1240091_SUPPLIER View only.pdf

RFP/CON/DWM/2310-1240091 Sugar Creek Basin Outfall and Trunk Replacement

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REQUEST FOR PROPOSALS

RFP/CON/DWM/2310-1240091/Sugar Creek Basin Outfall and Trunk

Sewer Replacement

Mikita Browning Commissioner

Department of Watershed Management

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Jaideep Majumdar Chief Procurement Officer

Department of Procurement

PROJECT OVERVIEW

Services Being Procured: As part of the City's ongoing initiatives to meet the requirements of the Second Amended Consent Decree (SACD), the City has planned the Sugar Creek Basin Outfall Sewer Replacements – Project 1 to meet the 2 year design storm protection criteria in the First/Second Amended Decree issued to the City. The proposed improvements consist of replacement of approximately 25,807 LF of trunk/outfall sewer with replacement pipe sizes ranging from 10-inch through 36-inch diameter. The Project is to be designed and constructed in two phases using the Progressive Design-Build delivery method.

• Using Department: Department of Watershed Management

("DWM")

• Pre-Proposal Conference: Thursday, November 9, 2023 at 10:

00AM (ET) via MS Teams Webinar

• Register in advance for this webinar: https://events.gcc.teams.

microsoft.com/event/8815ccc6-4110-46cd-aa80- 370b9eb9b914@031a550a-f1f3-4b62-9c64-3ef02c7798a5

• Site Visit: N/A

• Proponents looking for a current registry of certified small, https://events.gcc.teams.microsoft.com/event/8815ccc6-4110-46cd-aa80-370b9eb9b914@031a550a-f1f3-4b62-9c64-3ef02c7798a5 https://events.gcc.teams.microsoft.com/event/8815ccc6-4110-46cd-aa80-370b9eb9b914@031a550a-f1f3-4b62-9c64-3ef02c7798a5 https://events.gcc.teams.microsoft.com/event/8815ccc6-4110-46cd-aa80-370b9eb9b914@031a550a-f1f3-4b62-9c64-3ef02c7798a5 https://events.gcc.teams.microsoft.com/event/8815ccc6-4110-46cd-aa80-370b9eb9b914@031a550a-f1f3-4b62-9c64-3ef02c7798a5

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disadvantaged, female and minority firms are advised to utilize the Office of Contract Compliance's Supplier Diversity Management System (SDMS): https://atlantaga.gob2g.com/

• Deadline to Submit Questions in Writing: Wednesday, November 15, 2023 at 2:00PM (ET) via Email

• Proposal Deadline: Thursday, December 14, 2023 at 2:00PM (ET) via ATLCloud

• Proposals received shall be recorded and posted via a proposal tabulation to our Procurement website. Please view proposal tab for results.

• City's Contact Person: Joyce Carter, Category Lead, jocarter@atlantagov.ga

Ver. 6.16.23 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fatlantaga.gob2g.com%2F&data=04%7C01%7Cchunt%40AtlantaGa.Gov%7C2f289fe21a94421ae37d08d9f22e51e2%7C031a550af1f34b629c643ef02c7798a5%7C0%7C0%7C637807103015408302%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=RZhrhHAkF0skpoqa3HWvJaAWcms7AmsnxgAP7HbYHMY%3D&reserved=0

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Table of Contents

1 Requirements

1.0.1 Section 1. Information and Instructions to Proponents

1.0.2 Section 2. Part -2 Contents of Proposal

1.0.3 Section 3. Part -3 Evaluation of Proposals

1.0.4 Section 4. Required Submittals

1.0.5 Section 5. Exhibit A: Scope of Work

1.0.6 Section 6. Exhibit A.1: Cost Proposal

1.0.7 Section 7. Exhibit B: General Conditions

1.0.8 Section 8. Exhibit C: Special Conditions

1.0.9 Section 9. Exhibit D:Guide Technical Specifications

1.1 Section 10. Exhibit E: Conceptual Study Report

1.1.1 Section 11. Appendix A - Office of Contract Compliance

1.1.2 Section 12. Appendix B - Insurance and Bonding Requirements

2 Lines

2.1 Line Information

2.2 Line Details

2.2. Line 1

2.2. Line 2

2.2. Line 3

2.2. Line 4

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1 Requirements *Response is required

1.1 Section 1. Information and Instructions to Proponents

1.

