1232SD18C0011_RFP_SF1442_W_SECTIONS_A-M_SOLICITATION_05102018.pdf

PDF 510 KB Posted May 10, 2018

Attached to: SECTION 07540 ROOFING: MECHANICALLY FASTENED WHITE 60 MIL SINGLE-PLY ROOFING MEMBRANE
Solicitation number: 1232SD18C0011
Issued by: Department of Agriculture Agricultural Research Service Central Program Planning Coordination and Support

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RFP INSTRUCTIONS, SF 1442 & SECTIONS A - M

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File	Type	Posted
ATTACHMENT_2_-_1232SD18C0011_WD_ID180021_04062018_ID21,_ID20170021.pdf	PDF	May 10, 2018
ATTACHMENT_3_-5_-_1232SD18C0011_SUPPLEMENTAL_FORMS.pdf	PDF	May 10, 2018
ATTACHMENT_1A,B,C_-_1232SD18C0011_ROOF_PLAN,_PICS,_COPING.pdf	PDF	May 10, 2018
ATTACHMENT_6__-_1232SD18C0011_ARS_POLICY__134.2_PGS_80.pdf	PDF	May 10, 2018

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SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

ARS WBSC Contracting, Acquisition, ATTN: WASHINGTONI

CONTRACTING OFFICER

800 BUCHANAN ST, RM 2023

ARS-WBSC-0330-05-Q

ALBANY CA 94710-1105

PLEASE SUBMIT YOUR COMPLETED & RESPONSIVE

PROPOSAL TO WASHINGTONI.NLN@ARS.USDA.GOV

ON OR BEFORE MAY 23, 2018 @10:30AM MT

Washingtoni NLN 510-559-5604

1232SD18C0011

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

RFP NUMBER: 1232SD18C0011

PROPOSAL DUE: MAY 23, 2018 10:30AM MT OR SOONER

IMPORTANT - NOTICE TO INTERESTED SMALL BUSINESS CONTRACTOR

THIS RFQ IS SET-ASIDE FOR TOTAL SMALL BUSINESS & THE GOVERNMENT ANTICIPATES AWARDING

A FIRM FIXED PRICE CONTRACT.

ESTIMATED PRICE RANGE IS BETWEEN $25K - $100K.

A BID BOND WILL NOT BE REQUIRED. SINCE THE AWARDED AMOUNT WILL BE ABOVE $35,000 BUT

BELOW $150,000, AND ALTERNATIVE PAYMENT PROTECTION WILL BE REQUIRED IN ACCORDANCE

WITH FAR 52-228-13. THE CONTRACTOR SHALL SUBMIT ONE OF THE FOLLOWING PAYMENT

PROTECTIONS: 1) PAYMENT BOND & 2) AN IRREVOCABLE LETTER OF CREDIT.

SITE VISIT ON MAY 16, 2018 @ 10:00 MT IS MANDATORY, BEFORE SUBMITTING AN OFFICIAL

QUOTE/BID, AT USDA ARS, 1691 SOUTH 2700 WEST, ABERDEEN, ID 83210. FOR DIRECTIONS &

TO MAKE ARRANGEMENTS, PLEASE CONTACT JOHN RUTGER, CONTRACTING OFFICER'S

Continued ...

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

0 90 calendar days and complete it within ________________ ________________ calendar days after receiving

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

Washingtoni.NLN Highlight

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

2PAGE OF

See schedule

SMALL GRAINS & POTATO GERMPLASM RES

USDA ARS PWA SGPGRU

ATTN: GLENDA RUTGER

1691 S. 2700 W.

ARS-PWA-5366-01

Invoice Processing Platform (IPP) All invoices must be submitted electronically through the Invoice Processing Platform (IPP) via www ipp govABERDEEN ID 83210-1749

Washingtoni NLN

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)x x

STANDARD FORM 1442 (REV. 4-85) BACK

$0.00

Continued...

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 32

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

1232SD18C0011

REPRESENTATIVE (COR), 208.397.8195 (CELL) &

JOHN.RUTGER@ARS.USDA.GOV. FAILURE ON THE PART OF

THE CONTRACTOR TO ACQUAINT HIMSELF WITH THE SITE

CONDITIONS WILL NOT BE SUFFICIENT REASON FOR ANY

INCREASE IN CONTRACT PRICE.

PLEASE READ THE RFQ IN ITS ENTIRETY.

