Attach1 1240BF22Q0020 PWS POW Road Grading v2.pdf

Prince of Wales Island (POW)- Road Grading Performance Work Statement (PWS)

General Information

1.0 Purpose and Location

Purpose:

The US Forest Service, POW Ranger District, requires road maintenance services consisting of road grading on the Prince of Wales (POW) Island Road system.

The road segments listed for maintenance are shown on appendix 2 Vicinity Map. Weather, and types and amounts of traffic will affect road segment scheduling.

Background:

The POW Ranger District is a part of the Tongass National Forest located in Southeast Alaska. This forest encompasses approximately 17 million acres spread out over the vast archipelago islands of Alaska’s panhandle. Tongass National Forest Engineering Roads Program which manages over 4,000 miles of logging access roads, many of which are located on remote islands. This program of work is tasked with developing and maintaining a network of low volume roads in support of com-mercial timber harvest and mining activities, along with providing access and safe use for the gen-eral public.

1.1 Outline of Services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS).

1.2 Project Location: The project area location is on the POW Island Road system within the

Tongass National Forest. See appendix 2, Vicinity Map for service locations.

1.3 Period of Performance:

a. Base Year 1 shall be: 01 May 2022 through 30 April 2023.

b. Option Year 1 may be: 01 May 2023 through 30 April 2024.

c. Option Year 2 may be: 01 May 2024 through 30 April 2025.

1.4 Government Regular Working Hours: The Government's regular working hours are from 0700 to 1700, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS.

1.5 Federal Observed Holidays: The government observes the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.6 Service Interruptions: If any services must be interrupted (even temporarily) due to maintenance of contract work, the Contractor shall notify the CO, and COR at least three working days in advance. If the service is due to an emergency breakdown the Contractor shall notify the CO and COR as soon as practicable.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract

Doutt, Stacy - FS Attach3 – name consistency

Doutt, Stacy - FS We have to exercise before may of each year administration office in accordance with Federal Acquisition Regulation (FAR) Subpart

42.5. The CO and/or COR shall meet periodically with the contractor to review the contrac-tor's performance. At these meetings the CO will apprise the Contractor of how the Gov-ernment views the contractor's performance and the contractor will apprise the Govern-ment of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.8 Project Manager (PM): The Contractor shall provide a PM and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be on-site during the Government's regular work-ing hours and shall be available on-site within one hour after the Government's regular working hours.

1.9 Quality Assurance: The contractor shall comply with the quality assurance program as defined in the Quality Assurance Surveillance Plan. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level(s) (AQL). Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

1.10 Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: Assure that the Contractor per-forms the technical requirements of the contract; perform inspections necessary in con-nection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Gov-ernment drawings designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract or any task order.

Contractor Requirements

2.0 Technical Requirements / Tasks

Smooth and shape aggregate 172.9 miles of surfaced roads including traveled way, shoul-ders, turnouts and intersections. All below listed tasks shall be applicable to the base and option years. The COR will contact the contractor to identify the priority for road services.

See attached maps for roads that shall be serviced.

2.1 Contractor shall provide a work schedule to the CO and COR two (2) working days prior to commencement of work. The contractor shall notify the CO and COR as soon as possible about any work schedule deviations

2.2 Contractor Furnished Equipment: All contractor furnished equipment and vehicles to be used at the job site shall be cleaned and free of invasive species (noxious weeds), seeds, external grease and oil and shall be inspected prior to entrance onto Federal lands. The re-striction shall include equipment and vehicles intended for off-road use, whether they are owned, leased, or borrowed by the Contractor or Subcontractor.

• Provide a list of all equipment to be used ten (10) days prior to the start of performance of work under this contract.

• All protective plating and armoring shall be intact and properly functioning on the equipment to reduce the potential for damaging hydraulic hoses or the undercarriage.

• Spill kit approved by OSHA for petroleum product leaks shall be on site at all times.

2.3 Daily Activity Report: Contractor shall log road services performed during day-to-day per-formance on the attached Daily Activity Report. This report shall be submitted with invoice for payment.

2.4 Mobilization (151): Contractor shall move personnel, equipment, material, and incidentals to and from the project and performing work necessary before beginning work at the project site. This work also includes obtaining permits, insurance, and bonds. Any remobilization re-quired to meet the contract performance requirements as a result of Contractor demobilizing prior to inspection by the Government will be done at the Contractor's expense.

2.5 Grading Roads with Compaction B (811):

i. Smooth and shape 172.9 miles of aggregate surfaced roads including traveled way, shoulders, turnouts, and intersections

ii. Compaction B: operate a 7-10 ton pneumatic, steel or equivalent smooth wheel vibra-tory roller over the full width until visible displacement ceases.

Contractor Requirements

3.0 Applicable Laws, Regulations, Specifications and Guidance

1) Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects (FP-

14) which can be downloaded here: https://highways.dot.gov/federal-lands/specs

2) Attached are Special Project Specifications and Forest Service Supplemental Specifications (FSSS) to the FP-14 that shall be followed for performance of this

3) BEST MANAGEMENT PRACTICES BMP’S Soil and Water Conservation Handbook FSH

2509.22 The BMP Soil and Water Conservation Handbook, FSH 2509.22 can be found at:

http://www.fs.fed.us/biology/resources/pubs/watershed/FS_National_Core_BMPs_April2012.pdf

4) Manual on Uniform Traffic Control Devices (MUTCD): https://mutcd.fhwa.dot.gov/

5) The above is a list of major specifications applicable to this requirement. Other specifications re-ferred to within these specifications (even though not specifically listed here) are also fully appli-cable.

4.0 Deliverable/Schedule

The Contractor shall submit all deliverables for this PWS IAW within listed timelines outlined above.

Below is a list of all deliverables outlining each objective and due date.

Key Deliverables

Item No.

Deliverable Objective Due

2.1 Work Schedule To notify the government of when

the contractor shall be on site per-forming work.

2 working days prior to com-mencement of work https://highways.dot.gov/federal-lands/specs http://www.fs.fed.us/biology/resources/pubs/watershed/FS_National_Core_BMPs_April2012.pdf https://mutcd.fhwa.dot.gov/

2.2 Equipment List For government situational aware-

ness and to ensure all equipment is inspected.

10 working days prior to start of performance.

2.3 Daily Activity Re-

port

To notify the government of when work was completed

Submitted with invoices

2.4 Covid-19 Re-

sponse Plan

To ensure the contractor is abiding by current Covid-19 policy

Due with solicitation

5.0 Performance Requirement Measures

5.1 The Government will visually inspect the services for compliance prior to ac-ceptance and issuing any payments. Inspections will consist of direct observations and measured in place quantities.

Performance Objective

PWS

Paragraph

Measurement of Surveillance

Allowable Perfor-mance Deviation

Remedy

Road grading (811)

2.4 Task Periodic surveillance

by the COR - Visual Inspection

3% variances Rework prior to ac-ceptance and in-voice payment

5.2 Any Government personnel or visiting public may observe unacceptable services, incom-plete work, or required services not performed and they may contact the COR to communicate a complaint.

6.0 Definitions, Acronyms, and Applicable Publications

6.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

6.2. Contracting Officer (CO): a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination con-tracting officer (TCO)" refers to a contracting officer who is settling terminated con-tracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting of-ficer or termination contracting officer does not-

6.2.1. Require that a duty be performed at a particular office or activity; or

6.2.2. Restrict in any way a contracting officer in the performance of any duty properly assigned.

6.3. Contracting Officer’s Representative (COR): means an individual, including a contracting officer’s technical representative (COTR), designated and authorized in writ-ing by the contracting officer to perform specific technical or administrative functions.

6.4. Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

6.5. Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

6.6. Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

6.7. Government Furnished Property: Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-fur-nished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

6.8. Non-Personal Services: The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees.

Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

6.9. Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

6.10. Quality Assurance Surveillance Plan: An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

6.11. Workday: The number of hours per day the Contractor provides services in accordance with the contract.

6.12. Work Week: Monday through Friday, unless specified otherwise.

Appendices Appendix 1 - Forest Service Supplemental Specifications (FSSS) FP-14 Appendix 2 - Vicinity Map Appendix 3 - Daily Activity Report