1233816-event.pdf

25 May 2024

Excavator Excavator

25 May 2024

Open 5/16/2024 5:00 PM CDT Type RFB - Request for Bids Close 5/25/2024 9:00 AM CDT Number 246-RFB-1066-2024 Currency US Dollar

Sealed Until 5/25/2024 9:00 AM CDT

Payment Terms 0% 0, Net 60

25 May 2024

Contacts Shelly Masterson shelly.masterson@iowa.gov

Phone +1 319-385-6806

25 May 2024

Commodity Codes Commodity Code Description

54531 Industrial and Construction Machinery, Equipment, Components and Parts (Not Otherwise Classified)

54500 MACHINERY AND HARDWARE, INDUSTRIAL

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Mount Pleasant Correctional Facility is currently looking to trade in a 2003 Bobcat 331D excavator for a new or "new to us" excavator. The new or "new to us" excavator must have the following specifications:

10,000# plus machine minimum of 45 horsepower digging depth must be 11' 6" less than 1,000 hours of use must have a hydraulic thumb

Our maintenance staff will inspect the machine that we will be purchasing. It must be at a drivable location for our maintenance staff inspection.

The new machine must be delivered prior to June 28th 2024. Delivery to 1200 East Washington Mount Pleasant must be included in the price of excavator.

The old excavator can be seen at 1200 E Washington Street Mount Pleasant Iowa. Please schedule with Shelly Masterson 319-385-6806.

The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Description

Required to View Event

Prerequisites Required to Enter Bid

25 May 2024

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments There are no Buyer Attachments added to this event.

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Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If there are exceptions to the terms, submit a question(s) in the Question and Answer Section with your exception.

1.1 Enter the Bidder's contact name, telephone number, and email address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to attach reference letters in the Vendor Attachments Section and enter "see attached" in the text box.

1.7 Bidder shall read, fill-out and upload the Terminations, Litigation, Debarment document.

1.8 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If there are exceptions to the terms, submit a question(s) in the Question and Answer Section with your exception.

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms and Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.7 Bidder shall read the Federal Terms and Conditions and enter a response.

2.8 Bidder shall read the Insurance Requirements and enter a response.

2.9 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If there are exceptions to the terms, submit a question(s) in the Question and Answer Section with your exception.

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2

The resulting Contract will require the Bidder to provide for performance [e.g. retained funds, escrow, letter of credit, liquidated damage]. The Bidder will be required to provide a performance bond in the amount of $_____________________. Agency shall retain ten percent (10%) of each payment due Bidder under the resulting Contract.

Agency shall pay the retained amount only after all performance of the Work has been completed by Bidder and accepted by Agency.

3.3 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.4 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

Group 4: Security

Instructions: Bidder shall read and answer the following questions. If there are exceptions to the terms, submit a question(s) in the Question and Answer Section with your exception.

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4.1

The Bidder shall submit a bid security in the amount below with their bid. The bid security shall be in the form of a cashier’s check or certified check drawn on a state-chartered or federally charted credit union, or the governmental entity may provide for a bidder’s bond with corporate surety satisfactory to the governmental entity. The Bidder will be required to provide bid security in the amount of:

Group 5: Bidder Conference

Instructions: Bidder shall read and answer the following questions. If there are exceptions to the terms, submit a question(s) in the Question and Answer Section with your exception.

5.1 Optional Bidder Conference - The State will hold an optional Bidder conference in conjunction with this RFB. Bidder has read this Question.

5.2 Mandatory Bidders Conference - The State will hold a mandatory Bidder conference in conjunction with this RFB. Bidder has read the question and agrees to attend.

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Product Line Items Product Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 New or New to Use Excavator 1 EA - Each 6/28/2024

Price of the proposed excavator

P2 Trade in Value of Old Excavator 1 EA - Each 6/28/2024

Please provide the trade in valve of our old excavator

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Service Line Items Service Line Items

There are no Items added to this event.

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