Tax ID Number: Not Available

DUNS Number: Not Available

THIS REQUEST FOR PROPOSAL (RFP) IS TO ATTAIN A

CERTIFIED ROOF INSTALLER TO PERFORM SECTION 07540

ROOFING: MECHANICALLY FASTENED WHITE 60 MIL

SINGLE-PLY ROOFING MEMBRANE FOR USDA ARS,

NATIONAL SMALL GRAINS GERMPLASM RESEARCH FACILITY

(NSGGRF), ABERDEEN, ID

THE ATTACHED SECTIONS (A-J) & RELATED ATTACHMENTS

OF THE RFP IN THEIR ENTIRETIES APPLY TO THIS

SOLICITATION/CONTRACT.

PLEASE READ THE RFQ IN ITS ENTIRETY.

PROPOSAL DUE: MAY 23, 2018 10:30AM MT OR SOONER

FOB: Destination

Period of Performance: 05/24/2018 to 09/21/2018

001 NSGGRF STORAGE/WORK AREA - 16,500 SQ FT 1 LS 0.00 0.00

CERTIFIED ROOF INSTALLER FOR SECTION 07540

ROOFING: MECHANICALLY FASTENED WHITE 60 MIL

SINGLE-PLY ROOFING MEMBRANE

REFER TO COST BREAKDOWN:

*DIVISION 1 -

*JOB TOTAL: $

Obligated Amount: $0.00

002 NSGGRF FACILITY OFFICE WING - 9,000 SQ FT 1 LS 0.00 0.00

CERTIFIED ROOF INSTALLER FOR SECTION 07540

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Washingtoni.NLN Highlight

REQUEST FOR PROPOSAL (RFP)

for

SECTION 07540 ROOFING: MECHANICALLY FASTENED WHITE 60 MIL SINGLE-PLY ROOFING MEMBRANE USDA ARS, NATIONAL SMALL GRAINS GERMPLASM RESEARCH FACILITY (NSGGRF), ABERDEEN, ID

RFP NUMBER: 1232SD18C0011

PROPOSAL DUE: MAY 23, 2018 10:30AM MT OR SOONER

IMPORTANT - NOTICE TO INTERESTED SMALL BUSINESS CONTRACTOR

This RFP is a 100% set-aside for Total Small Business. Any Proposal that is submitted by a Contractor that is not a Small Business will not be considered for award. Please read the RFP in its entirety.

The USDA ARS requires a Small Business Contractor (Certified Roof Installer), who can provide the following roofing services: SECTION 07540 ROOFING: MECHANICALLY FASTENED WHITE 60 MIL SINGLE-PLY ROOFING MEMBRANE at USDA ARS, National Small Grains Germplasm Research Facility (NSGGRF), 1691 South 2700 West, Aberdeen, ID 83210. Please refer to SECTION C, Statement of Work for details of requirement. The North American Industry Classification System (NAICS) Code for this acquisition is 238160 – Roofing Contractors, and the small business size standard is $15.0M.

Site Visit on May 16, 2018 @ 10:00 MT is MANDATORY, before submitting an official quote/bid, at USDA ARS, 1691 South 2700 West, Aberdeen, ID 83210. For directions & to make arrangements, please contact John Rutger, Contracting Officer’s Representative (COR), 208.397.8195 (cell) & John.Rutger@ars.usda.gov. Failure on the part of the Contractor to acquaint himself with the site conditions will not be sufficient reason for any increase in contract price.

The Government intends to issue a Firm-Fixed Price Contract for this requirement and Award will be made to the responsive & compliant Proposal that is the Lowest Price Technically Acceptable. However, in the best interest of the Government, the Government reserves the right to award to a firm other than that offering the lowest price.

Please read this RFP in its entirety including the SECTIONS B, K, L & M and all ATTACHMENTS. Besides SECTION B & the Evaluation Factors listed in SECTION M, please complete the following:

A) Sign and return ONE copy of the RFP form - Standard Form 1442.

B) Along with a completed SECTION B, include a BREAKDOWN OF THE OFFERED PRICE ATTACHMENT 3); a CALCULATION OF SELF PERFORMED WORK (ATTACHMENT 4); and a PAST PERFORMANCE QUESTIONNAIRE

(ATTACHMENT 5).

C) Interested Contractors (Certified Roof Installers) are required to register or update their registration (including Representations

& Certifications) at the System for Award Management (SAM) website at www.sam.gov in order to receive a contract award under this Solicitation. As a confirmation of this requirement, SECTION K must be signed and submitted with their Proposals.

Please submit your completed Proposal by email it to: Washingtoni.NLN@ars.usda.gov no later than MAY 23, 2018 10:30AM PST OR

SOONER.

All questions on this project must be in writing and should be emailed to Washingtoni.NLN@ars.usda.gov by COB the day after the site visit.

