1240BD23Q0047 1091766-OLY_QSTP final.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

40BD

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 2

05G2 CODE 16. ADMINISTERED BYCODE

X

X

X

221320

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40BD

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

04/29/2023 1200 PD

04/11/2023

208-484-4622ARLENE STEFFEY

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240BD23Q0047

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 64 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

OLYMPIA WA 98512-5623

1835 BLACK LAKE BLVD SW

OLYMPIC NATIONAL FOREST

15. DELIVER TO

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$20.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA NORTHWEST 2

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Operation and Maintenance (O&M) of the Quinault Sewage Treatment Plant.

Period of Performance:

BASE YEAR June 01, 2023 to May 31, 2024.

OPTION YEAR ONE June 01, 2024 to May 31, 2025.

OPTION YEAR TWO June 01, 2025 to May 31, 2026.

OPTION YEAR THREE June 01, 2026 to May 31, 2027.

OPTION YEAR FOUR June 01, 2027 to May 31, 2028.

Period of Performance: 06/01/2023 to 05/31/2024

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

ARLENE K. STEFFEY

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

ksteffey Typewritten Text

PLEASE PRICE SCHEDULE OF ITEMS ON PAGE 6

ksteffey Typewritten Text arlene.steffey@usda.gov

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0001 Operation & Maintenance of the Quinault 12 MO

Wastewater Treatment System

Base Period June 01, 2023, to May 31, 2024.

(Not Separately Priced)

Product/Service Code: M1PD

Product/Service Description: OPERATION OF WASTE

TREATMENT AND STORAGE FACILITIES

0001AA Operation & Maintenance of the Quinault 12 MO

Wastewater Treatment System

Base Period June 01, 2023, to May 31, 2024.

Product/Service Code: M1PD

Product/Service Description: OPERATION OF WASTE

TREATMENT AND STORAGE FACILITIES

0001AB Transport Vehicle 12 MO

Product/Service Code: M1PD

Product/Service Description: OPERATION OF WASTE

TREATMENT AND STORAGE FACILITIES

Period of Performance: 05/01/2023 to 04/30/2024

1001 Operation & Maintenance of the Quinault 12 MO

Wastewater Treatment System, OPTION PERIOD ONE June 01, 2024, to May 31, 2025.

(Option Line Item)

(Not Separately Priced)

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

64 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 64

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1240BD23Q0047

Product/Service Code: M1PD

Product/Service Description: OPERATION OF WASTE

TREATMENT AND STORAGE FACILITIES

Period of Performance: 06/01/2024 to 05/31/2025

1001AA Operation & Maintenance of the Quinault 12 MO

Wastewater Treatment System, OPTION PERIOD ONE June 01, 2024, to May 31, 2025.

(Option Line Item)

Product/Service Code: M1PD

Product/Service Description: OPERATION OF WASTE

TREATMENT AND STORAGE FACILITIES

Period of Performance: 06/01/2024 to 05/31/2025

1001AB Transport Vehicle 12 MO

(Option Line Item)

Product/Service Code: M1PD

Product/Service Description: OPERATION OF WASTE

TREATMENT AND STORAGE FACILITIES

Period of Performance: 05/01/2024 to 04/30/2025

2001 Operation & Maintenance of the Quinault 12 MO

Wastewater Treatment System, OPTION PERIOD TWO June 01, 2025, to May 31, 2026.

(Option Line Item)

(Not Separately Priced)

Product/Service Code: M1PD

Product/Service Description: OPERATION OF WASTE

TREATMENT AND STORAGE FACILITIES

Period of Performance: 06/01/2025 to 05/31/2026

2001AA Operation & Maintenance of the Quinault 12 MO

Wastewater Treatment System, OPTION PERIOD TWO June 01, 2025, to May 31, 2026.

(Option Line Item)

Product/Service Code: M1PD

Product/Service Description: OPERATION OF WASTE

TREATMENT AND STORAGE FACILITIES

Period of Performance: 06/01/2025 to 05/31/2026

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 64

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1240BD23Q0047

2001AB Transport Vehicle 12 MO

(Option Line Item)

Product/Service Code: M1PD

Product/Service Description: OPERATION OF WASTE

TREATMENT AND STORAGE FACILITIES

Period of Performance: 05/01/2025 to 04/30/2026

3001 Operation & Maintenance of the Quinault 12 MO

Wastewater Treatment System, OPTION PERIOD THREE June 01, 2026, to May 31, 2027.

(Option Line Item)

(Not Separately Priced)

Product/Service Code: M1PD

Product/Service Description: OPERATION OF WASTE

TREATMENT AND STORAGE FACILITIES

Period of Performance: 06/01/2026 to 05/31/2027

3001AA Operation & Maintenance of the Quinault 12 MO

Wastewater Treatment System, OPTION PERIOD THREE June 01, 2026, to May 31, 2027.

(Option Line Item)

Product/Service Code: M1PD

Product/Service Description: OPERATION OF WASTE

TREATMENT AND STORAGE FACILITIES

Period of Performance: 06/01/2026 to 05/31/2027

3001AB Transport Vehicle 12 MO

(Option Line Item)

Product/Service Code: M1PD

Product/Service Description: OPERATION OF WASTE

TREATMENT AND STORAGE FACILITIES

Period of Performance: 05/01/2026 to 04/30/2027

4001 Operation & Maintenance of the Quinault 12 MO

Wastewater Treatment System

OPTION PERIOD FOUR June 01, 2027, to May 31, 2028.

(Option Line Item)

(Not Separately Priced)

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 64

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1240BD23Q0047

Product/Service Code: M1PD

Product/Service Description: OPERATION OF WASTE

TREATMENT AND STORAGE FACILITIES

Period of Performance: 06/01/2027 to 05/31/2028

4001AA Operation & Maintenance of the Quinault 12 MO

Wastewater Treatment System

OPTION PERIOD FOUR June 01, 2027, to May 31, 2028.

(Option Line Item)

Product/Service Code: M1PD

Product/Service Description: OPERATION OF WASTE

TREATMENT AND STORAGE FACILITIES

Period of Performance: 06/01/2027 to 05/31/2028

4001AB Transport Vehicle 12 MO

(Option Line Item)

Product/Service Code: M1PD

Product/Service Description: OPERATION OF WASTE

TREATMENT AND STORAGE FACILITIES

Period of Performance: 05/01/2027 to 04/30/2028

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Solicitation No: 1240BD23Q0047 1091766-OLY_QSTP Page | 6

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02.

(iv) This procurement is set aside for Small. The NAICS code is 221320 and the Small Business Size Standard is $20.5 MILLION.

(v) Schedule of Items/Price Schedule

Project Description: Operation & Maintenance of the Quinault Wastewater Treatment System 0609 (OLY) CON QSTP Operations & Maintenance

Vendor Name: __________________________________Vendor UEI: ___________________

Item Supplies/Services Qty Unit of Issue

Unit Price Total Price

0001 Operation and Maintenance (O&M) of the Quinault Sewage Treatment Plant.

Base Period June 01, 2023 to May 31, 2024.

NSP

0001AA Operation and Maintenance (O&M) of the Quinault Sewage Treatment Plant.

Base Period June 01, 2023 to May 31, 2024.

12 MO $ $

0001AB Transport Vehicle Base Period June 01, 2023 to May 31, 2024

12 MO $ $

1001 Operation and Maintenance (O&M) of the Quinault Sewage Treatment Plant.

Option Period One June 01, 2024 to May 31, 2025.

NSP

1001AA Operation and Maintenance (O&M) of the Quinault Sewage Treatment Plant.

Option Period One June 01, 2024 to May 31, 2025.

12 MO $ $

1001AB Transport Vehicle Option Period One June 01, 2024 to May 31, 2025

12 MO $ $

2001 Operation and Maintenance (O&M) of the Quinault Sewage Treatment Plant.

Option Period Two June 01, 2025 to May 31, 2026.

NSP

2001AA Operation and Maintenance (O&M) of the Quinault Sewage Treatment Plant.

Option Period Two June 01, 2025 to May 31, 2026.

12 MO $ $

2001AB Transport Vehicle Option Period Two June 01, 2025 to May 31, 2026

12 MO $ $

3001 Operation and Maintenance (O&M) of the Quinault Sewage Treatment Plant.

Option Period Three June 01, 2026 to May 31, 2027.

NSP

3001AA Operation and Maintenance (O&M) of the Quinault Sewage Treatment Plant.

Option Period Three June 01, 2026 to May 31, 2027.

