Responses to Contractor Submitted Inquiries Solicitation Number 1232SA26Q1095.docx

Question 1. Is there a current incumbent performing this service? May we have the contract number or the total contract award amount?

Answer 1. There is no current contract. Our previous contract number was 12405B23P0138 in the amount of $26,000/year which equals $130,000 for 5 years.

Question 2. Whom may we contact to perform a site visit to walk the scope of work?

Answer 2. A Site Visit is scheduled for Monday, September 21, 2026, at 10:30 a.m. Eastern Time at the project location.

Question 3. Who is the current or previous incumbent?

Answer 3. There is no current contract. The previous vendor was AllThingsVending LLC.

Question 4. What is the current or previous contract number?

Answer 4. Previous contract number 12405B23P0138.

Question 5. What is the current or previous value of the contract?

Answer 5. $26,000/year which equals $130,000 for 5 years.

Question 6. Will there be a site visit?

Answer 6. A Site Visit is scheduled for Monday, September 21, 2026, at 10:30 a.m. Eastern Time at the project location.

Question 7. Is there any incumbent/recompete or is this a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

Answer 7. The previous contract number was 12405B23P0138.

Question 8. Can a site visit or walkthrough be arranged before the quotation deadline?

Answer 8. A Site Visit is scheduled for Monday, September 21, 2026, at 10:30 a.m. Eastern Time at the project location.

Question 9. Does “removal of all lawn maintenance debris” refer to generated hedge trimmings, limbs, and similar debris, or does USDA require collection and removal of ordinary grass clippings?

Answer 9. This means the generated hedge trimmings, limbs, and similar debris.

Question 10. Does sweeping and cleaning the walkways, drives, parking areas, and roadways refer to debris generated by ground-maintenance operations, or general litter and leaf removal throughout those areas?

Answer 10. This means the debris generated by ground maintenance operation and general litter and leaf removals in those areas.

Question 11. Are there established service days, working-hour restrictions, security procedures, or check-in requirements?

Answer 11. There are no restrictions on service days nor working hours. Our working hours are 7:00 a.m. to 4:00 p.m., which is for our maintenance shop. We do have Administration from 7:00 a.m. to at least 4:30 p.m. Since they will not be accessing any buildings, then there are no security procedures or check-ins required unless the company once to check-in with us to make sure they are doing everything to our satisfaction.

Question 12. Period of Performance (POP) & Option Structure Alignment: Attachment 1 and Attachment 3 outline a 5-year total POP consisting of one Base Year (09/30/2026 – 09/29/2027) plus four 1-year Option Years ending 09/29/2031. Conversely, the opening paragraph of Attachment 2 (PWS) states that "services are required for one year from the date of the awarding of contract". Please confirm that the PWS scope applies to the full 5-year contract duration (Base plus 4 Option Years) as detailed in the Price Schedule.

Answer 12. Yes, the PWS scope applies to the full 5-year contract duration (base plus 4 option years).

Question 13. Facility Working Hours & Security/Access Procedures: The PWS does not specify standard site operating hours, weekend/holiday access restrictions, or badging/security entry requirements for contractor labor and maintenance vehicles at the CMAVE facility. Please clarify the allowable daily working hours (e.g., Monday–Friday 8:00 AM – 4:30 PM) and any mandatory gate access or security check-in protocols.

Answer 13. There are no restrictions on service days nor working hours. Our working hours are 7:00 a.m. to 4:00 p.m., which is for our maintenance shop. We do have Administration from 7:00 a.m. to at least 4:30 p.m. Since they will not be accessing any buildings, then there are no security procedures or check-ins required unless the company once to check-in with us to make sure they are doing everything to our satisfaction.

Question 14. Debris Disposal Logistics & On-Site Staging: Attachment 2 requires the complete removal and off-site disposal of all lawn maintenance debris from the premises after each visit. Please clarify whether the Government will designate an on-site temporary staging location for contractor equipment and debris collection during active service hours prior to daily off-site hauling.

Answer 14. This can be arranged when this contract is awarded. We do have a large facility, so on-site temporary staging location will be designated once this has been awarded.

Question 15. Hedge & Shrub Care Scope Parameters: PWS Areas 6 and 8 mandate hedge and shrub trimming "as needed or between 4 and 6 weeks". To ensure a fair and consistent pricing baseline across all offerors, could the Government provide approximate linear footage, height limits, or initial condition assessments for the hedges in Areas 6 and 8?

Answer 15. The hedge and shrub trimming is approximately 150 feet. A Site Visit is scheduled for Monday, September 21, 2026, at 10:30 a.m. Eastern Time at the project location.

Question 16. Draft QASP Format Requirements: Attachment 1 requires offerors to submit a draft Quality Assurance Surveillance Plan (QASP) as part of the Technical Approach submission. Please confirm whether the Government mandates a specific QASP template or if an offeror-developed QASP tailored to the 10 PWS work areas is acceptable.

Answer 16. An offeror-developed QASP tailored to the 10 PWS work areas is acceptable.

Question 17. I noticed FAR 52.219-14, Limitations on Subcontracting, is not checked in the solicitation. Can you confirm whether the prime contractor may subcontract the majority or all of the field grounds-maintenance work to a qualified small-business subcontractor?

Answer 17. This contract does not reach the value where the clause limitation on subcontracting is applicable. However, contractors should provide details of what work will be self-performed and what work will be subcontracted as a part of the technical submission. The amount of work subcontracted, and the commitment or lack therefore from the subcontractors for work will be considered in the technical evaluation.

Question 18. Does the prime contractor itself need to carry any specific insurance coverage, or would coverage carried by the performing subcontractor be sufficient?

Answer 18. The revisions to the FAR have removed the requirement for insurance clauses in work under commercial services. However, contractors are responsible for damages caused on Government property as well as the requirements of FAR 28.301 (b) Contractors, whether or not their contracts are subject to CAS 416, are required by law and this regulation to provide insurance for certain types of perils (e.g., workers’ compensation). Insurance is mandatory also when commingling of property, type of operation, circumstances of ownership, or condition of the contract make it necessary for the protection of the Government. The minimum amounts of insurance required by this regulation (see 28.307-2) may be reduced when a contract is to be performed outside the United States and its outlying areas. When more than one agency is involved, the agency responsible for review and approval of a contractor’s insurance program must coordinate with other interested agencies before acting on significant insurance matters.

Question 19. Would it be possible to arrange a site visit? We believe that seeing the site in person will allow us to accurately determine the best price and provide optimal service.

Answer 19. A Site Visit is scheduled for Monday, September 21, 2026, at 10:30 a.m. Eastern Time at the project location.

Question 20. In order to accurately assess the grounds, service areas, equipment requirements, and associated costs, we would like to know whether a site visit can be accommodated prior to the quotation deadline.

Answer 20. A Site Visit is scheduled for Monday, September 21, 2026, at 10:30 a.m. Eastern Time at the project location.

Question 21. If site visits are permitted, please advise regarding the appropriate procedure, available dates/times, and any facility access requirements.

Answer 21. A Site Visit is scheduled for Monday, September 21, 2026, at 10:30 a.m. Eastern Time at the project location.

Question 22. We would appreciate clarification on the following items:

Property Size and Measurements Question. The Performance Work Statement and location map identify ten service areas, but we were unable to find the total acreage, mowable square footage, linear footage of edging, hedge quantities, or total fence-line measurements.

Answer. We have roughly 11 acres which does include buildings, walkways, and driveways; A Site Visit is scheduled for Monday, September 21, 2026, at 10:30 a.m. Eastern Time at the project location.

Question. Are any acreage, square footage, linear footage, or other site measurements available for the areas included in the contract?

Answer. We have roughly 11 acres which does include buildings, walkways, and driveways; A Site Visit is scheduled for Monday, September 21, 2026, at 10:30 a.m. Eastern Time at the project location.

Site Visit Question. If exact measurements are not available, is a site visit permitted prior to the quotation deadline so the service areas can be evaluated for accurate pricing?

Answer. A Site Visit is scheduled for Monday, September 21, 2026, at 10:30 a.m. Eastern Time at the project location.

Question. If so, could you please provide the procedure for scheduling the visit and any information required in advance for access?

Answer. A Site Visit is scheduled for Monday, September 21, 2026, at 10:30 a.m. Eastern Time at the project location.

Site Access Requirements Question. Are there any specific access requirements for personnel or vehicles entering the property, including Identification requirements, badges, advance approval, escorts, or equipment restrictions?

Answer. There are no specific access requirements as you will not be entering buildings. The only thing we ask is after this is award, and the contractor is onsite for the first time to provide service, you stop by our Maintenance Shop or Administrative Office to introduce yourself.

Question 23. My subcontractor wanted to know if there will be a site visit. Since it is University of Florida property they don't have access.

Answer 23. This is not the University of Florida property. We are located on the outskirts of the University of Florida, but this property is Government. If the subcontractor would like to have a site visit, A Site Visit is scheduled for Monday, September 21, 2026, at 10:30 a.m. Eastern Time at the project location.

Question 24. Can you tell me who the current vendor is, and for how much?

Answer 24. We do not have a current contract. Our previous contract number was 12405B23P0138 in the amount of $26,000/year which equals $130,000 for 5 years. The vendor was AllThingsVending LLC.

Question 25. Clarification on the following:

Question. Could you please provide the approximate maintained acreage or dimensions for Areas 1–10, or advise whether an optional site visit/walk-through may be coordinated before quotations are due?

Answer. We have roughly 11 acres which does include buildings, walkways, and driveways; A Site Visit is scheduled for Monday, September 21, 2026, at 10:30 a.m. Eastern Time at the project location.

Question. Please confirm that the 36 service visits identified in the PWS apply to each one-year performance period, including each exercised option year.

Answer. Yes, we are confirming that 36 service visits should apply to each one-year performance.

Question. Are there any required work hours, site-access/badging procedures, parking restrictions, or other access requirements contractors should account for in their pricing?

Answer. There are no restrictions on service days nor working hours. Our working hours are 7:00 a.m. to 4:00 p.m., which is for our maintenance shop. We do have Administration from 7:00 a.m. to at least 4:30 p.m. Since they will not be accessing any buildings, then there are no security procedures or check-ins required unless the company once to check-in with us to make sure they are doing everything to our satisfaction.