Washingtoni Contracting Officer

WBSC, Acquisition Branch Albany, CA 94710 Email: washingtoni.nln@ars.usda.gov mailto:John.Rutger@ars.usda.gov mailto:washingtoni.nln@ars.usda.gov

1232SDC180011

XXXXXXXXX

#XXX

PART I—THE SCHEDULE

SECTION A – SOLICITATION /CONTRACT FORM

A.1 FORMS – SF1442 SEE ATTACHED FORM

SECTION B- SUPPLIES AND SERVICES AND PRICE/COST

B.1 DESCRIPTION

The Contractor shall perform all work set forth in the SECTION C: Statement of Work (SOW) for the SECTION 07540 ROOFING:

MECHANICALLY FASTENED WHITE 60 MIL SINGLE-PLY ROOFING MEMBRANE at USDA ARS, National Small Grains Germplasm Research Facility (NSGGRF), 1691 South 2700 West, Aberdeen, ID 83210. The North American Industry Classification System (NAICS) Code for this acquisition is 2238160 – Roofing Contractors, and the small business size standard is $15.00.

B-2 CONTRACT TYPE

This is a Firm Fixed-Price Contract as defined in the Federal Acquisition Regulation (FAR) subpart 16.202-1 and in accordance with FAR Part 19 & 36.

B-3 SCHEDULE OF ITEMS / PRICE SCHEDULE

The Contractor shall furnish all labor, materials, equipment, tools, supplies, transportation, utilities, supervision, and incidentals for all elements of the work as required by each contract line item number (CLIN) below in accordance with the specifications within the SECTION C: SOW.

Contractor is expected to provide a service that is professional, and complete in every respect and ready for use.

CLIN Item Description Unit of Measure

Estimated Quantity Unit Rate Extended Total

0001 NSGGRF STORAGE/WORK AREA 16,500 SQ FT

0002 NSGGRF FACILITY OFFICE WING

OPTIONAL CLIN 9,000 SQ FT

TOTAL LUMP SUM FOR ROOFING SERVICES: $

B-4 PERIOD OF PERFORMANCE

The Contractor shall complete all work as described in the SECTION C: SOW within 90 days from the date of Award or Notice to Proceed (NTP) is issued.

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C-1 BACKGROUND

USDA ARS, National Small Grains Germplasm Research Facility (NSGGRF) original roof was installed 2007. In the past few years, due to weather worn & aging, numerous repairs/patching has been done; and now, the roof membrane is deteriorating/cracking and leaking. As a result of the roof current situation, USDA ARS requires a Small Business Contractor (Certified Roof Installer), who can provide the following roofing services:

SECTION 07540 ROOFING: MECHANICALLY FASTENED WHITE 60 MIL SINGLE-PLY ROOFING MEMBRANE at USDA ARS, National Small Grains Germplasm Research Facility (NSGGRF), 1691 South 2700 West, Aberdeen, ID 83210.

C-2 SCOPE OF CONTRACT

The Contractor shall provide, but not limited to, all professional services necessary for the accomplishment of this contract project and such required services shall be in accordance with the requirements, conforming to all federal, state and local codes (Refer to Section C-3, Reference) as described herein SECTION C: SOW.

The Contractor…

Must be a Certified Roof Installer and must provide written documentation from the manufacturer of their authorization to install the roof system, and eligibility to obtain the required warranty specified in Section C-3, Warranty.

Should be highly knowledgeable & familiar with NSGGRF location, local to the facility, and will provide the future maintenance of the roofing materials installed when needed.

Shall schedule a Pre-Installation Conference (Refer to AGAR 452.215-73 Post Award Conference (NOV 1996)) at the project site with the Installer, Government’s Representatives (LC, COR/CO), Roofing Manufacturer’s Representative, and any other persons directly involved with the performance of the work to review foreseeable methods and procedures related to roofing work. This meeting shall be done prior to the scheduled commencement of the roofing installation and associated work

Shall attain from the Roofing Manufacturer all primary roofing materials that are physically and chemically compatible when installed in accordance with manufacturers current application requirements.

Must delivery, storage & handle roofing materials as follows:

1. Deliver all roofing materials to the site in original containers, with factory seals intact. All products are to carry either a Roofing

Manufacturer’s label or a Manufacturer’s label approved by the Roofing Manufacturer.

2. Store all pail goods in their original undamaged containers in a clean, dry location within their specified temperature range.

3. Do not expose materials to moisture in any form before, during, or after delivery to the site. Reject delivery of materials that show evidence of contact with moisture.

4. Remove manufacturer supplied plastic covers from materials provided with such. Use “breathable” type covers such as canvas tarpaulins to allow venting and protection from weather and moisture. Cover and protect materials at the end of each work day. Do not remove any protective tarpaulins until immediately before the material will be installed.

