Section J Attachment 1 SOW RFQ.docx

Agricultural Research Service

U.S. DEPARTMENT OF AGRICULTURE

12405B24P0314 – Replacement of Shade Cloth and Drive Systems Page 2 of 2

STATEMENT OF WORK

Replacement of Greenhouse Shade Cloth Systems

Southeast Area US Vegetable Laboratory 2700 Savannah Highway Charleston, SC 29414

1. PROJECT INTRODUCTION

1.1. PROJECT TITLE

Replacement of Greenhouse Shade Cloth Systems.

1.2. PROJECT BACKGROUND AND PURPOSE

1.2.1. The USDA, Agricultural Research Service (ARS), US Vegetable Laboratory (Vegetable Lab) in Charleston, South Carolina conducts research to solve region-wide and national problems in the production and protection of vegetable crops. This research is conducted in close cooperation with thirteen southeastern agricultural experiment stations.

1.2.2. The mission of the Vegetable Lab is to improve genetic populations of vegetable crops and to develop knowledge on disease and pest biology, ecology, and epidemiology.

1.2.3. The Vegetable Lab has eighteen (18) greenhouses onsite with Wadsworth Step 50A system; each greenhouse has its own motorized curtain system. Currently, the systems in four (4) of the greenhouses are not functioning and require replacement. The original system was constructed in 2009 and replaced in 2015.

1.3. PROJECT CONTACT PERSONS

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

TBD

CONTRACT SPECIALIST

Amanda Somerville USDA, ARS, ARM, Southeast Area amanda.somerville@usda.gov

CONTRACTING OFFICER (CO)

Frank Palmer, Contract Specialist USDA, ARS, ARM, Southeast Area frank.palmer@usda.gov

LOCAL POINT OF CONTACT (LPOC)

TBD

2. SCOPE AND OBJECTIVES

2.1. DESCRIPTION OF WORK

2.1.1. The Contractor must furnish all personnel, equipment, tools, materials, supervision, and quality control necessary to remove and replace greenhouse shade cloth for four (4) designated greenhouses.

2.1.2. Greenhouse dimensions are 28’ x 31’ each with truss spacing of 31”. The material must be 40% cloth shade percentage. The material must be fire retardant, waterproof, durable poly with ultraviolet (UV) protection. Plant benches are located inside all areas and must be worked around. Proper open and closing limits for each installed system must be properly set.

2.1.3. The Contractor must remove the existing shade fabric and drive system and replace with new fabric and drive system including mounting hardware, lead edge tubing, drive lines, and motors from the four (4) designated greenhouses. Drive motors must be 1/5 HP or better.

2.1.3.1. New material and equipment must meet or exceed currently installed equipment, be of commercial or industrial grade, and must properly function with current Wadsworth controls.

2.1.4. Testing for proper operation and any adjustments or corrections needed due to deficiencies must be completed without extra cost to the Government. Payment will not be made until the installed system has been tested and is in operation.

2.1.5. Clean up and remove all debris.

2.2. The Contractor will verify all dimensions and site conditions prior to beginning work. No Government equipment will be available for use by the Contractor. The Contractor must provide their own restroom facility.

2.3. Site Photographs

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2.4. LOCATION OF WORK

The project is located at 2700 Savannah Highway, Charleston, South Carolina.

2.5. PRE-BID SITE VISIT

Interested vendors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a quote is submitted. The purpose of a site visit is to observe conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents detail definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

3. PROJECT SCHEDULE

3.1. The completion of the project must not exceed ninety (90) days from the date of the Notice to Proceed (NTP).

3.2. The Contractor must prepare an overall project schedule including milestone dates for all phases of work and completion date; submit to the COR for approval. This schedule is due fourteen (14) days after contract award. The Contractor must track all work progress to ensure that the project is completed according to the schedule. Include work week schedule with daily starting and stopping time.

3.3. The Contractor must coordinate and confirm the dates for all work with the COR. If necessary, any request for a time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration and provide an updated schedule for completion. No extension of the period of performance may be given without the written authority of the CO.

3.4. Project work hours are 7:00 am and 5:00 pm, local time, Monday through Friday; federal holidays excluded. The contractor is not required to provide services on recognized Federal holidays established by Federal law (5 U.S.C. 6103). Any changes to work schedule must be submitted to CO for written approval prior to any schedule change.

4. GENERAL REQUIREEMENTS

4.1. PERMITS

The Contractor must obtain all building and trade permits necessary to include any drawings, plans, permit and inspection fees, utility location, site surveys, and any other items necessary for compliance with state, local, and federal building authorities.

4.2. EXISTING INSTALLATIONS/DEMOLITION

Coordinate removal of existing installations with COR. All disturbances of existing systems must be coordinated with the COR to prevent disconnecting equipment that may jeopardize on-going research.

4.3. QUALITY CONTROL

Provide quality control to ensure that all components of project work meet the requirements of the contract specifications. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR. Quality control is the exclusive responsibility of the Contractor.

4.4. PROTECTION OF WORK AND PROPERTY/SAFETY REQUIREMENTS

4.4.1. The Contractor must protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected until acceptance of the work. Any damage to property must be repaired at the Contractor’s expense to pre-damaged condition to the satisfaction of the COR.

4.4.2. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor must furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

4.4.3. Open depressions and excavations occurring as part of this work must be adequately barricaded or fenced to prevent vehicle or pedestrian traffic into the work area.

4.4.4. Provide continuous noise and dust abatement as required to prevent disturbance and nuisance to the public and workers and to the occupants of adjacent premises and surrounding areas. Dampen or cover areas affected by demolition operations as necessary to prevent dust nuisance.

4.4.5. The contract documents may not represent all surface conditions at the site and adjoining areas. The known surface conditions are as indicated and must be compared with actual conditions before commencement of work and the cost must be included in the Contractor’s quote.

4.4.6. The Government will not furnish any labor or equipment to unload or move materials or supplies.

5. UTILIZATION OF BIOBASED PRODUCTS

The Contractor must utilize products and material based from bio-based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the Government. All supplies and materials must be of a type and quality that conform to the applicable federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at: www.biopreferred.gov.

6. HAZARDOUS MATERIAL

All existing materials are believed to be free of asbestos containing materials. Existing conditions are reflected correctly to the best of USDA’s knowledge. The USDA makes no representation, warranty, or guaranty that the conditions indicated either are representative of those conditions existing throughout the area, or that unforeseen developments may not occur, or that materials other than, or proportions different from those indicated may not exist. The Contractor must include costs for hazardous materials assessment in the quote. If hazardous materials are found to be present, it must be reported to the CO & COR for further action.

7. DISPOSAL OF REMOVED MATERIALS AND DEBRIS

7.1. The Contractor must dispose of removed materials, waste, trash, and debris in a safe, acceptable manner, in accordance with applicable laws and ordinances and as prescribed by authorities having jurisdiction.

7.2. Burying of trash and debris on the site is prohibited. Burning of trash and debris at the site is prohibited.

7.3. Remove trash and debris from the site at frequent intervals so that its presence will not delay the progress of the work or cause hazardous conditions for workers and the public.

7.4. Removed materials, trash, and debris must become the property of the Contractor and must be removed from the project site and be disposed of in a legal manner. Location of disposal site and length of haul are the Contractor's responsibility.

7.5. The Contractor should make every effort to recycle as much of the construction debris as possible.

7.6. Any waste materials encountered during the demolition that are found to contain lead, asbestos, polychlorinated biphenyls (PCB), fluorescent lamps, or any hazardous substances are to be handled and removed in accordance with local, state, and federal laws and requirements concerning hazardous waste as well as any specific hazardous waste requirements stated in different sections.

7.7. Comply with hauling and disposal regulations of authorities having jurisdiction, per federal, state, and local requirements.

8. TEMPORARY FACILITIES

Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if requested. The Contractor must maintain and protect all such utilities during the course of construction and must repair or replace any items damaged through its own negligence. Should the Contractor require any power or utility shutdowns during construction, the Contractor must obtain approval for such shutdown from the COR three (3) working days prior to the need.

9. CLEANUP

The construction site must be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor must remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

10. SUBMITTALS

Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project must be submitted to the COR and Contracting Specialist. Electronic submittals are acceptable, otherwise three (3) written submittals are required.

10.1. Project Schedule within fourteen (14) days of award (see Section 3.2).

10.2. Operation manual. Additionally, procedures list for routine service support, emergencies, repairs, and annual inspection contacts.

10.3. Any additional material, including shop drawings and specifications, used on this project.

11. INSPECTION AND ACCEPTANCE

A government representative will inspect and approve the work performed on this project. The Contractor must schedule inspection a minimum of ten (10) days in advance, in writing, to the COR and CO. Any and all "Punch List" items that are the result of this inspection shall be completed within ten (10) days before final inspection.

12. FINAL PAYMENT/CONTRACT CLOSEOUT

The following documents are required prior to final payment (other documents may also be required): Release of Liens, Release of Claims, Employee Payroll\Timesheets, and Invoice.

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