1240LP21Q0001-RFQ- Bessey Janitorial.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR40LP

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

11/20/2020 1700 ET

10/21/2020

308-432-0380CURTIS LANDRETH

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240LP21Q0001

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER

1019002OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

HALSEY NE 69142

40637 RIVER LOOP

BESSEY RANGER DISTRICT

15. DELIVER TO

OGDEN UT 84401-2310

324 25TH ST

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA INTERMOUNTAIN 4

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Nebraska National Forests and Grasslands

Bessey Ranger District and Bessey Nursery Janitorial Services Period of Performance: 01/01/2021 to 12/31/2021

0001 Janitorial Base year Product/Service Code: S201 Product/Service Description: HOUSEKEEPING-

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

BRENDA OSTER

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

CUSTODIAL JANITORIAL

Delivery: 12/31/2021

Delivery Location Code: 65NZ

DEPT OF AGRICULTURE FOREST SERVICE

BESSEY NURSERY

40637 RIVER LOOP

HALSEY NE 69142 US

0002 Option Year 1

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2022

Delivery Location Code: 65T0

NEBRASKA NATIONAL FOREST

125 N MAIN ST

CHADRON NE 69337 US

Period of Performance: 01/01/2022 to 12/31/2022

0003 Option Year 2

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED

(A) (B) (C) (D) (E) (F)

1240LP21Q0001

Delivery: 12/31/2023

Delivery Location Code: 65T0

NEBRASKA NATIONAL FOREST

125 N MAIN ST

CHADRON NE 69337 US

Period of Performance: 01/01/2023 to 12/31/2023

0004 Option Year 3

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2024

Delivery Location Code: 65T0

NEBRASKA NATIONAL FOREST

125 N MAIN ST

CHADRON NE 69337 US

Period of Performance: 01/01/2024 to 12/31/2024

0005 Option Year 4

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2025

Delivery Location Code: 65T0

NEBRASKA NATIONAL FOREST

125 N MAIN ST

CHADRON NE 69337 US

Period of Performance: 01/01/2025 to 12/31/2025

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SECTION B – CONTINUATION OF SF-1449

Schedule of Items/Price Schedule

Janitorial Services- Bessey Ranger District & Nursery Base Year- FY 2021 1/1/21 – 12/31/21

Item # Description Quantity Unit Unit Price Total

001 Janitorial Services – Weekly Jan 1-May 31, Oct 1 -Dec 31 8 Month $ $

002 Janitorial Services – Bi-Weekly June 1 thru September 30 4 Month $ $

003 Janitorial Services- Monthly Services 12 Month $ $

004 Bi-Annually April & October 2 Each $ $

005 Annually - June 1 Each $ $

Total Base Year $

Janitorial Services- Bessey Ranger District & Nursery Option Year 1- 1/1/22 – 12/31/22

Item # Description Quantity Unit Unit Price Total

001 Janitorial Services – Weekly Jan 1-May 31, Oct 1 -Dec 31 8 Month $ $

002 Janitorial Services – Bi-Weekly June 1 thru September 30 4 Month $ $

003 Janitorial Services- Monthly Services 12 Month $ $

004 Bi-Annually April & October 2 Each $ $

005 Annually - June 1 Each $ $

Total Option Year 1 $

Janitorial Services- Bessey Ranger District & Nursery Option Year 2- 1/1/23 – 12/31/23

Item # Description Quantity Unit Unit Price Total

001 Janitorial Services – Weekly Jan 1-May 31, Oct 1 -Dec 31 8 Month $ $

002 Janitorial Services – Bi-Weekly June 1 thru September 30 4 Month $ $

003 Janitorial Services- Monthly Services 12 Month $ $

004 Bi-Annually April & October 2 Each $ $

005 Annually - June 1 Each $ $

Total Option Year 2 $

Janitorial Services- Bessey Ranger District & Nursery Option Year 3- 1/1/24 – 12/31/24

Item # Description Quantity Unit Unit Price Total

001 Janitorial Services – Weekly Jan 1-May 31, Oct 1 -Dec 31 8 Month $ $

002 Janitorial Services – Bi- Weekly June 1 thru September 30

4 Month $ $

003 Monthly Services 12 Month $ $

004 Bi-Annually April & October 2 Each $ $

005 Annually - June 1 Each $ $

Total Option Year 3 $

Janitorial Services- Bessey Ranger District & Nursery Option Year 4- 1/1/25 – 12/31/25

Item # Description Quantity Unit Unit Price Total

001 Janitorial Services – Weekly Jan 1-May 31, Oct 1 -Dec 31 8 Month $ $

002 Janitorial Services – Bi-Weekly June 1 thru September 30 4 Month $ $

003 Janitorial Services- Monthly Services 12 Month $ $

004 Bi-Annually April & October 2 Each $ $

005 Annually - June 1 Each $ $

Total Option Year 4 $

Description of Requirement

1. LOCATION AND DESCRIPTION OF WORK AREA:

The buildings for which janitorial services will be provided are the Bessey Ranger District and Bessey Nursery located at the USDA Forest Service, Nebraska National Forest, 40637 River Loop, Halsey, Nebraska 69142. The town of Halsey has a population of 81. The office contains approximately 7600 square feet of floor area. Approximately 5800 square feet are carpeted and approximately 1700 square feet are tile or linoleum.

2. SCOPE OF WORK:

The purpose of this contract is to provide for janitorial services in the Government Owned buildings designated as the Bessey Ranger District and Bessey Nursery. The Contractor shall furnish all equipment, transportation, labor, supervision and supplies (except as specified herein as Government furnished) necessary to maintain the buildings in a clean, sanitary, and acceptable condition. Performance will be according to the standards indicated herein. The contract will commence January 1, 2021 and continue thru December 31, 2021, with four additional option years possible.

3. BIOBASED PRODUCTS:

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable; include the exclusive use of biobased products. The Contractor shall utilize the greatest number of biobased products available that meet applicable health and environment specifications. All supplies and materials to be used in the performance of work under this contract are subject to the approval of the Contracting Officer (CO).

The following is a list of categories for products that may be required for performance of custodial duties. Each product submitted for use under this contract must be identified with at least one of these categories (some products may be listed under more than one category).

Labeling shall be printed on all containers.

All-purpose cleaner Degreaser/cleaner Heavy duty cleaner Deodorizer Carpet shampoo Floor finish Gum Remover Floor finish restorer Disinfectant sanitizer Floor sealer Extraction Fluid Furniture polish Floor stripper Glass cleaner Neutral cleaner (liquid) Grout Sealer Spot and stain remover Lime and scale remover (tub & tile cleaner) Air freshener including dispenser Liquid hand soap including dispenser Bathroom cleaner Stainless-steel polish Brass polish/cleaner Toilet bowl cleaner Chrome polish/cleaner White board cleaner Cream cleaner Wood floor cleaner Solvent spotter Laundry detergent

For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program got to http://www.usda.gov/procurement /biobased/APP.pdf.

4. PREWORK CONFERENCE:

Prior to commencement of work, the Contractor shall arrange a meeting with the CO to discuss the contract terms and work performance requirements. At the time, the Contractor shall designate, in writing, the name and phone number of the Contractor’s on-site representative/supervisor and their responsibilities.

5. CONTRACTOR REPRESENTATIVE:

The contractor shall provide a contract representative for the performance of the work specified in the contract. The name of this person and an alternate(s) who shall act for the Contractor when the Contractor is absent shall be designated in writing to the CO. The Contractor’s representative or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

6. PERSONNEL:

The Contractor shall employ personnel qualified and capable to perform janitorial work and will provide a list of personnel who will be on the premises and their work schedules.

7. HOURS OF OPERATION:

All janitorial services shall be performed outside of normal business hours of 4:30 pm and 6:00 am Monday through Friday, except legal holidays and days when the office is closed due to weather or other unforeseen circumstances. The Contractor has the option to perform Friday’s pm work on Saturday, Sunday, or Monday holidays. Work may be performed anytime on weekends and federal holidays. The contractor will be responsible for maintaining building security during the hours the building is occupied due to the Contractor operations.

8. GOVERNMENT FURNISHED PROPERTY:

The Government shall deliver to the Contractor equipment, materials, supplies, property, and/or services (hereinafter referred to as “Government-furnished property” listed below at the work site prior to work commencing. As supplies needed replenishing, the Contractor shall notify the Contracting Officer’s Representative (COR) no less than 2 weeks in advance so needed items can be ordered. The Government will furnish the following items:

• Vacuum Cleaner, shop vacuum, mop bucket, 24” push broom, broom, utility cart, ladder.

• Paper Towels, toilet paper, various sizes of trash receptacles liners.

• “Wet floor” safety signs.

• Liquid hand soap and room freshener.

• Keys will be signed for and returned upon completion of termination of the contract.

Lost keys are the responsibility of the Contractor. See SECTION 11: FIRE

PREVENTION AND SECURITY.

• All utilities necessary for the Contractor to perform the required services as stated herein.

• A storage space for Contractor furnished property and Government furnished property is available.

9. CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all equipment, material, and supplies necessary, except as noted in SECTION 8: GOVERNMENT FURNISHED PROPERTY, to perform the tasks specified in this contract. The Government will approve prior to use all cleaning materials and equipment utilized by the Contractor to ensure that they do not harm, cause permanent damage to Government property or endanger the health and safety of the building users. This does not relieve the Contractor from any damages resulting from use of these materials. The Contractor shall utilize products and materials made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user.

The Contractor shall not use any materials which the CO determines does not meet the requirements established by applicable Federal specifications and standards. Material Safety Data Sheets (MSDS) are required for all cleaning compounds and products used to perform the tasks specified in this contract.

10. SAFETY

Contractors are subject to all applicable State and Federal OSHA rules and regulations.

Prior to the start of the contract, the Contractor shall submit to the CO for approval a written Safety Plan. At a minimum, the Safety Plan should include the following:

A. The name of the responsible supervisor or contact and pertinent phone number(s);

B. A list of chemicals and/or products, including manufacturer names or the brand names, to be used during the performance of work under this contract, the intended use of each of these materials or products, any potential hazards that may be associated with the use of each product, and Material Safety Data Sheets (MSDS) for each of the products.

C. A description of work to be performed and any potential hazards that may be associated with the performance of that work;

D. Personal Protective Equipment required;

E. Training schedule F. Safety meeting schedule; and G. An emergency response plan including accident reporting procedures, first aid procedures, emergency phone numbers, and reporting instructions for ambulance, hospital, physician, fire and/or police responses.

11. FIRE PREVENTION AND SECURITY:

The Contractor is responsible for ensuring security of Government property, buildings, equipment, materials, records and data against unauthorized access, loss or damage during the performance of this contract.

A. Fire Prevention: The Contractor shall at all times keep janitor closet neat, clean, and free from odors and fumes. All chemical and combustible items shall be stored in proper containers. All trash shall be placed in the dumpsters and not stored in the janitor closet.

There are no public areas designated as smoking areas. Smoking is prohibited inside the building.

B. Building Security: The Contractor shall announce their arrival and departure to Government employees who may be occupying the building after normal working hours, and shall ensure all exit doors remain closed and locked at all times during the performance of services unless the Contractor is using the door and remains in sight of the door. Only the Contractors’ employees are allowed in the building or on the job site during the performance of services. The Contractor shall secure all contractor owned equipment and supplies in the closet proved prior to leaving the premises.

The Contractor will establish and implement methods of ensuring that all keys issued by the Government are kept secure in the Contractor’s possession and are not used by unauthorized persons. No keys issued by the Government are to be duplicated.

1. The Contractor will be required to reimburse the Government for replacement of locks or re-keying as a result of Contractor loss of keys. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system at the Contractor’s expense.

2. The Contractor will report the occurrence of a lost key to the Contracting Officer no later than the next duty day.

3. It is the responsibility of the Contractor to prohibit the use of keys issued by the Government by any persons other than the Contractor’s employees. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

The Contractor shall not attempt to reconnect or re-plug any computer wiring disconnected or disturbed during the performance of this contract. The Contractor shall leave written notification on the COR’s desk and the desk of the person’s computer of any computer equipment accidentally disconnected.

The Contractor shall not disturb papers on desks, other equipment or bulletin boards nor shall the Contractor use Government telephones or other equipment except for emergency use.

12. CIRCUMSTANCES TO BE REPORTED:

The Contractor will report to the CO any circumstances of needed repairs of the facility or unusual soiling of an area which may affect the performance of the work and/or create unhealthy or hazardous conditions. The Contractor will report to the CO, police, and/or fire department any instances of fire, accidents, vandalism, attempted break-ins, signs of attempted break-ins, or suspicious persons.

13. CONSERVATION OF UTILITES:

Upon completion of work the Contractor shall ensure that all light are off, all machines and appliances are shut off or disconnected, no smoldering, smoking or burning materials are left in ash containers or trash receptacles and all windows and entrance doors are closed and locked.

14. FEDERAL HOLIDAYS

Except as noted in the Schedule of Work or hours of Operation, work will not be required on the following federal government holidays, nor on holidays observed in lieu thereof:

New Year’s Day Martin Luther King Jr. Day Presidents’ Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas

15. UNFORESEEN BUILDING CLOSURES:

When an unforeseen building closure occurs on a regular scheduled day of work, the Government shall have the following options:

A. To require the Contractor to perform work necessary to sustain operations of the following normal duty day.

B. To forego the work and reduce payment due to the Contactor accordingly for work not performed.

16. SUBCONTRACTING

The Government reserves the right to approve or disapprove any subcontractors selected. The Contractor shall obtain approval from the CO for all subcontractors prior to entering into any subcontracts. The Contractor’s required for approval shall be in writing and include the specific work to be accomplished by the subcontractor.

17. CONTRACTOR SUBMITTALS

The following shall be submitted to the CO for approval after award and prior to the commencement of work to be performed under this contract:

A. Personnel – Contract shall provide the Government with names of employees that will be performing this service and all employee information required for Government Background checks as required by HSPD-12.

B. Safety Plan – A written Safety Plan (see SECTION 11: SAFETY) must be submitted to the Government at least 10 days prior to commencement of work and will be incorporated into the resultant contract.

C. Quality Control Program – The Contractor shall institute a complete Quality Control Program (QCP) to ensure the requirements of this contract are provided as specified. The goal of the

QCP should be to identify and correct any problems that may arise before they are identified by the CO or his/her representative. A written Quality Control Plan must be submitted to the Government at least 10 days prior to commencement of work and will be incorporated into the resultant contract.

At a minimum the QCP should include:

1. An inspection system, covering all services required, utilizing a comprehensive checklist to monitor contract performance.

2. A local representative will be on sight to assist with Quality control

3. A system for identifying and correcting deficiencies and/or a pattern of deficiencies in the quality or quantity of services provided.

4. A file system to maintain record/documentation of inspections conducted and corrective actions take. Documentation of inspections conducted, deficiencies identified, and corrective actions taken must be kept current and made available to the CO upon request.

D. Cleaning Operations and Stewardship Plan – The Contractor shall develop and institute a complete Cleaning Operations and Stewardship Plan establishing a commitment to the use of biobased products, employee health and safety, and sound environmental practices. A written Cleaning Operations and Stewardship Plan must be submitted to the Government at least 10 days prior to commencement of work and will be incorporated into the resultant contract. At minimum, the “Plan” must also include:

1. A list of proposed biobased products to be used in the performance of services provided under this contract (at minimum proposed products must be identified by brand name), including a summary of product attributes.

2. Product Use and Cleaning Guides defining standard operating procedures and/or instructions for the proper use, storage, and disposal of the cleaning products, proper operation of equipment, and proper procedures to accomplish work under this contract.

3. Proper procedures for the storage of hazardous materials in conformance with good housekeeping practices, the National Fire Prevention Association (NFPA) Code, and applicable federal and municipal regulations. The “Plan” must also define proper procedures for the identification and disposal of hazardous wastes in accordance with Federal RCRA regulations and the District of Columbia Municipal Regulations (DCMR), Title 20, Subpart E prior to use with personnel.

E. Affirmative Procurement Program – The Contractor shall develop and implement a comprehensive Affirmative Procurement Program (APP) for the purchase and use of biobased products and products made with recovered materials to the maximum extent possible. The APP shall include:

1. Details as to how the Contractor intends to keep abreast of the development and increasing availability of biobased products and how new products may be incorporated on an ongoing basis into contract performance. The Contractor must also indicate how it will conform to the Comprehensive Procurement Guidelines (CPG) published by EPA with respect to recovered materials products. The APP shall be updated as necessary to accommodate all revisions to the CPG.

2. Data on the quantity and dollar values of biobased products and recycled content products used in this contract. This data shall be submitted to the CO monthly.

F. MSDS Sheets and Cleaning Product Information – The Contractor must submit a list of material and products to be used in the performance of work under the terms of this contract. The list of materials shall include the name of the manufacturer, the brand name, and the intended purpose of use of each of the material listed. A Material Data Sheet (MSDS) for each product and material listed must also be provided.

G. Schedule – The Contractor must submit a schedule for services listed as “bi-weekly”, “weekly”, “monthly”, “bi-annual”, “annual” work with dates to be performed. The Contractor must inform the Government of schedule changes at least one week in advance.

H. Checklist - Submit at least one per month in advance, a checklist of work to be completed.

The checklist will be used by the Government for quality assurance surveillance purposes and shall include, “bi-weekly”, “weekly”, “monthly”, “bi-annual”, “annual” work to be performed that month and the dates on which that work is to be performed. The Contractor must inform the Government of schedule changes at least one week in advance.

18. TECHNICAL SPECIFICATIONS

The janitorial services shall be performed in accordance with the following specifications at the frequencies prescribed.

1. Services Performed Weekly - Bid Item #001 January 1 – May 31 & October 1 – December 31 (Wednesday)

a. Restrooms

• Clean and sanitize all surfaces including sinks, counters, toilet bowls, toilet seats, etc. Clean waterless urinals according to manufacturer’s instructions.

• Clean all fixtures, dispensers and mirrors.

• Empty, clean and sanitize (if needed) all wastebaskets and sanitary napkin holders. Replace plastic liners in wastebaskets as needed.

• Service soap, toilet paper and towel dispensers. Keep a supply of extra towels and toile tissue in the employee restroom.

• Sweep and clean tile floors.

• Clean and sanitize baby cleaning station.

b. Vacuuming

• Vacuum carpet in Public foyer, Public entry and Visitor Reception Area.

• Spot clean anytime a stain or soiled area needs cleaning.

• Vacuum carpet in all hallways throughout the building.

c. Drinking Fountains

• Clean and sanitize drinking fountains.

d. Windows in Public Entry

• Clean all windows inside and outside with an appropriate glass cleaner.

e. Mail and Copy Machine Area

• Vacuum carpet area.

• Clean countertops with appropriate cleaner.

f. Waste Receptacles

• Empty all waste receptacles unless needed more frequently. Wash if needed with a sanitizing cleaner. Change liners only it needed.

g. Break Room

• Empty waste receptacle, clean with a sanitizing cleaner and change liner if needed.

• Clean and sanitize wall behind the trash can.

• Sweep and mop floor, use a cleaner that doesn’t require rinsing and is a sanitizer and will not damage the wax. Mop under table, chairs, trash can and wheeled carts.

• Clean countertops.

2. Services Performed Bi-Weekly - Bid Item #002 June 1 – September 30 (Wednesday & Weekend)

a. Restrooms

• Clean and sanitize all surfaces including sinks, counters, toilet bowls, toilet seats, etc. Clean waterless urinals according to manufacturer’s instructions.

• Clean all fixtures, dispensers and mirrors.

• Empty, clean and sanitize (if needed) all wastebaskets and sanitary napkin holders. Replace plastic liners in wastebaskets as needed.

• Service soap, toilet paper and towel dispensers. Keep a supply of extra towels and toilet tissue in the employee restroom.

• Sweep and clean tile floors.

• Clean and sanitize baby cleaning station.

b. Vacuuming

• Vacuum carpet and protective rugs in Public foyer, Public entry and Visitor

Reception Area.

• Spot clean anytime a stain or soiled area needs cleaning.

• Vacuum carpet in all hallways throughout the building.

c. Drinking Fountains

• Clean and sanitize drinking fountains.

Services Performed on one of the days Bi-Weekly (Wednesday or Weekend)

a. Windows in Public Entry

• Clean all windows inside and outside with an appropriate glass cleaner.

b. Mail and Copy Machine Area

• Vacuum carpet area.

• Clean countertops with appropriate cleaner.

c. Waste Receptacles

• Empty all waste receptacles unless needed more frequently. Wash if needed with a sanitizing cleaner. Change liners only it needed.

d. Break Room

• Empty waste receptacle, clean with a sanitizing cleaner and change liner if needed.

• Clean and sanitize wall behind the trash can.

• Sweep and mop floor, use a cleaner that doesn’t require rinsing and is a sanitizer and will not damage the wax. Mop under table, chairs, trash can and wheeled carts.

• Clean countertops.

3. Services Performed Monthly - Bid Item #003 (End of the Month – Wednesday)

a. Vacuuming

• Vacuum under desks, tables, chairs, etc. All lightweight furniture, chairs, etc., must be moved and vacuumed under. All electrical cords must be picked up and vacuumed under.

• Spot clean anytime a stain or soiled area needs cleaning.

b. Dusting below 6-foot level

• Dust all horizontal surfaces such as windowsills, bookcases, shelves, cabinets excluding computers. Dust furniture in all offices above the 6-foot level, including, but not limited to tops of high bookcases and top edge of privacy partitions. Also, EMPLOYEES WILL DUST THEIR OWN DESKTOPS.

c. Restroom Metal Stalls

• Clean and sanitize metal stalls in all restrooms to be free of obvious streaks, spots, dirt and dust.

d. Tile floors

• Tile floors are clean and free of dust, dirt, smudges, stains, debris and mopping residue in the Reference Storage room, Telecommunications room, Mechanical room and Janitorial room.

4. Services Performed Bi-Annually – April & October - Bid Item #004

a. Carpet

• Use a crevice tool to vacuum around the wall edges and around the edges of all furniture which is not easily moveable.

b. Dusting above 6 foot level

• Dust furniture in all offices above the 6 foot level, including, but not limited to tops of high bookcases.

5. Services Performed June - Bid Item #005

a. Door and Door Frames

• Clean with appropriate wood/metal cleaner and apply a good penetrating oil to the wood doors. Clean door frames with an appropriate cleaner for latex paint.

b. Windows

• Clean all windows inside and outside of building, with an appropriate glass cleaner.

c. Blinds

• Dust, clean and/or vacuum all window blinds. Vinyl blinds may require a liquid cleaner and blinds with fabric may require vacuuming. Clean in accordance with manufacturer’s recommendations by type of fabric or material.

d. Chairs

• Vacuum all upholstered chairs.

• Clean all vinyl covered chairs with an appropriate cleaner for vinyl.

• Clean chair legs and/or pedestal bases on all the chairs in the office.

• Wood chairs use an oil, such as lemon oil.

e. Baseboards

• Clean all baseboards with appropriate cleaner.

f. Tile Walls

• Clean Tile walls in restrooms with appropriate cleaner.

19. PERFORMANCE REQUIREMENTS STANDARDS:

Performance requirement standards are described in the Performance Requirements Standards Summary Tables (see pages 16 - 21) for bi-weekly, weekly, monthly, semi-annual and annual work. The Contractor is expected to ensure services are provided or performed to the appropriate standards though the Contractor’s Quality Control Plan. Except as stated in the summary tables, services required by this contract are generally of such a nature that nonconforming or incomplete performance disclosed by Government inspection is not subject to correction by re-performance or late performance, and will result in a deduction being made to the contract price for the month.

20. INSPECTION PROCEDURE:

Inspection of the office buildings to determine the acceptability of the workmanship will be made by the Government, and any deficiencies encountered will be called to the attention of the Contractor. Corrective of all deficiencies will be made prior to re-inspection and acceptance of work by the Government in conformance with the performance standards.

Contractor shall turn in a daily checklist, which includes other frequency services, to ensure quality standard are being met. These checklists will be utilized by the COR to substantiate work completed and to perform government inspections.

Any Government personnel or visiting public may observe unacceptable services, incomplete work or required services not performed and may contact the CO or the COR to communicate a complain. Customer complains will be substantiated by the COR for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor orally and in writing.

Refer to the Performance Requirements Standards Summary Tables for remedy for non-conforming services. Unresolved disputes will be forwarded to the CO for determinations.

Inspection/acceptance are further covered in 52.212-4 Contract Terms and Conditions – Commercial Items (OCT 2018) under (a) Inspection/Acceptance.

21. ACCEPTANCE:

Workmanship shall be of an acceptable quality such as would be found in a business office visited by the general public and meet the acceptable quality level (ACL) listed in summary.

22. PAYMENT:

Payment will be made monthly for work meeting or exceeding the ACL completed and accepted by the Government covering the previous month’s service. Upon acceptance, the Government will pay monthly the appropriate amount determined by the occurrence of the services as stated in the Schedule of Items. For example: January has 4 weekly services and 1 monthly services for the month. The cost for these services would be added together for the amount due for fully acceptable service. Payment will be determined on the services and frequencies, less any deductions for any non-conforming or unacceptable performance.

Deductions –If a cleaning is not completed, the monthly payment will be reduced proportionately to the number of cleaning scheduled that month. If 4 cleanings are scheduled in a month and one is missed, the contract payment will be reduced by 25%.

PERFORMANCE REQUIREMENTS STANDARD SUMMARY TABLES

Bi-Weekly Performance Requirements Standard Summary Required Services Performance Standards Monitoring

Method Performance Standards & AQL & Incentives

Restrooms (1a) All surfaces, including sinks, counters, toilet bowls, toilet seats, urinals, etc., are cleaned and sanitized. All porcelain fixtures and metal surfaces are clean and bright without smudges, streaks or have a cloudy appearance.

Mirrors shall be free of obvious streaks, spots, dirt and dust. Corners, crevices, and seams shall be clean and free of dirt and/or debris.

Restrooms should have an overall pleasant odor.

All wastepaper receptacles and sanitary napkin receptacles are emptied, clean, sanitized, and deodorized. Trashcan liners are replaced with new ones.

Restroom supplies such as soap, toilet paper and towel dispensers are fully stocked.

Tile floors and baseboards are clean and free of dust, dirt, smudges, stains, debris and mopping residue.

Baby Station will be clean and sanitized.

Waterless urinals will be cleaned according to manufacturer’s instructions (copy of instructions will be provided).

All daily services will be subject to visual checks by the COR.

Random Sampling of Check Lists turned in.

Customer Complaints:

All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections

All required services are performed and no more than five (5) customer complaints are received and substantiated by the COR per calendar month. 95% AQL

Full payment will be received for acceptable work. Rework of unacceptable work will be permitted if the schedule allows for this.

If the unacceptable work is not reworked, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work + less stringent inspections for good performance + good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service -poor evaluation on poor performance.

Vacuuming (1b) All carpets and protective rugs in the Public Foyer, Public Entry, Visitor Reception Area and all carpet in the hallways of building shall be clean and free of obvious dirt and debris and without obvious spots and stains. Furniture, baseboards, and other surfaces are free of equipment markings from vacuum.

Spot clean anytime a stain or soiled area needs cleaning with appropriate cleaner.

Water Fountains (1c)

Water fountains and stainless-steel splash plates shall be free of dirt, water spots, stains, streaks and smudges and free of scale, encrustations and other deposits.

Weekly Performance Requirements Standard Summary Required Services Performance Standards Monitoring

Method Performance Standards & AQL & Incentives

Windows in Public Entry (2a)

All windows inside and outside are clean and free of smudges, streaks, watermarks, spots and are not cloudy. Clean with an appropriate glass cleaner.

All weekly services will be subject to visual checks by the

COR.

Random Sampling of Check Lists turned in.

Customer Complaints: All complaints will be substantiated for validity.

All required services are performed and no more than five (5) customer complaints are received and substantiated by the COR per calendar month. 95% AQL

Full payment will be received for acceptable work.

Rework of unacceptable work will be permitted if

Mail and Copy Machine Area (2b)

All carpets shall be clean and free of obvious dirt and debris and without obvious spots and stains.

Furniture, baseboards, and other surfaces are free of equipment markings from vacuum.

Clean countertops with appropriate cleaner

Waste Receptacles (2c) Trash can liners are replaced and not torn, worn, or contain residue or odors after emptying.

Trashcan surfaces are clean of dirt, debris, spills and odors.

Poor performance will result in a more stringent and additional inspections.

the schedule allows for this. If the unacceptable work is not reworked, a deduction will be made.

Incentives/Disincent ives:

+ full payment for acceptable work + less stringent inspections for good performance + good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service -poor evaluation on poor performance.

Break Room (2d) Trash can liner are replaced or contain residue or odors after emptying. Trashcan surfaces are clean of dirt, debris, spills and odors.

Tile floors, corners, baseboards and areas under furniture are clean and free of dust, dirt, smudges, stains, debris and mopping residue.

Use a cleaner that does not require rinsing.

Countertops are cleaned, polished and free of dirt, grease, smudges, sticky spots and streaks.

Spot clean walls and doors to remove dirt, dirty handprints, splash marks, coffee stains, etc.

Weekly Performance Requirements Standard Summary Required Services

Performance Standards Monitoring Method

Performance Standards & AQL & Incentives

Restrooms (3a) All surfaces, including sinks, counters, toilet bowls, toilet seats, urinals, etc., are cleaned and sanitized. All porcelain fixtures and metal surfaces are clean and bright without smudges, streaks or have a cloudy appearance. Mirrors shall be free of obvious streaks, spots, dirt and dust.

Corners, crevices, and seams shall be clean and free of dirt and/or debris.

Restrooms should have an overall pleasant odor.

All waste paper receptacles and sanitary napkin receptacles are emptied, clean, sanitized, and deodorized.

Trashcan liners are replaced with new ones.

Restroom supplies such as soap, toilet paper and towel dispensers are fully stocked.

Tile floors and baseboards are clean and free of dust, dirt, smudges, stains, debris and mopping residue.

Baby Station will be clean and sanitized.

Waterless urinals will be cleaned according to manufacturer’s instructions (copy of instructions will be provided)

All weekly services will be subject to visual checks by the COR.

Random Sampling of Check Lists turned in.

Customer Complaints:

All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections.

All required services are performed and no more than five (5) customer complaints are received and substantiated by the COR per calendar month. 95% AQL

Full payment will be received for acceptable work. Rework of unacceptable work will be permitted if the schedule allows for this.

If the unacceptable work is not reworked, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work + less stringent inspections for good performance + good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service -poor evaluation on poor performance.

Vacuuming (3b) All carpets and protective rugs in the Public Foyer, Public Entry, Visitor Reception Area and all carpet in the hallways of the building shall be clean and free of obvious dirt and debris and without obvious spots and stains.

Furniture, baseboards, and other surfaces are free of equipment markings from vacuum.

Spot clean anytime a stain or soiled area needs cleaning with appropriate cleaner.

Water Fountains (3c)

Water fountains and stainless-steel splash plates shall be free of dirt, water spots, stains, streaks and smudges and free of scale, encrustations and other deposits.

Weekly Performance Requirements Standard Summary Required Services

Performance Standards Monitoring Method

Performance Standards & AQL & Incentives

Windows in Public Entry (3d)

All windows inside and outside are clean and free of smudges, streaks, watermarks, spots and are not cloudy. Clean with an appropriate glass cleaner.

All weekly services will be subject to visual checks by the

COR.

All required services are performed and no more than five (5) customer complaints are received and substantiated by the

Mail and Copy Machine Area (3e)

All carpets shall be clean and free of obvious dirt and debris and without obvious spots and stains.

Furniture, baseboards, and other surfaces are free of equipment markings from vacuum.

Clean countertops with appropriate cleaner

Random Sampling of Check Lists turned in.

Customer Complaints: All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections.

COR per calendar month. 95% AQL

Full payment will be received for acceptable work.

Rework of unacceptable work will be permitted if the schedule allows for this. If the unacceptable work is not reworked, a deduction will be made.

Incentives/Disincentiv es:

+ full payment for acceptable work + less stringent inspections for good performance + good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service -poor evaluation on poor performance.

Waste Receptacles (3f)

Trash can liners are replaced and not torn, worn, or contain residue or odors after emptying.

Trashcan surfaces are clean of dirt, debris, spills and odors.

Break Room (3g)

Trash can liner are replaced or contain residue or odors after emptying. Trashcan surfaces are clean of dirt, debris, spills and odors.

Tile floors, corners, baseboards and areas under furniture are clean and free of dust, dirt, smudges, stains, debris and mopping residue.

Use a cleaner that does not require rinsing.

Countertops are cleaned, polished and free of dirt, grease, smudges, sticky spots and streaks.

Spot clean walls and doors to remove dirt, dirty handprints, splash marks, coffee stains, etc.

Monthly Performance Requirements Standard Summary

Services

Performance Standards Monitoring Method

Performance Threshold

Vacuuming (4a)

All carpet under desks, tables, chairs, etc. shall be clean and free of obvious dirt and debris and without obvious spots and stains.

Furniture, baseboards, and other surfaces are free of equipment markings from vacuum. All lightweight furniture, chairs, etc.

must be moved and vacuumed under. All electrical cords must be picked up and vacuumed under.

Spot clean anytime a stain or soiled area needs cleaning with appropriate cleaner.

All Monthly services are subject to visual inspection by the

COR

Random Sampling of Check Lists turned in.

Customer Complaints: All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections.

All required services are performed and no more than two

(2) customer complaints are received per job.

AQL 95%.

Dusting below 6-foot level (4b)

Dust below a 6-foot level of all horizontal and vertical surfaces including, but not limited to furniture, windowsills, bookcases, shelves, cabinets, the top edge of the privacy partitions, and high bookcases.

EMPLOYEES WILL DUST

THEIR OWN DESKTOPS. Oils and ammonia should never be used on wood furniture. DO NOT use spray cleaners near computer terminals. This may cause permanent damage to the computers and the Contractor may be held liable for computer damage.

Restroom Metal Stalls (4c)

Clean and sanitize metal restroom walls and will be free of obvious streaks, spots, dirt and dust.

Tile Floors (4d)

Tile floors are clean and free of dust, dirt, smudges, stains, debris and mopping residue in the Reference Storage room, Telecommunications room, Mechanical room and Janitorial room.

Bi-Annual Performance Requirements Standard Summary

Services

Performance Standards Monitoring Method

Performance Threshold

Carpet (5a) (April & October) Use a crevice tool to vacuum around the wall edges and around the edges of all furniture which is not easily moveable.

All bi-annual services are subject to visual inspection by the

COR

All required services are performed and no more than two (2) customer complaints are received per job.

AQL 95%.

Dusting above 6-foot level (5b)

(April & October) Dust furniture in all offices above a 6-foot level of all horizontal and vertical surfaces including, but not limited to tops of high bookcases.

Annual Performance Requirements Standard Summary Required Services

Performance Standards Monitoring Method

Performance Threshold

Door and door frames (6a)

(June) Clean and polish with appropriate wood/metal cleaner and apply a good penetrating oil to the wood doors. Clean door frames with an appropriate cleaner for latex paint.

All annual services are subject to visual inspection by the COR

All required services are performed and no more than two

(2) customer complaints are received per job.

AQL 95%.

Windows (6b) (June) All windows inside and outside are clean and free of smudges, streaks, watermarks, spots and are not cloudy.

Blinds (6c) (June) Dust, clean and/or vacuum all window blinds. Vinyl blinds may require a liquid cleaner and blinds with fabric may require vacuuming. Clean in accordance with manufacture’s recommendation by type of fabric or material.

Baseboards (6d) (June) Clean all exposed baseboards with an appropriate cleaner.

Tile Walls (6e) (June) Clean all tile walls in restrooms. Use an appropriate cleaner that is recommended by the manufacturer for cleaning and polishing tile.

SECTION C - CONTRACT CLAUSES

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52) Department of Agriculture Acquisition Regulation (AGAR) Clauses:

https://www.acquisition.gov/agar (AGAR clauses begin with 452) Deviations to clauses may be viewed at:

https://www.dm.usda.gov/procurement/policy/FARClassDeviations.htm

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (AUG 2020)

52.212-4 Contract Terms and Conditions – Commercial Items (OCT 2018)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Oct 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-

77 and 108-78 ( 19 U.S.C. 3805 note)).

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar https://www.dm.usda.gov/procurement/policy/FARClassDeviations.htm https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509)).

__ (3) 52.203-15,…