5. Materials shall be stored above 55 degrees F. (12.6 degrees C.) a minimum of 24 hours prior to application.

Shall provide an installed roofing membrane and base flashing system that does not permit the passage of water, and will withstand the design pressures calculated in accordance with the most current revision of American Society of Civil Engineers (ASCE) 7.

Must proceed with roofing only when existing & forecasted weather conditions permit. Ambient temperatures must be above 45 degrees F.

(7.2 degrees C.) when applying hot asphalt or water based adhesives.

2.1 DESCRIPTION OF WORK

A. SUMMARY

1. CLIN 0001 - Furnish and install a 60 mil TPO white membrane to the NSGGRF storage/work wing (approximately 16,500 sq.

ft.) as shown on the attached drawing (Attachment 1A). Install roof crickets as needed to divert water around areas on deck where any standing water may damage membrane. Replace all TPO roofing components and accessories with components approved by membrane roofing manufacturer.

a. Membrane can be installed over existing membrane only if completed roof system can be warranted for period indicated in this section.

b. Membrane will be mechanically fastened according to manufacturer’s specifications.

c. Install TPO roofing membrane according to manufacturer’s recommendation to attain required warranty.

2. Includes:

a. 60 Mil white TPO single-ply roofing membrane.

b. Flashings and accessories as needed for roofing manufacturer’s warranty.

c. All wall, curb, drain and penetration flashing for watertight system.

d. Walk pads at same location as existing roof.

e. Sheet metal flashing and trim as required matching existing.

f. 20-year manufactures warranty, 5 year workmanship warranty. Refer to Section C-3 Warranty.

OPTION 1: CLIN 0002 - Bid separately cost to replace roof on the office wing (approximately 9,000 sq. ft.) of the NSGGRF facility as shown on attached drawing (Attachment 1A) meeting the same criteria as described in this SOW. 380’ x 9.25” of parapet coping shall be replaced as described below in B. Products - Metal Coping Flashing.

B. PRODUCTS

ACCEPTABLE MANUFACTURERS

1. GAF Thermoplastic Polyolefin, TPO Everguard, 1 Campus Drive, Parsippany, NJ.

2. Firestone UltraPly TPO, 250 West 96th St., Indianapolis, IN.

3. Or other equivalent Roofing Manufacturer.

MEMBRANE MATERIALS

1. A thermoplastic polyolefin (TPO) type membrane with a nominal 0.060 inch (60 mil) thickness, for use as a single ply roofing membrane. Meets or exceeds the minimum requirements of ASTM D412. UL Listed, FM Approved. White membrane is Energy Star Listed, CRRC Listed and Title 24 Compliant.

STRESS PLATES & SCREWS

1. Plates and screws shall be applied at the lower edge of each row of membrane at a spacing recommended by the manufacturer. Screws shall be a length to securely fasten the membrane to the metal decking. Plates and screws shall be covered by the next row of membrane and the membrane shall be heat-welded together to create a waterproof surface.

a. All steps shall be according to manufacturer’s specifications.

ADHESIVES, SEALANTS & PRIMERS

1. Any bonding adhesives, primers, cleaners and sealants needed to complete the installation shall be approved by the roofing membrane manufacturer according to manufacturer warranty and installation criteria.

WALL, CURB & PENETRATION ACCESSORIES

1. Flashings shall be a smooth type membrane used as an alternative for penetrations when vent boots cannot be used, for corners and for cover strips when needed.

2. Extruded aluminum termination bar with angled lip caulk receiver shall be used when needed.

3. Use all wall and curb accessories for flashing inside corners, outside corners and sealing wall scuppers according to roofing membrane manufacturer.

4. Use manufacturer’s approved vent boots for all pipe and conduit penetrations.

5. Replace roof drains as needed. All roof drains shall produce a water tight seal.

6. All accessories shall be acceptable by the roofing membrane manufacturer and shall comply with requirements for required warranty.

METAL COPING FLASHING

1. At Parapets, the existing flashing will be reused when in good condition. Copings shall be replaced along exterior parapet to match AGL wing not shown on diagram (Attachment IC). Copings are fastened with new screws with watertight washers.

a. Coping is generally formed in 10 foot sections and joined to allow for longitudinal expansion. Longitudinal seams shall overlap a minimum of 2 inches and be sealed.

b. New coping shall be constructed of .0.050 aluminum and match dimensions shown on attachment.

c. New coping shall consist of 470 feet x 9.25 inch wide and 30 feet x 7 inch wide. Contractor is responsible to verify length and dimensions.

FIELD OF ROOF ACCESSORIES

1. Pre-manufactured expansion joint covers used to bridge expansion joint openings in a roof structure. Fabricated to accommodate all roof to wall and roof to roof applications, made of .060” reinforced TPO membrane.