12 MO $ $

3001AB Transport Vehicle Option Period Three June 01, 2026 to May 31, 2027

12 MO $ $

Page | 7

4001 Operation and Maintenance (O&M) of the Quinault Sewage Treatment Plant.

Option Period Four June 01, 2027 to May 31, 2028.

NSP

4001AA Operation and Maintenance (O&M) of the Quinault Sewage Treatment Plant.

Option Period Four June 01, 2027 to May 31, 2028.

12 MO $ $

4001AB Transport Vehicle Option Period Four June 01, 2027 to May 31, 2028.

12 MO $ $

Schedule Notes:

a) Items labeled as optional are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One award will be made from this solicitation, contractors must submit pricing for all items.

(vi) Description of Requirement (including a list of any attachments)

Performance Work Statement

Quinault Sewage Treatment Plant Operations & Maintenance

General Information

1.0 Background and Purpose

The Contractor shall perform operation and maintenance (O&M) of the Quinault Sewage Treatment Plant (QSTP), which consists of the Lake Quinault Wastewater Treatment Plant (WWTP); two primary influent pumping stations; four secondary influent grinder pump stations;

the associated influent collection piping; and five drain fields including the distribution lines, located along South Shore Road of Lake Quinault. O&M includes normal maintenance tasks, periodic major maintenance tasks, and contracting the disposal of sludge from the WWTP.

Contractor shall perform emergency repair and provide callback services on the systems listed above; and

• Contractor shall perform testing and monitoring of the Quinault Wastewater Sewage System which includes sampling, testing, and reporting as outlined in the System Operation Manual, Lake Quinault Workstation Wastewater Treatment Facility.

• Services shall be performed, as needed, seven (7) days per week for the contract period.

The Forest Service estimates operation and maintenance of this facility requires 60 operator hours per week. An operator shall be on site at least two (2) hours per day.

Contractor shall furnish all labor, materials, supplies, supervision, transportation, small tools, equipment, incidentals, and services; unless otherwise listed as Government-furnished, necessary

Page | 8 for the day-to-day operation and maintenance (O&M) of the Quinault Wastewater Sewage System in accordance with the Washington State, Department of Health Annual Operating Permit and the System Operation Manual, Lake Quinault Workstation Wastewater Treatment Facility.

2.0 PROJECT DESCRIPTION

General Plant Description

Influent enters the WWTP from Pump Station No. 1 through the mechanical fine screen, which removes large debris. Influent then enters the equalization tanks where it is mixed with decanted liquor from the sludge storage tank. Influent then enters the gravity manhole and is mixed with liquor from the membrane filtration tanks. The influent is then split and sent to the membrane filtration tanks for processing. Processed material goes to the effluent tank for distribution to the drain fields. Some material from the membrane filtration tanks feeds back to the equalization tanks or gravity manhole and to the sludge tank.

Flow to the WWTP fluctuates significantly both diurnally and seasonally. Seasonally, the flow to the plant will fluctuate from 5,000 gallons per day (gpd), or less during the winter months, to 60,000 gpd on peak summer days. Usage comes from the Quinault Lodge, two Forest Service campgrounds and a trailhead parking area, several intermittently used homes, and the Quinault Workstation. Use varies significantly throughout the year. The Primary Operator is responsible for plant adjustments to maintain efficient operation of the plant. Automatic and manual monitoring assists the plant operators in maintaining efficient plant operation.

A process schematic and hydraulic profile of the plant is (Attachment 2) for clarification purposes. It is intended to illustrate the plant only and is not intended to be a detailed representation of the plant process. Detailed information can be found in the System Operation Manual, Lake Quinault Workstation Wastewater Treatment Facility, which is available for physical inspection at the WWTP and at the Supervisor’s Office (1835 Black Lake Blvd. SW, Olympia, WA 98512). These are the only two physical locations where copies of the manuals are kept.

Critical systems within the plant have been duplexed for redundancy to allow repairs to be made without shutting down the plant. In addition, the controls have been designed to allow human control of critical systems in the event of a Programmable Logic Computer (PLC) failure. The WWTP, primary pump station No. 1 and pump station No. 2 have backup generators and transfer switches to maintain power during outages. Other pump stations will accept manually connected generators.

The wastewater treatment plant was originally constructed in the 1970s and was upgraded to a Membrane Bio-Reactor (MBR) facility that utilizes a membrane filtration package manufactured by Zenon Corporation in 2006. The designed flow rates are 24,000 gpd average annual flow, Page | 9

40,000 maximum monthly flows, 80,000 gpd peak day flows, and 360,000 gpd peak instantaneous flow.

This plant is operated under a LOSS Annual Operating Permit issued by the Washington State Department of Health (WA DOH) (Permit No. GHB009) (Attachment 3). The permit mandates effluent standards. The permit identifies the plant type as a Membrane Bioreactor. The Primary Operator in charge of day-to-day operations shall be a Group II operator. At a minimum a Secondary Operator certified as Group I shall be in charge during all regularly scheduled shifts.

The Primary Operator needs to be available to assist the Secondary Operator in a timely manner to meet permit requirements put forth by DOH.

3.0 Definitions

Wastewater System:

All sewage main collection lines and appurtenances (gravity and pressure, manholes, pump stations); treatment plant (including treatment building, pumps, motors, process controls and electrical schematics); all system controls (including remote annunciator and pump station controls, lightning arrestors, and alarm system); effluent lines and drain fields; sewer pumps;

O&M manuals; lab equipment; and emergency power generators.

Equipment:

All system mechanical and electrical components used for both normal and emergency operation, including, but not limited to lab/office appliances; sampling equipment; switches;

motors; pumps; valves; thermostats; heat tape; samplers; control panels; and telecommunication equipment; with the necessary tools and supplies for operation and maintenance of the equipment.

Expendable Items:

Items that are consumed due to the routine work process called for in the contract.

Routine Operation and Maintenance Time/Proposed Work Schedule:

Routine operation and maintenance shall be conducted seven (7) days per week. This time will be used for performing routine operation and maintenance functions described in Section 4.

The contractor shall present their proposed normal work schedule to the COR for review and approval. The contractor's schedule shall be such as to allow for coordination of activities around heavy use periods of the day as well as for continued operation of the plant in compliance with the permit requirements.

Page | 10

The contractor shall spend a minimum of two hours per day on site. Additional time may be needed to allow for delivery of samples to the certified lab or picking up spare parts or equipment.

Routine Repair:

Routine Repair includes the following: trouble shooting cause of failure; hand excavation to repair sewer lines; unclogging lines without mechanized line cleaning equipment; equipment repair within the capabilities of the spare part inventory; and assisting, when needed, with repairs performed by the Government, or outside sources.

Repair Other Than Routine:

If troubleshooting and/or repair require equipment and/or repair parts outside the scope of routine repair. Contractor shall notify Contracting Officer Representative (COR) of findings, including an estimate of time, services, and supplies needed for repair. With Contracting Officer (CO) written approval, Contractor shall proceed with repair on an approved schedule.

Responsible Charge:

Responsible charge is defined as active, daily, on-site representation and performance of wastewater system and equipment operations, including routine operations and maintenance activities. This definition will be applied to the description of Primary or Secondary operator.

The Primary Operator will be considered the "operator of record." Secondary Operator at a minimum shall be in charge during all regularly scheduled shifts.

Down Time:

Down time is the period when the system is not operable due to failure of a significant component, or due to circumstances beyond the Contractor's control.

Page | 11

Contractor Requirements

4.0 Technical Requirements / Tasks

General Description

a. Quinault Wastewater Treatment Plant, Operation and maintenance to include grounds maintenance.

b. Control panels, with mechanical and Operation & Maintenance manuals.

c. Spare Parts as listed on the “Spare Parts List” spreadsheet, maintained by the Primary

Operator, stored onsite at the Treatment Plant; in building #2507 on the Quinault Workstation; or in the Quinault Office Building, in a locked room designated for “QSTP Storage”.

d. Laboratory and other equipment including, but not limited to:

1. Dissolved Oxygen Probe Service Kit: YSI DY 834, or equal.

2. Dissolved Oxygen Meter: YSI model 50B, or equal.

3. Dissolved Oxygen Probe: YSI model DY-833; or equal.

4. Analytical Balance: Cole Parmer model L-11402-00, or equal.

5. Portable pH Meter.

6. Book Standard Method for the Examination of Water and Wastewater, 18th

Edition.

7. Graduated Cylinder 500 ml (2 required) Hach, or equal.

8. Thermometer: -30 to 120°F with 1°F increments. VWR 61011-022.

9. Microscope: Reichert L151 MPD or approved equal.

10. Refrigerator for sample storage: VWR Model R406G or approved equal.

11. Refrigerator for food storage.

12. Evaporating Dishes: 120 ml, pack of 6, VWR 25310-110, or equal; and

13. Drying Oven: Stabil-Therm Model No OV12A or approved equal.

14. Fluke Meter and Accessory Kit

15. Lawn Mower

16. Weed Eater

17. Leaf Blower

18. Pressure Washer

19. Portable 250-piece tool kit

Emergency Response

The Contractor shall take action to continue operation of the WWTP during power outages meeting permit. Items acquired and used by the Contractor during storm events or other emergencies, to continue operation of the WWTP will be reimbursed by the Government upon receipt of supporting documentation.

Page | 12

5.0 Deliverable / Schedule

The project will require the following deliverables as a minimum requirement. Document format shall be in accordance with commercial standards or as updated.

Key Deliverables

Item No.

Deliverable / Item Title

Description Frequency Reference Delivery Format

Due By

1 Monthly Equipment Maintenance Status Report

Monthly report documenting tasks and issues identified during the month

Once per month

Ref. PWS, Section 7.1.a

7.1 Operator

– General

Via email to

COR

The 5th day of each month after contract award

2 Preventative Maintenance Program

Establish a preventive maintenance program and present the written description of this program to the Contracting Officer

Once – or as needed

Ref. PWS, Page 15, Section 7.1.f Operator – General

Via email to CO and COR

Once within 30 days of Award

3 Maintain accurate operating records.

Detailed daily logs are to show a picture of tests made and actions taken which bear upon WWTP efficiency.

Daily Ref. PWS, Page 15, Section 7.1.g Operator – General

Available on site

As needed by the COR

4 SOP Updates Communicate with the COR regarding any necessary updates to the System Operation Manual, WWTP

As Needed Ref. PWS, Page 15, Section 7.1.h & i Operator – General

Available on site and COR

Within one month of any approved changes

5 Operator Training and Familiarization

Read and understand the System Operation Manual, Lake Quinault Workstation Wastewater Treatment Facility manual within 3 months of being assigned to work at the

WWTP.

Ref. PWS, Page 15, Section 7.1.m

Via email to

COR

Within 90 days after contract award

6 Training Qualifications as defined by WSDOE in their operator certification requirements.

The Contractor shall provide training required to maintain the qualifications of the WWTP Primary Operator, the

As Needed Ref. PWS, Page 16, Section 7.3

Available on site

Within 60 days after contract award

Page | 13

Secondary Operator, and the Backup Primary Operator.

7 Complete list of biobased products complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract.

Each anniversary date of the contract shall compile a complete list of biobased products

Ref. PWS, Page 17, Section 8

Available on site and email to COR any changes

Provide list to CO with quote and yearly thereafter

The COR will conduct performance evaluations based on the required standards set for in the Requirements matrix above. The following techniques will be used to perform surveillance:

On the spot document inspections. The COR may perform random checks of the work products, files, and information databases.

100% Inspection of deliverables will be conducted by the COR to ensure complete and accurate information is being reported.

6.0 Government Furnished

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the "Government Property" Federal Acquisition Regulation (FAR) clause contained elsewhere in the contract.

6.1 Government-Furnished Expendable Items

The Government will not furnish expendable items, the replacement of these items will be the responsibility of the Contractor.

a. Fuel for Forest Service owned equipment, a government project card will be provided to purchase diesel and gas for Forest Service owned equipment: generators, mower, weed eater, leaf blower, and pressure washer.

b. Electrical panel and Mechanical system parts. These parts shall be stored at the WWTP or in the designated locked room in the Quinault Forest Service Office.

6.2 Government-Furnished Property (GFP) and Parts Inventories

a. Equipment Condition Inventory

Page | 14

The Contractor and Contracting Officer’s Representative (COR) will jointly conduct an inventory of Government-furnished property and a condition survey of all major system components. General condition of individual pieces shall be agreed upon by the COR and the Contractor in writing.

During the course of the contract, the contractor shall be responsible for maintaining an accurate record of all equipment inventoried. The record shall include description, dates of repair work, replacement, maintenance, name of party doing the repair or replacement, and costs.

b. Spare Parts and Materials Inventory Parts for routine repairs, all related lab testing equipment, tools, and expendable items shall be inventoried by the COR and Contractor.

The Contractor shall complete the documentation for this inventory.

The COR and Contractor shall also establish a list of parts and materials that are to be maintained on hand for normal operation and maintenance. The contractor shall prepare this list for documentation purposes and present it to the COR for approval.

This listing shall include item description and quantities and will be used in conjunction with the inventory to determine a "maintenance needs list".

The Contractor shall be responsible for maintaining and updating inventories. The Contractor shall produce a computerized spreadsheet preferred format is Microsoft Excel of inventories for presentation to the COR in electronic format.

The Contractor shall maintain a spare parts inventory adequate to bring the system back into operation within six (6) hours after shutdown due to failure.

The Contractor shall maintain accountability and use records of all spare parts in inventory, and upon completion of contract, promptly transfer spare parts to the Government.

6.3 Government Furnished Services

The Forest Service will pay for and provide the following services:

a. Annual WA DOH Operating Permit

b. Electrical troubleshooting and repair

7.0 Contractor’s Key Personnel

7.1 Operator – General

Operator responsibilities (Primary and Secondary) following:

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Implement all provisions in the System Operation Manual, Lake Quinault Workstation Wastewater Treatment Facility. This includes but is not limited to: equipment maintenance scheduled and completed as recommended by individual equipment manufacturers, logs kept and electronically transmitted to COR on a monthly basis.

a. The Contractor shall develop standard operational procedures augmenting information in the System Operation Manual, Lake Quinault Workstation Wastewater Treatment Facility that may be used later to update these manuals. Present these written standard operational procedures to the COR for review and approval within one month of determination. Operate the WWTP as the manual directs and, if proper results are not obtained, inform the COR and Contracting Officer.

b. Maintain WWTP efficiency, throughout all daily and annual flow fluctuations.

c. Keep working areas clean, orderly, and safe.

d. The WWTP is in a highly visible location. The contractor shall maintain good relations with the public. There may be times when WWTP tours will be requested by the COR.

During these tours, the contractor shall receive visitors courteously. Show the WWTP with professionalism, sharing accurate information.

e. The contractor may be requested to provide work direction and any necessary on-the-job training to Government personnel and/or seasonal employees. This is expected to be infrequent and limited in scope. The COR will coordinate such training in advance with the contractor.

f. Establish a preventive maintenance program and present the written description of this program to the Contracting Officer for review and approval within 30 days of contract award.

g. Maintain accurate operating records. Records will show trends and causes and provide information that must be reported to the DOH within operating permit requirement timelines. Detailed daily logs are to show a picture of tests made and actions taken which bear upon WWTP efficiency.

h. Communicate with the COR regarding any necessary updates to the System Operation Manual, Lake Quinault Workstation Wastewater Treatment Facility.

i. Make all necessary negotiated updates to the System Operation Manual, Lake Quinault Workstation Wastewater Treatment Facility both physically on the hard copy manual kept at the WWTP and electronically in the Word, Excel, AutoCAD, etc. files, provided within one month of determination.

j. Maintain communications as needed.

k. Operate in a cost effective and efficient manner.

l. Keep informed about current operation practices for similar treatment WWTPs.

m. Read and understand the System Operation Manual, Lake Quinault Workstation

Wastewater Treatment Facility manual within 3 months of being assigned to work at the

WWTP.

n. When the Primary Operator is unavailable for any length of time, it is critical that a Backup Primary Operator is provided as described below. The Backup Primary Operator shall provide the same services and shall have the same responsibilities as the Primary Operator. The Backup Primary Operator shall meet the same education, rating, and work experience minimums as listed for a Group II operator.

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7.2 Qualifications and Certification – General

A wastewater system Primary Operator shall have a Group II certification, as defined by Washington State Department of Ecology (WSDOE). The wastewater system Primary Operator is required to be the responsible person in charge of operating the WWTP. The wastewater system Primary Operator shall have a minimum of two years of experience as the on-site responsible person in charge, including day-to-day operations and maintenance, monitoring, compliance testing, WWTP adjustment, and emergency response. The wastewater system Primary Operator shall demonstrate knowledge and experience in full WWTP operation; or equivalent experience and training which demonstrates the ability to perform the above-described duties.

A wastewater system Secondary Operator, with Group I certification as defined by WSDOE, may perform the day-to-day operation of the WWTP. The wastewater system Secondary Operator shall have experience in day-to-day operations and maintenance, monitoring, compliance testing, WWTP adjustment, and emergency response. The wastewater system Secondary Operator shall demonstrate knowledge and experience in full WWTP operation; or equivalent experience and training which demonstrates the ability to perform the above-described duties.

7.3 Training Programs

The Contractor shall provide training required to maintain the qualifications of the WWTP Primary Operator, the Secondary Operator, and the Backup Primary Operator. Qualifications are defined by WSDOE in their operator certification requirements.

8.0 BIO Preferred Program Requirement

The Contractor shall comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user.

All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR).

The following is an example list of products that may be used in this contract for operations and maintenance for which biobased products are available. The list is not all inclusive. It is

Page | 17 desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml

Hydraulic fluids Absorbents Diesel fuel additives Greases Dust suppressants 2-cycle engine oil Wood and concrete sealers Fertilizers Roof coatings Water tank coatings Adhesive and mastic removers

Cleaners Penetrating lubricants Concrete and asphalt release fluids

Sorbents Floor finish Floor stripper Composite panels Insulating foam Sealers Carpet Metalworking fluids Graffiti and grease removers

Stain removers

Degreasers De-icers Biobased products that are designated for preferred procurement under USDA’s Bio Preferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at https://www.biopreferred.gov/BioPreferred/faces/pages/PoliciesAndLaws.xhtml#

The Contractor should provide data for their biobased products such as biobased content.

In addition to the biobased products designated by the U.S. Department of Agriculture in the Bio Preferred Program, the Contractor is encouraged to use other biobased products.

The Contractor shall submit with the initial quote a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will provided to the COR and will be used for reporting purpose.

The Contractor shall comply with the provision of FAR 52.223-1, Biobased Product Certification and clause FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

Within thirty (30) days of contract award, the Contractor shall submit an Operations and Maintenance Plan. This submittal shall be approved by the COR in writing. The Contractor shall not commence work until this submittal is approved by the COR in writing.

https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml https://www.biopreferred.gov/BioPreferred/faces/pages/PoliciesAndLaws.xhtml

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The Plan must be reviewed and updated annually, and as required by the COR and must contain and define the following elements:

1. The Contractor’s written policy stating its commitment to the use of biobased products, employee health and safety, and sound environmental management practices.

2. Detail on how the Contractor intends to keep abreast of the increasing availability of biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

3. Proposed biobased operations and maintenance products which must be selected in accordance with the criteria included above. At a minimum, the Plan must identify products by brand name for each of the product types.

NOTE:

A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of biobased products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

The Contractor shall provide data on the quantity and dollar values of biobased products used in this contract. The data will be submitted to the COR annually.

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some biobased products that may function differently than a conventional product.

9.0 Performance Requirement Measures

The purpose of this plan is to provide a quality surveillance plan for Quinault Sewage Treatment Plant (QSTP), which consists of the Lake Quinault Wastewater Treatment Plant (WWTP). This plan provides a basis for the CO/COR to evaluate the quality of the Contractor’s performance. The oversight provided in this plan would ensure that service levels attain and maintain the required levels throughout the contract term. Further, this plan provides the CO/COR with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required Past Performance Information Assessments.

Performance Objective

Required Task or Deliverable

Performance Standard Method of Surveillance

Positive/Negative Incentive For NOT meeting the Task

PWS Item 7.1.a - Users shall have access/functions, as needed

Monthly Equipment Maintenance Status Report

90% availability, as described herein.

COR Inspect call logs for trouble calls

If quality level is not met, option years will not be renewed.

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PWS Item 7.1.f - Users shall have access/functions, as needed

Preventative Maintenance Program

90% availability, as described herein.

COR

INSPECTION

If quality level is not met, option years will not be renewed.

PWS Item 7.1.g - Users shall have access/functions, as needed

Maintain accurate operating records.

90% availability, as described herein.

COR

INSPECTION

If quality level is not met, option years will not be renewed.

PWS Item 7.1.h & i - Users shall have access/functions, as needed

SOP Updates 90% availability, as described herein.

COR

INSPECTION

If quality level is not met, option years will not be renewed.

PWS Item 7.1.m

- Users shall have access/functions, as needed

Operator Training and Familiarization

90% availability, as described herein.

COR

INSPECTION

If quality level is not met, option years will not be renewed.

PWS Item 7.3 - Users shall have access/functions, as needed

Training Qualifications as defined by WSDOE in their operator certification requirements.

90% availability, as described herein.

COR

INSPECTION

If quality level is not met, option years will not be renewed.

PWS Item 8 - Users shall have access/functions, as needed

Complete list of biobased products

90% availability, as described herein.

COR

INSPECTION

If quality level is not met, option years will not be renewed.

9.1 Quality Level

By monitoring the Contractor, the CO/COR will determine whether the performance levels set forth in the order have been attained. The performance incentive is a positive performance rating and the exercise of options.

9.2 Evaluation Methods

The COR will conduct performance evaluations based on the required standards set for in the Requirements matrix above. The following techniques will be used to perform surveillance:

• On the spot document inspections.

The COR may perform random checks of the work products, files, and information databases.

100% Inspection of deliverables will be conducted by the COR to ensure complete and accurate information is being reported.

Attachment

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Attachment Number Description Number of Pages 1 QSTP Collection Map 1 2 QSTP_HydraulicProfile_ProcessFlowDiagram 2 3 QSTP_LOSSOperatingPermit 8

4 PAST PERFORMANCE QUESTIONAIRE 2

5 Wage Determination 2015-5551 REV 21

DATE OF LAST REVISION 12/27/2022

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

The period of performance of this contract is:

BASE YEAR JUNE 01, 2023, through MAY 31, 2024.

OPTION YEAR ONE JUNE 01, 2024, through MAY 31, 2025 OPTION YEAR TWO JUNE 01, 2025, through MAY 31, 2026 OPTION YEAR THREE JUNE 01, 2026, through MAY 31, 2027 OPTION YEAR FOUR JUNE 01, 2027, through MAY 31, 2028

Location:

The facility is in Quinault, Washington, along the South Shore Road of Lake Quinault, Grays Harbor County, Washington. Lake Quinault is approximately 47 miles north of Aberdeen/Hoquiam, Washington, on US Highway 101. The Forest Service Quinault Workstation is on South Shore Road, 1.5 miles East of Hwy. 101, next to the Quinault Lodge. The WWTP is ¼ mile up the hill from the Quinault Workstation.

(viii) 52.212-1 Instructions to Quoters – Commercial Products and Commercial Services (MAR 2023) (Provision)

Addenda to Provision 52.212-1 paragraph (b) Submission of Quotes:

1) Quoters must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Quotes submitted in response to this solicitation shall include a technical quote, a price quote, and contractor representations and certifications.

Award will be determined based on the ability to successfully negotiate fair and reasonable pricing for this requirement with the selected firm(s).

EVALUATION FACTORS

1. Experience - Experience with facility similar Quinault Sewage Treatment Plant.

2. Relevant Past Performance - Past performance is a measure of the degree to which an quoter, as an organization, has: (1) satisfied its customers, and (2) complied with federal, state, and local laws and regulations.

https://www.sam.gov/SAM/

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The Government may research quoter performance on federal, state, local, and commercial contract performance of the offeror that is not included in the submitted Performance Information. Additionally, personal experience and evaluator knowledge of offeror performance may be utilized.

3. Price

Representations and Certifications – Fill in the check boxes for provisions 52.204-24, 52.209-7, 52.212-3 found in paragraph (x) ON PAGE 17 of this solicitation and include a copy with your offer.

3) Submit offer by email to arlene.steffey@usda.gov so that it is delivered into this inbox by the due date and time. Emails should contain 3 separate attachments (Technical Quote, Price Quote, and Representations and Certifications) in Microsoft Word, Excel, or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the Quoters responsibility to confirm receipt of the offer from arlene.steffey@usda.gov .

4) Address questions about this solicitation to arlene.steffey@usda.gov by April 4th, 2023.

(ix) 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Provision)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate Quotes:

Technical Past Performance

Technical and past performance, when combined, are significantly more important to cost or price.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) Representations and Certifications (complete highlighted items in this section and return with your offer)

VENDOR NAME: _____________________________________________

VENDOR UEI: _____________________________________________

mailto:arlene.steffey@usda.gov mailto:arlene.steffey@usda.gov mailto:arlene.steffey@usda.gov

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52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) (Provision)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use

Page | 23 of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It ☐ will, ☐ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It ☐ does, ☐ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number,…