Amendment 001-PreBid Meeting Notes_12363N21Q4012.pdf

Cow Creek IRSC Solicitation 12363N21Q4012 Pre-Bid Meeting and Site Visit July 13, 2021, 0800-1230

Canyon Lakes Ranger District and Cow Creek Project Site

The following Individuals were present for the meeting:

-Kate Ulam – Morgan Timber Products 970-484-4065 kate@morgantimberproducts.com -Mark Morgan- Morgan Timber Products 970-484-4065 morgan@timberproducts.com -Ron Schmelzer – Summitt Forests, inc. 541-535-8920 summittforests@gmail.com -Gabriel Henry - Forest Service 801-520-3986 gabriel.henry@usda.gov -Mike Montgomery - Forest Service 970-217-5577 michael.montgomery@usda.gov

Group reviewed and walked portions of the following treatment units in the following order: 2C, 2B, 2A, 3A, 19, 3C, 20, 3B, 3F, 3E, 21, 22, 5, 5A, 7

The following contract items and specifications were reviewed:

-The Schedule of Items – Page 2 of solicitation -Timber Product Removal Price Schedule – Page 3 of solicitation -2.Project Description – Page 8 of solicitation -4.Contractor Quality Control and Inspection System -Page 8 of solicitation -8.Period of Performance – Page 9 of Solicitation -20. Use of Premises – Page 12 of Solicitation -26b. Protection of Improvements – Page 21 of Solicitation -35. Road Maintenance – Page 24 of Solicitation

The following pages were reviewed in their entirety:

Instructions for submission of offers and other information – Pages 42 – 48 of Solicitation

Contractors requested information regarding the removal of non-saw timber and how removal of non-sawtimber would be rated?

o Forest Service responded that offerors that propose to remove non-saw timber (material non in Division A of Appendix B) will rank higher per page 45 of the solicitation.

Appendix A: Technical Specifications for Service Work – Pages 1 – 10 were reviewed in their entirety.

Contractors asked what material was required to be removed?

o The Forest Service responded by reviewing Appendix B Division A: Volume estimate and utilization standards.

Appendix B: Scaled Stewardship Contract – Timber Removal Specifications – pages 13 – 21 were reviewed in their entirety including the following:

C5.12# Use of Roads by Contractor C6.312# Sale Operation Restrictions C6.7# Slash Treatment C6.825# Scaling as Presented (sales by load count)

All questions asked were answered by contract provisional language. Appendix B.

Appendix C: The following pages were reviewed: 1-12

Contractor asked what method would be acceptable to the Forest Service to meet T – 807 roadway vegetation specifications?

o Due to the heavy amount of regeneration located along forest service roads requiring pre-haul maintenance the Forest Service responded that all non-merchantable material from within the roadway limits could be treated with a combination of felling, skidding, mastication, shearing, pushed over with bulldozer, or pushed with grader to meet road maintenance requirements. Slash from non-merchantable tree could be either lopped and scattered along the roadway (in accordance with T807 3.4) or be skidded into treatment units and treated in accordance with applicable treatment unit requirements.

Contractor requested applicable cruise information for the project.

Forest Service responded that the cruise data will be provided to all offerors if requested. Please see attached. Forest Service reviewed the summary report which included an average diameter of 9.5 inches DBH, average tree height of 46 feet, trees per acre of 296, and average volume per acre of 18.6 ccf.

/s/ Michael Montgomery Supervisory Forester (FSR/COR) Canyon Lakes Ranger District 2150 Centre Ave, Building E Fort Collins, Colorado 80526