QUESTION AND ANSWERS FOR 142ND YELLOW RIBBON AND 142ND CHILD CARE.docx

QUESTION AND ANSWERS FOR 142ND YELLOW RIBBON AND 142ND CHILD CARE.

Please see the following questions submitted in reference to both Yellow Ribbon & Child Care. Questions are combined because this will be a combined event and will effect each other.

1. Scope confirmation (childcare vs meals): The synopsis references NAICS 624410 (Childcare), and the SOW addresses childcare services, but the RFQ text also references “RFQ Catered Meals” and requires a menu. Please confirm the intended scope of CLIN0010 (childcare only, meals only, or both).

“RFQ Catered Meals” is letting the Childcare contractor know the food schedule, child services shouldn’t have to provide meals for children. NOTE* - Children’s snacks are the responsibility of the childcare contractor, and MUST adhere to CHILD ALLERGIE regulation within the original posted SOW.

1. Quote due date/time and submission method: Please confirm the quote submission deadline (date/time) and the submission method (email address and any subject line/file naming instructions).

date/time: 01/19/2026 NLT 1:00pm CT Submission Method: Email leonard.d.roberson.civ@army.mil cc:(jayden.t.nichols2.mil@army.mil Name/Subject Line: 142nd HHB or 142nd Childcare

1. CLIN structure and pricing basis: Please confirm whether CLIN0010 should be a single firm-fixed price for the entire event day and whether any additional CLINs will be issued for venue/event space under a separate award.

All awards will be FFP and based on CLIN structure. Child Care will have one CLIN and Yellow Ribbon – SOW for breakout

1. Event site details: Please confirm the anticipated venue location once selected, including address, access instructions, parking/load-in, and any on-site restrictions.

Venue is Pending with separate contract award; will respond asap with follow on instructions.

1. Childcare headcount and age breakdown: The SOW estimates approximately 50 children ages 0–5. Please provide the expected age distribution (e.g., under 18 months, 18–36 months, 3, 4, and 5 years old) so staffing ratios can be set appropriately.

Age Range: (10 – 18 months and under), (10 – 18 to 36 months), (10 – 3), (10 – 4), (10 – 5).

1. Check-in/out procedures: Please confirm the required check-in/out process, identification requirements for guardians, and whether the Government will provide standardized intake forms, or if contractor forms are preferred.

Contractor forms are required in addition to “The contractor shall provide a form to list emergency contact information, allergies and any special needs a child may have.” IAW the original SOW posting.

1. Background checks: The SOW references background checks under 42 U.S.C. 13041. Please confirm whether the Government will initiate/complete all checks for contractor staff, and the expected lead time and process for submitting staff names for vetting.

Vendor/Contractor will be responsible for having all staff vetted with a background checked for childcare contract award. List of staff with be required 2/5/2026

1. Licensing/insurance documentation: Please confirm any minimum insurance limits (GL/professional liability, etc.) and COI requirements (including whether the Government and/or venue must be listed as additional insured).

Proof of Insurance & GL will be required upon Notice of Award. Childcare only

1. Meals requirement (if applicable): Please confirm whether the contractor is responsible for the noon buffet meal, and if so:

a) expected adult headcount and whether children’s meals are included,

b) dietary restrictions/allergen requirements,

c) whether service staff are required or if drop-off/set-up is acceptable,

d) required serving window and clean-up responsibilities.

a) expected adult headcount and whether children’s meals are included.

Children’s meals are included with adult meals.

b) dietary restrictions/allergen requirements, N/A: NOTE* - snacks are provided by Childcare vendor must adhere to food allergies regulation IAW original SOW posting.

c) whether service staff are required or if drop-off/set-up is acceptable , N/A, children will be picked up by parents during noon buffet time and dropped off and signed in after to finish event.

d) required serving window and clean-up responsibilities.

N/A

1. Quantity change policy: The RFQ evaluates the ability to increase/decrease quantities without penalty. Please confirm whether this applies to (a) childcare headcount, (b) meal headcount, or (c) both, and whether there is a preferred cutoff time (e.g., 72/48/24 hours prior).

Quantity Change Policy: The NLT for contractor to adjust expense amount for total childcare head count: 24 hours prior Cut off time: 4pm (Feb. 8th 2026)-may end early Meal Head Count: only for Yellow Ribbon contract- see SOW

1. Labor standards / wage determination: Please confirm the applicable SCLS wage determination/version to be used for this requirement and whether any specific labor categories are expected.

Labor wages are incorporated into the SAM Solicitation and will be provided on contract award. (Arkansas Counties of Crawford, Sebastian)