RFQ 1240BG21Q0006 SITE VISIT MEETING MEMORANDUM.pdf

Procurement and Property Services (PPS) Field Procurement Operations

Northwest Zone, Service and Supply

SITE CONFERENCE CALL MEETING MEMORANDUM

Solicitation Numbers and Project Names: 1240BG21Q0006 – FIA Plots for state of Utah 1240BG21Q0007 – FIA Plots for state of Arizonia 1240BG21Q0008 – FIA Plots for state of Nevada 1240BG21Q0009 – FIA Plots for state of SE Montana 1240BG21Q0010 – FIA Plots for state of NW Montana 1240BG21Q0011 – FIA Plots for state of S Idaho 1240BG21Q0012 – FIA Plots for state of N Idaho 1240BG21Q0013 – FIA Plots for state of N&S Dakota Date of Meeting: 06/15/2021 at 10 AM Mountain Time

Location of meeting: Phone Call conference call Phone number- (audio only) +1 202-650-0123 Phone Conference ID: 575007212#

Attendees:

Sandra Dueck – Admin Contracting Officer Maryfaith Snyder – Project Manager Tonya Stroud-oaks – Contracting Officer Rep Brian Bryant – Contracting Officer Rep Juliet Wilhelm - Inspector Ray Safiran – Contracting Officer Rep John Capuano – Contracting Officer Rep Mike Bell – Contracting Officder Rep Seth Kaduce Jacob Kenzie Kurt Sweaaringen Wes Winslow

Information that was provided outside of the solicitation documents:

Questions Answers N&S Dakota-What kind of access to the sites?

Are we allowed to use off road vehicles such as an argo, UTV or ATV:

Is there a precise map to see access to the plots?

Need to follow state and federal laws. See the local Forest Service for maps and restrictions.

Utah and Nevada – Which percentage of the lots are remeasures and initial.

99%.

Maps- What is the white area of the maps None of the locations are on private land. All plots are on federal lands. Any thing behind locked gates the COR will provide the access/key.

Nevada – location in wilderness areas. Show 15 listed.

Idaho – How the plots were selected. Plots were not done due to COVID and are ardous plots.

tel:+12026500123,,575007212#%20 tel:+12026500123,,575007212#%20

Procurement and Property Services (PPS) Field Procurement Operations

Northwest Zone, Service and Supply

Questions Answers Primary issues in the past with FIA plots? Past access through private land in AZ to access federal lands. Does not see an issue with this solicitation.

Past issue with past subcontractors in S Idaho.

Knowing the protocal- there is a lot to it and all has been positive.

Safety – min of two members on the crew Contractor needs to have two people per plot for all solicitations.

How many plots consitutes a batch? 10 plots and quality check is 1 out of every 10 Quality Assurance – submit a copy with each batch?

No, the quality assurance will need to be provided upon request.

Will the COR be available for the initial day of start up?

Yes, one to three days depending on the locations.

GPS work – Resource grade or Recreation grade? Recreation grade RFQ page 13 Attachment 4 link? Remove http and try to use Chrome and not internet explorer. It is a big document and it can be emailed upon request.

N&S Idaho trail maintance is it increasing or decreasing.

We do not know what the forest is doing for this.

North Idaho has been decreasing.

Utah – 60 plots min per year. Is there a maximum – you can do more than the minimum (any number more).

Is it possible to send shape files? Yes, upon request with the fuzzed coordinates.

Is there a way to see original plots? Yes, upon request.