PWS ASOME.docx

Agricultural Research Service

U.S. DEPARTMENT OF AGRICULTURE

US Department of Agriculture Agricultural Research Service Southeast Area Office Subtropical Horticultural Research Station Miami, FL

Air Conditioning and Air Quality Related Repair Assessment Report

PERFORMANCE WORK STATEMENT

1.0 BACKGROUND

1.1 The USDA’s Subtropical Horticultural Research Station (SHRS) in Miami, Florida is experiencing several building envelope and HVAC issues, including possible mold/mildew, poor indoor air quality, and unwanted moisture and condensation on walls and cabinets.

1.2 It appears the issues happened during the building’s construction in 2009; specifically, HVAC installation on the exterior of the building, improper sealing and insulation of interior spaces, and additionally related HVAC system deficiencies.

1.3 There are gaps created due to penetrations created during the installation of the electrical and air conditioning system into each individual lab. These labs operate in a negative pressure which draws unconditioned air into the laboratories causing unwanted moisture and humidity within the space.

2.0 SCOPE

2.1 The scope of this project includes a comprehensive assessment report, with attendant cost detail on an item by item basis. The report must include all repairs, renovations, additional equipment, etc., that would be required to bring the existing building envelope, interior construction, and associated HVAC system into compliance with Agricultural Research Service (ARS) building standards and Department of Energy Star Efficiency requirements while complying with all state and local code requirements.

2.2 The Contractor must possess required licenses and certifications for completion of the work required.

2.3 All findings and associated recommendations, including re-commissioning costs must be accompanied by an extremely detailed cost breakdown for use by ARS. The report and accompanying cost detail must be the exclusive property of the Government and the Contractor performing this work will have no rights to its content and subsequent use.

2.4 The Contractor cannot impact any ongoing research and must coordinate all work with ARS Lab personnel before performing any work.

2.5 Pictures of current conditions, Room 217 condensate

3.0 PERFORMANCE REQUIREMENTS/SPECIFIC TASKS

3.1 Perform a detailed assessment of the current HVAC physical system, Siemens Operating system, and the state of the air quality in the Laboratory. Survey and identify all gaps in the roof and walls that allow dust, moisture, and contaminants to enter the laboratory. Attention should also be directed to the possible need to upgrade the existing air conditioning system to improve temperature control, airflow, and air filtration within the laboratory and the Siemens building managements system interface with the operation of the physical system.

STANDARD. The Contractor must incorporate all issues listed above in its assessment with no missing items. 100% of items included.

3.2 Submit a draft comprehensive report detailing all findings. The report must include the types of remediation through addition of insulation or renovation of building walls and associated HVAC equipment, etc., and the addition of any new equipment required. All required corrective actions detailed in the report must follow industry best practices and conform to ARS Facility Operations requirements and Energy Star Guidelines. The report must also include the cost and detailed requirements for re-commissioning the building after all identified necessary repairs are identified and detailed.

STANDARD. The Contractor must incorporate all issues listed above in its report with no missing items. 100% of items included.

3.3 The Government will review the draft report and provide comment and/or correction within ten (10) days of receipt from the Contractor. The Contractor must make any required changes to the report within seven (7) days of receipt of comments/corrections.

STANDARD. The Contractor must complete the final report timely.

4.0 PERIOD AND PLACE OF PERFORMANCE

4.1 The term of the purchase order is anticipated to be sic (6) weeks from day of award. Any requests for time extensions must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration. No extensions are allowed unless authorized, in writing, by the CO.

4.2 HOURS OF OPERATION: Work hours are 8:30 a.m. to 5:00p.m., Monday through Friday; excluding federal holidays. Should it be necessary to schedule working hours other than normal working hours, the Contractor must arrange for access to the work area with the COR at the site at least three (3) days prior to the need. Contractor must notify and schedule utility outages at least 24 hours in advance.

4.3 The work is located at the SHRS, 13601 Old Cutler Road, Building 89, Miami, Florida.

5.0 GOVERNMENT FURNISHED PROPERTY, MATERIALS, AND INFORMATION

5.1 No Government property or equipment will be provided to the Contractor.

6.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

6.1 The Contractor must provide and pay for all labor, materials, equipment, maintenance of the equipment, tools, travel, supervision, and all other items to successfully complete the work required. The Contractor is responsible for all licenses and certifications required to successfully perform the services required.

6.2 Utilization of Bio-Based Products: The Contractor must utilize products and material based from bio-based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the customer. All supplies and materials must be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the COR. Products can be found at: https://www.biopreferred.gov.

6.2.1 As required by the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005 (7 U.S.C. 8102(c) (3)), the Offeror certifies that bio-based products (within categories of products listed by the United States Department of Agriculture in 7 CFR part 3201, subpart B) to be used or delivered in the performance of the contract, other than bio-based products that are not purchased by the Offeror as a direct result of this contract, will comply with the applicable specifications or other contractual requirements.

7.0 PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST)

The following table summarizes the tasks, the performance standard, monitoring method, and incentives/disincentive for not meeting performance standards.

2) Missed tasks completed at Contractor’s expense.

3) Payment deductions as specified in Section 9.

8.0 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

8.1 The COR will be identified by a separate letter. The COR monitors all technical aspects of the purchase order and assists in contract administration. A letter of designation issued to the COR, a copy of which will be provided to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting purchase order.

9.0 GOVERNMENT REMEDIES

9.1 All work will be subject to inspection, approval, and acceptance by the Government. The Government will compare the Contractor's performance to industry standards and will not exclude common sense considerations as applied by the COR. The Contracting Officer (CO) will follow the requirements of FAR Clause 52.212-4 for the Contractor’s failure to correct nonconforming services. The Government will consider work incomplete when any one of the following conditions exits: • The Contractor did not perform any or all of the tasks successfully and timely.

9.2 If the performance of any required service is unsatisfactory, and poor performance is clearly the fault of the Contractor, the Government may reduce the purchase order price to reflect the reduced value of defective services if the Government gives the Contractor a written Purchase Order Discrepancy Report prior to executing such payment deductions.

9.3 The CO will determine the payment deduction amount by calculating the percentage of acceptable services performed by the Contractor. The Government will use the total number of deficiencies found to determine the percentage found unacceptable. The percentage found unacceptable subtracted from 100 percent will determine the percentage acceptable.

10.0 POINTS OF CONTACT

USDA, Agricultural Research Service USDA, Agricultural Research Service everett.wilson@usda.gov amanda.somerville@usda.gov

Location Contact Karla Agurto USDA, Agricultural Research Service karla.agurto@usda.gov image3.png image4.png image1.jpeg image2.png