1240BE26Q0005.pdf

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR part 12. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is numbered 1240BE26Q0005 and is issued as an Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

(iv) This procurement is set aside for Small Business. The NAICS code is 561790 and the Small Business Size Standard is $9 Million.

(v) Schedule of Items/Price Schedule Schedule of Items

Project Description: Three Creek SnoPark Plowing

Vendor Name: Vendor UEJ:

Item Supplies/Services Best Estimated Qty

Unit of Issue

Unit Price Total Price

Level 1 Snow Plowing estimated

1-6 hrs onsite

17 JB $ $

0002 Level 2 Snow Plowing estimated 6-12 hrs onsite

1 JB $ $

0003 Level 3 Snow Plowing estimated 12 + hrs onsite item, 1 JB $ $

1001 (Option Year 1) Level 1 Snow Plowing estimated 1-6 hrs onsite

17 JB $ $

1002 (Option Year 1) Level 2 Snow Plowing estimated 6-12 hrs onsite

I JB $ $

1003 (Option Year 1) Level 3 Snow Plowing estimated 12 + hrs onsite

I JB $ $

2001 (Option Year 2) Level 1 Snow Plowing estimated 1-6 hrs onsite

17 JB $ $

2002 (Option Year 2) Level 2 Snow Plowing estimated 6-12 hrs onsite

1 JB $ $

2003 (Option Year 2) Level 3 Snow Plowing estimated 12 + hrs onsite

1 JB $ $

3001 (Option Year 3) Level 1 Snow Plowing estimated 1-6 hrs onsite

17 JB $ $

3002 (Option Year 3) Level 2 Snow Plowing estimated 6-12 hrs onsite

1 JB $ $

3003 (Option Year 3) Level 3 Snow Plowing estimated 12 + hrs onsite

1 JB $ $

4001 (Option Year 4) Level 1 Snow Plowing estimated 1-6 hrs onsite

17 JB $ $

4002 (Option Year 4) Level 2 Snow Plowing estimated 6-12 hrs onsite

1 JB $ $

4003 (Option Year 4) Level 3 Snow Plowing estimated 12 + hrs onsite

1 JB $ $

5001 (Option Year 5) Level 1 Snow Plowing estimated 1-6 hrs onsite

17 JB $ $

5002 (Option Year 5) Level 2 Snow Plowing estimated 6-12 hrs onsite

1 JB $ $

5003 (Option Year 5) Level 3 Snow Plowing estimated 12 + hrs onsite

1 JB $ $

Total $

Schedule Notes:

a) Items labeled as optional are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One award will be made from this solicitation, contractors must submit pricing for all items.

c) 452.216-73 Minimum and Maximum Contract Amounts (FEB 1988)-During the period specified in FAR clause 52.216-18, ORDERING, the Government shall place orders totaling a minimum of $300, but not in excess of $30,000.00.

(vi) Description of Requirement (including a list of any attachments)

Snow removal will be on the paved portion of Forest Road 16 for approximately 7 miles, Road 1620 for approximately 0.15 miles, Road 1620890 for approximately 0.02 miles and up to an estimated 2.8 acres of Upper Three Creek Snow Park and adjacent overflow lot (paved surface).

Upon request from the Forest Service, snow removal of 1.4 acres of Lower Three Creek Snow Park (gravel surface).

Attachments:

PWS Attachment I

Attachment 2 Upper Three Creek Map

WAGE Determination

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

The period of performance of this contract is from November 20, 2025 through September 30, 2030.

Deschutes National Forest Three Creek SnoPark

FAR 52.246-4 Inspection of Services—Fixed-Price (Aug 1996)

Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may—

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(viii) 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (DEV AUG 2025) (Provision)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM));

and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

Addenda to Provision 52.212-1 paragraph (b) Submission of Offers:

I) Offerors must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include a technical quote, a price quote, and contractor representations and certifications.

a) Submission of Offers - The technical quote shall address the evaluation factors in 52.212-2. At a minimum technical quote shall include:

i) Past Performance - provide a list of similar contracts completed by your firm over the past three years. Include a brief description of the project, dollar amount, year completed, and project owner contact information (name, phone, and email). The government may use past performance information from any available source. If a company does not have past performance information available, information may be provided for predecessor companies, key personnel, or subcontractors. In the event that there is no past performance information available, the offeror will receive a neutral rating in this factor.

ii) Technical Capability - Provide a list of equipment and key personnel

(with qualifications) that will be used to complete this contract. Contractor may use any type of equipment generally used to remove snow, providing the type or use of equipment is not restricted in the current Deschutes National Forest Commercial Road Rules document, and the equipment used to remove snow shall not cause damage to the road. All equipment anticipated to be used in this contract shall be provided and include the following information: year, type, make, model, and any special attachments that may be used.

http://www.sam.gov/SAM/

VENDOR NAME:

VENDOR UEI:

b) Price Quote - Include the following: I) the completed Schedule of Items from Section B of this solicitation, and 2) acknowledgement of any amendments to this solicitation by following the instructions that accompany the amendment(s).

c) Representations and Certifications - Fill in the check boxes for provisions

52.204-24, 52.212-3, and Employment of Eligible Workers-Worliforce Certification found in paragraph x of this solicitation and include a copy with your offer.

3) Submit offer by email to andrea.pollock@usda.gov so that it is delivered into this inbox by the due date and time. Emails should contain 3 separate attachments (Technical Quote, Price Quote, and Representations and Certifications) in Microsoft Word, Excel, or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer from Andrea Pollock.

4) Address questions about this solicitation to Andrea Pollock at andrea.pollock@usda.gov.

(ix) 52.212-2 Evaluation - Commercial Products and Commercial Services (DEV AUG 2025) (Provision)

(a) Evaluation Factors. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Quote & Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) Representations and Certifications (complete highlighted items in this section and return with your offer)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) (Provision)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in mailto:andrea.pollock@usda.gov mailto:andrea.pollock@usda.gov.

the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(l)(A) of the John S. McCain National Defense

Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(l)(B) of the John S. McCain National Defense Authorization

Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for

Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that-

(1) It□ will,□ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offerorresponds "will" in paragraph (d)(l) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the

Offeror represents that-

It□ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(l) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment

(include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered

(include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

http://www.sam.gov/

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment

(include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered

(include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

FAR Provisions Incorporated by Reference:

• 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017)

• 52.204-7 System for Award Management (AUG 2025)

• 52.225-25 Prohibition on Contracting With Entities Engaging in Certain Activities or Transactions

Relating to Iran—Representation and Certifications (JUN 2020)

• 52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (AUG 2025)

FAR Provisions Incorporated by Full Text:

52.217-5 Evaluation of Options. (July 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in thenGovernment's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/browse/index/far (FAR Provisions are located in FAR Part 52 at https://www.acquisition.gov/far/part-52)

Department of Agriculture Acquisition Regulation (AGAR): https://www.acquisition.gov/agar (AGAR Provisions are located in AGAR Part 452 at https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses)

Deviations to provisions may be viewed at:

https://www.dm.usda.gov/procurement/policy/FARClassDeviations.htm

(End of Provision)

• 52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Agriculture Acquisition Regulation (48 CFR Chapter 4) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Provision)

The following FAR contract clauses apply to this acquisition:

• 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services.

(DEVIATION AUG 2025)

• 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

• 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN

2017)

• 52.204-13 System for Award Management Maintenance (DEVIATION AUG 2025)

• 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JAN 2025)

• 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

• 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020)

• 52.222-3 Convict Labor

• 52.222-35 Equal Opportunity for Veterans (JUN 2020)

• 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)

• 52.222-37 Employment Reports on Veterans (JUN 2020)

• 52.222-41 Service Contract Labor Standards (AUG 2018)

• 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

• 52.222-50 Combating Trafficking in Persons (NOV 2021)

• 52.222-54 Employment Eligibility Verification (JAN 2025)

• 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022)

• 52.223-23 Sustainable Products and Services (MAY 2024)

• 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/agar https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses

• 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

• 52.233-3 Protest After Award (AUG 1996)

• 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

• AGAR 452.204-70 Modification for Contract Closeout

FAR Clauses Incorporated by Full Text:

52.216-1 Type of Contract (Apr 1984)

The Government contemplates award of a Requirements contract with a Firm Fixed Price CLIN contract resulting from this solicitation.

52.216-18 Ordering (Aug 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from November 15, 2025 through December 31, 2029.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.216-19 Order Limitations. (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $300.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor

(1) Any order for a single item in excess of 10,000.00.

(2) Any order for a combination of items in excess of 30,000.00 or https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4

(3) A series of orders from the same ordering office within 14 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-21 Requirements. (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period;

provided, that the Contractor shall not be required to make any deliveries under this contract after September 30, 2030.