2. 0.055” thick smooth type membrane designed for use as a conforming membrane seal over T-joints in 60 and 80 mil membrane applications.

3. 1/8” thick extruded and embossed walkway roll 34” x 50’, heat welds directly to roofing membrane with traction finish, shall be installed as indicated on drawing (Attachment IA).

C. EXECUTION

EXAMINATION

1. Verify that the surfaces and site conditions are ready to receive work.

2. Verify that the deck is supported and secured.

3. Verify that the deck is clean and smooth, free of depressions, waves, projections and properly sloped to drains, valleys, eaves, scuppers or gutters.

4. Verify that the deck surfaces are dry and free of ice or snow.

5. Verify that all roof openings or penetrations through the roof are solidly set, and that all flashings are tapered.

SUBSTRATE PREPARATION

1. Loose or inadequately secured decking shall be fastened, and irreparable or otherwise defective decking shall be replaced.

INSTALLATION

1. Install Roofing Manufacturer’s roofing system according to all current application requirements in addition to those listed in this section.

2. Start the application of membrane plies at the low point of the roof or at the drains, so that the flow of water is over or parallel to, but never against the laps.

MEMBRANE APPLICATION

1. In accordance with roofing manufacturer’s recommendations for the warranty.

PARAPET & BUILDING WALLS

1. Flash walls with TPO membrane adhered to the substrate with bonding adhesive, loose applied (less than 24” in height), or coated metal flashing where applicable.

2. Secure membrane flashing at the top edge with a termination bar. Water Block shall be applied between the wall surface and membrane flashing underneath all exposed termination bars. Exposed termination bars shall be mechanically fastened 8” on center, termination bars that are counter flashed shall be fastened 12” on center.

3. Roof membrane must be mechanically attached along the base of walls.

4. Membrane shall be securely terminated under all parapet cap.

ROOF DRAINS

1. Roof drains must be fitted with compression type clamping rings and strainer baskets. Original-type cast iron and aluminum drains, as well as retrofit type cast iron and aluminum drains are acceptable.

2. Extend the roofing membrane over the drain opening. Locate the drain and cut a hole in the roofing membrane directly over the drain opening. Provide a ½” membrane flap extending past the drain flange into the drain opening. Punch holes through the roofing membrane at the drain bolt locations, provide a full bed of water block on the drain flange prior to securement with the compression clamping ring.

3. Lap seams shall not be located within the sump area. Where lap seams will be located within the sump area, a separate roof membrane drain flashing a minimum of 12” larger than the sump area must be installed according to manufacturer’s recommendations.

4. Drain compression rings shall be securely tightened.

TRAFFIC PROTECTION

1. Install walkway pads at all roof access locations and other designated locations including roof-mounted equipment work locations and areas of repeated rooftop traffic, heat welded to TPO membrane.

2. Walkway location is indicated on Attachment 1A - Roof Plan.

ROOF PROTECTION

1. Whenever possible, stage materials in such a manner that foot traffic is minimized over completed roof areas.

2. When it is not possible to stage materials away from locations of partial or completed installation, temporary protection shall be provided to protect completed roof areas from traffic and point loading during the application process.

3. Temporary tie-ins shall be installed at the end of each workday and removed prior to commencement of work the following day.

2.1 GENERAL PROJECT REQUIREMENTS

The USDA, ARS, NSGGRF, Aberdeen, ID will be acquiring the Contractor, not only to provide all professional services necessary to perform all the required repairs identified in herein, but also to provide or do the following:

Furnish a technical and cost proposal to complete the project as per project requirements. The cost proposal shall include unit cost pricing for each CLIN to be accomplished independently and also include any information related to cost savings of work;

A turn-key product including proper installation of all material and equipment per manufacturer’s recommendations;

Work with the site personnel to ensure project is accomplished in a timely manner and be responsible for coordination of any utility outages (if any) during the execution of work;

Adhere to the Davis Bacon Wage Rates applicable to all construction contracts in excess of $2,000. Employee payroll logs for the project will be required to verify application of accurate wage rates. Refer to Attachment 2 – WD #ID180021 04/06/2018 ID21, ID20170021.

A Payment & Performance bonds will be required for projects exceeding $35,000. Obtaining and the cost of these bonds is the responsibility of the Contractor. The Contractor shall provide proof of Insurance. Since the awarded amount will be below $150,000, and Alternative Payment Protection will be required in accordance with FAR 52-228-13, the Contract shall submit one of the following payment protections: 1) Payment Bond & 2) An Irrevocable Letter of Credit. Also, refer to Section C-3, PERMITS

Warranty service period on all items & repairs, not otherwise covered by manufacturer-specific warrantees whose warranty period exceed two (2) years, shall be for (5) years from the date of acceptance and shall be issued directly to the Government. Refer to Section C-3, WARRANTY.

