1240BE26Q0041 Schedule of Items and Performance Work Statement.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

40BE

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 3

03H0 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40BE

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

03/18/2026

458-212-6064JARED MACHGAN

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

04/02/2026 1700 MT

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240BE26Q0041

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 241162439OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

GARDINER MT 59030

PO BOX 5 HWY 89 S

DISTRICT RANGER GALLATIN NTL FOREST

USDA FOREST SERVICE

15. DELIVER TO

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA NORTHWEST 3

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 12/31/2026 Base Period of Performance: 05/01/2026 to 12/31/2026

Product/Service Code: S201 Product/Service Description: HOUSEKEEPING- CUSTODIAL JANITORIAL

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

JARED D. MACHGAN

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

1240BE26Q0041 Gardiner District Janitor Cleaning Services

Gardiner District Janitor Cleaning Services

Schedule of items:

ITEM

NO.

SERVICE QTY UNIT UNIT

PRICE

AMOUNT

Base Period - May 1, 2026, through Dec 31, Janitorial services to included daily, biweekly, weekly, and monthly duties

8 MO $_______ $______

Option Period 1 - Jan 1, 2027, through Dec 31, 2027 Janitorial services to included daily, biweekly, weekly, and monthly duties

12 MO $_______ $_______

Option Period 2 - Jan 1, 2028, through Dec 31, 2028 Janitorial services to included daily, biweekly, weekly, and monthly duties

12 MO $_______ $_______

Option Period 3 Jan 1, 2029, through Dec 31, Janitorial services to included daily, biweekly, weekly, and monthly duties

12 MO $_______ $_______

Option Period 4 Jan 1, 2030, through Dec 31, Janitorial services to included daily, biweekly, weekly, and monthly duties

12 MO $_______ $_______

EA – EACH TOTAL ITEMS $________

MO - MONTH

Award anticipated to be a firm fixed price contract.

Schedule Notes:

1. A site visit is highly recommended. Please contact Raymand Desilva to schedule a date and time to visit the site.

Raymond Desilva raymond.desilva@usda.gov

Phone: 406-848-7375

2. Offers shall be submitted for the total items. Offers for less than the total items will not be considered. Offeror must respond to the other factors as described under FAR 52.212-2 Evaluation – Commercial Items (Aug 2025).

SECTION 1

1.1 GENERAL

This solicitation contains a work statement for a performance-based service, this means that the Government has described WHAT is to be accomplished, not HOW to accomplish it, and states a basis for determining whether the finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the requirement unless there are safety, security or communication requirements.

It is the responsibility of the Contractor to ensure that the necessary hours that it will take to meet the performance standards specified are built into their pricing.

The Contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met. This program will be created to identify and correct deficiencies in the quality of services before performance becomes unacceptable.

It is the scope of this contract to secure janitorial cleaning services for Government Offices on the U.S. Forest Service Administrative site in strict compliance with the terms, specifications, conditions, and provisions contained herein. The contractor shall furnish all labor, equipment, supervision, transportation, supplies (except those listed under Government furnished), and incidentals necessary to complete the work as specified.

The regular cleaning services will be performed at frequencies determined by the Government. Performance shall be based on the Government’s evaluation of the results.

1.2 PROJECT LOCATION & DESCRIPTION

Location: Gardiner Ranger District, Gallatin National Forest, located at 805 Scott St., Gardiner, Montana.

1.3 LICENSES AND INSURANCE

The Contractor shall obtain necessary licenses and insurance needed to perform this contract.

SECTION 2 PERFORMANCE STANDARDS AND GUIDELINE REQUIREMENTS

The Contractor shall ensure that the building presents an overall appearance of cleanliness. The contractor shall provide all management, tools, equipment, materials and supplies and labor (other than Government -Furnished ) necessary to ensure that custodial services are performed for the 2900 square feet in one office building at the designated location for the GARDINER RANGER DISTRICT OFFICE located at 805 Scott St., Gardiner, Montana, in a manner that will maintain satisfactory facility conditions and present a clean, neat and professional appearance. Cleaning which interferes with Government business shall be avoided

2.1 BASIC CLEANING SERVICES.

The contractor shall accomplish all cleaning tasks to meet the requirements of this Statement of Work (SOW) and the Service Delivery Summary (SDS). The minimum cleaning frequencies are established in Technical Specifications above.