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within l5 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/browse/index/far (FAR Clauses are located in FAR Part 52 at https://www.acquisition.gov/far/part-52)

Department of Agriculture Acquisition Regulation (AGAR):

https://www.acquisition.gov/agar (AGAR Clauses are located in AGAR Part 452 at https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses)

Deviations to clauses may be viewed at:

(End of Clause)

52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/agar https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR Chapter

4) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Clause)

(xiv) Defense Priorities and Allocation System (DPAS) Rating: NIA

(xv) Date, Time, and Place Offers are due

Quotes are due via email andrea.pollock@usda.gov by 4:30 PM PST

11/18/2025 Email Subject Line Must Include "1240BE26Q0005"

(xvi) Government Point of Contact

Andrea Pollock

Contracting Officer andrea.pollock@usda.gov

NOTICE FOR FILING AGENCY PROTESTS

United States Department of Agriculture (USDA) Ombudsman Program

The USDA is committed to issuing solicitations and awarding contracts in a fair and prompt manner. The Ombudsman Program for Agency Protests (OPAP) was established to address protest issues within the agency, providing an alternative to costly and time-consuming litigation. Operating independently, OPAP offers relief comparable to that granted by the Government Accountability Office (GAO). Interested parties are encouraged to resolve concerns through USDA’s internal Alternative Dispute Resolution (ADR) process before pursuing external forums such as the GAO. Concerns may be addressed informally or through a formal agency protest filed with either the Contracting Officer or the Ombudsman.

Informal Forum with the Ombudsman

1. Initial Point of Contact: Interested parties who believe a specific USDA procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer.

2. Escalation: If the Contracting Officer is unable to address their concerns, interested parties are encouraged to contact the USDA Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Utilization of the informal forum does not suspend any time requirement for filing a formal protest with the agency or other forums.

3. Required Information: To ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman

1. Effort to Resolve: Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions.

2. Independent Review: If the protester’s concerns remain unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest with either the Contracting Officer or, alternatively, with the Ombudsman under the OPAP program. Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined in writing to be in the best interest of the Government.

3. Resolution Timeline: The agency’s goal is to resolve protests within 35 calendar days from the date of filing.

4. Required Information: Protests shall include the information set forth in FAR 33.104(a)(3). Failure to submit the required information may result in a delay or dismissal of the protest.

5. Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.

6. Submission: Formal protests under the OPAP program should be submitted electronically to SPE.inquiry@usda.gov and the Contracting Officer.

Election of Forum. By initiating a protest with the USDA, the protester agrees not to pursue the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending. If a protest is filed externally, the agency protest will be dismissed.

mailto:SPE.inquiry@usda.gov

Performance Work Statement (PWS) Three Creek SnoPark Plowing

Contents Project Title General Information

1.0 Purpose and Location

Contractor Requirements

2.0 Technical Requirements / Tasks

3.0 Performance Requirement Measures

Attachment

Project Title

1.0 General Information

1 Background and Purpose: The Three Creek SnoPark is a primary access point to public lands for winter recreation as well as special use operations. A partnership with ODOT provides funding for a contract to maintain this access point during the winter months. This work meets the agency mission of providing access to public lands, support special use permittees who provide a public service, and providing a safe place to park with sanitation facilities for the protection of the natural resources.

1.1 Outline of Services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS).

1.2 Project Location: The project areas are located within the Deschutes National Forest

See Attachment 2 Upper Three Creek Map for service locations. Locations are as follows:

Forest Road 16 for two way traffic from approximate milepost 4 to the junction of Forest Road 1620 and 14 feet for entering one way traffic from the junction of Forest Road 1620 to the gate.

Forest Road 1620 feet for exiting one way traffic.

Forest Road 1620890

Remove snow from r feet to allow for exiting one way traffic.

Upper Three Creek Snow Park storage shall be located 10 feet beyond the parking lot. Entrance to snow park shall be plowed to a minimum width of 22 feet.

Lower Three Creek Snow Park (Upon Request) of gravel surface in the area specified by the Forest Service. Snow berm storage shall be located 10 feet beyond the parking lot. Entrance and exit to the snow park shall be plowed to a minimum width of 14 feet to allow for one way traffic.

1.3 Background: This work is funded in cooperation with the Oregon Department of Transportation

(ODOT) with the U. S. Forest Service. These snow parks are designated winter recreation parking locations by the State, who provides a limited amount of snow removal funding through the Winter Snow Parking Permit program through ODOT. If ODOT fails to receive funding, appropriations, limitations or other expenditure authority which prohibits ODOT from reimbursing the Forest Service, then this contract may be terminated after minimum guarantees have been met.

Work shall be completed during the Winter Snow Park Seasons of November 1st 2025, through April 30th, 2030. Contractor shall regularly check snow depths on the roads and parking areas and shall plow the entire area when average snow depth at the parking area reaches or exceeds a of snow accumulation. The Contractor shall contact the COR for authorization parking areas (occurs infrequently; typically due to the need for slush removal, or from drifting caused by heavy wind). Contractor shall notify the COR each time the trigger depth has been reached and they plan to plow.

1.4 Contract Type: This is a requirements contract with a period of performance that will be a base plus four option years. Task Orders will be issued for the amount of services the Forest Service needs.

