1240BD23Q0009 MTA Janitorial Solicitation.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

40BD

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 2

05M0 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40BD

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

04/28/2023 1600 PS

03/22/2023

503-668-1601MINDY HICKMAN

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240BD23Q0009

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 501083714OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

TROUT LAKE WA 98650-9046

2455 HWY 141

GIFFORD PINCHOT NATIONAL FOREST MT

15. DELIVER TO

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA NORTHWEST 2

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Janitorial Services, Mt. Adams Compound Gifford Pinchot National Forest Base + Four Option Years

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

The Invoice Processing Platform www.ipp.gov mindy.hickman@usda.gov

Mt. Adams Ranger District Solicitation: 1240BD23Q0009

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08.

(iv) This procurement is set aside for aTotal Small Business. The NAICS code is 561720 and the Small Business Size Standard is $19.5 Million.

(v)Schedule of Items/Price Schedule

SCHEDULE OF ITEMS

Gifford Pinchot National Forest 2023 Janitorial Contract Mount Adams Ranger District

Vendor Name:________________________________ Vendor UEI___________________

ITEM

NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Janitorial Services Mount Adams Compound

0001 BASE YEAR

(Jul 1, 2023 through December 31st 2023)

0001AA Vacuum Carpets (includes work to be performed once weekly)

6 Months $____________ $____________

0001AB Sweep and Wet Mop Floors (includes work to be performed once weekly)

6 Months $____________ $____________

0001AC Clean Floor Mats (includes work to be performed once weekly)

6 Months $____________ $____________

0001AD Floor Maintenance (Wax) 1 Each $____________ $____________

0001AE Carpet Clean 1 Each $____________ $____________

0001AF Outside Stairways and Entry Stoops (includes work to be performed once weekly)

6 Months $____________ $____________

0001AG Low Dust (includes work to be performed once weekly)

6 Months $____________ $____________

0001AH High Dust 6 Months $____________ $____________

Mt. Adams Ranger District

0001AJ Window Clean (Exterior wall windows) 1 Each $____________ $____________

0001AK Light Fixtures 1 Each $____________ $____________

0001AL Restroom, Break Room, Kitchen Fixtures and supplies (includes work to be performed once weekly)

6 Months $____________ $____________

0001AM Descale Fixtures 6 Months $____________ $____________

0001AN Trash Removal (includes work to be performed once weekly)

6 Months $____________ $____________

0001AP Recycling Removal (includes work to be performed once weekly)

6 Months $____________ $____________

0001AQ Drinking Fountains (includes work to be performed once weekly)

6 Months $____________ $____________

0001AR

0001AS

Spot Cleaning (includes work to be performed once weekly)

Glass Clean (Interior surfaces)

Optional/Emergency Services – these services are on an as-needed basis to perform additional basic cleaning. Not included in total.

Months

Months

Hourly Rate

BASE YEAR TOTAL $____________

ITEM

NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Janitorial Services Mount Adams Compound

1001 OPTION YEAR 1

(Jan 1, 2024 through Dec 31, 2024)

1001AA Vacuum Carpets (includes work to be performed once weekly)

12 Months $____________ $____________

1001AB Sweep and Wet Mop Floors (includes work to be performed once weekly)

12 Months $____________ $____________

Mt. Adams Ranger District

1001AC 12 Months $____________ $____________

1001AD 2 Each $____________ $____________

1001AE 2 Each $____________ $____________

1001AF 12 Months $____________ $____________

1001AG 12 Months $____________ $____________

1001AH 12 Months $____________ $____________

1001AJ 2 Each $____________ $____________

1001AK 2 Each $____________ $____________

1001AL 12 Months $____________ $____________

1001AM 12 Months $____________ $____________

1001AN 12 Months $____________ $____________

1001AP 12 Months $____________ $____________

1001AQ 12 Months $____________ $____________

1001AR

1001AS

Clean Floor Mats (includes work to be performed once weekly)

Floor Maintenance (Wax)

Carpet Clean

Outside Stairways and Entry Stoops (includes work to be performed once weekly)

Low Dust (includes work to be performed once weekly)

High Dust

Window Clean (Exterior wall windows)

Light Fixtures

Restroom, Break Room, Kitchen Fixtures and supplies (includes work to be performed once weekly)

Descale Fixtures

Trash Removal (includes work to be performed once weekly)

Recycling Removal (includes work to be performed once weekly)

Drinking Fountains (includes work to be performed once weekly)

Spot Cleaning (includes work to be performed once weekly)

Glass Clean Interior

Optional/Emergency Services – these services are on an as-needed basis to perform additional basic cleaning. Not included in total.

Months

Months

Hourly Rate

OPTION YEAR 1 TOTAL $____________

Mt. Adams Ranger District

ITEM

NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Janitorial Services Mount Adams Compound

2001 OPTION YEAR 2

(Jan 1, 2025 through Dec 31, 2025)

2001AA Vacuum Carpets (includes work to be performed once weekly)

12 Months $____________ $____________

2001AB Sweep and Wet Mop Floors (includes work to be performed once weekly)

12 Months $____________ $____________

2001AC Clean Floor Mats (includes work to be performed once weekly)

12 Months $____________ $____________

2001AD Floor Maintenance (Wax) 2 Each $____________ $____________

2001AE Carpet Clean 2 Each $____________ $____________

2001AF Outside Stairways and Entry Stoops (includes work to be performed once weekly)

12 Months $____________ $____________

2001AG Low Dust (includes work to be performed once weekly)

12 Months $____________ $____________

2001AH High Dust 12 Months $____________ $____________

2001AJ Window Clean (Exterior wall windows) 2 Each $____________ $____________

2001AK Light Fixtures 2 Each $____________ $____________

2001AL Restroom, Break Room, Kitchen Fixtures and supplies (includes work to be performed once weekly)

12 Months $____________ $____________

2001AM Descale Fixtures 12 Months $____________ $____________

2001AN Trash Removal (includes work to be performed once weekly)

12 Months $____________ $____________

2001AP Recycling Removal (includes work to be performed once weekly)

12 Months $____________ $____________

2001AQ Drinking Fountains (includes work to be performed once weekly)

12 Months $____________ $____________

Mt. Adams Ranger District

2001AR Spot Cleaning (includes work to be performed once weekly)

12 Months $____________ $____________

2001AS Glass Clean (Interior surfaces) 12 Months $____________ $____________

2002 Optional/Emergency Services – these services are on an as-needed basis to perform additional basic cleaning. Not included in total.

Hourly Rate $____________ $____________

OPTION YEAR 2 TOTAL $____________

ITEM

NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Janitorial Services Mount Adams Compound

3001 OPTION YEAR 3

(Jan 1, 2026 through Dec 31, 2026)

3001AA Vacuum Carpets (includes work to be performed once weekly)

12 Months $____________ $____________

3001AB Sweep and Wet Mop Floors (includes work to be performed once weekly)

12 Months $____________ $____________

3001AC Clean Floor Mats (includes work to be performed once weekly)

12 Months $____________ $____________

3001AD Floor Maintenance (Wax) 2 Each $____________ $____________

3001AE Carpet Clean 2 Each $____________ $____________

3001AF Outside Stairways and Entry Stoops (includes work to be performed once weekly)

12 Months $____________ $____________

3001AG Low Dust (includes work to be performed once weekly)

12 Months $____________ $____________

3001AH High Dust 12 Months $____________ $____________

3001AJ Window Clean (Exterior wall windows) 2 Each $____________ $____________

3001AK Light Fixtures 2 Each $____________ $____________

Mt. Adams Ranger District

3001AL Restroom, Break Room, Kitchen Fixtures and supplies (includes work to be performed once weekly)

12 Months $____________ $____________

3001AM Descale Fixtures 12 Months $____________ $____________

3001AN Trash Removal (includes work to be performed once weekly)

12 Months $____________ $____________

3001AP Recycling Removal (includes work to be performed once weekly)

12 Months $____________ $____________

3001AQ Drinking Fountains (includes work to be performed once weekly)

12 Months $____________ $____________

3001AR

3001AS

Spot Cleaning (includes work to be performed once weekly)

Glass Cleaner (Interior Only)

Months

Months

3002 Optional/Emergency Services – these services are on an as-needed basis to perform additional basic cleaning. Not included in total.

Hourly Rate $____________ $____________

OPTION YEAR 3 TOTAL $__________

ITEM

NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Janitorial Services Mount Adams Compound

4001 OPTION YEAR 4

(Jan 1, 2027 through Dec 31, 2027)

4001AA Vacuum Carpets (includes work to be performed once weekly)

12 Months $____________ $____________

4001AB Sweep and Wet Mop Floors (includes work to be performed once weekly)

12 Months $____________ $____________

4001AC Clean Floor Mats (includes work to be performed once weekly)

12 Months $____________ $____________

4001AD Floor Maintenance (Wax) 2 Each $____________ $____________

4001AE Carpet Clean 2 Each $____________ $____________

Mt. Adams Ranger District

4001AF Outside Stairways and Entry Stoops (includes work to be performed once weekly)

12 Months $____________ $____________

4001AG Low Dust (includes work to be performed once weekly)

12 Months $____________ $____________

4001AH High Dust 12 Months $____________ $____________

4001AJ Window Clean (Exterior wall windows) 2 Each $____________ $____________

4001AK Light Fixtures 2 Each $____________ $____________

4001AL Restroom, Break Room, Kitchen Fixtures and supplies (includes work to be performed once weekly)

12 Months $____________ $____________

4001AM Descale Fixtures 12 Months $____________ $____________

4001AN Trash Removal (includes work to be performed once weekly)

12 Months $____________ $____________

4001AP Recycling Removal (includes work to be performed once weekly)

12 Months $____________ $____________

4001AQ Drinking Fountains (includes work to be performed once weekly)

12 Months $____________ $____________

4001AR

4001AS

Spot Cleaning (includes work to be performed once weekly)

Glass Cleaning (Interior Only)

Months

Months

4002 Optional/Emergency Services – these services are on an as-needed basis to perform additional basic cleaning. Not included in total.

Hourly Rate $____________ $____________

OPTION YEAR 4 TOTAL $____________

GRAND TOTAL BASE+ALL OPTION YEARS $___________

Site Visits are highly recommended. Contact Michael Dolan at Michael.Dolan3@usda.gov to schedule a site visit.

Mt. Adams Ranger District Solicitation: 1240BD23Q0009 mailto:Michael.Dolan3@usda.gov

CONTRACT DOCUMENTS, EXHIBITS OR ATTACHMENTS

1. SCOPE OF CONTRACT

DESCRIPTION OF SERVICES. The contractor shall provide all management, supervision, transportation, tools, equipment, labor, and supplies (except those provided by the Government) necessary to ensure that custodial services are performed at the location designated on the Schedule of Supplies/Services and in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance. Equipment and supplies furnished by the contractor shall be a quality and size commonly used by commercial firms in servicing a building of comparable size. This is a performance based service contract whereby the contractor is expected to perform the services according to commercial practices. The Government will not instruct the contractor as to how to perform the service but rather inspect the performance of the contractor in meeting the requirements.

The area(s) to be cleaned is approximately 10,860 square feet. Buildings are on the administrative compound of the Mt. Adams Ranger Station, located at 2455 Highway 141, Trout Lake, WA 98650.

Clean is defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris, and other residue.

Disinfect is defined as a process, for hard inanimate surfaces, undertaken to destroy or irreversibly inactivate infectious fungi and bacteria.

2. BASIC CLEANING SERVICES

Services are to be accomplished weekly, twice a month, monthly or twice a year. Frequencies for each type of cleaning service is as stated in the Cleaning Periodicity table located at the end of this contract.

All moved items shall be returned to their original and proper position. Personal items shall not be removed. Any questions should be directed to the Contracting Officer’s Representative (COR) or Contracting Officer (CO). Any damage to include tears, burns, rug unraveling, dents, broken or missing supplies/equipment or Government property shall be brought to the attention of the COR or CO.

VACUUM CARPETS. Vacuum carpeted areas. After vacuuming, the carpeted areas shall be free of all visible dirt, debris, litter, and other foreign matter. Any spots shall be removed by carpet manufacturer’s approved methods as soon as noticed. Area and throw rugs are included to receive this service. Shake out throw rugs and vacuum underneath. Vacuuming includes behind doors, under desks, tables, wastebaskets, chairs, and as much surface as is attainable without moving major furniture. Stained spots shall be removed immediately upon discovery using a wet or dry carpet cleaning method.

SWEEP AND WET MOP FLOORS. All floors, except the carpeted areas, shall be swept and damp/wet mopped. The entire floor (including grout) shall be free from litter, dirt, debris, dust, scuff marks, heel marks, stains and discoloration, and other foreign matter. Grout on wall and floor tiles shall be free of dirt, scum, mildew, residue, etc. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, or standing water. Moveable items shall be tilted or moved to sweep and damp mop underneath. This includes the moving of mats or rugs.

Sweeping/mopping includes behind doors, under desks, tables, wastebaskets, chairs, and as much surface as is attainable without moving major furniture. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc.

Mt. Adams Ranger District

VACUUM AND CLEAN FLOOR MATS. Vacuum and clean interior and exterior floor mats. After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil, and other foreign matter. Soil and moisture underneath mats shall be removed and mats returned to the normal position.

FLOOR MAINTENANCE (WAX). Every 6 months (June and November) floors shall be stripped, scrubbed, waxed, etc., as necessary to maintain sanitary conditions and a clean uniform appearance. A non-skid wax is required. Floors shall be of a uniform, glossy appearance and free from scuffmarks, heel marks, wax build-up, and other stains and discoloration. Hearths under wood stoves shall be swept of wood chips, debris, and ashes.

CLEAN CARPETS. Every 6 months (June and November) all carpets shall be cleaned in accordance with standard commercial practices. A heavy-duty spot remover may be required in heavily soiled areas.

After cleaning, the carpeted area will be uniform in appearance and free of stains and discoloration.

Chairs, trash receptacles, and other items shall be moved to clean carpets underneath and returned to the original position. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs, and other similar items. The contractor shall coordinate the date with the COR, so employees can be notified to move as many things off the floor as possible. Carpets shall have a fresh, clean smell and be dry within 18 hours. Carpets with an area of 2 square feet or less, may be spot cleaned or steam cleaned. Carpet cleaning must be approved by the COR or CO prior to commencement of work.

CLEAN STAIRWAYS AND ENTRY STOOPS. All floor surfaces shall be cleaned in accordance with vacuuming or sweeping floor surface sections, as appropriate based on the floor type. Sweep entry stoops and porches. Grease and grime shall be removed from stair guards, handrails, and baseboards. Contractor shall remove all marks, dirt, smudges, scuffs, and other foreign matter from adjoining walls to provide a clean uniform appearance.

DUSTING. Low Dusting: All horizontal surfaces must be dusted or cleaned to eliminate visible accumulated dust. Personal items shall not be moved. High Dusting: Cabinets and other tall furniture over 6 feet tall shall have all horizontal surfaces dusted or cleaned to eliminate any visible accumulated dust.

GLASS CLEANING (INTERIOR GLASS, MIRRORS, AND FIXTURES). Clean all interior glass, plexi-glass, including glass in doors, partitions, walls, display cases, directory boards, etc. After glass cleaning, there shall be no traces of film, dirt, smudges, water or other foreign matter.

WINDOW CLEANING. Every 6 months (April and October) windows are to be cleaned. The Windows are the glass surfaces that are an integral part of the outer wall of the building to include the interior and exterior surfaces. Window screens shall be removed, cleaned, and replaced as needed. After window have been cleaned, the exterior glass and frames and interior casings, sills, and glass shall be free from all traces of film, dirt, smudges, and other foreign matter.

LIGHT FIXTURES: Every 6 months (April and October) clean overhead light fixtures. Panels shall be free of dust, insects and other debris.

RESTROOM, BREAK ROOM, KITCHEN FIXTURES AND SUPPLIES. Completely clean and disinfect all surfaces of counters, sinks, toilet bowls, urinals, lavatories, showers, shower mates, dispensers, plumbing fixtures, partitions, doors, walls, and other such surfaces using a germicidal detergent. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors. Disinfect all surfaces of partitions, stalls, stall doors, and entry doors (including handle, kick plates, ventilation grates, metal guards, etc.) adjacent to wall mounted lavatories, urinals, and toilets. All wall areas shall be

Mt. Adams Ranger District cleaned only as necessary to remove visible dirt and marks. Contactor shall ensure dispensers are stocked sufficiently, using Contractor provided supplies, so that soap, toilet paper, and paper towel dispensers, do not run out. Supplies shall be stored in designated areas (2 extra rolls of toilet paper in each restroom). No overstocking shall be permitted.

DE-SCALE SHOWERS, TOILET BOWLS, AND URINALS. De-scaling shall include keeping areas free of scale, soap films, and other deposits. After de-scaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains.

REMOVE TRASH. All trash containers shall be emptied and returned to their initial location. Boxes, cans, paper placed near trash receptacle and marked “TRASH” shall be removed. Any obviously soiled or torn plastic trash receptacle liners shall be replaced. The trash shall be deposited in the nearest outside trash collection container. Trash receptacles shall be left clean, free of all foreign matter, and free of odors.

RECYCLABLE PRODUCTS. All recycling containers shall be emptied and returned to their initial location. The contractor will be required to remove recyclable products from the Mount Adams Compound and transport to the BZ Corners transfer station, or other approved transfer station, for recycling. Contact BZ Corners transfer station directly for operating hours.

CLEAN DRINKING FOUNTAINS. Clean and disinfect all porcelain and polished metal surfaces, including the orifices and drain, as well as the exterior surfaces of fountain. Drinking fountains shall be free of streaks, stains, spots, smudges, scale, and other obvious soil spots.

GENERAL SPOT CLEANING. Spot cleaning includes but is not limited to removing or cleaning smudges, fingerprint marks, streaks, spills, etc. from washable surfaces, walls, partitions, vents, grillwork, doors, door guards, door handles, push bars, kick plates, light switches, temperature controls, windows, and fixtures. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.

3. EMERGENCY OR SPECIAL EVENT CLEANING SERVICES

Upon notification of the COR, the contractor shall perform emergency or special event cleaning required in any building, area, or room covered under this contract or as area as designated by the COR. These services will be based on a daily rate and will be billed separately to the COR with a copy to the CO.

Should services will not be required for an entire day, the contractor will be guaranteed a prorated payment of a minimum of 3 hours (unless the work was not performed in a satisfactory manner). The CO shall order cleaning services through the issuance of a statement of required services per the line item on the contract at which time the contractor will provide a total price for that service which efficiently uses the bid price per day on the original contract for appropriate and required work task(s). Most services will not require more than 1 day of additional work. The CO or COR will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event. For emergency services, the contractor shall begin emergency work, at such time as determined by the COR (but no later than 24 hours after notification). Notification may be verbal. A completion schedule shall be determined for each requested special or emergency work. Should the contractor be unable to provide the service, he/she must notify the COR immediately and may refuse the work. In addition, this line item does not guarantee the work to the contractor and does not preclude the Government from seeking the same service from another contractor.

Mt. Adams Ranger District

4. MISCELLANEOUS REQUIREMENTS

A. Lights shall be used only in areas where and at the time when work is actually being performed.

B. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the workers.

C. Water faucets or valves shall be turned off after the required usage has been accomplished.

D. Windows shall be closed and lights and fans turned off when not in use.

E. Organize and train employees to participate in building fire drills. Training shall include all emergency procedures as identified by the COR.

F. Report hazardous conditions and items in need of repair to the COR.

G. Lock rooms in security areas after cleaning. These areas will be identified by the COR. Do NOT unlock any rooms to clean if they are locked.

H. Close doors and lock rooms, or buildings, as required in all areas after cleaning.

I. Turn in lost and found articles to the COR.

J. Assign sufficient staffing to be responsive to complaints related to cleaning.

5. LOCATION

Buildings are on the administrative compound of the Mount Adams Ranger Station, located at 2455 Highway 141, Trout Lake, WA 98650.

6. GOVERNMENT FURNISHED PROPERTY

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the "Government Property" FAR clause contained elsewhere in the contract.

A. Paper hand towels, toilet paper, and hand soap.

B. Locked storage space for the contractor’s supplies and equipment. These closets and the stored equipment and supplies shall be kept clean and in an orderly manner by the contractor.

C. Water from existing sources.

D. Electricity from existing sources.

E. Office and area access key(s) and/or Door Codes will be furnished to the contractor and shall be terminated upon termination of the contract. Keys shall not be duplicated.

Mt. Adams Ranger District

7. GENERAL POLICIES AND PROCEDURES

A. Contractor’s staff shall sign in each day or work period at the designated area identified and approved by the COR. The contractor will be responsible for the employees providing all information required on each form.

B. Office key(s) and/or Door Codes will be provided to the contractor. Key(s) shall be promptly returned and checked in before leaving the facility. The key(s), shall not be duplicated, nor the codes shared.

C. Only contractor’s staff will be permitted in the buildings during designated cleaning hours. Guests, pets, or family/children of the staff will not be permitted in the facilities.

D. The contractor shall require all employees to report for work wearing professional standards: neat, clean, and appropriate uniform clothing.

E. The contractor shall prohibit employees from distributing papers on desks, drawers, cabinets, or using the telephone or office equipment.

F. The contractor and contractor’s employees are required to comply with the policies, procedures, and all federal regulations pertaining to conduct and building regulations as provided by the COR.

G. The contractor shall provide a list of all employee names five days prior to the starting date for this contract. If or when the contractor has a change in employees, the contractor shall furnish an updated list of the new employees to the COR and CO.

H. The contractor shall not make a change in requirement of the contract, or Matrix without discussing with the COR and CO. All changes shall require approval from the COR and CO.

I. Route all changes and modification requests for pertinent details within these special instructions to and through the COR to the CO.

8. SAFETY PLAN

The contractor shall conduct all activities in compliance with all standing and current Federal, state, and local safety regulations and standards. The contractor shall maintain a current file/binder of Safety Data Sheets (SDS) for all products used by the contractor. The SDS shall be submitted to the COR for approval of use. In the event of a disagreement about the safety of any product, the burden shall be on the contractor to demonstrate safe and appropriate use of the product.

9. SCHEDULE

Contractor shall furnish a monthly schedule for services. A calendar with a schedule of employees and scheduled work tasks is to be used to fill this requirement.

Mt. Adams Ranger District

10. STAFFING REQUIREMENTS

The contractor shall determine the total daily productive hours required for the performance of all services specified herein. The contractor shall utilize skilled and productive labor, to furnish the required level of services, specified in this contract. The personnel employed by the contractor shall be fully trained and qualified to safely conduct all custodial type work. All personnel shall receive close and continuing supervision by the contractor.

11. CONTRACTOR FURNISHED SUPPLIES, MATERIALS, AND EQUIPMENT

Contractor shall provide all labor, supervision, transportation, equipment and cleaning supplies and incidentals necessary to perform the described work. The contractor will be permitted to store contractor-furnished supplies and equipment in a locked storage area. Trash bags shall be provided by the contractor for trash receptacles; however, the recyclable containers do not require trash bags.

Supplies, materials and equipment will be stored in a safe, sanitary, and neat manner. Mops, cloths, and sponges shall be replaced before offensive odors are noticeable. Covers are to be replaced securely on the containers of all materials and supplies. Areas designated for storage of janitorial supplies and equipment shall be kept clean and odor free.

Equipment and supplies furnished by the contractor shall be a quality and size commonly used by commercial firms in servicing a building of comparable size. Contractor shall provide SDS for chemicals in cleaning compounds. SDS’s shall be posted in the storage area. Contractor must meet all OSHA requirements for storing cleaning compounds/chemicals if stored on Government premises.

12. ACCIDENT REPORTS

The contractor shall comply with all OSHA requirements and other binding regulatory agencies for record keeping and reporting for all accidents. Accidents to include those resulting in trauma, death, occupational disease, environmental damage, or motor vehicle related shall be reported.

In all cases, the contractor shall provide an oral report to the COR within twenty-four (24) hours and a sworn statement in writing (signed and dated) within three working days from the occurrence of the accident.

13. HOURS OF OPERATION

A. The contractor shall perform the majority of the work required by this contract (unless otherwise proposed and accepted by the Government) between the hours of 4:30 pm and 10:00 pm, during the standard work week (Monday through Friday). Contact recycling transfer station for their hours of operations. The only exclusion to these days will include Federal Holidays or days designated by Federal Statute, Executive Order, or Presidential Proclamation. Known Government observed holidays are:

• New Years Day – 1st Day of January

• Martin Luther King, Jr. Day – 3rd Monday of January

• President’s Day - 3rd Monday in February

Mt. Adams Ranger District

• Memorial Day - Last Monday of May

• Juneteenth – June 19th

• Independence Day – 4th of July

• Labor Day – 1st Monday of October

• Columbus Day – 2nd Monday of October

• Veteran’s Day – 11th Day of November

• Thanksgiving Day – 4th Thursday of November

• Christmas Day – 25th of December

B. Any other day designated by Federal Statute, Executive Order, or Presidential Proclamation, as announced.

C. When a holiday falls on a Saturday, the preceding Friday is observed. When a holiday falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel shall not by itself be cause for an additional period of performance or for entitlement of compensation, except as set forth within this contract.

D. The Government reserves the right to close its facilities due to weather conditions or medical emergencies as necessary. If the office is closed due to inclement weather or for any other reason, the COR will notify the contractor as soon as the closure is known.

14. RESPONSIBILITY OF PERFORMANCE

The contractor shall be directly responsible for all work performance as specified in the contract. The contractor shall provide adequate supervision of work for all employees performing in order to ensure complete and satisfactory compliance with contract terms and conditions. Any working group assigned to any particular area shall have adequate supervision.

If the contractor elects to subcontract any work specified in this contract, the subcontractor’s name and qualification shall be submitted along with the contractor’s proposal. Once the contract is in effect, further subcontracting shall require the written approval of the CO.

15. VERIFICATION OF WORK

If the contractor performs work other than at the scheduled time, the COR must be notified upon completion in order to inspect work and secure payment. Work performed at times other than that posted on the work schedule and not coordinated with the COR will be considered not completed. The contractor is responsible for posting a copy of the cleaning requirements where the contractor’s employee can view during a work shift. The contractor shall initial this work schedule each day to show the specific items of work accomplished.

16. QUALITY CONTROL

The contractor shall develop and maintain a quality program to ensure custodial services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement

Mt. Adams Ranger District procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in the contract. Failure to document work shall constitute work not performed, which will not be paid or reimbursed.

17. QUALITY ASSURANCE

The Government will periodically evaluate the contractor’s performance in accordance with the COR’s Quality Assurance Plan. The COR will randomly inspect services in addition to weekly inspections.

Customer complaints will be provided to the COR via written documentation (email or letter) and will be included in the contract record file. The COR may request the contractor or contractor’s supervisor to accompany him/her on inspections when there has been a problem with repeated discrepancies or failure to perform.

18. SUPERVISION OF EMPLOYEES

Prior to commencement of services under the contract (phase-in period), the contractor shall designate an on-site employee who shall be responsible for the supervision of contractor employees. The employee shall:

A. Be the contractor’s primary representative having the contractor’s full authority to act on matters pertaining to the performance of services required under the contract.

B. Designate an acting employee to fulfill his/her duties when the employee is not available.

C. Be on site or on call whenever work is being performed by the contractor’s work force at the facility.

When not on site, the employee shall designate a qualified individual to be responsible for performance of the work.

D. Obtain approval from the COR for any non-routine work that is scheduled to be performed during the upcoming week.

E. Report damage to Government property, loss of keys, personal injuries, and or hazardous conditions to the COR within one (1) workday after such occurrence.

F. Maintain a weekly inspection log in a format that facilitates preparation of the reports required in this contract. Such inspection log shall be available for review by the COR or his or her authorized representative.

19. DAMAGE REPORTS

In all instances when Government property and or equipment are damaged by the contractor’s or subcontractor’s employees, the contractor shall submit a full report of the facts and extent of such damages. The report shall be submitted in writing to the COR no later than the next workday following the occurrence.

Mt. Adams Ranger District

20. CONDUCT OF CONTRACTOR EMPLOYEES

A. Each employee is expected to adhere to standards of competency, conduct, appearance, and integrity that reflect credit to the employee, the contractor, and the Government. The contractor shall be responsible for such disciplinary action with respect to their employees as may be necessary.

B. The contractor shall report in writing to the COR on the following workday any termination of contract personnel and the cause of such termination.

C. Contactor personnel shall comply with traffic and safety rules and all other regulations and instructions pertaining to conduct of persons on Government facilities. Contractor personnel shall not disturb papers on desks, open desks, or cabinets nor use telephones or office equipment that are not provided for official business transaction purposes. Contractor personnel shall adhere to conservation policies and turn off lights in unoccupied areas and close all exterior doors, unless otherwise directed.

D. Contractor personnel shall, in no event, enter any area to which access is restricted, unless such an area has been specifically identified as an area in which services are to be rendered. The contractor shall place their employees on notice for an infraction of any of the above rules, regulations, or prohibitions and may be grounds for removal from Government property.

21. TECHNICAL REQUIREMENTS

The contractor shall perform janitorial services in accordance with section 2 of this contract Basic Cleaning Services.

22. FREQUENCIES

Periodic cleaning requirements which can be accomplished more efficiently during periods of extended site availability may, subject to the coordination with the COR, be performed on weekends and or holidays with approval from the COR or CO. Frequencies are outlined in the Cleaning Periodicity table at the end of this contract.

25. DISRUPTIONS

Contractor employees shall notify their supervisor when encountering any questionable situations in performing janitorial functions: safety hazards, inaccessible areas, unknown substances in trash cans or work areas.

26. CIRCUMSTANCES TO BE REPORTED

The contractor or contractor’s employees shall report any circumstances of needed repair of the facility or unusual soiling of an area that may affect the performance of the work and unhealthy or hazardous conditions or any delay or interference with the work caused by the employees or the Government.Upon discovery, unusual circumstances shall be reported immediately to the COR or CO.

Mt. Adams Ranger District

27. PARKING FOR CONTRACTOR’S AND CONTRACTOR’S EMPLOYEE VEHICLES

All employees of the contractor will park their personal vehicles and contractor’s vehicles in designated parking area and spaces. On no occasion will vehicles be left during non-contract work hours. Under no circumstances will children, pets, or unauthorized visitors be allowed to wait in vehicles on Government property without the express consent of the COR.

28. PAYMENT

Payments for less than a month will be prorated on a 30-day basis. The unit price per month will be used to compute the amount to be paid and shall constitute full and final compensation for all work.

Work that has not been performed in accordance with the terms of this contract shall not be paid. The contractor shall not include in the monthly invoice any work that has not been completed. Payment will be made only for work completed.

29. EQUIPMENT AND MATERIAL STANDARDS

The Contractor shall not use any materials, which would be unsuitable for the purpose, or harmful to the surfaces to which applied, or to any other part of the building, its contents or equipment. All Contractor's cleaning products shall meet the requirements established by Federal Specifications, or as approved by the COR.

Unless otherwise authorized by the COR, all materials used shall be without ammonia.

All equipment shall have bumpers and guards to prevent marking or scratching of fixtures, furnishings, or building surfaces.

All electrical equipment used by the contractor shall meet OSHA safety requirements, the NEC, and be UL approved. This equipment shall operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits.

Equipment deemed by the COR to be of improper type of design or inadequate for the purpose intended shall be removed from the premises and replaced with approved equipment.

Mt. Adams Ranger District

30. PERFORMANCE REQUIREMENTS

Required Service

Standard Max Allow Deviation from

Std Requirement

Method of Surveillance

Deduction for not meeting Quality level

Provide Service

Contractor must show up for work specified on cleaning matrix

0% Sign in sheet 100% for that day's work

All items listed on cleaning matrix

Each area must be cleaned in accordance with specifications

5% with no more than 1 complaint per month

Visual inspections and complaints

5% per day per item

31. Attachments

1. Wage Determination

2. Experience Questionnaire

32. CLEANING PERIODICITY MATRIX (see next page)

Mt. Adams Ranger District

CLEANING PERIODICITY

Building Vacuum Carpets

Sweep & Wet Mop

Clean Mats

Floor Mtnc.

(Wax)

Carpet Clean

Outside Stair, stoop

Low Dust

High Dust

Glass Clean

Window Clean

Light Fixtures Restrooms

Descale fixtures

Trash Removal Recycle

Drink Fntn

Spot Clean

MAIN OFFICE 1W 1W 1W 2Y 2Y 1W 1W 1M 1M 2Y 2Y 1W 1M 1W 1W 1W 1W

Weekly x x x x x x x x x x Monthly x x x Semi Annual x x x x

FIRE OFFICE 1W 1W 1W 2Y 2Y 1W 1W 1M 1M 2Y 2Y 1W 1M 1W 1W 1W

Weekly x x x x x x x x x Monthly x x x Semi Annual x x x x

RECREATION 1W 1W 1W 2Y 2Y 1W 1W 1M 1M 2Y 2Y 1W 1M 1W 1W 1W

Weekly x x x x x x x x x Monthly x x x Semi Annual x x x x

IRP OFFICE 1W 1W 1W 2Y 2Y 1W 1W 1M 1M 2Y 2Y 1W 1M 1W 1W 1W

Weekly x x x x x x x x x Monthly x x x Semi Annual x x x x

LUNCH ROOM 1W 1W 1W 2Y 2Y 1W 1W 1M 1M 2Y 2Y 1W 1M 1W 1W 1W

Weekly x x x x x x x x x Monthly x x x Semi Annual x x x x

EXERCISE 1W 1W 1W 2Y 2Y 1W 1W 1M 1M 2Y 2Y 1W 1M 1W 1W 1W

Weekly x x x x x x x x x Monthly x x x Semi Annual x x x x

1W = once a week

1M = once a month

2Y = twice a year / Semi-annually

Mt. Adams Ranger District

Date(s) and Place(s) of Delivery and Acceptance/Location

Buildings are on the administrative compound of the Mount Adams Ranger Station, located at 2455 Highway 141, Trout Lake, WA 98650..

452.211-74 Period of Performance (FEB 1988) The period of performance of this contract is:

Base Year July 1, 2023 – 12/31/2023 Option Year 1 January 1, 2024 – December 31, 2024 Option Year 2 January 1, 2025 – December 31, 2025 Option Year 3 January 1, 2026 – December 31, 2026 Option Year 4 January 1, 2027 – December 31, 2027

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (NOV 2021) (Provision) Addenda to provision 52.212-1:

1) Quoters must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Quotes submitted in response to this solicitation shall include a technical proposal, a price proposal, and contractor representations and certifications.

i) Past Performance – provide a list of similar projects completed by your firm over the past three years. Include a brief description of the project, dollar amount, year completed, and project owner contact information (name, phone, and email). The government may use past performance information from any available source. If a company does not have past performance information available, information may be provided for predecessor companies, key personnel, or subcontractors. In the event that there is no past performance information available, the offeror will receive a neutral rating in this factor.

ii) Technical Capability – Provide a list of equipment and key personnel (with qualifications) that will be used to complete this project.

b) Price Proposal – Include the following: 1) the completed Schedule of Items from Section B of this solicitation, and 2) acknowledgement of any amendments to this solicitation by following the instructions that accompany the amendment(s).

c) Representations and Certifications – Fill in the check boxes for provisions 52.204-24, 52.212-3, starting on page 23 of this solicitation and include a copy with your offer.

Mt. Adams Ranger District Solicitation: 1240BD23Q0009 https://www.sam.gov/SAM/

3) Submit offer to

Mindy Hickman via mindy,hickman@usda.gov so that it is delivered into this inbox by the due date and time.

4) Date, Time, and Place Offers are due Offers Due: 28 April 2023 1600 PST

5) Government Point of Contact

Mindy Hickman mindy.hickman@usda.gov

6) Contact for Site Visits

Michael Dolan Michael.Dolan3@usda.gov 509-395-3438

52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Provision)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

TECHNICAL

PAST PERFORMANCE

PRICE

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Mt. Adams Ranger District Solicitation: 1240BD23Q0009 mailto:arlene.steffey@usda.gov mailto:mindy.hickman@usda.gov mailto:Michael.Dolan3@usda.gov

Representations and Certifications (complete highlighted items in this section and return with your offer)

VENDOR NAME: _____________________________________________

VENDOR UEI: _____________________________________________

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) (Provision)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

Mt. Adams Ranger District

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring…