1240BE26Q0050 Schedule of Items and Peformance Work Statement.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

40BE

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 3

04N0 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40BE

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

04/21/2026 1700 PT

04/03/2026

458-212-6064JARED MACHGAN

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240BE26Q0050

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 22 1166873OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

PRINEVILLE OR 97754

1175 NW LAMONTA RD

OCHOCO NATIONAL FOREST

15. DELIVER TO

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA NORTHWEST 3

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 05/01/2026 to 12/31/2026

Ochoco NF, Lamonta Compound and Heli-Base Janitorial Cleaning Services

Product/Service Code: S201 Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

JARED D. MACHGAN

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

ITEM

NO.

SUPPLIES/SERVICES QTY UNIT UNIT

PRICE

AMOUNT

BASE YEAR 05/01/2026-12/31/2026

0001 Lamonta Offices - Janitorial Services 7 MO $________ $__________

0002 Heli-Base - Janitorial Services

7 MO $ _______ $ ___________

0003 Strip and Wax floors Lamonta Hotshot Buildings 1 JC $_______ $__________

0004 Carpet Cleaning Heli-Base

2 JC $________ $_________

Total $___________

OPTION YEAR 1 01/01/2027- 12/31/2027

1001 Lamonta Offices - Janitorial Services 12 MO $ _______ $ ___________

1002 Fire Ops Buildings-Janitorial Services 12 MO $ _______ $ ___________

1003 Heli-Base - Janitorial Services

12 MO $ _______ $ ___________

1004 Strip and Wax floors Lamonta Hotshot Buildings 1 JC $________ $_________

1005 Carpet Cleaning Fire Ops Building 2 JC $________ $________

1006 Carpet Cleaning Heli-Base

2 JC $________ $_________

Total $__________

OPTION YEAR 2 01/01/2028-12/31/2028

2001 Lamonta Offices - Janitorial Services 12 MO $_________ $ ___________

2002 Fire Ops Buildings-Janitorial Services 12 MO $ _______ $ ___________

2003 Heli-Base - Janitorial Services

12 MO $________ $__________

Strip and Wax floors Lamonta Hotshot Buildings 1 JC $________ $________

Carpet Cleaning Fire Ops Building 2 JC $________ $________

2006 Carpet Cleaning Heli-Base

2 JC $________ $________

Total $__________

OPTION YEAR 3 01/01/2029-12/31/2029

3001 Lamonta Offices - Janitorial Services

MO

3002 Fire Ops Buildings-Janitorial

3003 Heli-Base - Janitorial Services

Strip and Wax floors Lamonta Hotshot Buildings

JC

Carpet Cleaning Fire Ops Building

Carpet Cleaning Heli-Base

Total

OPTION YEAR 4 01/01//2030-12/31/2030

4001 Lamonta Offices - Janitorial

4002 Fire Ops Buildings-Janitorial

4003 Heli-Base - Janitorial Services

Strip and Wax floors Lamonta Hotshot Buildings

4005 Carpet Cleaning Fire Ops Building

4006 Carpet Cleaning Heli-Base

Total

TOTAL OF BASE AND ALL

OPTIONS

SECTION 1

1.1 GENERAL

This solicitation contains a work statement for a performance-based service, this means that the Government has described WHAT is to be accomplished, not HOW to accomplish it, and states a basis for determining whether the finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the requirement unless there are safety, security or communication requirements.

It is the responsibility of the Contractor to ensure that the necessary hours that it will take to meet the performance standards specified are built into their pricing.

The Contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met. This program will be created to identify and correct deficiencies in the quality of services before performance becomes unacceptable.

It is the scope of this contract to secure janitorial cleaning services for Government Offices on the U.S. Forest Service Administrative site in strict compliance with the terms, specifications, conditions, and provisions contained herein. The contractor shall furnish all labor, equipment, supervision, transportation, supplies (except those listed under Government furnished), and incidentals necessary to complete the work as specified.

PROJECT LOCATION & DESCRIPTION

BUILDINGS/Areas TO CLEAN Lamonta Compound 1175 Lamonta St.

Prineville, OR 97754

Warehouse Building #2006 1 Restroom

Estimated 28 sq. ft

Truck Shop Building #2101 1 Restroom Estimated 144 sq. ft.

Shower Building #1446 2 Restrooms bathrooms (with 3 showers each) Estimated 420 sq. ft.

Hotshot buildings (Shown on Strip map as 1 building #0601 but is 2 buildings) 2 Restrooms 2 Small sink areas (1 in each building) Estimated 52sq. ft. per Restroom Estimated 1625sq. ft. per building for floor stripping and waxing

Fire Ops Building 5 Restrooms (3 with 1 shower)

Estimated 493 sq. ft.

Shower Room (9 shower stalls) Estimated 320 sq. ft.

Office space (Spaces are not numbered yet, will be before walk through) Estimated total of carpet 8,452 sq. ft.

Estimated building total 15,444 sq. ft.

Heli-Base/Rappelers Building LOM Ranger District 4550 Airport Way Prineville, OR 97754

Main Building 1 ADA Restroom 2 Restrooms/Shower rooms (Men’s & Women’s) 4 Office rooms to clean (107 includes OPS room and Office, 101, 105, 106)

Estimated total of carpet 3,769 sq. ft.

Estimated building total 4,736 sq. ft.

SECTION 2 PERFORMANCE STANDARDS AND GUIDELINE REQUIREMENTS

The Contractor shall ensure that the building presents an overall appearance of cleanliness. The Contractor shall provide sufficient supplies, materials and equipment to adequately maintain the premises at an acceptable level of cleaning that is consistent with comparable industry standards for this type of contract. The following guidelines describe what is the normal industry quality and performance standards for this type of contract.

The following guidelines are for reference only and final results will be the determining factor for the success or failure of this contract. The definition of clean is to remove dirt, water streaks, gum, grease, tar, or any other extraneous matter from all surfaces or objects to present an overall appearance of cleanliness.

Performance will be based on the Contractor’s effort in meeting the performance and quality standards, not the method of performance.

2.1 Restrooms Shall be cleaned as cited on agreed to cleaning schedule with a disinfectant cleaner. Fixtures, metal chrome surfaces, doorplates, water closets, urinals, washbasins, shower stalls, mirrors, shelving, and dispensers shall maintain a high level of luster, if applicable, and be free of dust, mold, mildew, streaks, rust, and encrustation. Urinals/bowls shall be cleaned as far into the trap as possible and under the inside rim. Removal of stains with soap grit or grit cake is allowed; however, the use of toilet bowl cleaners, acids, or strong alkalis which tend to damage glaze shall not be allowed. Cleaning shall include the seat, interior/exterior of bowl/urinal, flush valve, and polishing pipe. Maintain traps free from odor. Partitions, doors, vents, sills, and walls shall be free of dust, dirt, and graffiti. The full surface area of all stall partitions, doors, and waste receptacles shall be damp wiped utilizing a Restroom supplies, including paper towels, toilet paper, and liquid hand soap, shall be replenished as needed to maintain an adequate supply at all times. Restrooms shall be free of discarded material and waste receptacles shall be emptied. Trash shall be collected and put into government provided dumpster.

Waste receptacles shall be lined and kept relatively free of trash, dirt, stains, and debris. Flooring, baseboards/molding, and walls shall be free of dirt, debris, all types of marks, and foreign matter, damp mopped, and washed as the only method of wet cleaning, using disinfectant cleaner.

Performance Standard: Fixtures shall be free of smudges, marks, spots, or unsightly discoloration. Toilet bowls and urinals shall be de-scaled and the entire surface shall be free from streaks, stains, scale, scum, urine deposits, and rust stains. Floors shall be free of visible loose dirt or streaks, scuff marks, heel marks, other stains and discoloration, and mop strings. Corners, crevices, moldings, and ledges shall be free of all dust and dirt. The least amount of water, soap solution, or water cleaner solution required to remove dirt and rinse floors shall be used. Flooding of floors shall be avoided at all times. Surfaces shall be left dry. Sufficient supplies shall be provided to meet usage.

Performance Measurement: The Government will inspect restrooms on a random basis. The Contractor shall correct any performance deficiency within one day of notification by the COR.

2.2 Office space (including main office, and conference rooms): Shall be free of obvious surface dust, dirt, debris, carpet stains, (with the exception of current/existing stains, to be documented at time of award), trash, streaks, and smudges, and present an overall appearance of cleanliness. Horizontal surfaces less than 70 inches high will be free of obvious dust, dirt, oil spots, or smudged surfaces.

Trash shall be collected from work areas and put into government provided dumpster. Trash containers shall be lined and kept relatively free of trash, dirt, stains, and debris.

Baseboards/Molding shall be free of dirt, debris, all types of marks, and foreign matter.

Carpets and rugs shall be free of obvious removable spots, stains, soiled traffic pattern, dirt, debris, gum, and crusted material. Vacuuming and spot cleaning will be done at a frequency that will protect the integrity of the carpet and prolong wear, at a minimum twice a week, or more depending on amount of debris present on carpet. There are to be no areas of deterioration or fuzzing to the carpet and rug as a result of harsh brushing or scrubbing. Cleaned area of carpets and rugs should reasonably blend with surrounding carpet. When carpets are shampooed, they shall be dried within 24 hours to prevent mold growth. Contractor shall be responsible for replacing light bulbs as necessary.

Performance Standard: Furniture shall be free of visible dust and trash cans shall be emptied during each scheduled cleaning. Carpeted areas and floor molding shall be clean and free of dust balls, visible dirt, and other debris.

Performance Measurement: The Government will inspect office space on a random basis. The Contractor shall

2.3 Periodic Cleaning

2.3.1Carpet Shampooing/Cleaning: Shall be performed at a frequency that will protect the integrity of the carpet and prolong wear, twice yearly once in the spring, and once in the fall. All carpet areas shall be shampooed with a commercial machine leaving them free of obvious removable spots, stains, soiled traffic pattern, dirt, debris, gum, and crusted material. There are to be no areas of deterioration or fuzzing to the carpet and rug as a result of harsh brushing or scrubbing. Cleaned area of carpets and rugs should reasonably blend with surrounding carpet.

Carpets shall be dried within 24 hours to prevent mold growth. District requires 48 hour notice of carpet cleaning and cleaning shall be done on a weekend, after 6 p.m. Approximate total to clean – 10,325 sq. ft.

Performance Standard: Carpets shall be free of obvious removable spots, stains, soiled traffic pattern, dirt, debris, gum, and crusted material.

Performance Measurement: The Government will inspect carpets on a random basis. The Contractor shall

2.3.2 Hard Surface Floor Strip and Wax: Shall be performed twice yearly, once in May and once in November.

All hard surface floors (excluding concrete) shall be stripped, waxed, and buffed, leaving them free of obvious removable spots, stains, soiled traffic patterns, debris, gum, and crusted material and finished with a high sheen finish. District requires 48 hour notice of floor stripping/waxing and shall be done on a weekend, after 5 p.m.

Performance Standard: Hard surface floors shall be free of obvious removable spots, stains, soiled traffic pattern, dirt, debris, gum and crusted material and finished with a high sheen finish. The Contractor shall correct any performance deficiency within one day of notification by the COR.

SECTION 3 CONTRACTOR FURNISHED UNIQUE SERVICES, ITEMS, PROPERTY, DATA, ETC.

3.1 BEYOND CUSTOMARY CLEANING

Any situation requiring cleaning services beyond those normally encountered in routine cleaning work will be considered “beyond customary cleaning”. Situations requiring this type of cleaning will be referred to the Contracting Officer or COR prior to commencing work. If the Contracting Officer determines that the situation requires extra effort on the part of the Contractor, equitable reimbursement will be provided to the Contractor for the level of effort over and above that normally required, (e.g. fire or flood damage, construction work, etc.).

Residue from relocating furniture or litter left from meetings or routine gatherings are not considered beyond customary cleaning.

SECTION 4 TASKS AND CRITICAL SUBTASKS

4.1 CLEANING SCHEDULE

Hours of Operation. All buildings listed will be cleaned twice a week after regular business hours, Monday through Friday 0700 to 1700. No work will be performed on Federal holidays without prior approval of the Contracting Officer Representative (COR). In the event services are not provided or required because the facility is closed due to inclement weather, unanticipated holidays declared by the President, failure of the Congress to appropriate funds, etc., the COR shall either:

a) Direct the Contractor to perform the work contractually specified over a number of immediately subsequent day(s) equal to the duration of the shutdown, or

b) Forgo the work and reduce payment due to the Contractor for work not performed. The deduction rate in dollars per day shall be equal to the “per month” fixed price divided by 9 days per month and then multiplied by the number of days services were not provided. Appropriate adjustments will be made by the CO in the event services are provided for portions of days, or

c) Reschedule the work on day(s) satisfactory to both parties. Except as noted in the schedule of work, work shall not be required Government observed holidays.

TASK CLEANING REQUENCY

Restrooms (both administrative and warehouse buildings)

Every Scheduled cleaning day

Floors (carpet and resilient flooring)

Every Scheduled cleaning day

Trash Every Scheduled cleaning day Spot cleaning As needed to accomplish performance standards Water poured down restroom floor drains

One cleaning day a week

Replenishing paper, soap products and battery replacement for dispensers

As needed

Carpet shampooing Bi-annual Strip and Wax floors Annual

4.2 CONTRACTOR FURNISHED MATERIAL AND SERVICES

The Contractor will furnish all labor, equipment, materials, supervision, transportation, employee training and incidentals, except those listed under Government furnished, necessary to perform janitorial services in accordance with the terms, conditions and specifications herein.

The Contractor will use bio-based products. These supplies and materials shall be of a quality and type customarily utilized by other Contractors engaged in the profession of providing janitorial services. If a product’s ability to meet the standards for cleanliness diminishes, the contractor shall recommend an alternative product to the COR. No flammable liquids shall be stored in the buildings.

The Contactor is responsible for the removal of Contractor Furnished materials and equipment at Contractor’s expense. The Government is not responsible for lost, stolen or abandoned property during the life of the contract.

The Contractor shall furnish and replenish the following additional supplies:

Floor stripping/Waxing materials needed for scope of work

As Needed

All Necessary Cleaning Chemicals & Materials Needed to Meet the Scope of Work

As needed

4.3 SAFETY MEASURES

The Contractor shall be responsible for instructing company employees in appropriate safety measures. The Contractor shall provide, place and remove appropriate warning signs for wet or slippery floor areas caused by cleaning or waxing applications. Clothes, mops or brushes containing a residue of wax or other combustible material subject to spontaneous ignition shall not be stored inside the building.

4.4 PERSONAL PROTECTIVE EQUIPMENT

1. The contractor will train in the safe operation and use of equipment to all workers using such equipment.

2. Personal protective equipment, including personal protective equipment for eyes, face, head, and extremities shall be provided the Contractor, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

3. Defective or damaged personal protective equipment shall not be used.

SECTION 5 GOVERNMENT-FURNISHED MATERIALS AND SERVICES

5.1 STORAGE

The Government will provide secure areas for storage of Contractor-furnished supplies. A storage closet is provided in most buildings for the Contractor to store janitorial supplies and equipment, and Government- Furnished property assigned to the Contractor. All items shall be stored in compliance with OSHA Standards.

The Contractor shall maintain such storage areas to the same standard as similar areas occupied by the Government. Contractor shall keep inventory list of backstock and notify COR when supplies are within 2 weeks of depletion.

5.2 THE GOVERNMENT WILL FURNISH THE FOLLOWING SUPPLIES:

Accountable Property

Item No. Property Description Value Qty Location Date Available

1 Keys per building $25 2 Lamonta & Heli-Base Post Award Mtg 2 Gate Codes 2 Lamonta & Heli-Base Post Award Mtg 3 Security Alarm Codes 1 Fire Ops Building Post Award Mtg

The following listed materials, furniture, and services will be furnished to the contractor:

ITEM AMOUNT

Soap Dispensers All Toilet Tissue Holders All Paper Hand Towel Holders All Large Waste Baskets All Small Waste Baskets All Kleenex As Needed Electricity As Needed Water As Needed Toilet Seat Protector Dispensers As Needed Liquid Soap antiseptic hand cleaner As Needed Toilet Tissue, 2-Ply As Needed Toilet Seat Protector Sheets As Needed Paper Towels As Needed Waste Basket Liners As Needed Deodorant Cakes (for urinals) As Needed Feminine Napkins As Needed

5.3 LOCKED AND/OR NON-SERVICED ROOMS: Some rooms in the building are locked for administrative reasons. These rooms will not require services unless left unlocked or a key has been provided to the Contractor.

For the rooms where a key is provided, the contractor will lock the door and turn off the lights prior to leaving.

5.4 STORAGE OF MATERIALS AND EQUIPMENT

Materials shall be stored to assure the preservation of their quality and fitness for work. All storage areas approved by the Government shall be restored to satisfactory conditions at the Contractor's expense.

SECTION 6 CONDUCT

6.1 GENERAL

All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may, in writing, require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The Contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

The Contractor will not be allowed to have any persons (family members or otherwise) on the premises to either work or accompany the Contractor or his/her employees during performance of the contract. The Contractor may not bring pets into the Federal Offices either.

6.2 SPECIFIC CONDUCT

The following restrictions apply to the Contractor and Contractor’s employees:

A. Smoking: All buildings are non-smoking buildings. The Contractor shall not smoke inside the building.

B. Gambling: The Contractor shall not participate in games for money or personal property while on Government property.

C. Alcoholic Beverages and Narcotics: The Contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine, or alcohol while entering or on Government property.

D. Soliciting or Vending: The Contractor shall not solicit or sell any items while on Government property.

E. Firearms: The Contractor shall not be in possession of any firearms in any of the buildings.

F. Pets: Contactor may not bring pets into the buildings.

6.3 MISCELLANEOUS

The Contractor shall perform the following services to provide for the safety and protection of building personnel and property against injury, molestation, loss and/or damage from any preventable cause, including, but not limited to fire, theft, espionage, and sabotage:

A. Report fires and hazardous conditions either in person, by phone, or by note, depending on severity.

B. Turn in items found to the COR.

C. Report any unusual traffic in the parking lots to the COR.

D. Water faucets or valves shall be turned off after the required usage has been accomplished.

E. Mechanical equipment controls for heating, ventilation, and air-conditioning system are not adjusted by the cleaning crew workers.

F. Cleaning of carpet, floors, and counter tops will be performed according to manufactures instructions or industry standards.

G. Protect Government property, buildings, materials, equipment, supplies, records, and data against unauthorized access, loss, or damage.

H. Make a daily tour on each work-day to ensure that all appliances are shut off or disconnected; that no smoldering, smoking, or burning materials are in trash receptacles or holding areas.

I. Establish a system for custodial force personnel to report potentially hazardous conditions and broken or slippery floor surfaces, etc.

J. Prepare reports of accidents and fires and submit them to the COR; maintain and make available all records in connection with protection activities.

K. In the event of emergency or unusual occurrences adversely affecting the interest of the Government, summon appropriate assistance, such as the fire and/or police department, and immediately thereafter notify the COR.

SECTION 7 SECURITY OF PREMISES

7.1 The Contractor will be issued key cards and security codes to access the buildings. These will be issued to individual employees by the Contracting Officers Representative (COR) and are not to be shared between employees. If an employee is no longer employed by the contractor, key cards must be returned to the COR immediately. Any unauthorized personnel in the building or sharing of key cards is a violation of federal law and grounds for immediate termination of the contract for cause.

7.2 The Contractor shall be responsible for securing premises upon completion of each service. The Contractor shall take the necessary precautions to assure that its employees do not leave exterior doors or windows open upon entry to, during performance of services, and/or exiting from the building. Only the Contractor and the Contractor’s employees are allowed in the building outside of normal business hours.

7.3 The Contractor shall check to see that exterior doors are locked.

7.4 The Contractor shall report to the COR any instance (by specific locations) of having to perform lockup, to turn on exterior lights or to shut windows.

7.5 The Contractor shall place an “Out of Order” sign on any plugged toilets, sinks or drinking fountains and report it to the COR.

7.6 The Contractor shall ensure that all lights shall be turned off after each room or area has been serviced.

SECTION 9 INSPECTION AND ACCEPTANCE

9.1 INSPECTION AND ACCEPTANCE

(a)The Contracting Officer or the Contracting Officer’s duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b)Inspection and acceptance will be performed randomly.

9.2 GOVERNMENT INSPECTION

The Government will visually inspect the Contractor’s performance on a random basis under this contract to ensure compliance with contract guidelines. The COR will record inspection observations and will document deficiencies through a written inspection report provided to the Contractor. When unacceptable performance is observed, the COR will meet with the Contractor’s on-site supervisor to review the inspection report and ensure that the Contractor has an understanding of the unacceptable services. The preferred method to resolve deficiencies is to allow re-performance to correct the deficiencies. The Contractor shall be provided with the opportunity to correct substandard performance within one business day. When substandard performance is not corrected within the specified timeframe or the Contractor refuses to re-perform the service, the unsatisfactory service is then logged as a deficiency.

9.3 PERFORMANCE OBJECTIVES

The Contractor service requirements are summarized into performance objectives that relate directly to the essential services provided. The stated performance thresholds are the minimum acceptable levels of service for each stated requirement. All aspects of the Contractor performance are subject to Government surveillance, and absence of any contract requirements from the Performance objectives identified below will not detract from the enforceability, nor limit the rights or remedies of the Government under other contract clauses.

Performance Objective

PWS

Paragraph

Performance Threshold

Method of Surveillance

Basic Cleaning Services

2.1 through 2.2

Not to exceed 3 valid customer complaints per month.

Customer Complaint, facility manager, or periodic inspection

Basic Restroom Services

2.1 Not to exceed 3 valid

customer complaints per month.

Customer Complaint, facility manager, or periodic inspection

Periodic Cleaning Services

2.3 Not to exceed 1 valid

customer complaint per year.

Customer Complaint, facility manager, or periodic inspection

Emergency and Security Services

7.1 through 7.6 Zero Defects 100% Inspection

Contractor Quality Control Plan

9.4 Submitted with offer 100% Inspection

9.4 CONTRACTOR QUALITY CONTROL PLAN

Failure by the Contractor to implement the approved plan and pursue it diligently from the commencement of the contract may be considered grounds for default.

SECTION 10 REPORTING REQUIREMENTS

Inspection Reporting

The contractor will create and utilize the Inspection Checklist. The checklist should show the status of all work completed daily, weekly, and monthly, and initialed at completion.

SECTION 11 CONTRACT ADMINISTRATION DATA

A post award conference with the successful offeror is required. It will be scheduled and held within 5 days after the date of contract award. Location of the meeting is to be determined.

DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer designates the Contracting Officer's Representative (COR).

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer.

Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

CONTRACTOR’S REPRESENTATIVE

The Government may, at its option, suspend work with full count of contract time continuing, if the Contractor fails to provide a Contractor's Representative (1) conversant in the English language and (2) able to read and understand the contract.

SUPERVISION

The Contractor shall arrange for satisfactory supervision of the contract work. The Contractor or one of its supervisors shall be available at all times, when the contract work is in progress, to receive notices, reports, or requests from the Contracting Officer or COR. The Contractor shall provide in writing to the COR at least five

(5) days prior to the contract starting date the names, telephone numbers, and addresses of on-site supervisors.

The term “on-site supervisor”, “alternate on-site supervisor”, “superintendent”, or “Contractor Representative” means a person designated in writing by the Contractor who has the authority to act for the Contractor on a day-to-day basis at the work site and to accept and sign for notices of deductions, inspection reports, and all other correspondence on behalf of the Contractor.

PAYMENT

Payment will be made monthly for janitorial services that have been satisfactorily provided. The Contractor will submit an invoice each month along with the completed inspection checklist from the Quality Control Plan. The Government will review the performance as compared to contract standards, the Quality Assurance Plan and the Performance Objectives. Monthly payments to the Contractor will be reduced for logged deficiencies, as described in the Inspection clause. Deductions for deficiencies shall be calculated as 1/30th of the unit price for each day the Contractor fails to correct the deficiency.

INVOICE PROCESSING PLATFORM

NOTE: The paragraph below replaces the paper invoice copies requirement referenced on FAR 52.212-4 (g) invoices.

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website:

https://www.ipp.gov/index.htm.

Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

SECTION 12 SPECIAL CONTRACT REQUIREMENTS

12.1 Background Check Requirement for Personnel:

The contractor shall ensure that all required personnel/employees respond within one week of each prompt for action or information (initial or additional) as part of the HSPD-12 Background Investigation requirement and its associated maintenance. For each member of the Contractor's personnel/ employee(s) to access the Government facility unaccompanied by the Government (i.e. for overnight cleaning), submittal to the mandatory background investigation includes the provision of pertinent information to the Government, fingerprinting, and response to any queries from the Person Model point of contact. Maintenance activities may include but may not be limited to mandatory annual completion of a short information security training exam, materials for which will be available online or provided via email or in hard copy by the CO or COR.

When the premises covered under the contract require or utilize Linc Pass keycards for building entry, the Contractor's personnel/ employees must also visit a USDA Activation Center to obtain a physical LincPass keycard. Visitation of an Activation Center is not required for any Contractor's personnel employees whose worksite buildings utilize traditional keys or non-Linc Pass keycards.

Failure of the Contractor's personnel/ employee(s) to respond within one week of receiving any prompt in the background investigation process may result in the issuance of Cure Notices, requirement of removal of the Contractor's personnel/ employee(s) from the premises, or termination of the contract.

As required through mandate or policy changes, additional requirements to those listed may be added to the contract. Alerts regarding requirements needing attention are generally sent to the Contractor via email to the address(es) provided during the HSPD-12 Background Investigation application.

12.2 Keys/Key cards:

The Contractor will establish and implement methods to ensure that all keys/ keycards issued by the Government are kept secure in the Contractor's possession are not used by unauthorized persons. No keys/ keycards issued by the Government are to be duplicated. It is the Contractor's responsibility to ensure any security access codes are secured in the contractor's possession and not to be used by unauthorized persons.

A. The Contractor will be required to reimburse the Government for replacement of locks or re-keying because of Contractor loss of keys. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system, and the total cost will be deducted from the payment due the Contractor.

B. The Contractor will report the occurrence of a lost key/ keycard to the COR or CO no later than the next business day.

C. It is the responsibility of the Contractor to prohibit the use of keys/ keycards issued by the Government to any person other than the Contractor's employees. Contractor's employees are prohibited from opening locked areas to permit entrance by other people (except for other Contractor's employees).

12.3 On Boarding and Background check process

USDA FOREST SERVICE REQUIREMENTS

All Contractor employees working inside a federal building will be required to complete computer based online training courses. Once the new contractor employee’s information has successfully been entered into the onboarding tracking software, they will be contacted by email. The emails will contain links to websites where the employee can complete the courses. Each course should take 45 to 60 minutes to complete. Contractor employees will need to have access to a computer to complete all training online.

Course Name Frequency Method of Training

Length of Training

Completion Date

*Information Security Awareness

Annually AgLearn 60 minutes 1 year since last completion date

USDA Records Management

Annually AgLearn 60 minutes 60 days after assignment

Section 508 Annually AgLearn 60 minutes 45 days after assignment

* This course needs to be completed within 7 days of receipt of the email notification. The course must be completed first. Failure to complete this course in the time allotted will result in a termination of the onboarding process. Once the course is complete the background check process may start.

ALL FEDERAL AGENCIES REQUIREMENTS

Tier 1 Background Investigation Requirements for Awarded Contracts

Declaration of Federal Employment (OF306) National Background Investigation Services (NBIS) security questionnaire Fingerprinting (if you have not already enrolled for a LincPass or completed Field Print).

These actions must be completed within 14 days. Extensions will be granted on a case-by-case basis.

OF306

The OF306 is an encrypted (password-protect) PDF, with instructions, to be sent to the government email provided. The PDF should have password-protect for viewing, not just editing, otherwise data is just as open as not password-protecting it.

NBIS Security Questionnaire

The Background investigation will be initiated through the following internet browser address: https://myinvestigation.nbis.mil/subjectportal/ A user ID and temporary password are issued through separate emails from the NBIS system.

Fingerprinting

Depending on the location of the Contractor employee the fingerprint location maybe multiple hours driving distance away. Total travel time and finger process may take 4 to 8 hours total.

Fingerprinting will be done in one of these ways.

Enrollment within USAccess for a credential (LincPass)

Notify PIV Sponsor if you have already been fingerprinted for your credential or if you plan to have an enrollment appointment within the next 14 days.

Field Print

If this method is used, you are required to schedule an appointment within 7 days.

12.4 USE OF BIOBASE PRODUCTS

The Contractor must comply with Section 9002 of the Food, Conservation and Energy Act of 2008; Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA); Executive Order (EO) 13514, “Federal Leadership in the Environmental, Energy, and Economic Performance” which retains the requirements of EO

13423; Presidential Memorandum, “Driving innovation and Creating Jobs in Rural America through Biobased and Sustainable Product Development”; and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting form the overall quality delivered of the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal Specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer.

The following is an example list of products that may be used in this contract for which biobased products or recovered materials are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting health and environmental specifications.

Janitorial cleaning products and supplies

The Contractor shall comply with the provision of FAR 52.223-1, Biobased Product Certification, FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts, and FAR 52.223-4 Recovered Material Certification.

Guide to minimum biobased content:

http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml

EPA’s list of designated products under the Comprehensive Procurement Guidelines:

http://www.epa.gov/waste/conserve/tools/cpg/products/index.htm

PUBLIC OFFICIALS NOT PERSONALLY LIABLE

There shall be no personal liability upon the Contracting Officer or officer in charge, their agents or employees, for any act performed in the discharge of any duty imposed or the exercise of any power or authority conferred upon them, by, or with the scope of the contract, it being understood that in all such matters they act solely as agents and representatives of the Government.

Attachments List: The following attachments are made as part of this solicitation and any resultant contract.

Attachment Number Description

1. Wage rates

2. Lamonta Site Map

3. Fire Ops Floor Plan

4. HeliBase Floor Plan

Solicitation Number: 1240BE26Q0050, Lamonta and Heli-Base Ranger District Janitor Services

The following contract clauses apply to this acquisition:

52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(JAN 2017)

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management Maintenance (NOV 2025) (DEVIATION) 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (SEP 2025)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (SEP 2025)

(DEVIATION)

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services.

(NOV 2025) (DEVIATION)

52.219-6 Notice of Total Small Business Set-Aside (NOV 2025) 52.219-28 Post award Small Business Program Representation. (OCT 2025) (DEVIATION) 52.222-3 Convict Labor (OCT 2025) (DEVIATION) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2025) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-41 Service Contract Labor Standards (AUG 2018) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage -- Fringe Benefits

Janitor $18.84--$5.55

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018)

52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-50 Combating Trafficking in Persons (OCT 2025) (DEVIATION) 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (OCT 2025)

(DEVIATION)

52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022) 52.223-23 Sustainable Products and Services (OCT 2025) (DEVIATION) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 52.233-3 Protest After Award (Sep 2025)

52.233-4 Applicable Law for Breach of Contract Claim (SEP 2025) (DEVIATION) 52.237-2 Protection of Government Buildings, Equipment, and Vegetaion (APR 1984) 52.240-91 Security Prohibitions and Exclusions (Nov 2025) 52.242-14 Suspension of Work (Apr 1984) 52.244-6 Subcontracts for Commercial Products and Commercial Services (Nov 2025)

AGAR 452.204-70 Modification for Contract Closeout (JUN 2024)(DEVIATION)

Clauses Incorporated by Full Text:

52.217-8 Option to Extend Service. (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

The Contracting Officer may exercise the option by written notice to the Contractor within 10 days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within _30_ provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed _60__ (months).

(End of clause)

52.228-5 Insurance-Work on a Government Installation (Jan 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective-

(1) For such period as the laws of the State in which this contract is to be performed prescribe;

or (2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance and shall make copies available to the Contracting Officer upon request.

(End of clause)

452.203-71 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance (Dec 2025)

(a) By entering into this contract, the Contractor certifies that:

1. It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S. Constitution, and it will remain compliant for the duration of the contract.

2. Neither it nor any subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S. Constitution, and the Contractor and any subcontractor or teaming partner will not do so for the duration of the contract.

(b) If the Contractor participates in, facilitates, or funds programs that implicate Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other detention facilities, the Contractor certifies that it will remain compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.

(c) The Contractor affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract. Payments under the contract are predicated on compliance with the above requirements, and therefore the Contractor is not eligible for funding under the contract or to retain any funding under the contract absent compliance with the above requirements.

(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.

(e) Submission of a knowing false statement relating to Contractor’s compliance with the above requirements and/or eligibility for the contract may subject the Contractor to liability under the False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.

(f) The Contractor must include the provisions of this clause in all subcontract solicitations.

(g) Failure on the part of the Contractor or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate this contract for default.

(End of Clause)

452.204-71 Personal Identity Verification of Contractor Employees (Nov 2025)

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the United States Department of Agriculture (USDA) Directives 4620- 002 series.

(b) Should the USDA Directives 4620-002 require the exclusion of a contractor's employee, the contracting officer will notify the contractor in writing.