1.5 Period of Performance:

1.5.1 Winter Snow Park Season is typically November 1st through April 30th each year.

1.5.2 Base Item 1 shall be performed during the fall of 2025 through the spring of 2026.

1.5.3 Optional Item 2 shall be performed during the fall of 2026 through the spring of 2027.

1.5.4 Optional Item 3 shall be performed during the fall of 2027 through the spring of 2028.

1.5.5 Optional Item 4 shall be performed during the fall of 2028 through the spring of 2029.

1.5.6 Optional Item 5 shall be performed during the fall of 2029 through the spring of 2030.

1.6 Government Regular Working Hours: The Government's regular working hours are from 0700 to 1700, five days per week, Monday through Friday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS.

No snow plowing shall occur from 7:00 am to 6:00pm Saturdays, Sundays, and Observed Holidays except requested by the Forest Service. For clarification it is expected that, should the need for plowing exist, operations will occur prior to 7:00 am on weekends and holidays.

1.7 Federal Observed Holidays: The government observes the following holidays:

Labor Day

Martin Luther King Birthday Columbus Day Day Day

Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.8 Service Interruptions: If any services must be interrupted (even temporarily) due to maintenance of contract work, the Contractor shall notify the CO, and COR at least three working days in advance. If the service is due to an emergency breakdown the Contractor shall notify the CO and COR as soon as practicable.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The CO and/or COR shall meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.10 Project Manager (PM): The Contractor shall provide a PM and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract.

1.11 Quality Assurance: The contractor shall comply with the quality assurance program as defined in the Quality Assurance Surveillance Plan. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level(s) (AQL). Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

1.12 Contracting Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel.

The COR is not authorized to change any of the terms and conditions of the contract.

Contractor Requirements

2.0 Technical Requirements / Tasks

The requirement is dictated by weather and amount of snow received in any given winter. Contractor shall be responsible for snow plowing and sanding during the period of performance of each Task Order.

Contractor will be responsible for any damage to property caused by his/her personnel or equipment in the process of completing work. Damaged items shall be repaired or replaced by the contractor at no additional cost to the Government. Property damaged that causes a safety hazard to others will be repaired immediately.

2.1 Tasks:

Task A. Snowplowing:

i. Plow snow and/or berms for the roads and parking areas indicated on attached

Attachment 2 Upper Three Creek Map.

ii. Ensure paved areas are safe for vehicle or pedestrian traffic.

iii. Services may include up to seven (7) days per week when snowfall depth exceeds five

(5) inches or when Contracting Officer Representative (COR) notifies contractor that conditions warrant performance.

iv. Services may be up to twice per day or if called out by the COR. Contractor shall exercise good judgement during times of snowfall so that duplication of effort does not occur.

v. If COR determines conditions warrant additional plowing services, performance response time shall be within six hours.

vi. Services required

3.0 PERFORMANCE REQUIREMENT MEASURES

Required Service

Performance Standard Measurement of Surveillance

Allowable Performance Deviation

Remedy

Plow Snow Task A

Plow Snow in accordance with PWS or as directed by the COR

Pile snow in accordance with

PWS

Periodic surveillance by the

COR

or

90% of area plowed when conditions warrant services.

Rework within 6 hours.

Substantiated customer complaint.

Measurement and Payment: Customer complaints will be substantiated by the Contracting Officer Representative (COR) for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor orally and in writing and give the Contractor additional time to correct the defect, if additional time is available to make a correction. The COR will determine how much time is available.

Should the Contractor disagree with the complaint after investigation of the site, the Contractor shall notify the COR. The COR will review the matter to re-examine the validity of the complaint.

Contractor shall notify the COR within 24-hours of work completion. The Government will visually inspect the services for compliance prior to acceptance and issuing any payments. Inspections will consist of direct observations. Any Government personnel or visiting public may observe unacceptable services, incomplete work, or required services not performed and they may contact the COR to communicate a complaint.

4.0 DELIVERABLES: Provide the following Deliverables.

Item Purpose Due date Call out Plan Provide finalized Call Out Plan Within five days of contract award

5.0 Government Furnished: The Government will only be providing maps for location(s) of work to be performed. See attachments

6.0 Travel: The Contractor shall be responsible for all travel to and from the work site locations.

7.0 Key Personnel: See PWS Paragraph 1.10 provide Program Manager notify the Government if any changes to Key Personnel occur during performance of contract.

8.0 DEFINITIONS

8.1 Contracting Officer. a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-

Require that a duty be performed at a particular office or activity; or Restrict in any way a contracting officer in the performance of any duty properly assigned.

8.2 Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of the contract.

8.3 Contracting Officer Representative (COR). The Government employee designated by the Contracting Officer to be responsible for monitoring of Contractor performance. A COR will be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical…