Emergency SOW repair 160 York Chiller 2023.pdf

Statement of Work

Emergency Repair 160 ton York Chiller Building #1

Asset ID’s: 640800B001

National Sedimentation Laboratory

598 McElroy Drive, Oxford, MS 38655

Prepared by:

Kevin Magee May 2023

Table of Contents

Location Map Page 3

Statement of Work Page 4

Pictures Page 5

Contractor Responsibility Page 7

Project Schedule/Contacts Page 8

Location Map

Statement of Work: Provide labor and materials to repair 160 ton York Chiller.

Project Objective: The objective of this Project is to repair 160 ton York chiller serving Bldg.#1. This Project is located at USDA-ARS National Sedimentation Laboratory, 598 McElroy Drive, Oxford, MS 38655.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a quote. Registration can be obtained through:

https://www.sam.gov

Site Visit: Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a quote is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. This project is located at USDA-ARS in Stoneville, MS.

Utilization of Bio-Based Products: The contractor shall make every effort to utilize products and material based from bio-based materials, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

https://www.biopreferred.gov

Safety: The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 7 days of contract award. The Plan shall include phone numbers and maps to the local Dr. Office and nearest Hospital.

Base: Provide all equipment, labor, and materials necessary to repair 160 ton York chiller and restore to fully operational condition by accomplishing the following task list:

• Lockout/tagout chiller power source

• Remove and recover refrigerant

• Replace Electronic Expansion Valve (EXV) module on both circuits

• Replace Electronic Expansion Valves (EXV) on both circuits

• Pressurize and leak check the system

• Pull vacuum on both circuits

• Charge both circuits to nameplate specs

• Remove locks from power source and energize system

• Factory Restart chiller https://www.sam.gov/ https://www.biopreferred.gov/

Pictures:

Contractor Responsibility:

1. Contractor will verify all dimensions and site conditions prior to beginning work.

2. Contractor will perform the work as listed in the above outlined Base.

3. Contractor shall keep work area clean daily and take measures to control debris while work is being performed onsite.

4. Contractor is required to manage the project and consult with the Government prior to beginning all work phases. And, to work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5. All work must be performed in such a manner as to not adversely affect daily operations of the facility, its workers, and the onsite facility operations.

6. Contractor must always have a Foreman on the job while working onsite on this project.

Material / Submittals:

The Contractor shall supply all materials necessary to successfully complete the project and deliver a functioning system as required. Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project shall be submitted to the EPM and Contracting Specialist as noted in this document. Electronic submittals are acceptable otherwise three written submittals are required.

Execution of Work:

Contractor will verify all dimensions and site conditions prior to beginning work. Contractor will schedule the work between working hours as listed below. Contractor is required to provide labor, specified material, equipment, and other tools required to perform the job fully and completely. No Government equipment will be available for use by the contractor. The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees. Upon completion of the project, the contractor shall remove from the premises all accumulated materials and rubbish caused by the project. Premises shall be left in a clean, orderly, and acceptable condition.

Damage to Property:

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 3 days in advance, in writing, to the Contracting Officer.

Schedule:

The completion of this project shall not exceed 30 days from date of Notice to Proceed. A request for time extension must be submitted to the Contracting Specialist in writing 3 days before the expiration of contract time. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor work hours shall be Monday through Friday, seven thirty (7:30) A.M. to four thirty (4:30) P.M., except for Government holidays. Any changes to this work schedule shall be submitted to Contacting Officer for written approval prior to schedule change.

Project Contacts:

Darren Middleton, Administrative Officer (AO) USDA, ARS National Sedimentation Laboratory 598 McElroy Drive Oxford, MS 38655 Phone: 662-232-2933 (Office) Email: darren.middleton@usda.gov

Kevin Magee, PE Engineering Project Manager (EPM) USDA, ARS SEA Facilities Engineering 141 Experiment Station Road Stoneville, MS 38776 Office: (662) 336-0712 kevin.magee@usda.gov

Roy Waits, Local Point of Contact (LPOC) USDA, ARS National Sedimentation Laboratory 598 McElroy Drive Oxford, MS 38655 Phone: 662-232-2933 (Office) Email: roy.waits@usda.gov

Dr. Martin Locke, Lab Director USDA, ARS National Sedimentation Laboratory 598 McElroy Drive Oxford, MS 38655 Phone: 662-232-2909 (Office) Email: martin.locke@usda.gov

Jessica Pacheco, Contract Specialist USDA, ARS, Southeast Area Administrative Office Acquisitions, Personal Property & Fleet Management 141 Experiment Station Road Stoneville, MS 38776 Phone: 662-686-5414 Email: jessica.pacheco@usda.gov mailto:darren.middleton@usda.gov mailto:kevin.magee@usda.gov mailto:roy.waits@usda.gov mailto:martin.locke@usda.gov mailto:jessica.pacheco@usda.gov