at 100%. In the case the performance threshold is not met, COR shall estimate percentage of item completion for each occurrence of the daily, weekly, or monthly item that did not meet the performance threshold and will notify the Contractor and the Contracting Officer. Partial payment for the substandard item shall be made by multiplying the per occurrence contract value of the item not met by the estimated percentage of satisfactory completion for that occurrence.

APPROVAL OF MATERIALS

All contractor furnished supplies and material utilized in the performance of the work shall be standard products meeting or exceeding the requirements of applicable Federal Specifications. If requested by the Contracting Officer, the Contractor shall submit samples of the materials he/she proposes to use.

SAFEGUARDING PREMISES

All reasonable precautions shall be taken to prevent loss or damage to Government buildings or property. Contractor is to insure that the offices are inspected at the end of each cleaning period for fire hazards. Turn off unnecessary lights and close and lock outside windows and doors to all office buildings.

OTHER GOVERNMENT REQUIREMENTS

All work under this Contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may, in writing, require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable or for theft, possession and/or removal of materials, supplies, equipment or any Government owned property.

The Contractor shall use caution not to damage Government owned property while executing items under this contract. The contractor shall be held liable for any damage incurred to property during the performance of work. All damage by the contractor to property (to include personal property of employees) due to performance of any activity under this contract shall be repaired/replaced by the contractor at no additional cost to the Government.

Repairs shall be made in a timely manner, in no case more than two weeks, unless agreed to in writing. All prescribed safety regulations, laws and practices shall be carefully observed in performance of the work.

The Contractor shall provide sufficient supervision of all work required by this contract. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to his/her employees as may be necessary. Unclear items may be referred to the Contracting Officer’s Representative for clarification.

The Contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor is responsible to provide all equipment, material, and supplies, other than those identified in the Government furnished items required to successfully execute the requirements of this contract. The Government will approve prior to use all cleaning materials and equipment utilized by the Contractor to ensure that they do not harm, cause permanent damage to Government property or endanger the health and safety of the building users. This does not relieve the Contractor from any damages resulting from use of these materials.

HOURS OF WORK

Building janitorial work shall be performed outside of normal business hours of 6:00 pm and 6:00 am. Daily services will be completed on Tuesday and Friday except legal holidays and days when the office is closed due to weather or unforeseen circumstances. Weekly activities may be scheduled for completion at the Contractor discretion. Work may also be performed at any time on the weekends.

Janitorial Service - Main Office and Shop

1. Services Performed Twice Weekly (Tuesday and Friday) - Bid Item #001

a. Bathrooms

• Empty all wastebaskets and sanitary napkin holders. Replace plastic liners in wastebaskets as needed.

• Clean and disinfect all surfaces including sinks, counters, toilet bowls, toilet seats, urinals, showers (located in shop), etc. No rust or encrustation shall remain.

• Replace the urinal screen/pad every 4 weeks

• Sweep and wet mop floors ensuring no dirt buildup or stains remain.

• Damp wipe and polish mirrors, shelving, dispensers and chrome fixtures.

• Service soap, toilet paper and towel dispensers

b. Lobby

• Vacuum all carpeted areas, including edges. Pick up any paper, staples, rocks or other debris on carpet.

• Empty all wastebaskets. Replace plastic liners in wastebaskets as needed.

• Damp wipe and dry all counter surfaces in front reception area.

• Wash inside and outside of all glass surfaces on entrance doors. Remove dust and soil from metal frames surrounding entrance door glass.

• Spot-clean walls, doors, plexiglass, and partitions. Walls, doors, trim, and carpets will be cleaned where necessary to remove small or spot areas of dirt, dirty handprints, splash marks, coffee stains, etc.

• Replace burned out light bulbs.

• Sweep and mop hard floors.

c. Offices

• Empty all wastebaskets. Replace plastic liners in wastebaskets as needed.

• Spot vacuum all carpeted areas. Pick up any paper, staples, rocks or other debris on carpet.

• Clean table tops in conference room.

• Replace burned out light bulbs.

• Spot clean all other surfaces and dust horizontal surfaces.

d. Hallways

• Wash and sanitize drinking fountain.

• Vacuum all carpeted areas, including edges. Pick up any paper, staples, rocks or other debris on carpet.

• Replace burned out light bulbs, including exit lights.

• Spot-clean walls, doors, and partitions. Walls, doors, trim, and carpets will be cleaned where necessary to remove small or spot areas of dirt, dirty handprints, splash marks, coffee stains, etc.

• Clean and sanitize drinking fountain.

e. Shop (Office Space, Bathrooms/Showers, Entryway)

• Spot-clean walls, doors, and partitions. Walls, doors, trim, and carpets will be cleaned where necessary to remove small or spot areas of dirt, dirty handprints, splash marks, coffee stains, etc.

• Wash and sanitize drinking fountain.

• Sweep and wet mop floors

• Vacuum all carpeted areas, including edges. Pick up any paper, staples, rocks or other debris on carpet.

• Replace burned out light bulbs.

• Empty all wastebaskets. Replace plastic liners in waste baskets as needed

f. Break Room

• Sweep floors and remove scuff marks. Damp mop as required to remove dirt that remains stuck to the floor surface and cannot be removed by sweeping.

• Clean sinks, countertops, and tabletops.

• Sweep and wet mop floors

• Spot clean all other surfaces and dust horizontal surfaces.

• Empty waste receptacles. Remove paper, trash, and spills.

• Empty Recycle bins to outside recycle containers when full.

• Wipe down outside of stove/oven with an all-purpose cleaner

• Wipe down outside of microwave with an all-purpose cleaner

g. Outside

• Pick up litter and trash around building and in parking areas.

• Replace burned out light bulbs.

• Clean and polish kick plates and push bars.

• Empty ash tray bins of cigarette butts.

h. Notify COR of maintenance problems or building repairs that are observed.

2. Services Performed Weekly - Bid Item #002

a. General Cleaning Requirements Inside Office Building

• Wash reception area windows inside and outside.

• Clean interior of cobwebs.

• Clean and lightly polish all finished wood surfaces. Clean fronts and tops of all filing cabinets with a mild detergent.

• Dust all horizontal surfaces such as windowsills, bookcases, shelves, and cabinets, excluding desktops and computers.

• Vacuum all carpeted areas, thoroughly.

• Dust the partitions in bathroom weekly to remove buildup associated with paper products.

• Spot wax and buff tiled floors to eliminate dull spots, scratches and areas where wear or scrubbing has removed the wax.

• Clean and disinfect inside of microwave.

• Replace “D” size battery in Automatic Air Freshener in the restrooms as needed.

• Service and replace Automatic Air Freshener in restrooms as needed.

b. General Cleaning Outside Office Building

• Sweep outside of building removing insects, spider webs, and other debris for disposal in the trash.

• Clean outside ash trays (front door and back door) removing butts and accumulated ash.

3. Services Performed Semi-Annually - Bid Item #003

a. Wash and dry all wastebaskets inside and out during the months of May and October

b. Clean all heating, air and exhaust vent covers including ceiling grilles and cold air returns during the months of May and October.

c. Vacuum upholstered furniture during the months of April and October.

d. Vinyl-covered furniture will be wiped clean with a damp cloth and mild detergent during the months of April and October.

e. Windows during the months of May and October

• Dust venetian blinds.

• Wash windows and storm windows streak free on the inside and outside. Vacuum or wash screens thoroughly.

f. Wipe out and clean the inside of the oven with an oven cleaner during the months of

April and September.

4. Service Performed -Annually - Bid Item # 004

a. Light Fixtures - November

• Wash/Dust all light fixtures (interior and exterior) and all accessible components, including shades, louvers, diffusers, and housings will be washed using a mild detergent followed by damp-wiping with a clean cloth. Light fixtures, including bulbs, shades, grills, and tubes shall be free of dust, insects, dirt, lint, film and streaks. All components removed for cleaning must be replaced immediately.

b. These services shall be scheduled in advance a minimum of two weeks between December and February to clear the floor areas of minor furniture items. Heavy furniture: i.e. bookcases, file cabinets, desks, etc., shall not be moved.

• Shampoo all carpeted areas.

• Linoleum and tile floors shall be stripped and waxed. Remove all old finish or wax from floors, using concentrated stripping or wax removal solution insuring that floors are completely free of old wax. Care shall be exercised so that baseboards, wall, and furniture shall not be splashed or marred. Following the stripping or wax removal operation, apply two (2) coats of self-polishing floor finish in thin, even coats.

9. PERFORMANCE EVALUATION

SERVICE

ITEMS PERFORMANCE STANDARDS MONITORING

METHOD

Performance

Threshold

Daily Services

Bathrooms - All waste paper receptacles and sanitary napkin receptacles are emptied, clean, disinfected, and deodorized. Trashcan liners are replaced with new ones.

Restrooms have a pleasant odor.

Tile floors and baseboards are clean and free of dust, dirt, smudges, stains, debris and mopping residue.

Restroom supplies such as soap, toilet paper and towel dispensers are fully stocked.

All surfaces, including floors, partitions, walls, fixtures, doors, are cleaned and disinfected. All porcelain fixtures and metal surfaces are clean and bright.

There are no dust, spots, stains, rust, mold, scale, encrustation or excess moisture. Glass surfaces are bright and clean without smudges, streaks or have a cloudy appearance.

All daily services will be subject to visual inspection by COR.

All performance standards are satisfactorily met and no more than two (2) customer complaints concerning the daily services are received and substantiated by the COR per calendar month.

Urinal and water closets are clean and free of rust and encrustation.

Lobby - Damp wipe and dry all counter surfaces in front reception area to be free of dirt, grease, smudges, sticky spots and streaks.

Spot-clean walls, doors, plexiglass, and partitions. Walls, doors, trim, and carpets will be cleaned where necessary to remove small or spot areas of dirt, dirty handprints, splash marks, coffee stains, etc.

Replace burned out light bulbs.

All glass in doors and doorways are clean and free of smudges, streaks, watermarks, spots, and are not cloudy.

SERVICE

ITEMS PERFORMANCE STANDARDS MONITORING

METHOD

Performance

Threshold

Lobby - All solid waste generated in the building is collected in trash bags, secured and removed to the outdoor dumpster. Trash can liners are replaced and not torn, worn, or contain residue or odors after emptying. Trashcan surfaces are clean of dirt, debris, spills and odors. Debris and trash deposited adjacent to trash cans and items that were marked “trash” are removed.

Tile floors and baseboards are clean and free of dust, dirt, smudges, stains, debris and mopping residue.

Floors, corners, and areas under furniture are clean and free of trash, dirt and debris. Furniture, baseboards, and other surfaces are free of equipment markings from vacuum.

Offices Replace burned out light bulbs.

All daily services will be subject to visual inspection by COR.

Obvious dirt, grime, smudges, stains are spot cleaned-up on interior walls.

All solid waste generated in the building is collected in trash bags, secured and removed to the outdoor dumpster. Trash can liners are replaced and not torn, worn, or contain residue or odors after emptying. Trashcan surfaces are clean of dirt, debris, spills and odors. Debris and trash deposited adjacent to trash cans and items that were marked “trash” are removed.

Damp wipe and dry table tops in conference room to be free of dirt, grease, smudges, sticky spots and streaks. Damp wipe and dry desks or tables in individual offices that are free of papers to remove dirt, dust, smudges, and sticky spots.

SERVICE

ITEMS PERFORMANCE STANDARDS MONITORING

METHOD

Performance

Threshold

Offices Floors, corners, and areas under furniture are clean and free of trash, dirt and debris. Furniture, baseboards, and other surfaces are free of equipment markings from vacuum.

Reachable horizontal and vertical surfaces including but not limited to furniture, Venetian blinds, moldings, ledges, signs, wall hangings, photographs, fire alarm boxes, and reception area exhibits are free of cobwebs, dust, dust streaks, and marks left by dusting equipment.

Corners and crevices of dusting areas are free of dust and debris.

Hallways Replace burned out light bulbs, including exit lights.

Water fountain surfaces are clean and bright, and free of dust, spots, stains, and streaks. Nozzles are clean and free of encrustation.

All daily services will be subject to visual inspection by COR.

Floors, corners, and areas under furniture are clean and free of trash, dirt and debris. Furniture, baseboards, and other surfaces are free of equipment markings from vacuum.

Obvious dirt, grime, smudges, stains are spot cleaned-up on interior walls.

Shop Water fountain surfaces are clean and bright, and free of dust, spots, stains, and streaks. Nozzles are clean and free of encrustation.

Floors, corners, and areas under furniture are clean and free of trash, dirt and debris. Furniture, baseboards, and other surfaces are free of equipment markings from vacuum. Obvious dirt, grime, smudges, stains are spot cleaned-up on interior walls.

SERVICE

ITEMS PERFORMANCE STANDARDS MONITORING

METHOD

Performance

Threshold

Daily Services

Break Room Tile floors and baseboards are clean and free of dust, dirt, smudges, stains, debris and mopping residue.

Non-carpeted floors shall are free of streaks, mop marks, skipped areas.

Walls and baseboards are free of splashing and marks from equipment.

The finished areas have a uniform luster.

Sink is free of dust, spots, stains, and streaks. Nozzles are clean and free of encrustation.

Outside of oven is free of dust, spots, stains, and streaks.

Outside of microwave is free of dust, spots, stains, and streaks.

Formica countertops are cleaned, polished and free of dirt, grease, smudges, sticky spots and streaks.

All solid waste generated in the building is collected in trash bags, secured and removed to the outdoor dumpster. Trash

All daily services will be subject to visual inspection by COR.

All required services are performed and no more than five (5) customer complaints are received and substantiated by the COR per calendar month. 95% AQL

Full payment will be received for acceptable work. Rework of unacceptable work will be permitted if the schedule allows for this.

If the unacceptable work is not reworked, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work + less stringent inspections for good performance can liners are replaced and not torn, worn, or contain residue or odors after emptying. Trashcan surfaces are clean of dirt, debris, spills and odors. Debris and trash deposited adjacent to trash cans and items that were marked “trash” are removed.

Outside Outside light bulbs secured to office building are replaced when burnt out.

All solid waste in front of office building is collected in trash bags, secured and put in the outdoor dumpster. Trashcan surfaces are clean of dirt, debris, spills and odors.

All glass in doors and doorways are clean and free of smudges, streaks, watermarks, spots, and are not cloudy.

Door handles and metal surfaces of doors are clean and free of dirt, grease and grime.

+ good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service -poor evaluation on poor performance.

SERVICE

ITEMS PERFORMANCE STANDARDS MONITORING

METHOD

Performance

Threshold

Weekly Services

General Cleaning Requirements Inside Office Building All glass in front reception area are clean and free of smudges, streaks, watermarks, spots, and are not cloudy.

Reachable horizontal and vertical surfaces including but not limited to furniture, Venetian blinds, moldings, ledges, signs, wall hangings, photographs, fire alarm boxes, and reception area exhibits are free of cobwebs, dust, dust streaks, and marks left by dusting equipment.

Clean and lightly polish all finished wood surfaces. Clean fronts and tops of all filing cabinets that are free of papers and books with a mild detergent.

Floors, corners, and areas under furniture are clean and free of trash, dirt and debris. Furniture, baseboards, and other

All weekly services will be subject to visual inspection by

COR.

All performance standards are met and work is inspected and approved by COR.

Contractor shall notify COR that work has been completed and is ready for inspection.

surfaces are free of equipment markings from vacuum.

Dust the partitions in bathrooms weekly to remove buildup associated with paper products.

Spot wax and buff tiled floors to eliminate dull spots, scratches and areas where wear or scrubbing has removed the wax.

Service and replace Automatic Air Freshener in restrooms as need. Replace spray and batteries as needed.

General Cleaning Outside Office Building Smoking receptacles are emptied of ashes, butts, trash, and debris.

Receptacles are wiped clean.

Reachable horizontal and vertical surfaces are free of cobwebs, dust, dust streaks, and marks left by dusting equipment.

SERVICE

ITEMS PERFORMANCE STANDARDS MONITORING

METHOD

Performance

Threshold

Semi- Annual Services

Wash, inside and outside surfaces, and dry all wastebaskets during the months of May and October Clean all heating, air and exhaust vent covers including ceiling grilles and cold air returns of noticeable dust and other materials during the months of May and October.

Vacuum upholstered furniture to remove dust, dirt and debris during the months of April and October. Soiled areas are removed.

Vinyl-covered furniture will be wiped clean with a damp cloth and mild detergent during the months of April and October.

Semi-Annual services will be subject to visual inspection by

COR.

All performance standards are met and work is inspected and approved by COR.

Contractor shall notify COR that work has been completed and is ready

All venetian blinds will be cleaned of dust particles during the months of May and October.

Window glass, inside and outside, is clean and free of dirt, grime, streaks, oxidation buildup, spots, excess moisture and shall not be cloudy. Windowsills, sashes, woodwork, and other surrounds of interior glass are free of drippings and water marks during the months of May and October.

Wipe out and clean the inside of the oven with an oven cleaner so it is free of crumbs, burnt food, spills, and residue during the months of April and September.

SERVICE

ITEMS PERFORMANCE STANDARDS MONITORING

METHOD

Performance

Threshold

Annual Services

Light Fixtures - November Wash/Dust all light fixtures (interior and exterior) and all accessible components, including shades, louvers, diffusers, and housings will be washed using a mild detergent followed by damp-wiping with a clean cloth. Light fixtures, including bulbs, shades, grills, and tubes shall be free of dust, insects, dirt, lint, film and streaks. All components removed for cleaning must be replaced immediately.

Shampoo Carpets - Between December and February all carpeted areas shall be shampooed and dry (by the beginning of the next normal working day) and rinsed of cleaning agent residue. Contractor shall schedule two weeks in advance

Annual services will be subject to visual inspection by COR.

All performance standards are met and work is inspected and approved by COR.

Contractor shall notify COR that work has been completed and is ready with COR to provide office personnel time to remove minor items from floor surface. Contractor is not responsible for moving heavy furniture or clearing the floor of papers. Carpeted floors should be sufficiently vacuum to clean of dust and dirt prior to shampooing.

Linoleum and tile floors shall be stripped and waxed. Remove all old finish or wax from floors, using concentrated stripping or wax removal solution insuring that floors are completely free of old wax. Care shall be exercised so that baseboards, wall, and furniture shall not be splashed or marred. Following the stripping or wax removal operation, apply two (2) coats of self –polishing floor finish in thin, even coats.

SECTION C - CONTRACT CLAUSES

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52) Department of Agriculture Acquisition Regulation (AGAR) Clauses:

https://www.acquisition.gov/agar (AGAR clauses begin with 452) Deviations to clauses may be viewed at:

https://www.dm.usda.gov/procurement/policy/FARClassDeviations.htm

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services

(NOV 2021)

Addenda to 52.212-4:

Replace paragraph (r) of clause 52.212-4 with the following as specified in

DEVIATION 2017-1 (AUG 2017):

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.