Repairs due to defective materials and/or workmanship while repairs are under warranty shall be performed by the contractor at no cost to the Government. Refer to Section C-3, NOTIFICATION & COMPLIANCE.

C-3 OTHER GENERAL RELATED INFORMATION

ACCEPTANCE

Upon satisfactory submittal of the above documents the Contracting Officer shall issue to the Owner a certificate recommending final acceptance of the project. Minor unfinished items of work may be listed on the certificate and excepted from final acceptance. A sum sufficient to cover the cost of completing these unfinished items of work will be withheld by the Owner from the final payment. All other funds including retainage shall be due and payable upon receipt by the Owner of the Contracting Officer's certificate. Upon certification by the Contracting Officer that the items of work have been completed, all monies withheld by the Owner shall be due the Contractor

EXISTING INSTALLATIONS/DEMOLITION

a) The Contractor shall modify existing installations as needed to accommodate the new installation. Where applicable Contractor shall coordinate demolition or modification of existing installations with the Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that may potentially jeopardize in-progress research.

b) The Owner reserves the right to retain any equipment or materials removed as part of this scope of work. The Contractor shall coordinate any equipment or materials to be retained with the Owner prior to starting demolition operations. The Contractor shall legally dispose all equipment or material removed that will not be retained.

c) The Contractor shall divert project waste to recycle where practical. The Contractor shall track and document the amount of waste diverted to recycle. The Contractor shall submit diversion documentation as part of closeout. If no waste is diverted to recycle, the Contractor shall submit a letter stating so and why diversion was not practical

FINAL INSPECTION/CONTRACT CLOSEOUT

The Contractor shall notify the Contracting Officer (CO) and Owner in writing 10 days prior to the date that the project will be ready for final inspection. An inspection of the project will be made by the Contracting Officer and Contractor at a mutually agreed upon time. COR and Contractor shall compile a “punch list” prior to final acceptance of the installation and submit completed warranty documentation to manufacturer. The Contractor shall provide all literature of care and maintenance of project material.

NOTIFICATION & COMPLIANCE

The Government shall notify the Contractor in writing within a reasonable time after the discovery of any failure, defect, or damage.

Should the Contractor fail to remedy any failure, defect, or damage within a reasonable time after receipt of notice thereof, the Government shall have the right to replace or repair and have the cost billed to the Contractor.

O&M MANUALS

O&M manuals shall be submitted upon completion and acceptance of the project and shall identify parts of the equipment for future procurement.

PERMITS

Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

REFERENCES & STANDARDS

All construction shall comply with ARS Facilities Design Standards (ARS Manual 242.1, 5-01-12), ARS Energy, Water, and Sustainability Policy (ARS Policy & Procedures 134.2, 11-12-13), ARS Energy, Water, and Sustainability Policy Bulletin (ARS Policy & Procedures Bulletin 15-134.2), governing Building Codes, and all applicable local, regional, State, and Federal regulations. Where one or more Codes or regulations conflict, the more stringent shall apply. Refer to Attachment 6 – ARS documents in Section J.

Other references to adhere too are:

1. Underwriters Laboratories (UL) – Roofing Systems and Materials Guide (TGFU R1306).

2. American Society for Testing and Materials (ASTM) – Annual Book of ASTM Standards.

3. Sheet Metal and Air Conditioning Contractors National Association, Inc. (SMACNA) – Architectural Sheet Metal Manual.

4. National Roofing Contractors Association (NRCA).

5. American Society of Civil Engineers (ASCE).

6. U. S. Green Building Council (USGBC).

SITE CLEANUP

The construction site shall be kept clean and free of debris at all times. Restore areas disturbed or surfaces that became damaged as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR; and ensure that all that have been disposed of or recycled conform to current EPA regulations and local laws. Also, the Contractor shall ensure that the finished roof surface has been properly clean, and the drains and gutters are clear of debris and working properly.

SITE VISIT – MANDATORY on May 16, 2018 @ 10:00AM PST - Refer to 52.236-27 Site Visit (Construction) (FEB 1995)

Attendees shall contact:

John Rutger (COR)

Utilities System Repairer Operator

USDA ARS, NSGGRF

1691 S. 2700 W.

Aberdeen, ID 83210 Phone: 530.752.3796 Cell: 208.397.8195 Email: john.rutger@ars.usda.gov

A site visit & inspection tour attendance is MANDATORY. Failure to attend & sign in at the Site Visit will considered your Proposal non-responsive & will not be accepted (Refer to SECTION M). Therefore, it is mandatory that all prospective Contractors visit the project site, inspect and observe the site conditions, review the project scope and requirements at the site and to be fully informed as to the departments involved, prior to submission of a Proposal. Failure on the part of the Contractor to acquaint himself with the site conditions will not be sufficient reason for any increase in contract price.

SUBMITTALS

Where applicable, the Contractor shall provide relevant illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer descriptive literature, catalog data. The descriptive literature shall be annotated/highlighted to show its conformance with contract requirements. Such as:

1. Product Data: Provide product data sheets for each type of product indicated in this section.

2. Shop Drawings: Provide manufacturers standard details and approved shop drawings for the roof system specified.

3. Samples: Provide samples for insulations, fasteners, membrane materials and accessories for verification of quality.

4. Certificates*: Installer shall provide written documentation from the manufacturer of their authorization to install the roof system, and eligibility to obtain the warranty specified in this section.

Submittals are required for all building materials and equipment and shall be provided to the CO and COR for review and approval.

Contractor is responsible for any costs incurred for equipment ordered without prior approval.

TEMPORARY FACILITIES

a) Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b) Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the Location Monitor three working days prior to the need

TIME EXTENSIONS OR DEVIATIONS

A request for time extensions or other deviations from an agreed upon project schedule must be submitted to the CO in writing.

Each request must include specific and detailed reasons in support of the project schedule alterations. Only the CO can approve time extensions or other changes to the Contract provisions. Approvals for deviations will be at the option of the CO. His/her decision will be final.

QUALITY ASSURANCE & CONTROL

The Contractor shall attain and/or provide the following:

1. Manufacturer shall provide a roofing system that meets or exceeds all criteria listed in this section.

2. Installer must be certified by the Manufacturer.

mailto:john.rutger@ars.usda.gov

3. All components listed in this section shall be provided by a single manufacturer or approved by the primary roofing manufacturer.

4. Manufacturer’s representative shall provide a comprehensive final inspection after completion of the roof system. All application errors must be addressed and final punch list completed.

The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

WARRANTY & LATENT DEFECTS

In addition to any other warranties set out elsewhere in this contract, the Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect of equipment, material or design furnished, or workmanship performed by the Contractor or any of his subcontractors or suppliers at any tier. Such warranty shall continue for a period of five (5) years from the date of final acceptance of the project.

Under this warranty, the Contractor shall remedy at his own expense any such failure to conform or any such defect. In addition, the Contractor shall remedy at his own expense any damage to Government owned or controlled real or personal property, when that damage is the result of the Contractor's failure to conform to contract requirements or any such defect of equipment, material, workmanship, or design. The Contractor shall also restore any work damaged in fulfilling the terms of this clause. The Contractor's warranty with respect to work repaired or replaced hereunder will run for one year from the date of such repair or replacement. The Warranty specified herein shall not limit the Government’s rights with respect to latent defects, gross mistake, or fraud.

For this roofing requirement, the Contractor must provide the following:

1. Manufacturer’s warranty with single source coverage and no monetary limitation where the manufacturer agrees to repair or replace components in the roofing system, which cause a leak due to a failure in materials or workmanship.

a. Duration: Twenty (20) years from the date of completion.

2. Roofing Manufacturer’s Reflectivity Limited Warranty: Roofing Manufacturer warrants to the original building owner, that the white roof membrane will meet or exceed the initial and “aged” ENERGY STAR reflectivity requirements for low slope roofing membranes (65% initial, 50% aged) when installed and maintained in accordance with Roofing Manufacturer’s requirements. The aged reflectivity shall meet or exceed these requirements when measured after cleaning the membrane in accordance with Roofing Manufacturer’s recommendations.

C-4 PROJECT CONTACTS & ONSITE REPRESENTATIVES:

CONTRACTING OFFICER (CO): Please only send electronic copies to the CO.

Washingtoni NLN

Phone: 510.559.5604 Email: washingtoni.nln@ars.usda.gov

LOCATION CONTRACTING OFFICER’S REPRESENTATIVE (COR) & ADMINISTRATIVE OFFICER (AO):

Utilities System Repairer Operator

USDA ARS, NSGGRF

1691 S. 2700 W.

Aberdeen, ID 83210 Phone: 530.752.3796

Glenda Rutger (AO)

USDA ARS, NSGGRF

1691 S. 2700 W.

Aberdeen, ID 83210 Phone: 530.752.3796 mailto:washingtoni.nln@ars.usda.gov

ENGINEERING PROJECT MANAGER (EPM):

Greg Graham.

Civil Engineer USDA, ARS, WBSC - Facilities, Property & Safety Branch (FP&SB) 2150 Centre Ave, Building D, Suite 310 Fort Collins, CO 80526 Phone: 979.492.7035 Email: greg.graham@ars.usda.gov

SECTION D--PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

SECTION E--INSPECTION AND ACCEPTANCE

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

52.246-12 INSPECTION OF SERVICE - FIXED PRICE (AUG 1996)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

52.246-12 INSPECTION OF DISMANTLING, DEMOLITION, OR REMOVAL OF IMPROVEMENTS

(AUG 1996)

FAR 52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

(a) Definition. “Work” includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government.

All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this section.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may—

(1) By contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

(2) Terminate for default the Contractor’s right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government’s rights under any warranty or guarantee.

mailto:greg.graham@ars.usda.gov

FAR 52.246-13 INSPECTION—DISMANTLING, DEMOLITION, OR REMOVAL OF IMPROVEMENTS (AUG 1996)

(a) Unless otherwise designated by the specifications, all workmanship performed under the contract is subject to Government inspection at all times and places where dismantling or demolition work is being performed. The Contractor shall furnish promptly, and at no increase in contract price, all reasonable facilities, labor, and materials necessary for safe and convenient inspection by the Government. The Government shall perform inspections in a manner that will not unduly delay the work.

(b) The Contractor is responsible for damage to property caused by defective workmanship. The Contractor shall promptly segregate and remove from the premises any unsatisfactory facilities, materials, and equipment used in contract performance, and promptly replace them with satisfactory items. If the Contractor fails to proceed at once in a workmanlike manner with performance of the work or with the correction of defective workmanship, the Government may—

(1) By contract or otherwise, replace the facilities, materials, and equipment or correct the workmanship and charge the cost to the Contractor;

and

(2) Terminate for default the Contractor’s right to proceed. The Contractor and any surety shall be liable, to the extent specified in the contract for any damage or cost of repair or replacement.

SECTION F--DELIVERIES OR PERFORMANCE

http://farsite.hill.af.mil/

52.242-14 SUSPENSION OF WORK (APR 1984)

52.242-15 STOP-WORK ORDER (AUG 1989)

FAR 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the Award or NTP, (b) prosecute the work diligently, and (c) complete the entire work ready for use no later than 90 days* from issuance of Award or NTP. The time stated for completion shall include final cleanup of the premises.

PLEASE NOTE: The normal USDA ARS, NSGGRF working hours are 7:30AM – 4:30PM, Monday through Friday excluding Holidays.

OVERTIME: Since this is a fixed price contract, the Government does not pay the Contractor on an hourly basis, therefore, overtime is not an authorized charge for this contract. However, at the discretion of the Contractor, if the need for overtime arises the Contractor shall abide by all federal, state and local laws concerning overtime pay

Since this is a fixed price contract, the Government does not pay the contractor on an hourly basis, therefore, overtime is not an authorized charge for this contract. However, at the discretion of the Contractor, if the need for overtime arises the Contractor shall abide by all federal, state and local laws concerning overtime pay.

OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE

(a) (1) The US Department of Agriculture (USDA), Agricultural Research Services (ARS) observes the following days as holidays--

New Year's Day Martin Luther King's Birthday Washington's Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Any other day designated by Federal law, Executive Order or Presidential Proclamation.

(2) When any holiday specified in (a)(1) falls on a Saturday, the preceding Friday shall be observed. When any such holiday falls on a

Sunday, the following Monday shall be observed. Observances of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the Contractor's personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(b) (1) USDA ARS may close a USDA ARS facility for all or a portion of a business day as a result of—

(A) Granting administrative leave to non-essential USDA ARS employees (e.g., unanticipated holiday);

(B) Inclement weather;

(D) Or any other reason.

(2) In such cases, Contractor personnel not classified as essential, i.e., not performing critical round-the-clock services or tasks, who are not already on duty at the facility shall not report to the facility. Such Contractor personnel already present shall be dismissed and shall leave the facility.

(3) The Contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled for performance during the period in which USDA ARS employees are dismissed, and shall be guided by any specific instructions of the Contracting Officer or his/her duly authorized representative.

(c) When Contractor personnel services are not required or provided due to closure of a USDA ARS facility as described in this clause, the Contractor shall be compensated as follows--

(1) For fixed-price contracts, deductions in the Contractor’s price will be computed as follows--

(A) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(B) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the Contracting Officer to ensure that the Contractor is compensated for services provided.

(2) For cost-reimbursement, time-and-materials and labor-hour type contracts, USDA ARS shall not reimburse as direct costs, the costs of salaries or wages of Contractor personnel for the period during which such personnel are dismissed from, or do not have access to, the facility.

If administrative leave is granted to Contractor personnel as a result of conditions stipulated in any "Excusable Delays" clause of this contract, it will be without loss to the Contractor. The cost of salaries and wages to the Contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the Contractor's accounting policy.

SECTION…

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