1232SA26Q0877 - Amendment 0001.pdf

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1232SA26Q0877

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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ARS-1232SA

BELTSVILLE MD 20705

RM 3-2102

5601 SUNNYSIDE AVENUE

USDA ARS ACQUISITION AND PROPERTY D

06/30/20260001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/30/2026

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to formally incorporate the Government¿s responses to industry questions via the attached Questions and Answers (Q&A) document.

Except as provided herein, all other terms and conditions of the original Request for

Quotation (RFQ) remain unchanged and in full force and effect.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

AMBER M. SAMPSON

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Additional Questions and Answers

1. Service Initiation: Will the Government notify the Contractor when mowing services are required based on site conditions, or is the Contractor responsible for monitoring grass growth and contacting the TPOC to request approval for a service visit? — TPOC will contact when needing to mow.

2. Response Time: Once a mowing service is requested or approved by the TPOC, is there a required timeframe within which the Contractor must mobilize and perform the work? — Within the work week being notified.

3. Incumbent Performance Duration: The solicitation provides historical expenditure data for contract number 12305B22P0106. To help us accurately estimate labor requirements, can the Government provide the average amount of time (number of hours or days) it typically took the incumbent to complete a single full-service visit (encompassing mowing, trimming, and clipping removal) for the 8± acre area? – There is no information on that as the government didn’t track vendor’s time, just end results.

4. Payment Frequency: The price list and schedule identify the units as "EA" (Each) for up to 30 visits per year. Could you please clarify if the contractor is expected to submit an invoice for payment after each individual service visit is completed and verified, or if invoices should be submitted on a consolidated monthly basis for all services performed during that month? – Vendors discression. An invoice can be submitted after each visit, or you can wait until the end of the month and combine all visits into one invoice, as long as the invoice clearly shows each visit (with dates) separately.

5. The RFQ description (Item 1.1) states mowing height shall be "no less than 3 inches and no higher than 3.5 inches," while the Performance Work Statement (Section 2.1.1) states a range of 3.0"–4.0". Could you confirm the correct governing mowing height range? – 3” to 3.5”

6. Can you confirm the exact number of trees requiring mulching (the PWS states "approximately 20")? Is a tree/bed location map available beyond the aerial images provided? – 20 and no, there is no additional mapping of the trees.

7. What is the specification for the mulch material (e.g., type, color, hardwood vs.

other)? Is the mulch product required to meet any sustainability/environmental standard referenced under FAR 52.223-23? — The mulch is to be dyed brown shredded hardwood mulch.

8. Who is responsible for disposal of grass clippings and any excess vegetative debris

— is on-site disposal/composting permitted, or must materials be hauled off-site?

— Clippings may be dispersed back into the 8± acres of turf and need to be spread out and not mounded in any form with no clumps present.

9. Is water access available on-site for equipment cleaning or dust control, and is there a designated area for equipment/material staging during service visits? — Equipment cleaning is to be done offsite but if water is needed for dust control water is available. The staging area is to be in front of CAT emergency generator.

10. Given the "Service Coordination and Weather Adjustments" clause in PWS 2.1.4, is there a minimum guaranteed number of visits/payments per year, or is compensation based solely on visits actually performed and approved by the TPOC? – The goal is to have 30 visits.

11. Should pricing be structured as a flat rate per visit, or a single annual lump sum covering up to 30 visits regardless of the actual number performed? – as the SF1449 and the pricing list state, you should provide pricing per visit.

12. Are there any base access, background check, or badging requirements for contractor personnel beyond registering in the Visitor's Logs. – There are no requirements for access and badging beyond registering in the contractors visitors log.

13. Clipping Disposal Requirements: PWS Section 2.1.3 requires the immediate removal of clippings from all paved surfaces. Please clarify if the Government permits clippings to be dispersed back into the 8± acres of turf, or if all clippings must be bagged and disposed of off-site by the Contractor. — Clippings may be dispersed back into the 8± acres of turf.

14. Mulch Technical Specifications: PWS Section 2.2 identifies a requirement for "foundational mulch" in the Base Year and "top-dress" in Option Years for approximately 20 trees. However, the specific type, color, and quality of mulch (e.g., double-shredded hardwood, dyed brown/black, pine bark) is not identified. As mulch type is a significant cost driver, please provide a detailed material specification. — The mulch is to be dyed brown shredded hardwood mulch.

15. Visit Guarantees vs. Ceilings: The Price List and PWS establish a maximum ceiling of 30 visits per year. PWS Section 2.1.4 states the Government is not obligated to pay for visits if the TPOC determines conditions do not warrant mowing. Does the Government provide a guaranteed minimum number of visits per year to allow for accurate labor and equipment scheduling? — The goal is to have 30 visits per contract year.

16. Personnel Count Verification: The Technical Documentation instructions require a Capability Statement listing the "number of personnel to be used". Is there a minimum staffing requirement or "manning table" the Government expects to see to determine technical acceptability, or is the headcount left to the Contractor's discretion to meet the concurrent mowing and trimming standards? – The Government does not mandate a minimum staffing requirement or a manning table;

the headcount is left to the Contractor’s discretion. However, the proposed personnel count and staffing plan will be evaluated to ensure they adequately meet the Government's performance needs as outlined in the solicitation.