C04_CSS_Acoustic Recorders_1240BD27Q0008.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

40BD

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 2

0453 CODE 16. ADMINISTERED BYCODE

X

X

X

334310

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40BD

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

11/16/2026 1100 PS

11/02/2026

971-319-2059MINDY HICKMAN

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240BD27Q0008

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 15 1173772OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

CORVALLIS OR 97331

3200 SW JEFFERSON WAY

PNW FORESTRY SCIENCES LABORATORY -

15. DELIVER TO

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA NORTHWEST 2

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

R6 Pacific Northwest Forestry Sciences Laboratory Small autonomous bio-acoustic recorders with Li-ion battery

Delivery: 60 Days After Receipt Of Order Mark For:

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

MINDY N. HICKMAN

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

USDA-FS CSA NORTHWEST 3

1220 SW 3RD AVE

STE 310

PORTLAND OR 97204-2829

0001 523 EA

0002 1 EA

Small Autonomous Bio-Acoustic recorders with

Li-ion battery

Delivery

FOB Destination

3200 SW Jefferson Way

Corvallis OR 97331

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

15 2 of

Statement of Requirement

The U.S. Department of Agriculture (USDA) Forest Service, Pacific Northwest Research Station, Pacific Northwest Forestry Sciences Laboratory (Corvallis, OR), has a requirement for the procurement and delivery of 523 brand-new, current-model small autonomous bio-acoustic recorders equipped with rechargeable Lithium-ion (Li-ion) capabilities.

This purchase directly supports mission-critical passive acoustic monitoring work under the Northwest Forest Plan Effectiveness Monitoring Program to meet statutory requirements under the National Forest Management Act (NFMA), the Endangered Species Act (ESA), and the National Environmental Policy Act

(NEPA).

To support rigorous scientific research continuity and streamline large-scale environmental tracking, the equipment configurations are strictly benchmarked against specific commercial fleet and scientific operating parameters. All units delivered under this contract must be fully operational and ready for immediate field deployment by receiving laboratory personnel.

Schedule of Items/Price List Item No:

Description Quantity Unit of Issue

Unit Price Total

0001 Small Autonomous Bio- Acoustic Recorders with Li-ion battery

0002 Delivery

FOB Destination 3200 SW Jefferson Way Corvallis OR 97331

TOTAL $

Attachments:

Attachment A -Requirements Compliance Checklist

FOB Destination: All shipments shall be shipped FOB Destination to the PNW Forestry Sciences Laboratory, 3200 SW Jefferson Way, Corvallis, OR 97331. Contract line item pricing must be fully inclusive of all freight, handling, and delivery charges.

Period of Performance & Delivery: Delivery must be completed as soon as possible, with all items physically delivered to the designated destination address.

The use of brand names or specific manufacturer operating parameters within these specifications is for descriptive purposes to establish salient characteristics and the required level of quality. Equivalent products matching these baseline performance metrics will be fully considered.

R6 Pacific Northwest Forestry Sciences Laboratory Mini Acoustic Recorders

Solicitation: 1240BD27Q0008

Salient Characteristics

Universal Baseline Requirements (Applicable to ALL CLINs)

Except where explicitly modified by highly specialized requirements listed in the technical specifications, all autonomous recording units (ARUs) provided under this contract must conform to the following baseline features and configurations:

Warranty Requirement: Each unit must be delivered with a standard manufacturer's commercial warranty providing a minimum of two (2) years of coverage from the date of government acceptance against defects in materials, workmanship, and weatherproofing failure.

• The contractor shall facilitate the repair or complete replacement of any defective hardware components within this period at no additional cost to the Government.

Universal Safety and Certification Package: Standard safety circuitry protecting against overcharging, short-circuiting, and thermal runaway of the Li-ion battery pack.

Technical Publications: Each delivery must include a complete set of manufacturer's literature, providing a minimum of one (1) operator’s and programming manual per unit.

CLIN 0001: Small Autonomous Bio-Acoustic Recorders (Quantity: 523 Units)

Chassis & Power Source: Rugged, weatherproof, passive recording device configured for discrete field placement.

Physical Dimensions & Weight: Enclosure dimensions must not exceed 6” x 8” x 3” (Compact profile) Maximum total weight must not exceed 1.5 lbs with batteries

Enclosure Rating: Body that is fully weatherproof with integrated humidity controls; system must not require the use of desiccant packs.

Environmental Tolerances: Rated to fully operate across an extended temperature range from -4°F to +185°F.

Power & Battery Capacity: Must accommodate rechargeable Lithium-Ion 18650 batteries. Must feature a continuous or scheduled battery life capability of a minimum of 1,200 hours.

Storage Interface: Must feature at least one (1) SDXC flash card slot (Class 4 or higher) and fully support cards up to 1TB in capacity.

Data & Recording Format: 16-bit PCM .wav files.

Programming & Connectivity: Must feature integrated Bluetooth capabilities to enable wireless field setup and programming via mobile application. Must feature smart calendar programming capable of initiating recordings at variable daily sunrise and sunset times, dynamically adjusting to seasonal timeline shifts.

R6 Pacific Northwest Forestry Sciences Laboratory Mini Acoustic Recorders

Microphone Channels: Single (1) channel in stock configuration, with native engineering to support a second (2nd) channel via an optional second microphone installation. Built-in omni-directional microphone extending outward from the primary chassis body is preferred.

Acoustic Range & Frequency Support: Must support a frequency range capturing vocal songbirds and terrestrial mammals between 8000 Hz and 96000 Hz. Minimum signal to noise ratio of 75dB or greater

Signal Quality & Filters: Must feature an integrated anti-aliasing filter to prevent high-frequency distortion

Acceptance Testing

Final inspection and formal government acceptance will take place at the physical delivery location specified in the Schedule of Items. The Government reserves the right to inspect all units upon arrival to verify full assembly, turnkey readiness, operational status, and compliance with all mandatory salient characteristics before signing the receiving report.

R6 Pacific Northwest Forestry Sciences Laboratory Mini Acoustic Recorders

Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) Clauses and Provisions

The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions. Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2 Clauses Incorporated by Reference Feb 1998 This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Nov 2025) 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(Jan 2017) 52.222-50 Combating Trafficking in Persons (Nov 2025) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 Protest After Award (Sep 2025) 52.233-4 Applicable Law for Breach of Contract Claim (Sep 2025) 52.240-91 Security Prohibitions and Exclusions (Nov 2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services (Nov 2025)

The following clauses are applicable if checked: .

☒ 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) ☐ 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) ☐ 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 ☒ 52.204-13 System for Award Management—Maintenance (Nov 2025) ☒ 52.204-91 Contractor identification (Nov 2025) ☒ 52.209-6 Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025) ☐ 52.209-9 Updates of Publicly Available Information Regarding Responsibility

Matters (Sep 2025) ☒ 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Sep 2025) ☐ 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Nov 2025) ☒ 52.219-6 Notice of Total Small Business Aside (Nov 2025) ☒ 52.219-8 Utilization of Small Business Concerns (Nov 2025) ☐ 52.219-9 Small Business Subcontracting Plan (Nov 2025)

R6 Pacific Northwest Forestry Sciences Laboratory Mini Acoustic Recorders

Solicitation: 1240BD27Q0008 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

☒ 52.219-14 Limitations on Subcontracting (Nov 2025) ☐ 52.219-16 Liquidated Damages—Subcontracting Plan (Nov 2025) ☒ 52.219-33 Nonmanufacturer Rule (Nov 2025) ☒ 52.222-3 Convict Labor (June 2003) ☒ 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Nov 2025) ☒ 52.222-35 Equal Opportunity for Veterans (Nov 2025) ☒ 52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025) ☐ 52.222-37 Employment Reports on Veterans (Nov 2025) ☒ 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010 ☐ 52.222-41 Service Contract Labor Standards (Aug 2018) ☐ 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage -- Fringe Benefits

☐ 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018)

☐ 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014)

☐ 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014)

☐ 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (Nov 2025)

☒ 52.222-54 Employment Eligibility Verification (Nov 2025) ☐ 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) ☒ 52.222-90 Addressing DEI Discrimination by Federal Contractors (Apr 2026) ☐ 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (Nov 2025) ☐ 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items

(May 2008) ☐ 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons

(Nov 2025) ☐ 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners

(Nov 2025) ☐ 52.223-23 Sustainable Products and Services (Nov 2025) ☐ 52.224-3 Privacy Training (Jan 2017) ☐ 52.225-1 Buy American-Supplies (Nov 2025) ☐ 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (Nov 2025) ☒ 52.225-5 Trade Agreements (Nov 2023) ☐ 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States (May 2020) ☐ 52.225-26 Contractors Performing Private Security Functions Outside the United States (Oct 2016) ☐ 52.226-4 Notice of Disaster or Emergency Area Set-Aside (Nov 2007) ☐ 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area (Aug 2025) ☐ 52.229-12 Tax on Certain Foreign Procurements

R6 Pacific Northwest Forestry Sciences Laboratory Mini Acoustic Recorders

☐ 52.232-29 Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021)

☐ 52.232-30 Installment Payments for Commercial Products and Commercial Services (Nov 2021) ☒ 52.232-33 Payment by Electronic Funds Transfer— System for Award Management (Oct 2018) ☐ 52.232-34 Payment by Electronic Funds Transfer—Other Than System for Award Management

(Jul 2013) ☐ 52.232-36 Payment by Third Party (Nov 2025) ☐ 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) ☐ 52.237-3 Continuity of Services (Jan 1991) ☐ 52.240-92 Security Requirements (Nov 2025) ☐ 52.240-93 Basic Safeguarding of Covered Contractor Information Systems (No 2025) ☐ 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2025)

Other Applicable Clauses

52.247-34 F.O.B. Destination (Jan 1991)

AGAR Clauses This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of the clause may be accessed electronically at Internet address.

AGAR 452.203-70 Unenforceable Supplier Terms (MAY 2026)

AGAR 452.204–70 Modification for Contract Closeout (Apr 2026)

AGAR 452.236-70 Electronic Submission of Payment Requests (Sep 2026)

R6 Pacific Northwest Forestry Sciences Laboratory Mini Acoustic Recorders

Solicitation Information

Award Type

A single firm-fixed-price purchase order to the offer most advantageous to the Government will be awarded.

Offerors must submit pricing for all line items on the schedule of items to be considered responsive.

Evaluation and Basis for Award

The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below. Award will be made to the offeror(s) representing the solution most advantageous to the Government.

The following factors will be used to evaluate offers:

1. Technical Capability & Salient Characteristics: The degree to which the offered bio-acoustic recorders meet or exceed the specified criteria, specifically accommodating the precision dimensions, battery parameters, and signal-to-noise thresholds needed for wildlife monitoring continuity.

2. Delivery Timeline: The contractor’s ability to fulfill and complete physical delivery to the Corvallis facility within 60 days from receipt of order. Shorter delivery timelines may be evaluated more favorably.

3. Price: Evaluated to ensure it is fair and reasonable.

Submission of Offers:

Submit signed and dated offers to mindy.hickman@usda.gov on or before November 16th 2026 no later than 11:00 AM PST. The date/time is also specified on the System for Award Management’s (SAM) “Contract Opportunities” website. The closing date/time will be provided on the SF-1449.

1. Vendors must have an Active Registration in SAM to submit a quotation package (https://sam.gov/). If your SAM Registration is inactive, do not submit a quotation package.

2. Quotation Package Requirements: Organize your quotation package in this order: SF-1449, Amendments, Schedule of Items, Technical Documentation.

1. SF-1449: Complete Blocks 17a., 30a., 30b., and 30c. (include telephone, e-mail and SAM UEI in Block 17a.)

2. SF-30 Amendments: Acknowledge and submit all signed SF-30 Amendments to the solicitation, if any are posted by the CO on the SAM website

3. Schedule of Items: Complete the pricing for all CLINS on the Schedule of Items. You must utilize the provided Government Schedule of Items form. See page 3.

4. Technical Documentation: Complete the Requirements Compliance Checklist provided on pages 13-15 (Attachment A) of this solicitation and submit all technical drawings, spec sheets, or product brochures for the offered acoustic recorders to verify technical acceptability.

R6 Pacific Northwest Forestry Sciences Laboratory Mini Acoustic Recorders

Solicitation: 1240BD27Q0008 mailto:mindy.hickman@usda.gov https://sam.gov/)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017)

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations - Representation (Sep 2025)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Sep 2025)

R6 Pacific Northwest Forestry Sciences Laboratory Mini Acoustic Recorders

Solicitation: 1240BD27Q0008

Note #1: Omitting the UEI from the SF-1449 will prevent the contracting officer (CO) from verifying that your company has an active SAM account and will cause your quotation package to be excluded from consideration.

Note #2: Failure to complete the schedule of Items will cause your quotation package to be excluded from consideration.

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.252-1 Solicitation Provisions Incorporated by Reference Feb 1998 This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (Nov 2025)

FAR 52.212-1 is amended as follows:

Offerors must provide firm-fixed-price quotes for all contract line items (CLIN 0001 through CLIN 0002) listed on page 3.

The Government intends to award a single, Firm-Fixed-Price contract resulting from this solicitation to the responsible offeror whose conforming quote represents the most advantageous solution to the Government.

Period for acceptance of offers.

The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

Questions Questions shall be submitted via email to mindy.hickman@usda.gov by 11am PST 11/09/26.The Government may consolidate similar questions and will provide responses to timely submitted questions through SAM.gov. Responses to the Q&A will be posted to SAM.GOV by 1600 PST 11/11/26. Offerors are responsible for monitoring SAM.gov for posted answers, amendments, and other solicitation-related notices mailto:mindy.hickman@usda.gov

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Nov 2025)

The following provisions are applicable if checked:

☒ 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2024)

☒ 52.204-7 System for Award Management—Registration (Nov 2025) ☐ Alternate I (Nov 2025) to 52.204-7

☐ 52.204-90 Offeror Identification (Nov 2025) ☐ 52.207-6 Solicitation of Offers from Small Business Concerns and Small Business Teaming

Arrangements or Joint Ventures (Multiple-Award Contracts) (Aug 2024) ☐ 52.209-12 Certification Regarding Tax Matters (Oct 2025) ☐ 52.219-2 Equal Low Bids (Nov 2025) ☒ 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products (Feb

2021) ☐ 52.222-48 Exemption from Application of the Service Contract Labor Standards for

Maintenance, Calibration, or Repair of Certain Equipment–Certification (Nov 2025) ☐ 52.222-52 Exemption from Application of the Service Contract Labor Standards for Certain

Services-Certification (Nov 2025) ☐ 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (Oct 2020) ☐ 52.223-4 Recovered Material Certification (May 2008) ☐ 52.225-2 Buy American Certificate (Oct 2022) ☒ 52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate (Nov 2025) ☐ 52.225-6 Trade Agreements-Certificate (Feb 2021) ☐ 52.226-3 Disaster or Emergency Area Representation (Nov 2007) ☐ 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation (Jul 2025)

AGAR Provisions This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of the clause may be accessed electronically at Internet address https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf.

NOTICE FOR FILING AGENCY PROTESTS

United States Department of Agriculture (USDA) Protest Procedures

The United States Department of Agriculture (USDA) is committed to fair, transparent, and efficient acquisitions. Interested parties with concerns about this solicitation are encouraged to seek resolution through the following USDA procedures.

Tier 1: Contracting Officer Concern Resolution

Submission: Interested parties with concerns about either the solicitation or subsequent award should first submit their concern directly to the Contracting Officer, providing sufficient detail to allow the Contracting Officer to understand and assess the issue.

Process: The Contracting Officer will review the concern, seek clarification as needed, and engage with the interested party to attempt prompt resolution.

R6 Pacific Northwest Forestry Sciences Laboratory Mini Acoustic Recorders

Solicitation: 1240BD27Q0008 https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf

Review Timeline: The Contracting Officer will make every effort to provide a response or resolution within 10 business days of receiving the concern.

Effect on Award or Performance: Tier 1 engagement is not considered an official notification of filing an agency protest and does not pause solicitation deadlines, delay award decisions, or suspend contract performance.

Next Steps: If the matter cannot be resolved at Tier 1, the interested party may file a written agency protest under Tier 2.

USDA encourages all parties to seek resolution with the Contracting Officer before filing an agency protest.

Tier 2: Agency Protest If concerns cannot be resolved at Tier 1, an interested party may file a written agency protest with either the Contracting Officer or the USDA Independent Review Authority. The decision by the USDA Independent Review Authority is an alternative to a decision by the Contracting Officer. The USDA Independent Review Authority will not consider an appeal of the Contracting Officer’s decision on an agency protest.

The protest must state whether the protester elects review by the Contracting Officer, by the USDA Independent Review Authority. If no election is stated, the Contracting Officer will decide the protest.

Required Information: Protests shall include the information set forth in FAR 33.104-4 (a)(3). Failure to submit the required information may result in a delay or dismissal of the protest.

Submission: Agency protests should be submitted electronically to SPE.inquiry@usda.gov and the Contracting Officer.

Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.

Effect on Award or Performance: Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined to be in the best interest of the Government.

Review Timeline: USDA strives to resolve agency-level protests within 35 business days of receipt.

Election of Forum: By filing a protest with USDA, the protesters agree not to file a protest on the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending. If such a protest is filed externally, the USDA agency protest will be dismissed.

Questions: Questions regarding this notice or protest procedures should be directed to the Contracting Officer identified in this solicitation.

R6 Pacific Northwest Forestry Sciences Laboratory Mini Acoustic Recorders

Solicitation: 1240BD27Q0008 mailto:SPE.inquiry@usda.gov

ATTACHMENT A: REQUIREMENTS COMPLIANCE

CHECKLIST MATRIX

Instructions to Offerors:

Offerors must complete this checklist matrix and submit it within their technical documentation package.

For each item, check "YES" or "NO" to indicate compliance. Failure to meet any mandatory baseline or salient characteristic will result in a technically unacceptable quote.

SECTION 1: PHYSICAL CHARACTERISTICS & ENCLOSURE

Spec ID Salient Characteristic Requirement Vendor Compliant?

Comments

01-01 Dimensions: Enclosure physical dimensions must not exceed 6” x 8” x 3” (Compact profile). ☐ YES ☐ NO

01-02 Weight: Maximum total weight must not exceed 1.5 lbs with batteries installed. ☐ YES ☐ NO

01-03 Enclosure Rating: Body that is fully weatherproof. ☐ YES ☐ NO

01-04 Humidity Control: Integrated internal humidity control mechanisms; system must not require external desiccant packs.

☐ YES ☐ NO

01-05 Toolless Access: Chassis must open and close easily for servicing without the use of tools. ☐ YES ☐ NO

01-06 Environmental Tolerance: Formally rated to operate across an extended temperature range from -4°F to +185°F.

☐ YES ☐ NO

SECTION 2: POWER SOURCE & BATTERY CAPABILITIES

Spec ID Salient Characteristic Requirement Vendor Compliant?

Comments

02-01 Battery Compatibility: Dimensionally engineered to accommodate rechargeable Lithium-Ion 18650 batteries.

☐ YES ☐ NO

02-02 Battery Lifespan: Must possess battery life execution capabilities reaching a minimum of 1,200 hours. ☐ YES ☐ NO

R6 Pacific Northwest Forestry Sciences Laboratory Mini Acoustic Recorders

SECTION 3: STORAGE, DATA FORMAT, & SYSTEM DATA

Spec ID Salient Characteristic Requirement Vendor Compliant?

Comments

03-01 Storage Slot: Must feature at least one (1) dedicated SDXC flash card slot (Class 4 or higher). ☐ YES ☐ NO

03-02 Storage Capacity: System firmware must natively support SDXC cards up to 1TB in capacity. ☐ YES ☐ NO

03-03 Recording Format: Generates standard uncompressed 16-bit PCM uncompressed .wav files. ☐ YES ☐ NO

SECTION 4: MICROPHONE PERFORMANCE & ACOUSTIC SPECIFICATIONS

Spec ID Salient Characteristic Requirement Vendor Compliant?

Comments

04-01

Channels: Single (1) channel in stock configuration, with native layout engineering to accept a second (2nd) channel via optional second microphone installation.

☐ YES ☐ NO

04-02 Microphone Configuration: Built-in omni-directional microphone that physically extends outward from the primary chassis body.

☐ YES ☐ NO

04-03 Frequency Range: Captures vocal songbirds and terrestrial mammals within a frequency range between 8000 Hz and 96000 Hz.

☐ YES ☐ NO

04-04 Signal-to-Noise Ratio (SNR): Maintains a signal-to-noise ratio of 75dB or greater. ☐ YES ☐ NO

04-05 Anti-Alias Filter: Must feature an integrated anti-aliasing filter to prevent high-frequency distortion. ☐ YES ☐ NO

SECTION 5: PROGRAMMING, CONNECTIVITY, & LOGISTICS

Spec ID Salient Characteristic Requirement Vendor Compliant?

Comments

05-01 Wireless Setup: Features integrated Bluetooth connectivity to enable wireless scheduling and configuration setup via mobile application in the field.

☐ YES ☐ NO

R6 Pacific Northwest Forestry Sciences Laboratory Mini Acoustic Recorders

05-02 Smart Calendar: Programmable to automate recording initialization relative to shifting daily sunrise and sunset timelines.

☐ YES ☐ NO

05-03

Warranty Coverage: Minimum two (2) year comprehensive manufacturer commercial warranty coverage against defects in materials, workmanship, and weatherproofing failure from the date of government acceptance.

☐ YES ☐ NO

05-04

Technical Publications: Each delivery must include a complete set of manufacturer's literature, providing a minimum of one (1) operator’s and programming manual per unit.

☐ YES ☐ NO

Estimated Delivery After Receipt of Order:

R6 Pacific Northwest Forestry Sciences Laboratory Mini Acoustic Recorders

Statement of Requirement