1240BE25Q0082 Attachment 4 Quality Assurance Surveillance Plan.pdf

ATTACHMENT 4 GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PLAN

The Government will monitor progress to assure the Contractor is providing the quality promised in their Quality Control Plan (QCP) and work meets performance standards. Surveillance will consist of visual observations of the entire operation and sample plots to determine compliance with the specifications. Plots will be located throughout the planting area to obtain a representative sample of the work. Each contract unit will be inspected separately and inspection results will not be averaged with those of other contract units. The Contractor may observe plot procedures while they are underway.

Planting Quality Assurance Plots: The Government will take representative sample plots of the unit to verify the Contractor’s planting quality for above ground and below ground using the R-6 Standard plot procedure. The Contractor’s Quality Control Plan plot method shall mirror the Government’s plot method, but be in different locations and consist of different sample intensities. The Planting Inspection Sheet (R6-FS-2400-113) will be used.

The Government inspector will take enough plots to assure the Government’s quality assurance plots represent planting (adequate to judge if the Contractor’s inspection plots are within 5% of the Government’s) and if planting is acceptable. The Government size sample will be 1/50th acre plots.

The following data will be collected on each plot:

Government Inspection Procedures:

1. Determine total number of plots required for each subitem.

2. Fill in all necessary information on plot cards.

3. Establish random plot centers with easy to see flagging with plot #, date and initials.

4. Determine slope percent and adjust plot radius accordingly.

5. Determine plantable, unplantable spots, number of planted trees, species mix, micrositing, site preparation, planting depth, stem position, spacing, damage to trees and firmness. Check for contract compliance.

6. Determine number of trees to inspect underground and dig for root placement and other underground requirements.

7. Do calculations to determine percent planting for each plot inspected.

8. Inform foreman of planting crew, as soon as possible, of any concerns or deficiencies on each plot taken. Determine where problems may exist on crews work and take either sample or count plots on those planters in question until problems are corrected.

9. Inform Contracting Officer of any concerns or deficiencies as work progresses or as soon thereafter as possible.

10. Keep records of inspections on file. Government inspections may be done concurrent with work, or as soon thereafter as possible.

The Contractor may be put on notice of non-compliance (or other contract action taken) for failure to conduct plot inspections in accordance with the QCP. The Contractor’s inspector is not permitted to modify plot deficiencies nor influence the planting quality by indicating to the planters of upcoming plot locations. The Government will review all plot inspection sheets and check calculations after receipt. All plot inspection sheets are to be turned in no later than the following morning. The Government will compare the Contractor’s plot results with the Government’s results. The Contractor will be informed if the quality is acceptable after comparing the Government assurance plots with the Contractor’s plots upon completion of entire unit. When inspection results are within 5%, the Contractor will be informed that its planting quality is acceptable and pay will be calculated based on the Contractor’s plot results.

In the event the Contractor falsifies inspection results, as determined by the Contracting Officer, the Government may declare the Contractor to be in default of the contract. Additionally, the Government may refer such falsification to the U. S. Attorney's Office for possible prosecution pursuant to 18 U.S.C. 1001 (Falsification of Government Documents) or 18 U.S.C. 287 (Fraud).

(End of clause)

QUALITY/PERFORMANCE REQUIREMENTS SUMMARY

Work Statement

Performance Standard

Government Method of Assessment

Incentives and Deductions for meeting the Standard

Tree Handling And Care

Trees are properly handled and cared for. When violations occur, Contractor takes correction action immediately.

COR and/or inspector will monitor operations.

The Contractor’s care and handling of trees will affect the performance evaluation either positive or negative.

If Contractor meets the standard, no deduction. If Contractor does not meet the standard and/or take corrective action, the Government may assess damages in accordance with the Payment Incentives and Deductions.

Planting

Planting quality meets or exceeds Performance standard of 90% quality.

COR or inspector conduct random plots consistent with R-6 Planting Inspection.

The Contractor’s planting quality will be reflected in the performance evaluation either positive or negative. If Contractor achieves 90% planting quality or greater, full unit price will be paid. If Contractor does not achieve 90% or greater deductions will be made in accordance with Payment Incentives and Deductions.

Quality Control

Contractor maintains good quality control on all aspects of operation including tree preparation planting deficiencies shall be corrected per Contractor’s QCP

COR or inspector randomly observe operations.

The Quality Control provided by the Contractor will be reflected in the performance evaluation either positive or negative. If the Contractor fails to meet standards, work may be suspended or Terminated for Cause for failure to take corrective action immediately.

Work Statement

Performance Standard

Government Method of Assessment

Incentives and Deductions for meeting the Standard

Contractor’s Plot Inspections

Contractor’s plot inspections are +/- 5% of Government’s quality. Inspection completed to meet timeframes.

COR/Inspector randomly observe Contractor inspection.

Review Contractor inspection sheets daily.

Contractor’s ability to meet the standard will be reflected in the performance evaluation either positive or negative. When Contractor’s plot inspections meet standards, no deduction. If quality does not meet standard, pay deduction per Payment Incentives and Deductions and/or additional costs to the Government will be assessed.

Work Plan, Schedule, & Communica-tions

Work meets schedule as per the accepted work plan.

Contractor keeps COR/Inspector advised of where they can be reached by phone at all times of contract performance.

COR and Inspector conduct periodic monitoring.

Contractor’s ability to maintain the work schedule and complete work on schedule will be reflected in the performance evaluation as either positive or negative incentive.

Contractor’s work not completed on schedule is subject to default and may result in termination for cause including assessment of reprocurement costs.

QUALITY/PERFORMANCE REQUIREMENTS SUMMARY