SOW Forklift Rental 4 May 2023.docx

Project Rental Forklifts 3k – 7k lbs.

General Information

1.0 Scope of Work

Provide 8 forklifts that range in 2,500 to 7,000 lbs. Delivered and picked up once the period of performance is complete. Also provide routine maintenance to keep forklifts in working order and safety items in good condition, such as strobe lights, seat belts, batteries, and other misc. items.

2.0 Background

We supplement our Forest Service fleet of forklifts with rentals to support wildland fires throughout Oregon and Washington and as well as National support. We have been renting additional forklifts for the past 20 years, our fire season is from June 1st to November 30th. To keep up with the demand to move resources and supplies to the field and in the warehouse in an efficient manner we require that our fleet expand to meet those demands.

Contractor Requirements

3.0 Technical Requirements / Tasks

We need 8 forklifts delivered to the Northwest Fire Support Cache; specific requirements of fleet are:

· 6 of the 8 forklifts need to be 2500 lbs. to 7000 lbs. these forklifts will be outside/inside forklifts on concrete or asphalt surface and can be heavier with specifications below.

· Three stage mast 187”

· Operator side shift

· Width of forklifts 43” – 50”

· Forks 42” in length and 1 ½” thick and 4” wide

· LPG engine

· Automatic transmission

· Solid shaped tires or pneumatic/cushion

· Seat semi suspension, seat belts

· Power steering, hydraulic brakes

· Upright 85.5” overall lowered height

· Driving lights front and rear

· Maximum Overall length of forklift 130” (preferred shorter if possible)

· 2 of the 8 forklifts need to be smaller as we install caged doors for our drive-in racking system, we currently have Toyota model 8FGCU15 at a capacity of 2500 lbs. that fit in our racking system, looking for something similar in size does not have to be same model and manufacturer but needs to meet specifications below:

· Lift capacity 2500 lbs. minimum

· Three stage mast 187”

· Operator side shift

· Width of forklifts 39” – 42”

· Forks 42” in length and 1 ½” thick and 4” wide

· LPG engine

· Automatic transmission

· Solid shaped tires or pneumatic/cushion

· Seat semi suspension, seat belts

· Power steering, hydraulic brakes

· Upright 85.5” overall lowered height

· Driving lights front and rear

· Maximum Overall length of forklift 130” (preferred shorter if possible)

· Require 8 forklifts be delivered June 1st or earliest business day of first week of June and return of 8 forklifts December 30th. Contract will be awarded as a base year, with three subsequent option year periods for the same dates each consecutive year. Returning of forklifts can be scheduled on after 30th and work with Contracting Officer’s Representative (COR)") for scheduling issues.

· Inspection of forklifts will be done by Forest Service staff to ensure equipment meets minimum safety standards and is in good working order.

· If forklift does not meet satisfactory safety standards or is not in good working order, then it’s on contractor to provide a different forklift or make necessary repairs in a timely manner that we have no more than 5 business days of down time.

· Routine maintenance is on contractor and that will include all things related to normal wear and tear anything beyond normal use will be at the cost of government to repair.

· Normal wear and tear items include but not limited to:

· Repair of leaks coming from engine or hydraulic hoses

· Front/rear working light bulbs

· Strobe lights malfunctioning

· Seat belt won’t retract or malfunctioning due to normal use

· Horn malfunction or stops working due to normal use

· Hydraulic controls stop working due to normal use

· Any warning lights or service lights that come on dash due to normal use

4.0 Deliverables / Schedule

· All 8 forklifts will be in good working order and delivered on June 1st if possible. Upon the 1st falling on a Saturday or Sunday then forklifts can be scheduled to be delivered first week of June that is Monday – Friday. Forklifts will be delivered to 1740 SE Ochoco way, Redmond Oregon 97756.

· Inspections of forklifts will be performed by Forest Service staff upon arrival to ensure that forklifts meet minimum safety standards and are in good working order. Forklifts not meeting safety standards or not in good working order, the contractor will provide a different forklift or make necessary repairs within 5 business days of notification of forklift not meeting requirements. This will be at the contractor’s expense.

· Monthly rental rate will include routine maintenance that includes normal wear and tear. Where the maintenance is found to be outside the normal use and normal wear and tear government will incur costs associated with damage beyond normal use.

· Rental Period will be June 1st to December 30th and due the weather or holidays it may be necessary to reschedule pick up of forklifts in December, when these issues arise work with Contracting officer Representative (COR) or Contracting Officer (CO) for scheduling issues.

Example 1 Key Deliverables

5.0 Contractor’s Key Personnel

Requirement that contractor provide service phone number and point of contact for routine maintenance when it’s needed.