Attachment 1 - PWS Fuel Dispenser Replacement.pdf

Seward Ranger District – Fuel Dispenser Replacement Performance Work Statement (PWS) Page 1 of 8

General Information

1.0 General

This is a non-personal services contract to provide and install a new fuel dispenser. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

2.0 Background and Purpose

The existing two product (diesel, unleaded) mechanical fuel dispenser (Tokheim Explorer II – 1200 Series) is beyond its serviceable life expectancy. It is having issues with the display and due to its age, replacement parts are nearly impossible to find. This fuel dispenser is utilized by the Seward Ranger District for fire & fuels, natural resources, and recreation equipment refueling. The ancillary equipment (sump, electrical infrastructure, and concrete pad) was constructed/installed in 2009 and are believed to be in working order.

3.0 Description of Services

The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items and non-personal services necessary to provide and install a new dual product, dual hose, high flow electronic fuel dispensing unit. Removal and lawful disposition of the existing fuel dispenser is to be the responsibility of the contractor and considered integral to installation of the new dispenser. The Contractor shall provide services in accordance with (IAW) this Performance Work Statement (PWS), and all applicable federal, state and local laws and regulations.

4.0 Place Performance

The work shall be performed at the Kenai Lake Work Center (33599 Ranger Station Spur, Seward, AK 99664) located 23 miles North of Seward, AK and approximately 100 miles south of Anchorage, AK.

5.0 Period of Performance The period of performance shall be 150 calendar days from award.

6.0 Government Regular Working Hours

The Government's regular working hours are Monday through Friday from 0730 to 1730, except federal holidays or when the government installation is closed due to local or national emergencies, administrative closings, or similar government directed closings.

7.0 Federal Observed Holidays

When a federal holiday occurs on a Saturday, federal employees are normally granted the previous Friday as the holiday observance. When a federal holiday occurs on a Sunday, federal employees are normally granted the following Monday as the holiday observance. Below is the list of recognized federal holidays:

Federal Holidays New Year’s Day (January) Labor Day (September) Martin Luther King Jr’s Birthday (January) Columbus Day (October) President’s Day (February) Veteran’s Day (November) Memorial Day (May) Thanksgiving Day (November) Juneteenth Day (June) Christmas Day (December) Independence Day (July)

8.0 Contractor Key Personnel

Contract Manager: The Contractor shall provide a Contract Manager and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The Contract Manager or alternate shall be available during the Government's regular working hours.

Quality Control Representative: The Contractor shall provide a Quality Control Representative who shall be responsible for the Contractor’s Quality Control Plan (QCP) to ensure services are performed IAW the PWS. The Quality Control Representative shall implement and maintain full compliance of the QCP throughout the contract period.

Installation Technician: The Contractor technician shall posses required technical and manufacturer’s certification, training, and licensure to provide a fully commissioned and warranted product (Authorized Service Contractor).

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9.0 Government Key Personnel

Contracting Officer (CO): The CO is the only person with the authority to: enter into, administer, and or terminate contracts; make related determinations and findings on behalf of the government; and legally bind the government. The CO shall ensure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO shall determine and document the final assessment of the contractor's performance in the government’s past performance tracking system.

Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract or any resulting task order.

Security and Safety Requirements

10.0 Conduct of Contractor Personnel

The CO may require the contractor to remove from the work site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employee shall be subject to dismissal from the premises upon determination by the CO that such action is in the best interests of the government. Such removal from the work site or dismissal from the premises shall not relieve the contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

11.0 Safety

Contractor activities shall be conducted in a safe manner that minimizes accidents as well as any impacts on Government operations and members of the public. Contractor shall comply with applicable federal, state, and local codes and standards, including safety and occupational health requirements, as well as any additional specific requirement contained in this PWS.

Technical Requirements

12.0 Specific Tasks

Generic to all tasks

A. The contractor shall develop a Work Schedule and Safety Plan and submit it to the COR NLT 21 calendar days prior to work starting. An updated copy shall be provided to the COR as changes occur. If the Contractor needs to leave the work site and return later, then 7 calendar days prior notice shall be given to the COR for work to resume.

1. Work Schedule: Shall provide a timeline of the services to be provided under this contract.

2. Safety Plan: Shall address safety methods to be used to keep Forest Service, contractor personnel, improvements, and the public safe. Plan shall comply with and reference all applicable OSHA Construction and Workplace requirements.

B. Spill Containment and Fuel Storage Plan:

1) Contractor shall provide an EPA/OSHA approved Spill Containment Kit and Hazardous Material Storage Plan to the COR and CO 21 calendar days prior to beginning performance on site.

2) If any fuel or oil are to be stored onsite (regardless of the amount), the Contractor shall prepare, and submit an EPA/OSHA approved Spill Prevention and Control Countermeasures (SPCC) Plan for the COR to review 21 calendar days prior to beginning performance on site.

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3) Contractor is solely responsible for all clean-up costs of petroleum product spills within project vicinity area caused directly or indirectly by their employees or from their contract operations during the performance of this contract.

C. Materials List and Product Data Sheets: The Materials List and Product Date Sheets shall be provided to the

COR and CO NLT 21 calendar days prior to work starting on site.

D. Utility locates and coordination: The Contractor is responsible for locating all utilities, verifying there are no buried utilities in the areas where ground disturbing activities are proposed, and for notifying the COR immediately if work is expected to conflict with existing utilities.

E. Clean up: The Contractor shall remove all debris from the site and maintain a clean site on a daily basis. All project trash, demolition debris, and residue become property of the Contractor and shall be disposed offsite.

F. The Contractor shall obtain all licenses and permits required for performance of work and for complying with all applicable local, state, and federal laws and regulations.

G. The Contractor may use FS utilities on site (restrooms, electric, water), but must do so in a responsible manner, with minimal waste. Should the contractor’s utility use become a burden to the Government, the CO reserves the right to terminate use and require the Contractor to supply their own utilities to the site.

Task 1 –

• Remove and lawfully dispose of the existing fuel dispenser.

• Provide a new electronic fuel dispenser, to include all hoses, pumps, and other ancillary items needed for a fully functioning dispenser, with the following characteristics:

o Self-contained, with interior suction pump o UL Listed o Dual-product dispensing (diesel, unleaded) o Dual hose o Two-sided commercial display (no cost display, only quantity) o High flow capacity, up to 22 GPM o ¾ HP continuous duty, self-contained motor o Aluminum, weather resistant frame o Has the capability to install an electronic fleet management system in the future o Full manufacturer warranty, minimum of 12 months on parts & labor o Example of an acceptable unit is the Gasboy AtlasX 9853GXTW2, or an approved equal that meets all product characteristics listed above

• Install in accordance with manufacturer instructions.

Additional Requirements

13.0 Travel

The Contractor shall be responsible for all travel to and from the work site locations.

Deliverables Schedule

14.0 Key Deliverables

The Contractor shall submit an electronic copy of all deliverables to the CO and COR in PDF format and phrased in layperson language. Below is a list of all deliverables outlining each objective and due date.

Item # Deliverable Objective Due 1 Invoices Invoices shall be submitted via www.IPP.gov. Within 30 days of performance.

2 Work Schedule &

Safety Plan Demonstrate work schedule for CO approval and Safety Plan for CO review.

NLT 21 days prior to work on site http://www.ipp.gov/

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3 Quality Control Plan

Briefly describe how the Contractor will monitor and perform quality control.

NLT 21 Days prior to work on site

3 Spill Containment & Fuel Storage Plan

Provide an EPA approved spill containment, cleanup, and storage plan for CO review and comment.

NLT 21 days prior to work on site

4 Materials List and Data Sheets

Provide technical material information and data sheets for CO approval, to ensure selected dispenser is in compliance with the

PWS.

Within 30 days of contract award

Performance Requirements Measures

15.0 Acceptable Performance

Acceptable performance is achieved if 100% of the requirement is successfully satisfied. The Contractor’s acceptable performance will be rated in COR reports and in the Contractor Performance Assessment Reporting System (CPARS) as Satisfactory, Very Good, or Exceptional.

16.0 Unacceptable Performance

Unacceptable performance is achieved if less than 100% of the requirement is satisfied (e.g., work specified by contract is incomplete or work is not IAW the PWS, task order, and manufacturer’s specifications). If the performance is deemed unacceptable for any objective (required task), the COR will determine the possible cause of this unacceptable performance. Unacceptable performance caused by actions of the Contractor shall be reported to the Contractor’s on-site representative and request its signature on documentation acknowledging notification. Unacceptable performance caused by actions of the Government shall not be held against the Contractor. If the Contractor disputes the results of surveillance, the COR must refer the Contractor to the CO for resolution. The Contractor’s unacceptable performance will be rated in COR reports and in CPARS as Marginal or Unsatisfactory.

17.0 Performance Requirements Summary

Item # Performance Objective

Performance Standard

Performance Threshold

Surveillance Method Remedy

1 Provide new fuel dispenser

Work shall be performed IAW this

PWS.

No variances allowed. 100% services performed as required by the contract.

Periodic and/or random inspections by the COR or Government Technical Representative (GTM).

Rework at no cost to Government for defective services.

Full invoice payment upon successful completion and acceptance.

Definitions

18.0 Definitions

Acceptance: The act of an authorized representative of the Government by which the Government, for itself or as agent of another, assumes ownership of existing identified supplies tendered or approves specific services rendered as partial or complete performance of the contract.

Business Day: Refers to any day in which government normal business operations are conducted. For this contract, a business day will be IAW PWS Paragraph 6.0, Government Regular Working Hours.

Calendar Day: Refers to the period of elapse time, using Coordinated Universal Time or local time that begins at midnight and ends 24 hours later at the next midnight.

Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer. "Administrative Contracting Officer (ACO)" refers to a Contracting Officer who is administering contracts. "Termination Contracting Officer (TCO)" refers to a Contracting

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Officer who is settling terminated contracts. A single Contracting Officer may be responsible for duties in any or all of these areas.

Contracting Officer’s Representative (COR): An individual, including a Contracting Officer’s Technical Representative (COTR), designated, and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Contractor: A supplier or service provider that enters into a contract with the Government to provide specific supplies or services to the Government. The term in this contract refers to the prime.

Day: Unless otherwise specified, it means a calendar day.

Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Facility: An establishment, structure, or assembly of equipment designated for a specific function; something designed, built, installed, etc., to serve a specific function affording a convenience or service.

Government-Furnished Property (GFP): Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property: All property owned or leased by the Government. Government property includes both government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Inspection: Examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediates assemblies) to determine whether they conform to contract requirements.

Invoice: A contractor’s bill or written request for payment under the contract for supplies delivered or services performed.

Line Item: the basic structural element in a procurement instrument that describes and organizes the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term "line item" includes "subline item," as applicable.

Line Item Number: Either a numeric or alphanumeric format to identify a line item.

Non-Personal Services Contract: A contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government IAW FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Performance Objectives: Describe the work that is to take place.

Performance Requirements Summary (PRS): Identifies the key performance indicators of the contract that will be evaluated by the Government to ensure the Contractor meets standards.

Performance Standard: Describe the desired results that are to be achieved. A measure of comparison; an acceptability criterion; a benchmark or yardstick against which a service will be measured.

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Random Sampling: A method of looking at a few individual items in a lot to determine the quality of that lot against a standard.

Service Contract: A contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply.

Serviceable Condition: Refers to items that are usable; ready for use; in proper operating condition; durable; clean and in good condition; usable for its intended purpose.

Sub-Contractor: One that enters into a contract with a prime Contractor. The Government does not have privy of contract with the sub-contractor.

Appendices

1. Existing conditions photographs and site layout

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Appendix A

Side 1 Side 2

Interior pumps Existing site

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Fuel Dispenser

KLWC Site

Site Location

Appendices