Part 1: Information and Instructions to Proponents

1. Services Being Procured: This Request for Proposals ("RFP") from qualified proponents ("Proponent" or "Proponents") by the City of Atlanta (the "City"), seeks to procure the services ("Services") detailed in the Scope of Services.

2. Method of Source Selection: This procurement is being conducted in accordance with all applicable provisions of the City's Code of Ordinances, including its Procurement and Real Estate Code, and the particular method of source selection for the services sought in this RFP is Code Section 2-1189; Competitive Sealed Proposals. By submitting a Proposal concerning this procurement, a Proponent acknowledges that it is familiar with all laws applicable to this procurement, including, but not limited to, the City's Code of Ordinances and Charter, which laws are incorporated into this RFP by reference.

3. No Offer by City; Firm Offer by Proponent: This procurement does not constitute an offer by City to enter into an agreement and cannot be accepted by any Proponent to form an agreement. This procurement is only an invitation for offers from interested Proponents and no offer shall bind City. A Proponent's offer is a firm offer and may not be withdrawn except under the rules specified in City's Code of Ordinances and other applicable law.

4. Proposal Deadline: Your response to this RFP must be received by the Department of Procurement, no later than 2:00 P.M., ET on the date specified in the Project Overview. Any Proposal received after this time will not be considered and will not be accepted by the electronic procurement system.

5. Pre-Proposal Conference: Each Proponent is highly encouraged to attend the scheduled Pre-Proposal Conference. Each Proponent must be fully informed regarding all existing and expected conditions and matters which might affect the cost or performance of the Services. Any failure to fully investigate the job requirements shall not relieve any Proponent from the responsibility of evaluating the difficulty or cost of successfully performing the Services properly. A site tour may be scheduled following the Pre-Proposal Conference. Further information will be located in the Project Overview.

6. Procurement Questions; Prohibited Contacts: Any questions regarding this RFP should be submitted in writing to the City's contact person as designated in the Project Overview on or before the date so designated. Questions received after the designated period will not be considered. Any response made by City will be provided in writing to all Proponents by addendum. It is the responsibility of each Proponent to obtain a copy of any addendum issued for this procurement by monitoring the City's website at www.atlantaga.gov. No Proponent may rely on any verbal response to any question submitted concerning this RFP. All Proponents

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and representatives of any Proponent are strictly prohibited from contacting any other City employees or any third-party representatives of City on any matter having to do with this RFP. All communications by any Proponent concerning this RFP must be made to the City's contact person, or any other City representatives designated by the Chief Procurement Officer in writing.

7. Ownership of Proposals: Each Proposal submitted to the City will become the property of the City, without compensation to a Proponent, for the City's use, in its discretion.

8. Georgia Open Records Act: Information provided to the City is subject to disclosure under the Georgia Open Records Act ("GORA"). Pursuant to O.C.G.A. § 50-18-72(a)(34), "[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.]"

9. Insurance and/or Bonding Requirements: The Insurance and/or Bonding requirements for any Agreement that may be awarded pursuant to this RFP are set forth in Appendix B - Insurance and Bonding Requirements attached to this RFP.

10. Applicable City OCC Programs: The City's Office of Contract Compliance ("OCC") Programs applicable to this procurement are set forth in Appendix A - Office of Contract Compliance Requirements, attached to this RFP. By submitting a Proposal in response to this procurement, each Proponent agrees to comply with such applicable OCC Programs.

11. Special Rules Applicable to Evaluation of Proposals: A Proponent may be required to submit, in writing, the addresses of any proposed subcontractors or equipment manufacturers listed in the Proposal and to submit other material information relative to proposed subcontractors. The City reserves the right to disapprove any proposed subcontractors whose technical or financial ability, resources or experience are deemed inadequate.

12. Examination of Proposal Documents:

12.1. Each Proponent is responsible for examining, with appropriate care, the complete RFP and all Addenda and for informing itself with respect to all conditions which might in any way affect the cost or the performance of any Services. Failure to do so will be at the sole risk of the Proponent, who is deemed to have included all costs for performance of the Services in its Proposal.

Each Proponent shall promptly notify the City in writing should the Proponent find discrepancies, errors, ambiguities or omissions in the Proposal Documents, or should their intent or meaning appear unclear or ambiguous, or should any other question arise relative to the RFP. Replies to such notices may be made in the form of an addendum to the RFP, which will be issued simultaneously to all potential Proponents who have obtained the RFP from City.

12.2. The City may, in accordance with applicable law, by addendum, modify any provision or part of the RFP at any time prior to the Proposal due date and time. The Proponent shall not rely on oral clarifications to the RFP unless they are confirmed in writing by the City in an issued addendum.

13. Oral Presentations and Demonstrations: All responsive Proponents may be required to make an oral presentation of their proposed solution to the City's Evaluation Committee. The Key Personnel (or some group thereof) as identified in the Proponent's proposal must be active participants in the oral presentation. The Proponent's presentation should focus on an understanding of the

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capabilities of the proposed solution. The City will notify responsive proponents of the date, time and location for the presentation, and will supply an agenda or topics for discussion.

14. Cancellation of Solicitation: This solicitation may be cancelled in accordance with the City's Code of Ordinances.

15. Disqualification of Proponents: Any of the following may be considered as sufficient for disqualification of a Proponent and the rejection of the Proposal:

a. Submission of more than one Proposal for the same work by an individual, firm, partnership or Corporation under the same or different name(s);

b. Evidence of collusion among Proponents;

c. Previous participation in collusive bidding on Work for the City;

d. Submission of an unbalanced Proposal, in which the prices quoted for same items are out of proportion to the prices for other items;

e. Lack of competency of Proponent (the Agreement will be awarded only to a Proponent(s) rated as capable of performing the Work; the City may declare any Proponent ineligible at any time during the process of receiving Proposals or awarding the Agreement where developments arise which, in the opinion of the City, adversely affect the Proponent's responsibility;

f. Lack of responsibility as shown by past Work judged from the standpoint of workmanship and progress; financial irresponsibility, including but not limited to, leaving retainage in City account;

g. Uncompleted Work for which the Proponent is committed by Agreement, which in the judgment of the City, might hinder or prevent the prompt completion of Work under this Agreement if awarded to such Proponent; and

h. Being in arrears on any existing or prior contracts with the City or in litigation with the City thereon or having defaulted on a previous contract with the City.

16. Award of Agreement; Execution: If the City makes an award pursuant to this RFP, the City will prepare and forward to the successful Proponent an Agreement for execution substantially and materially in the form of Agreement included in this RFP. Execution of the Agreement within 5 business days after notification of award is a requirement of this RFP. Note that the City does not intend to modify any language contained in the Agreement as the terms and the conditions are standard, required by law and align with City practices. Any proposed revisions to the terms or language of the Agreement must be submitted in writing with the Proponent's response to the RFP. If no exceptions are submitted, it is assumed that the Proponent fully agrees to the provisions contained in the Agreement in its entirety. Any significant exceptions proposed could render the Proponent ineligible for award under this RFP.

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In the event the Scope of Services under this RFP pertains to technology services, the City welcomes the addition of product-specific terms and conditions (e.g., EULA), and such will be exhibited and made part of the Agreement to the extent the technology product-specific terms and conditions are reasonable and do not conflict with the City's terms and conditions. Proponents are required to return any such technology product-specific terms and conditions for the City's consideration with its response to this RFP. If in the City's sole discretion discussion of the technology product-specific terms and conditions are deemed necessary, a representative of the City's Department of Law will contact responsible and responsive Proponents to address any questions the City may have and/or to propose reasonable edits to provisions that are deemed to cause conflict with the City's terms and conditions, or otherwise cause contract ambiguity. In no event will the discussion period with the City's Department of Law extend beyond five

(5) business days from initial contact. For the avoidance of doubt, discussions will be limited to the technology product-specific terms and conditions and will not result in the City's modification of any language contained in the Agreement. Failure to reach agreement with the Proponent on any proposed modifications to technology product-specific terms and conditions within the five (5) -day discussion period could render the Proponent ineligible for award under this RFP.

17. Illegal Immigration Reform and Enforcement Act: This RFP is subject to the Illegal Immigration Reform and Enforcement Act of 2011 ("IIREA" or "the Act"). IIREA was formerly known as the Georgia Security and Immigration Compliance Act. Pursuant to the Act, the Proponent must provide with its Proposal proof of its registration with and continuing and future participation in the E- Verify Program established by the United States Department of Homeland Security. A completed Contractor Affidavit (Form 1), set forth in Part 4; Illegal Immigration Reform and Enforcement Act Forms, must be submitted with the Proposal. Under state law, the City cannot consider any Proposal which does not include completed forms. Where the business structure of a Proponent is such that Proponent is required to obtain an Employer Identification Number (EIN) from the Internal Revenue Service, Proponent must complete the Contractor Affidavit (Form 1) on behalf of and provide a Federal Work Authorization User ID Number issued to, the Proponent itself. Where the business structure of a Proponent does not require it to obtain an EIN, each entity comprising Proponent must submit a separate Contractor Affidavit (Form 1). It is not the intent of this notice to provide detailed information or legal advice concerning the Act. All Proponents intending to do business with the City are responsible for independently apprising themselves of and complying with the requirements of the Act and assessing its effect on City procurements and their participation in those procurements. For additional information on the E-Verify program or to enroll in the program, go to: https://e-verify.uscis.

gov/enroll. Additional information on completing and submitting the Contractor Affidavit (Form 1) precedes the Affidavit.

18. Multiple Awards: The City reserves, at its sole discretion, the option to award to multiple Proponents. Multiple awards may be made on the total Scope of Services or components of the Scope of Services.

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1.2 Section 2. Part -2 Contents of Proposal

*1.

Part 2: Contents of Proposals

Proponent must submit a complete Proposal in response to this RFP in the format specified in this RFP. Please see attachment.

Please attach Volume I - Informational Proposal

Attachments:

File Name or URL Type Description PART II - Contents of Proposa

File

Select one of the following:

a. I have attached Volume I of my proposal (Response attachments are required)

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1.3 Section 3. Part -3 Evaluation of Proposals

1.

Part 3: Evaluation of Proposals

All Proposals will be evaluated using the attached Evaluation Form.

Attachments:

File Name or URL Type Description Part III - Evaluation of Propo

File

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1.4 Section 4. Required Submittals

1. Please see attached CPO Letter

Attachments:

File Name or URL Type Description CPO Submittal Letter.pdf File

*2. Required Submittals - Forms

All Respondents, including, but not limited to, corporate entities, limited liability companies, joint ventures, or partnerships, that submit a Proposal or Bid in response to this solicitation must fill out all forms in their entirety, and all forms must be signed, notarized or sealed with the corporate seal (if applicable), as required per each form's instructions.

If Respondent intends to be named as a Prime Contractor(s) with the City, then Respondent must fill out all the forms listed in this solicitation document; otherwise, Respondent may be deemed non-responsive.

Please download the Required Submittals package below, complete the forms with all required information, then scan and attach the completed forms package.

Attachments:

File Name or URL Type Description Required Submittal updated

File

Select one of the following:

a. I have attached the completed forms. (Response attachments are required)

*3. Statement of Proponent Qualifications

Please review and complete the Statement of Qualifications

Attachments:

File Name or URL Type Description Statement of Proponent Qualifi

File

Select one of the following:

a. I have completed and attached the Statement of Proponent Qualifications (Response attachments are required)

*4. Proposal Submittal Checklist

Please complete attached submittal checklist.

Attachments:

File Name or URL Type Description Submittal Checklist - RFP-

File

Select one of the following:

a. I have attached the Submittal Checklist. (Response attachments are required)

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1.5 Section 5. Exhibit A: Scope of Work

1. Exhibit A

Please review the attached Scope of Work.

Attachments:

File Name or URL Type Description Exhibit E_ Sugar Creek Basin S

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1.6 Section 6. Exhibit A.1: Cost Proposal

*1.

Exhibit A.1 Cost Proposal Form

Please complete the attached Cost Proposal Form Attachments:

File Name or URL Type Description Proposal Form_ Sugar Creek Bas

File

Select one of the following:

a. I have attached the Cost Proposal. (Response attachments are required)

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1.7 Section 7. Exhibit B: General Conditions

1. Exhibit B

Please review attached General Conditions

Attachments:

File Name or URL Type Description DWM General Conditions 9.18.23

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1.8 Section 8. Exhibit C: Special Conditions

1. Exhibit C

Please see attached Special Conditions Attachments:

File Name or URL Type Description Exhibit B-Special Conditions R

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1.9 Section 9. Exhibit D:Guide Technical Specifications

1. Exhibit D

Please see DWM Guide Specifications attachments

Attachments:

File Name or URL Type Description Exhibit C- Guide Specification

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1.10 Section 10. Exhibit E: Conceptual Study Report

1. Exhibit E

Conceptual Study Report (Excerpts) Attachments:

File Name or URL Type Description Exhibit D Conceptual Study Rep

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1.11 Section 11. Appendix A - Office of Contract Compliance

*1. Appendix A Office of Contract Compliance Requirements

Please download the attached OCC Requirements and upload your completed forms below.

Attachments:

File Name or URL Type Description Appendix A 1240091 Sugar Cree

File

Select one of the following:

a. I have attached the OCC forms. (Response attachments are required)

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1.12 Section 12. Appendix B - Insurance and Bonding Requirements

1. Appendix B

Please see attached Insurance and Bonding Requirements

Attachments:

File Name or URL Type Description Appendix B -Sugar Creek Basin O

File

2. Please see the attachment to review the City's bond forms.

Attachments:

File Name or URL Type Description Payment_and_Performance _Bonds

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2 Lines

2.1 Line Information

Line Estimated Quantity

Response Price

Line Amount

Response Minimum

Release Amount

1-Sewer Outfall Maintenance

2-Construction - Sewer Outfall

3-Heavy Construction

4-Progressive Design Build Services

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2.2 Line Details

2.2. Line 1 Sewer Outfall Maintenance

Category Name 913.8100 -

MAINTENANCE

AND REPAIR,

SEWER AND

STORM DRAIN

(INCLUDING

REMOVAL)

Allow Alternate Lines No Target Minimum Release

Amount (USD) Estimated Total Amount

(USD)

Start Price (USD)

2.2. Line 2 Construction - Sewer Outfall

Category Name 913.4500 -

CONSTRUCTION,

SEWER AND

STORM DRAIN

Allow Alternate Lines No Target Minimum Release

Amount (USD) Estimated Total Amount

(USD)

2.2. Line 3 Heavy Construction

Category Name 913.0000 -

CONSTRUCTION

SERVICES, HEAVY

(INCL.

MAINTENANCE

AND REPAIR

SERVICES)

Allow Alternate Lines No Target Minimum Release

Amount (USD) Estimated Total Amount

(USD)

2.2. Line 4 Progressive Design Build Services

Category Name 906.0000 -

ARCHITECTURAL

SERVICES,

PROFESSIONAL

Allow Alternate Lines No Target Minimum Release

Amount (USD) Estimated Total Amount

(USD)

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Proprietary and Confidential 23