2.1.1 Maintain Floors. All floors, except carpeted areas, shall be swept, dust mopped, damp mopped, wet mopped, dry buffed, and spray buffed, as needed, to ensure they have a uniform, glossy appearance and are free of dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign material. Baseboards, corners, and wall/floor edges shall also be clean. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position.

2.1.2 Remove Trash. All trash containers shall be emptied and returned to their initial location. Boxes, cans and papers placed near a trash receptacle and marked "TRASH" shall be removed. Any obviously soiled or torn plastic trash receptacle liners shall be replaced. The trash shall be deposited in the nearest outside trash collection container.

Trash receptacles shall be left clean, free of foreign matter, and free of odors.

2.1.3 Clean Interior Glass/Mirrors. Clean all interior glass, including glass in doors, partitions, walls, display cases, directory boards, etc. After glass cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter.

2.1.4 Clean Drinking Fountains. Clean and disinfect all porcelain and polished metal surfaces, including the orifices and drain, as well as exterior surfaces of fountain.

Drinking fountains shall be free of streaks, stains, spots, smudges, scale, and other obvious soil.

2.1.5 Clean Stairways. All floor surfaces shall be cleaned in accordance with paragraph 2.1.1 or 2.1.7, as appropriate for floor covering. Grease and grime shall be removed from stair guards, handrails and baseboards. Contractor will remove all marks, dirt, smudges, scuffs, and other foreign matter from adjoining stairwell walls to provide or maintain a clean, uniform appearance.

2.1.6 Vacuum Carpets. Vacuum carpeted areas. After vacuuming, the carpeted area shall be free of all visible dirt, debris, litter and other foreign matter. Any spots shall be removed by carpet manufacturer's approved methods as soon as noticed. All tears, burns, and raveling shall be brought to the attention of the government representative.

Area and throw rugs are included to receive this service.

2.1.6.1 Clean Carpets. Spot clean or shampoo dirty carpets over an area of 2 square feet or less. Spots must be removed immediately.

2.1.7 Vacuum and Clean Floor Mats. Vacuum and clean interior and exterior floor mats. After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil and other foreign matter. Soil and moisture underneath mats shall be removed and mats returned to their normal location.

2.1.8 General Spot Cleaning. Perform spot cleaning on a continual basis. Spot cleaning includes, but is not limited to removing, or cleaning smudges, fingerprints, marks, streaks, spills, etc., from washable surfaces of all walls, partitions, vents, grillwork, door guards, door handles, push-bars, kickplates, light switches, temperature controls, and fixtures. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.

2.1.9 General Dusting. All horizontal surfaces must be dusted or cleaned to eliminate dust collection.

2.2 BASIC RESTROOM AND UTILITY ROOM CLEANING SERVICES.

The contractor shall accomplish all cleaning tasks to meet the requirements of this SOW and the Service Delivery Summary (SDS).

2.2.1 Clean and Disinfect. Completely clean and disinfect all surfaces of sinks, toilet bowls, urinals, lavatories, dispensers, plumbing fixtures, partitions, dispensers, doors, walls, and other such surfaces, using a germicidal detergent. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors. Disinfect all surfaces of partitions, stalls, stall doors, entry doors, (including handles, kickplates, ventilation grates, metal guards, etc.), and wall areas adjacent to wall mounted lavatories, urinals, and toilets. All floor and sink drain traps should be free of debris, residue and odors.

2.2.2 Descale Toilet Bowls and Urinals. Descaling shall be performed monthly as a minimum and as often as needed to keep areas free of scale, soap films, and other deposits. After descaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains.

2.2.3 Sweep and Mop Floor. After sweeping and mopping, the entire floor surface, including grout, shall be free from litter, dirt, dust and debris. Grout on wall and floor tiles shall be free of dirt, scum, mildew, residue, etc. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film or standing water. Moveable items shall be tilted or moved to sweep and damp mop underneath. Floors shall be stripped, scrubbed, waxed, etc., as necessary to maintain sanitary conditions and a clean, uniform appearance.

2.2.3 Stock Restroom Supplies. Contractor will ensure restrooms are stocked sufficiently so that supplies including soap for the soap dispensers do not run out.

Supplies shall be stored in designated areas. No overstocking shall be allowed. If supplies run out prior to the next service date, contractor shall refill within one (1) day of notification.

2.3 PERIODIC CLEANING SERVICES – Annual unless otherwise stated in this document

2.3.1 Strip, Scrub, Seal, and Wax Floors. Strip, scrub, seal, and wax floors as necessary to maintain a uniform glossy appearance. A non-skid wax is required. A uniform glossy appearance is free of scuff marks, heel marks, wax build-up, and other stains and discoloration.

2.3.2 Clean Interior Windows. Clean glass surfaces that are over seven (7) feet high.

After surfaces have been cleaned, all traces of film, dirt, smudges, water and other foreign matter shall be removed from frames, casings, sills, and glass.

2.3.3 Clean Exterior Windows. Windows are the glass surfaces that are an integral part of the outer wall of the building. Window screens shall be removed, cleaned, and replaced as needed. After window has been cleaned, exterior frames, casings, sills, and glass shall be free of all traces of film, dirt, smudges, water and other foreign matter.

2.3.4 Clean/Shampoo Carpets. All carpets shall be cleaned in accordance with standard commercial practices. A heavy-duty spot remover may be required in heavily soiled areas. After shampooing, the carpeted area will be uniform in appearance and free of stains and discoloration. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs and other similar items. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath and returned to their original location.

SECTION 3 CONTRACTOR FURNISHED UNIQUE SERVICES, ITEMS, PROPERTY,

DATA, ETC.

3.1 BEYOND CUSTOMARY CLEANING

Any situation requiring cleaning services beyond those normally encountered in routine cleaning work will be considered “beyond customary cleaning”. Situations requiring this type of cleaning will be referred to the Contracting Officer or COR prior to commencing work. If the Contracting Officer determines that the situation requires extra effort on the part of the Contractor, equitable reimbursement will be provided to the Contractor for the level of effort over and above that normally required, (e.g. fire or flood damage, construction work, etc.). Residue from relocating furniture or litter left from meetings or routine gatherings are not considered beyond customary cleaning.

SECTION 4 TASKS AND CRITICAL SUBTASKS

4.1 CLEANING SCHEDULE

Janitorial services shall be performed Monday through Friday, except for U.S.

Government holidays. Hours for services to be performed will be after 5:30 p.m. and before 7:00 a.m. on scheduled days. The Contractor may work in the building on weekends and Federal holidays without restriction to hours provided advance arrangement with COR is made. It is NOT possible to predict an occupancy schedule for emergency use. In cases of emergencies or unplanned occupancies, the Contractor will be given 24-hour notice.

Nothing in this part shall be construed to take away any of the Government's rights under the Suspension of Work Clause (52.242-14).

Daily Service

1. Vacuum, dust mop floors on the main floor.

2. Empty all wastebaskets upstairs as well as basement office.

3. Replace, replenish, refill as necessary: Toilet tissue, paper towels and hand soap dispensers. Polish and disinfect wash basins on the main floor (including metal connections).

4. Clean drinking fountain and utility room sink.

5. Polish mirrors, soap dispensers, towel dispensers in restrooms on main floor. Wet mop floors of restrooms on main floor.

6. Polish & clean front counter.

7. Clean and disinfect/sanitize toilets in all restrooms

8. Spot cleaning anywhere that gives building appearance of uncleanliness

Bi-Weekly Services

1. Vacuum floors in all rooms on the main floor, steps going downstairs, hallway and office in basement.

Weekly Services

1. Take trash to Gardiner Green Boxes Bi-Monthly Services

2. Clean all door handles upstairs and in bathroom, hallway and Trails office downstairs Wipe down walls i.e. handprints next to doors, spills by light switches etc.

Monthly Service

1. Clean with damp cloth and dry polish all filing cabinets, bookcases, and chairs.

2. All wooden furniture should not be cleaned with a damp cloth but should be cleaned with a dry cloth and furniture polish.

3. Dust window ledges.

4. Clean baseboards in all bathrooms. Vacuum mat outside back doors.

5. Clean corners of all rooms upstairs and in bathroom, hallway and Trails office downstairs. Clean cobwebs from ceilings upstairs and in bathroom, hallway and Trails office downstairs Wash/clean all interior windows.

6. Quarterly Service

7. Clean and polish all interior doors on main floor. This includes cleaning around the door jams.

8. Dust down baseboards in offices, conference room, all of upstairs, bathroom, hallway and trails office in basement.

9. Wash/clean all exterior windows.

4.2 CONTRACTOR FURNISHED MATERIAL AND SERVICES

The Contractor will furnish all labor, equipment, materials, supervision, transportation, employee training and incidentals, except those listed under Government furnished, necessary to perform janitorial services in accordance with the terms, conditions and specifications herein.

The Contractor will use bio-based products. These supplies and materials shall be of a quality and type customarily utilized by other Contractors engaged in the profession of providing janitorial services. If a product’s ability to meet the standards for cleanliness diminishes, the contractor shall recommend an alternative product to the COR. No flammable liquids shall be stored in the buildings.

The Contactor is responsible for the removal of Contractor Furnished materials and equipment at the end of the Contract at the Contractor’s expense.

4.3 SAFETY MEASURES

The Contractor shall be responsible for instructing company employees in appropriate safety measures. The Contractor shall provide, place and remove appropriate warning signs for wet or slippery floor areas caused by cleaning or waxing applications. Clothes, mops or brushes containing a residue of wax or other combustible material subject to spontaneous ignition shall not be stored inside the building. Contractor shall provide copies of Safety Data Sheets (SDS’s) for all cleaning chemicals used per FAR 52.223-3.

4.4 PERSONAL PROTECTIVE EQUIPMENT

1. The contractor will train in the safe operation and use of equipment to all workers using such equipment.

2. Personal protective equipment, including personal protective equipment for eyes, face, head, and extremities shall be provided the Contractor, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

3. Defective or damaged personal protective equipment shall not be used.

SECTION 5 GOVERNMENT-FURNISHED MATERIALS AND SERVICES

5.1 STORAGE

The Contractor shall maintain such storage areas to the same standard as similar areas occupied by the Government. The Contractor shall keep inventory list of backstock and notify COR when supplies are within 2 weeks of depletion.

5.2 GOVERNMENT WILL FURNISH THE FOLLOWING PROPERTY SUPPLIES:

1. Keys, locks, or combinations necessary for access to areas requiring work under this contract.

2. Dumpster for refuse disposal

3. Storage space for Contractor-furnished cleaning supplies and equipment

4. Utilities

5. Paper towels

6. Toilet paper

7. Hand soap

8. Light bulbs

9. Garbage bags

10. Vacuum cleaner w/accessories

SECTION 6 CONDUCT

6.1 GENERAL

The Contracting Officer may, in writing, require the Contractor to remove from the work any employee that violates that terms of the contract.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The Contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

The Contractor will not be allowed to have any persons (family members or otherwise) on the premises to either work or accompany the Contractor or his/her employees during performance of the contract. The Contractor may not bring pets into the Federal Offices either.

6.2 SPECIFIC CONDUCT

The following restrictions apply to the Contractor and Contractor’s employees:

A. Smoking: All buildings are non-smoking buildings. The Contractor shall not smoke inside the building.

B. Gambling: The Contractor shall not participate in games for money or personal property while on Government property.

C. Alcoholic Beverages and Narcotics: The Contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine, or alcohol while entering or on Government property.

D. Soliciting or Vending: The Contractor shall not solicit or sell any items while on Government property.

E. Firearms: The Contractor shall not be in possession of any firearms in any of the buildings.

F. Pets: Contactor may not bring pets into the buildings.

6.3 MISCELLANEOUS

The Contractor shall perform the following services to provide for the safety and protection of building personnel and property against injury, molestation, loss and/or damage from any preventable cause, including, but not limited to fire, theft, espionage, and sabotage:

A. Report fires and hazardous conditions either in person, by phone, or by note, depending on severity.

B. Turn in items found to the COR.

C. Report any unusual traffic in the parking lots to the COR.

D. Water faucets or valves shall be turned off after the required usage has been accomplished.

E. Mechanical equipment controls for heating, ventilation, and air-conditioning system are not adjusted by the cleaning crew workers.

F. Cleaning of carpet, floors, and counter tops will be performed according to manufactures instructions or industry standards.

G. Protect Government property, buildings, materials, equipment, supplies, records, and data against unauthorized access, loss, or damage.

H. Make a daily tour on each work-day to ensure that all appliances are shut off or disconnected; that no smoldering, smoking, or burning materials are in trash receptacles or holding areas.

I. Establish a system for custodial force personnel to report potentially hazardous conditions and broken or slippery floor surfaces, etc.

J. Prepare reports of accidents and fires and submit them to the COR; maintain and make available all records in connection with protection activities.

K. In the event of emergency or unusual occurrences adversely affecting the interest of the Government, summon appropriate assistance, such as the fire and/or police department, and immediately thereafter notify the COR.

SECTION 7 SECURITY OF PREMISES

7.1 The Contractor will be issued key cards and pin numbers to access the building.

These will be issued to individual employees by the district’s Administrative Officer and are not to be shared between employees. If an employee is no longer employed by the contractor, that key card must be returned. Any unauthorized personnel in the building or sharing of key cards is a violation of federal law and grounds for immediate termination of the contract.

7.2 The Contractor shall be responsible for securing premises upon completion of each service. The Contractor shall take the necessary precautions to assure that its employees do not leave exterior doors or windows open upon entry to, during performance of services, and/or exiting from the building. Only the Contractor and the Contractor’s employees are allowed in the building outside of normal business hours.

7.3 The Contractor shall check to see that exterior doors are locked.

7.4 The Contractor shall report to the COR any instance (by specific locations) of having to perform lockup, to turn on exterior lights or to shut windows.

7.5 The Contractor shall place an “Out of Order” sign on any plugged toilets, sinks or drinking fountains and report it to the COR.

7.6 The Contractor shall ensure that all lights shall be turned off after each room or area has been serviced.

7.7 The Contractor shall comply with the requirements of this solicitation regarding contract personnel and contractor background checks. Contractors will not be allowed in any Government building if they have not passed the Federal background check and on-boarding procedures. Procedures for the background checks may begin upon contractor acceptance of the contract. Post background check, the contractor shall provide to the COR three (3) days prior to start of work, each employee’s full legal name, social security number and driver’s license, if applicable, for security access and security training. Work during business hours may be approved by the COR on a case-by-case basis. Upon employee termination with Contractor, Contractor will notify the COR, within 12 hours of termination, employee’s full legal name, to remove from security system.

SECTION 9 INSPECTION AND ACCEPTANCE

9.1 INSPECTION AND ACCEPTANCE

(a)The Contracting Officer or the Contracting Officer’s duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b)Inspection and acceptance will be performed randomly at the USDA Forest Service, Gardiner District Ranger Station.

9.2 GOVERNMENT INSPECTION

The Government will visually inspect the Contractor’s performance on a random basis under this contract to ensure compliance with contract guidelines. The COR will record inspection observations and will document deficiencies through a written inspection report provided to the Contractor. When unacceptable performance is observed, the COR will meet with the Contractor’s on-site supervisor to review the inspection report and ensure that the Contractor has an understanding of the unacceptable services. The preferred method to resolve deficiencies is to allow re-performance to correct the deficiencies. The Contractor shall be provided with the opportunity to correct substandard performance within one business day. When substandard performance is not corrected within the specified timeframe or the Contractor refuses to re-perform the service, the unsatisfactory service is then logged as a deficiency.

9.3 GOVERNMENT QUALITY ASSURANCE PLAN FOR CUSTODIAL SERVICES

This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions while implementing this Statement of Work. It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective on the Service Delivery Summary (SDS) in the maintenance contract.

The QASP provides a systematic method to evaluate the services the contractor is required to furnish.

This QASP is based on the premise the government desires to maintain a quality standard in the custodial functions needed for their facilities and that a janitorial service contract to provide these services is the best means of achieving that objective.

The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the contract. The role of the government is quality assurance to ensure contract standards are achieved.

In this contract the quality control program is the driver for service quality. The contractor is required to develop a QUALITY CONTROL PLAN for inspections and monitoring actions. The first major step to ensuring a "self-correcting" contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Performance Objective

PWS

Paragraph

Performance Threshold

Standard

Basic cleaning Services

2.1 - 2.2.3 Not to exceed 3 valid customer complaints per month.

95% of all facilities are without customer complaints for the month.

Random sampling of inspection reports by COR

Periodic cleaning Services

2.3 – 2.3.4 Not to exceed 1 valid customer complaint per year.

95% of all facilities receiving periodic services are without customer complaints for the reporting period.

Random sampling of inspection reports by COR.

9.4 GOVERNMENT QUALITY ASSURANCE PLAN FOR CUSTODIAL SERVICES

SURVEILLANCE: The government quality assurance (QA) person will receive complaints from station personnel and pass them to the COR.

PROCEDURES: Any station employee that observes unacceptable services, either incomplete or not performed, for any of the above performance objectives should immediately contact the QA and the QA will complete appropriate documentation to record the complaint. The QA will consider the customer complaint valid upon receipt from the customer. The QA should inform the customer of the approximate time the unacceptable performance will be corrected and advise the customer to contact the QA if not corrected. The QA will consider customer complaints as resolved unless notified otherwise by the customer. The QA shall verbally notify the Contractor's Quality Control Inspector (QCI) to pick up the written customer complaint. The QCI will be given 24 hours after verbal notification to correct the unacceptable performance. If the QCI disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the QCI will notify the QA. The QA will conduct an investigation to determine the validity of the complaint. If the QA determines the complaint as invalid, he will document the written complaint of the findings and notify the customer. The QA will retain the annotated copy of the written complaint for his/her files. If after investigation the QA determines the complaint as valid, the QA will inform the QCI and the QCI will be given an additional hour to correct the defect. A defect will not be recorded if proper and timely correction of the unacceptable condition(s) is accomplished. The QCI shall return the written customer complaint document, properly completed with actions taken, to the QA, who will file the complaint for monitoring future recurring performance. Recurring customer complaints are not permitted for any of the above service items. If a repeat customer complaint is received indicating the same deficiency during the service period (month, quarter, etc.), the QA should contact the Contracting Officer for appropriate action.

CONTRACTOR QUALITY CONTROL PLAN

Failure by the Contractor to implement the approved plan and pursue it diligently from the commencement of the contract may be considered grounds for default.

SECTION 11 CONTRACT ADMINISTRATION DATA

A post award conference with the successful offeror is required. It will be scheduled and held within 15 days after the date of contract award. The conference location will be determined by the COR and Contractor.

DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer designates the Contracting Officer's Representative (COR).

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly.

(This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits.

Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

CONTRACTOR’S REPRESENTATIVE

The Government may, at its option, suspend work with full count of contract time continuing, if the Contractor fails to provide a Contractor's Representative (1) conversant in the English language and (2) able to read and understand the contract.

SUPERVISION

The Contractor shall arrange for satisfactory supervision of the contract work. The Contractor or one of its supervisors shall be available at all times, when the contract work is in progress, to receive notices, reports, or requests from the Contracting Officer or COR. The Contractor shall provide in writing to the COR at least five (5) days prior to the contract starting date the names, telephone numbers, and addresses of on-site supervisors. The term “on-site supervisor”, “alternate on-site supervisor”, “superintendent”, or “Contractor Representative” means a person designated in writing by the Contractor who has the authority to act for the Contractor on a day- to-day basis at the work site and to accept and sign for notices of deductions, inspection reports, and all other correspondence on behalf of the Contractor.

PAYMENT

Payment will be made monthly for janitorial services that have been satisfactorily provided. Monthly payments to the Contractor will be reduced for logged deficiencies, as described in the Inspection clause. Deductions for deficiencies shall be calculated as 1/30th of the unit price for each day the Contractor fails to correct the deficiency.

INVOICE PROCESSING PLATFORM

NOTE: The paragraph below replaces the paper invoice copies requirement referenced on FAR 52.212-4 (g) invoices.

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website:

https://www.ipp.gov/index.htm.

Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

SECTION 12 SPECIAL CONTRACT REQUIREMENTS

12.1 Background Check Requirement for Personnel:

The contractor shall ensure that all required personnel/employees respond within one week of each prompt for action or information (initial or additional) as part of the HSPD- 12 Background Investigation requirement and its associated maintenance. For each member of the Contractor's personnel/ employee(s) to access the Government facility unaccompanied by the Government (i.e. for overnight cleaning), submittal to the mandatory background investigation includes the provision of pertinent information to the Government, fingerprinting, and response to any queries from the Person Model point of contact. Maintenance activities may include but may not be limited to mandatory annual completion of a short information security training exam, materials for which will be available online or provided via email or in hard copy by the CO or COR.

When the premises covered under the contract require or utilize Linc Pass keycards for building entry, the Contractor's personnel/ employees must also visit a USDA Activation

Center to obtain a physical LincPass keycard. Visitation of an Activation Center is not required for any Contractor's personnel employees whose worksite buildings utilize traditional keys or non-Linc Pass keycards.

Failure of the Contractor's personnel/ employee(s) to respond within one week of receiving any prompt in the background investigation process may result in the issuance of Cure Notices, requirement of removal of the Contractor's personnel/ employee(s) from the premises, or termination of the contract.

As required through mandate or policy changes, additional requirements to those listed may be added to the contract. Alerts regarding requirements needing attention are generally sent to the Contractor via email to the address(es) provided during the HSPD- 12 Background Investigation application.

12.2 Keys/Key cards:

The Contractor will establish and implement methods to ensure that all keys/ keycards issued by the Government are kept secure in the Contractor's possession are not used by unauthorized persons. No keys/ keycards issued by the Government are to be duplicated. It is the Contractor's responsibility to ensure any security access codes are secured in the contractor's possession and not to be used by unauthorized persons.

A. The Contractor will be required to reimburse the Government for replacement of locks or re-keying because of Contractor loss of keys. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system, and the total cost will be deducted from the payment due the Contractor.

B. The Contractor will report the occurrence of a lost key/ keycard to the COR or CO no later than the next business day.

C. It is the responsibility of the Contractor to prohibit the use of keys/ keycards issued by the Government to any person other than the Contractor's employees. Contractor's employees are prohibited from opening locked areas to permit entrance by other people (except for other Contractor's employees).

12.3 On Boarding and Background check process

USDA FOREST SERVICE REQUIREMENTS

All Contractor employees working inside a federal building will be required to complete computer based online training courses. Once the new contractor employee’s information has successfully been entered into the onboarding tracking software, they will be contacted by email. The emails will contain links to websites where the employee can complete the courses. Each course should take 45 to 60 minutes to complete. Contractor employees will need to have access to a computer to complete all training online.

Course Name Frequency Method of Training

Length of Training

Completion Date

*Information Security Awareness

Annually AgLearn 60 minutes 1 year since last completion date

Understanding and Interrupting Unconscious Bias

Annually AgLearn 90 minutes 90 days after assignment in AgLearn

Anti-Harassment Training:

Identifying and Preventing Workplace Harassment

Annually AgLearn 60 minutes 90 days after assignment in AgLearn

USDA Records Management

Annually AgLearn 60 minutes 60 days after assignment

Section 508 Annually AgLearn 60 minutes 45 days after assignment

* This course needs to be completed within 7 days of receipt of the email notification. The course must be completed first. Failure to complete this course in the time allotted will result in a termination of the onboarding process. Once the course is complete the background check process may start.

ALL FEDERAL AGENCIES REQUIREMENTS

Tier 1 Background Investigation Requirements for Awarded Contracts

Declaration of Federal Employment (OF306) National Background Investigation Services (NBIS) security questionnaire Fingerprinting (if you have not already enrolled for a LincPass or completed Field

Print).

These actions must be completed within 14 days. Extensions will be granted on a case-by-case basis.

OF306

The OF306 is an encrypted (password-protect) PDF, with instructions, to be sent to the government email provided. The PDF should have password-protect for viewing, not just editing, otherwise data is just as open as not password-protecting it.

NBIS Security Questionnaire

The Background investigation will be initiated through the following internet browser address: https://myinvestigation.nbis.mil/subjectportal/ A user ID and temporary password are issued through separate emails from the NBIS system.

Fingerprinting

Depending on the location of the Contractor employee the fingerprint location maybe multiple hours driving distance away. Total travel time and finger process may take 4 to 8 hours total.

Fingerprinting will be done in one of these ways.

Enrollment within USAccess for a credential (LincPass)

Notify PIV Sponsor if you have already been fingerprinted for your credential or if you plan to have an enrollment appointment within the next 14 days.

Field Print

If this method is used, you are required to schedule an appointment within 7 days.

12.4 USE OF BIOBASE PRODUCTS

The Contractor must comply with Section 9002 of the Food, Conservation and Energy Act of 2008; Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA);

Executive Order (EO) 13514, “Federal Leadership in the Environmental, Energy, and Economic Performance” which retains the requirements of EO

13423; Presidential Memorandum, “Driving innovation and Creating Jobs in Rural America through Biobased and Sustainable Product Development”; and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting form the overall quality delivered of the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal Specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer.

The following is an example list of products that may be used in this contract for which biobased products or recovered materials are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting health and environmental specifications.

Janitorial cleaning products and supplies

The Contractor shall comply with the provision of FAR 52.223-1, Biobased Product Certification, FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and

Construction Contracts, and FAR 52.223-4 Recovered Material Certification.

Guide to minimum biobased content:

http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml EPA’s list of designated products under the Comprehensive Procurement Guidelines:

http://www.epa.gov/waste/conserve/tools/cpg/products/index.htm

PUBLIC OFFICIALS NOT PERSONALLY LIABLE

There shall be no personal liability upon the Contracting Officer or officer in charge, their agents or employees, for any act performed in the discharge of any duty imposed or the exercise of any power or authority conferred upon them, by, or with the scope of the contract, it being understood that in all such matters they act solely as agents and representatives of the Government.

Attachments List: The following attachments are made as part of this solicitation and any resultant contract.

Attachment Number Description

1 Wage rates 2 Floor Plan

Federal Acquisition Regulation (FAR) and United States Department of Aquiculture Acquisition Regulation (AGAR) Clauses and Provisions The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions. Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2 Clauses Incorporated by Reference Feb 1998 This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

52.204-13 System for Award Management Maintenance (NOV 2025) (DEVIATION) 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (SEP 2025)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (SEP 2025)

(DEVIATION)

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services. (NOV 2025) (DEVIATION)

52.219-6 Notice of Total Small Business Set-Aside (NOV 2025) 52.219-28 Post award Small Business Program Representation. (OCT 2025) (DEVIATION) 52.222-3 Convict Labor (OCT 2025) (DEVIATION) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2025) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-41 Service Contract Labor Standards (AUG 2018) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018)

52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

52.222-50 Combating Trafficking in Persons (OCT 2025) (DEVIATION) 52.222-54 Employment Eligibility Verification (NOV 2025) 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (OCT

2025) (DEVIATION)

52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022) 52.223-23 Sustainable Products and Services (OCT 2025) (DEVIATION) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 52.233-4 Applicable Law for Breach of Contract Claim (SEP 2025) (DEVIATION) 52.237-2 Protection of Government Buildings, Equipment, and Vegetaion (APR 1984) 52.242-14 Suspension of Work (Apr 1984) AGAR 452.204-70 Modification for Contract Closeout (JUN 2024)(DEVIATION)

Clauses Incorporated by Full Text:

52.217-8 Option to Extend Service. (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor.

The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within _30_ provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed _60__ (months).

(End of clause)

52.228-5 Insurance-Work on a Government Installation (Jan 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective-

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or (2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance and shall make copies available to the Contracting Officer upon request.

(End of clause)

452.203-71 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance (Dec 2025)

(a) By entering into this contract, the Contractor certifies that:

1. It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection…