1240LN22Q0046_SOL_final.docx

Solicitation Issue Date: July 12, 2022

Method of Solicitation: Request for Quotation (RFQ).

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation and incorporated provisions and clauses are those in effect through the most current Federal Acquisition Circular FAC 2022-06.

Responsible sources may submit a quotation which, if timely received, shall be considered by this agency.

North American Industry Classification (NAICS): 561720 (Janitorial); Size Standard is $19.5

Set Aside: 100% small business set-aside.

Period of Acceptance for Quotes: The quoter agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Period of Performance: The period of performance of this contract is from Sep 1, 2022 through April 30, 2027.

Post Award Conference: A post award conference with the successful quoter is required. It will be scheduled at a date and time to be determined on a later date.

General Information: The intent of this solicitation is to obtain quotes for janitorial services. See below for complete project description.

Provide quote by: 4:00 PM, Mountain Standard Time on July 27, 2022.

NOTE: FAR Part 13 will be utilized to accept valid quotes as per the specifications, terms and conditions of the solicitation, and the government reserves the right to review any and all quotes received, regardless of date, prior to making a final award decision.

DOCUMENTS TO RETURN:

The following documents shall be submitted by the quoter for evaluation to be considered responsive:

· Schedule of Items

· Experience Questionnaire or a document demonstrating recent and relevant experience in respect to the size and scope of this particular project.

· Annual Representations & Certifications – see section below starting on Page 13

· Quality Control Plan (see page 3)

· Acknowledge Amendments (per the instructions in Block 11 on the SF-30) if applicable.

Send quote to: Forest Service, Property and Procurement Services, Intermountain Zone, CSA #3 Attn: Kimberly Hamil E-mail: kimberly.hamil@usda.gov For solicitation questions please use email above.

SCHEDULE OF ITEMS

Janitorial Services Belt Creek Ranger District Office Helena-Lewis & Clark National Forest Cascade County, Montana

ITEM

DESCRIPTION

QUANTITY

UNIT

UNIT PRICE

TOTAL

August 15, 2022 - April 30, 2023

8.5

Month

Annual Bunkhouse/ Ranger House Cleaning Base Period, Fall 2022

Each

May 1, 2023 - April 30, 2024

Month

Annual Bunkhouse/ Ranger House Cleaning Base Period, Fall 2023

May 1, 2024 - April 30, 2025

Month

Annual Bunkhouse/ Ranger House Cleaning Base Period, Fall 2024

May 1, 2025- April 30, 2026

Month

Annual Bunkhouse/ Ranger House Cleaning Base Period, Fall 2025

May 1, 2026 - April 30, 2027

Month

Annual Bunkhouse/ Ranger House Cleaning Base Period, Fall 2025

Notes: The quoter must quote on all items, all years, to be considered responsive. From March 1st - October 31st cleanings shall be performed twice a week. From November 1st to February 28th cleaning shall be performed once a week. The annual bunkhouse/ Ranger housecleaning will take place in the fall each year and shall be scheduled with the COR.

1240LN22Q0046

Belt

Creek

Ranger

District

Janitorial

Services

Helena-Lewis and

Clark

National

Forest

Price quotation furnished by:

Name:

Phone:

Address:

Email:

DUNS#/SAM UEID:

Signature/Date of Quote:

A Quality Control Plan shall be provided by the Contractor demonstrating how the Contractor will monitor and inspect work performed in this contract. The Quality Control Plan needs to be provided with the quote. A sample Quality Control Plan is provided in this Request For Quote.

Vendor shall be registered in www.sam.gov prior to award.

The Forest Service has transitioned to an electronic invoicing system. Vendor shall also be registered in the Invoice Processing Platform, www.ipp.gov to submit invoices at the end of each month’s services.

STATEMENT OF WORK

SCOPE

The Contractor shall provide all management, incidentals, and labor necessary to ensure that custodial services are performed at the Government office located at the Belt Creek Ranger District in Neihart, Montana, in a manner that will maintain a satisfactory condition and present a clean, neat and professional appearance.

The Contractor shall be responsible for the orderliness and cleanliness in areas used for offices and storage including the lunchroom, bathrooms, conference rooms and coffee break areas. All areas shall be kept clean, neat and free of fire and safety hazards and unsanitary conditions.

PLACE OF PERFORMANCE

· The janitorial services are required for the Belt Creek Ranger District Office, 6 miles North of Neihart, Montana on the Lewis & Clark National Forest. The area to be maintained consists of approximately 1,940 square feet, which is divided into eleven (11) rooms and two (2) hallways. Floor surfaces are 60 square feet of linoleum and 1,880 square feet of carpet. One additional bathroom in recreation room on compound consisting of shower, toilet, and sink.

· Annual cleaning of bunkhouse (1,786 square FT) located by the District Office, consisting of three (3) Living Areas three (3) bathrooms, three (3) kitchens, five (5) sleeping rooms, and three (3) hallways.

· Annual cleaning of Ranger house (2612 square FT) located by the District Office, consisting of one (1) Living Area one (1) bathroom, one (1) kitchen, three (1) sleeping rooms, and two (2) hallways.

PERFORMANCE BASED SERVICE CONTRACT

This work is being solicited as performance based, commercial item contract. Performance based means the Contractor is responsible for an end product. If an end product is not provided, an adjustment to the payment will be made. A commercial item contract streamlines the terms and conditions to resemble those already used in the everyday marketplace.

QUALITY CONTROL

The Contractor, not the Government, is responsible for the management and quality control actions to meet the terms of this contract. The role of the government is quality assurance to ensure contract standards are met.

Records of quality inspections shall be kept and made available to the Government throughout the performance period and for the period after contract completion until final settlement of any claims under this contract.

A description of the site specific quality control inspection plan shall be provided with the quote. The plan shall include:

· Control procedures for security of Government-provided items such as keys, lock combinations,

· Location of the inspection documents,

· Corrective or preventive actions that will be taken to meet quality standards, Customer comments feedback system.

· Customer comments feedback system

BUILDING SECURITY

The Contractor shall be responsible for safeguarding all Government property. At the end of each work period, all Government facilities, equipment, and materials shall be secured. The Contractor shall double check all doors at the end of each service visit. Lights and fans in bathrooms shall be turned off.

The Contract shall prohibit the use of keys issued by the Government by any persons other than the contract employees. The Contractor shall not duplicate any keys issued by the Government and shall immediately report to the Contracting Officer any occurrences of lost or duplicated keys. In the event keys are lost or duplicated, the Contractor may be required to re-key or replace the affected locks or perform re-keying. Cost of such work shall be deducted from the Contractor’s payment.

The contractor must provide security sufficient to prevent illegal entry into or loitering on the premises, to prevent loss by pilferage or theft, and to admit to the space during off-duty hours only those who are authorized to enter the building.

SAFETY

The Contractor will be responsible for conducting appropriate safety measures. No one under the age of 18 is allowed on the worksite due to safety reasons.

SUPERVISION AND QUALIFICATIONS

A background check may be required on Contractor and any employee(s) prior to award. Upon request, a social security number shall be provided to the Contracting Officer.

GOVERNMENT FURNISHED PROPERTY

· Keys, or locks necessary for access to areas requiring work under this contract

· Trash can for refuse disposal and plastic garbage bags

· Storage space for Contractor-furnished cleaning supplies and equipment

· Vacuum

· Carpet shampooing machine and cleaning solution

· Brooms, mops, rags and mop bucket

· Air fresheners

· Light bulbs

· Utilities

· At the option of Government, any other items necessary to perform the services required under this contract

Note: The Contractor shall notify the Government when Government furnished supplies are within two weeks of depletion.

BIOBASED PRODUCTS

The contractor must comply with the Agriculture Act of 2014; the Food, Conservation and Energy Act of 2008 (FCEA), 7 U.S.C. 8102; the Farm Security and Rural Investment Act of 2002 9FSRIA), 7 U.S.C. 8102; the Federal Acquisition Regulation; Executive Order (EO) 13514, “Federal Leadership in Environmental, Energy and Economic Performance”, dated October 2, 2009; EO 13423, “Strengthening Federal Environmental, Energy and Transportation Management”, dated January 24, 2007; and Presidential Memorandum, “Driving Innovation and Creating Jobs in Rural America through Biobased and Sustainable Product Procurement,” dated February, 2012 to provide biobased products.

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable; include the exclusive use of biobased and recycled products.

The following is a list of categories for bio-preferred products that are required for performance of this contract:

For more information regarding the Department of Agriculture Biobased Program go to: http://www.biopreferred.gov.

CONTRACTOR FURNISHED ITEMS

· Antibacterial soap

· Toilet paper and paper towels

· Wax, floor cleaner, disinfecting cleaner and window cleaner

· Possibly an Electric floor scrubber maybe needed for stripping the floors if stated in manufacturer’s warranty (clean according to manufacturer’s warranty)

· Any other tools or items needed that are not listed above.

TECHNICAL SPECIFICATIONS

Janitorial Services for the Belt Creek Ranger District shall be performed, per the following guidelines:

Between the hours of 5:00 P.M. to 6:30 A.M.

March 1st - October 31st cleanings shall be performed twice a week.

November 1st to February 28th cleaning shall be performed once a week.

The annual Bunkhouse/ Ranger House cleaning will take place in the fall each year and shall be scheduled with the COR.

On evenings when meetings are held in the building, cleaning will need to be accomplished before or after the meeting. A schedule of meetings will be furnished to the Contractor.

FREQUENCY OF SERVICE

Cleaning shall be done once and twice per week per the dates above and shall meet industry standard. Work day shall be agreed upon and approved by the Contracting Officer’s Representative (COR). Bi-Annual services shall be performed when such cleaning is most beneficial. Bi-Annual and Annual cleaning shall be scheduled with the COR and will be performed separated by at least five to seven months

1) Floors:

a. All carpeted floors (including inside doormats) shall be vacuumed frequently enough to be kept free of dirt, paper and other debris.

b. Sweep and mop all uncarpeted floors and stairs so as to keep free of marks, dirt, mud and other debris.

c. Uncarpeted floors shall be cleaned according to the manufacturer’s specifications that may include strip, re-wax and buff.

d. All carpets shall be spot cleaned between shampoo, as needed.

e. All carpets shall be shampooed annually. Stationary furniture shall not be moved to facilitate shampooing. Two day notice is required from Contractor.

2) Walls & Doors:

a. All wall surfaces, door knobs, door handles, and light switch plates shall be kept clean and free of marks.

b. Annually all paneled walls shall be treated with a paneling cleaner and preservative

c. All baseboards and door frames shall be kept clean and free of marks

d. All exterior doors shall be kept clean and free of marks.

3) Dusting and Cobweb Removal:

a. All railing, counters, ledges, door sills, frames, display surfaces and wall corners shall be kept clean, free of dust and cobwebs.

b. All book cases, desks, conference tables, and filing cabinets shall be kept clean and free of dust. Items on these surfaces shall not be disturbed to facilitate cleaning.

4) Restrooms and Break room area:

a. All Restroom(main office/ rec. room) floors in all buildings shall be kept clean, free of marks, and disinfected.

b. The inside and outside of all toilets shall be kept clean and disinfected.

c. All sinks shall be kept clean, disinfected, and free of rust, residue and water deposits.

d. All mirrors shall be kept clean, dry, and free of streaks and residue.

e. All other fixtures, surfaces, walls shall be kept clean, disinfected, and free of water spots, marks and residue.

f. All supplies for the toilet paper, paper towel and soap dispensers shall be filled, or replaced, so as to maintain a continuous, inexhaustible supply.

g. Microwave (conference room) shall be kept clean, inside and outside

5) Windows:

a. Window panes shall be washed, dried and have a clean, streak free appearance, minimum bi-annually. (inside and outside)

b. Window sills shall be kept clean and free of dust.

c. Window blinds shall be cleaned bi-annually.

6) Trash Disposal and Wastebasket Maintenance:.

a. All wastebaskets and receptacles shall be emptied and trash left in warehouse secured with bag ties (government will be responsible for taking it to the outside recepticle). All trash can liners shall be kept free of paper, food, liquids and unsighlty materials.

b. Soiled wastebaskets and receptacles shall be cleaned with disifectant and new liners installed as needed.

7) Furniture:

a. All fabric type furniture shall be vacuumed frequently enough to be kept free of dust and other debris.

8) Other:

a. All light fixtures and panels shall be cleaned so as to be free of dust, dirt and debris a minimum bi- annually.

b. Each light fixture light bulb shall be replaced after the bulb is no longer illuminating light.

c. All vents, fans and air intakes shall be cleaned and vacuumed so as to be free of dust, dirt and debris bi- annually.

d. All entries shall be swept and kept free of dirt, cobwebs and other debris.

e. Outside doormats shall be kept clean and free of dirt and other debris.

f. Front and back steps shall be swept and kept free of debris.

Frequency of Service – Bunkhouse/ Ranger House

Cleaning of Bunkhouse/ Ranger House shall be done annually. Work days shall be agreed upon and approved by the Contracting Officer’s Representative (COR).

1) Floors:

a. All carpeted floors shall be vacuumed removing dirt and other debris.

b. Sweep and mop all uncarpeted floors removing all marks, dirt, mud and other debris.

c. Uncarpeted floors shall be cleaned according to the manufacturer’s specifications that may include strip, re-wax and buff.

d. All carpets shall be shampooed. (Two day notice is required from Contractor.)

2) Walls & Doors:

a. All wall surfaces, door knobs, door handles, and light switch plates shall be clean and free of marks.

b. All baseboards and door frames shall be clean and free of marks

c. All exterior doors shall be clean and free of marks.

3) Dusting and Cobweb Removal:

a. All wooden surfaces, counters, ledges, door sills, frames, and wall corners shall be clean, free of dust and cobwebs.

4) Restrooms

a. All Restroom floors in all buildings shall be clean, free of marks, and disinfected.

b. The inside and outside of all toilets and bathtubs/showers shall be clean and disinfected.

c. All sinks shall be clean, disinfected, and free of rust, residue and water deposits.

d. All mirrors shall be clean, dry, and free of streaks and residue.

e. All other fixtures, surfaces, walls shall be clean, disinfected, and free of water spots, marks and residue.

f. Toilet paper, paper towel and hand soap shall be restocked in each restroom.

5) Kitchens, Sleeping Rooms, and Recreation Room

a. All counter tops, bunks, door knobs, door handles, and light switch plates shall be clean and free of marks.

b. All walls, cupboards and cabinets shall be clean and free of marks.

c. All sinks shall be clean, disinfected, and free of rust, residue and water deposits

d. All stoves/ovens (self cleaning) shall be clean and free of marks.

e. All appliances (dishwashers, microwaves, washer dryer) shall be clean and sanitized.

f. All refrigerators shall be clean and sanitized.

6) Windows:

a. Window panes shall be washed, dried and have a clean, streak free appearance (inside and outside)

b. Window sills shall be clean and free of dust.

7) Trash Disposal and Wastebasket Maintenance:

a. All wastebaskets and receptacles shall be emptied. Soiled wastebaskets and receptacles shall be cleaned and disinfected inside and out. New liners shall be installed. Dispose of trash in plastic bags secured with bag ties in the warehouse for the government to dispose of.

8) Furniture:

a. All fabric type furniture shall be vacuumed to be kept free of dust and other debris.

9) Other:

a. All light fixtures and panels shall be cleaned so as to be free of dust, dirt and debris.

b. All vents, fans and air intakes shall be cleaned and vacuumed so as to be free of dust, dirt and debris.

GOVERNMENT QUALITY ASSURANCE PLAN FOR CUSTODIAL SERVICES

This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions while implementing this Statement of Work. It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective on the Service Delivery Summary (SDS) in the maintenance contract.

The QASP provides a systematic method to evaluate the services the contractor is required to furnish.

This QASP is based on the premise the government desires to maintain a quality standard in the custodial functions needed for their facilities and that a janitorial service contract to provide these services is the best means of achieving that objective.

The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the contract. The role of the government is quality assurance to ensure contract standards are achieved.

In this contract the quality control program is the driver for service quality. The contractor is required to develop a QUALITY CONTROL PLAN for inspections and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a high quality assurance program.

Basic Cleaning Services Floors, baseboards, corners and wall edges are free of dirt, dust and debris. Trash is empty. Plastic liners are in good condition. Trash containers are free of odors and visible dirt. Trash is emptied into outdoor trash collection container. Ash containers are emptied and free of ashes, odors and stains. Glass and mirrors have no trace of film, dirt, smudges, or water. Drinking fountains are disinfected and free of streaks, stains, spots, smudges, scale and other deposits. Stairways are free of dirt, debris, marks, smudges, scuffs and other foreign matter. Carpets are free of dirt, debris, litter and other foreign matter. Dust is not visible.

95% of all facilities are without customer complaints for the month.

Random sampling of inspection reports by COR.

Periodic Cleaning Services Floors have a glossy uniform appearance free of scuffmarks, heel marks, wax build-up, other stains and discoloration. Windows are free of film, dirt, smudges, water and other foreign matter. Carpets are free of stains and discoloration. Heating and return vents are free of dust.

95% of all facilities receiving period services are without customer complaints for the reporting period.

Random sampling of inspection reports by COR.

SURVEILLANCE: The government quality assurance (QA) person will receive complaints from station personnel and pass them to the contractor's quality control inspector (QCI) for correction.

STANDARD: 95% of all facilities are without customer complaints for the month or service period. For example, the QA should receive no more than 5 customer complaints during the service period. The QA shall notify the contracting officer for appropriate action in accordance with FAR 52.212-4, Contract Terms and Conditions-Commercial Items or the appropriate Inspection of Services clause, if any of the above service areas exceed five customer complaints.

PROCEDURES: Any station employee that observes unacceptable services, either incomplete or not performed, for any of the above performance objectives should immediately contact the QA and the QA will complete appropriate documentation to record the complaint. The QA will consider the customer complaint valid upon receipt from the customer. The QA should inform the customer of the approximate time the unacceptable performance will be corrected and advise the customer to contact the QA if not corrected. The QA will consider customer complaints as resolved unless notified otherwise by the customer. The QA shall verbally notify the Contractor’s Quality Control Inspector (QCI) to pick up the written customer complaint. The QCI will be given 24 hours after verbal notification to correct the unacceptable performance. If the QCI disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the QCI will notify the QA. The QA will conduct an investigation to determine the validity of the complaint. If the QA determines the complaint as invalid, he will document the written complaint of the findings and notify the customer. The QA will retain the annotated copy of the written complaint for his/her files. If after investigation the QA determines the complaint as valid, the QA will inform the QCI and the QCI will be given an additional hour to correct the defect. A defect will not be recorded if proper and timely correction of the unacceptable condition(s) is accomplished. The QCI shall return the written customer complaint document, properly completed with actions taken, to the QA, who will file the complaint for monitoring future recurring performance. Recurring customer complaints are not permitted for any of the above service items. If a repeat customer complaint is received indicating the same deficiency during the service period (month, quarter, etc.), the QA should contact the Contracting Officer for appropriate action.

INVOICING & PAYMENTS

All payments are processed using The Invoice Processing Platform (IPP). This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

The IPP Customer Support Desk is available to assist users Monday through Friday (excluding Federal holidays) from 8 a.m. to 6 p.m. ET, to answer questions related to accessing IPP or completing the registration process. Their toll-free number is 1-866-973-3131 or they can be reached at IPPCustomerSupport@fms.treas.gov. If you have any additional questions or concerns, please contact the Controller Operations Division Help Desk at 1-877-243-3072 or cod.help@usda.gov.

SOLICITATION PROVISIONS

52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Jun 2016) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It ☐ will, ☐ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It ☐ does, ☐ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision) 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision) 52.212-1 Instructions to Offerors -- Commercial Items (Jun 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (i)Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and- (A)If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or (B)There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or (C)If this solicitation is a request for proposals, it was the only proposal received.

(ii)However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

ADDENDUM

(6) FAR Part 13 will be utilized to accept valid quotes as per the specifications, terms and conditions of the solicitation, and the government reserves the right to review any and all quotes received, regardless of date, prior to making a final award decision.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i)ASSIST ( https://assist.dla.mil/online/start/).

(ii)Quick Search ( http://quicksearch.dla.mil/).

(iii)ASSISTdocs.com (http://assistdocs.com).

(3)Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by- (i)Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii)Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or (iii)Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k)[Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision) 52.212-2 Evaluation—Commercial Products and Commercial Services (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Per FAR 13.106 quotes will be evaluated using a best value approach. The Government will evaluate quotes based on price, past performance, and experience.

Price The quoted prices will be evaluated for reasonableness.

Past Performance Past performance is a measure of the degree to which the offeror has satisfied previous customers and complied with Federal, State and Local laws and regulations. The Government may contact references to assess the quality of the contractor’s work, timely completion, project management, and compliance with regulatory requirements. The Government will consider the currency and relevance of the information provided for past performance. The Government shall consider this information, as well as information obtained from any other sources, when evaluating the offeror’s past performance.

Experience The Government will assess the specialized experience and skill of the firm with a focus on experience that is similar to the specified project.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision) 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (NOV 2021) (DEVIATION JUL 2020) (Provision) [If Offeror Representations and Certifications are not complete in SAM the offeror shall submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with your offer. The full provision is available from http://www.acquisition.gov/far/.

If Offeror Representations and Certifications are complete in SAM, the offeror shall complete the following:] (b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. Write “None” if there are no changes needed to your online reps and certs.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.] Representations and Certifications (complete and return with your offer)

VENDOR NAME: _____________________________________________

VENDOR DUNS: _____________________________________________

VENDOR UEI: _______________________________________________

52.223-1 Biobased Product Certification (MAY 2012) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer.