Questions and Answers for Sol 1232SA25Q0411.pdf

Questions and Answers for Sol# 1232SA25Q0411

Q: Is it possible to do a site visit? If so, who would we contact to set that up? Will there be a site visit scheduled, or do we have to base our bid solely on the documents provided?

A: As stated in the description of the solicitation: “There will be no site visit under this RFQ.”

Quotes are to be prepared and submitted based on the information provided in the solicitation and it’s attachments.

Q: What is the exact service location(s) address(es) along with the corresponding zip code(s)?

A: 2881 F&B Road, College Station, TX 77845: 10200 FM50, Somerville, TX 77879

Q: Is there an overview site map for the main location showing building numbers?

A: See below for the College Station site. It is not a site map for the Somerville site.

Q: Does the pecan site have numbers for the buildings?

A: Building include main building (no number) and bldgs. 2 and 8

Q: What is the square footage for Bldg 1 and 1A?

A: Combined square footage is roughly 47,000 square feet.

Q: Is this a new contract or is there an incumbent?

A: There was a previous contract in place for this requirement.

Q: Is there an incumbent contractor currently performing this requirement?

A: No, the previous contract expired on 05/31/2025 (Option Year 4 was not exercised).

Q: Who was the incumbent?

A: ABC Home & Commercial Services, Inc

Q: What is/was the associated Purchase Order number and award date?

A: PO# 12805B21P0187 with the initial award date of 05/28/2021.

Q: How much was the total value of the contract?

A: Total value was $23,940.00 (including the base and all option years)

Q: Has there been any significant changes to the scope of work compared to the previous contract? If so, what changed or was added?

A: The new award will include providing services to the Somerville site which was not covered under the previous PO.

Q: Can the government clarify how many on-call/unscheduled/emergency service requests there have been in the past 24 months?

A: Four

Q: Has the government issued any CURE or Notice of Correction for pest control services over the past 24 months at this location?

A: No

Q: It appears ABC Pest was the previous contractor. Is there a reason why the Government doesn't want to remain with the ABC pest?

A: It is not a matter of want, but of following the Federal Acquisition Regulations (FAR). The

FAR requires that all Government contracts be fairly competed (unless certain circumstances are met or an exemption applies) and for contracts with a total estimated dollar value under the Simplified Acquisition Threshold (SAT) if there are at least two small business vendors available that could fulfill the requirement it must be set aside for small business vendors.

Q: Will ABC Pest be removing the rodent stations currently in place?

A: Yes, they will be removed.

Q: Are we required to provide our own rodent bait boxes?

A: Yes

Q: Are there existing bait stations already around the buildings?

A: Yes but they will be removed.

Q: How many bait stations are there currently around all of the buildings?

A: Number of bait stations vary and are determined by the vendor to achieve the required goal stated in the performance work statement.

Q: Can the government confirm the number of exterior rodent bait stations and interior rodent traps that are present per building/location?

A: Number of bait stations vary and are determined by the vendor to achieve the required goal stated in the performance work statement.

Q: Will the government require these to be provided by the contractor upon award?

A: Yes

Q: Are bio based chemicals required both interior and exterior?

A: Bio based are preferred if available.

Q: Is there a required treatment method or can we choose the method to deliver the same AQL?

A: The performance work statement provides the final result\goal. How the contractor achieves that goal is at their decision.

Q: Can these sites be treated after hours if needed?

A: No, all services are to be performed during normal working hours (8am to 4:30 pm, M-F).

Q: During evaluation and technical review due to concerns of public safety for pesticides applications and dealing with some public health related pests while performing IPM Pest Management services as outlined within the Statement of Work, will the government require Prime Contractors to have direct pest industry experience as well as maintain proper pesticide General Liability insurance to include pesticide pollution coverage as per National

Pest Management Association Standard of Care and Best Practices guidelines or will the government permit subcontractors to qualify Prime Contractors that do not have pest industry experience and/or pesticide related insurance?

A: Either the prime or subcontractor is acceptable but prime is responsible for ensuring subcontractors meet requirements.

Q: Will the government require SDVOSB/SB Prime Contractors themself to have relevant pest control past experience including pesticide applications, core pest control performance, as well as pest knowledge for the best interest of public health & safety and in alliance of USDA Pest Control services?

A: The prime is required to have past experience. That experience can include managing these types of services.

Q: What's the difference between the base year and year 1-4?

A: The requirements for the base and all options are the same.

Q: When are quotes due? The time mentioned on sam.gov seems very odd (Sep 25, 2025 12:59

AM EDT)?

A: The deadline for submitting quotes is 11:59 PM CST on 09/24/2025.

Q: How would you like your proposal submitted?

A: Instructions for submitting quotes are given in the solicitation description and the

“1232SA25Q0411 – RFQ Terms and Conditions” attachment. Please review them for details.

Q: What is most important to the Government for awarding this contract- Quality, Price, or

Convenience?

A: See the “Evaluation” section on pages 15-16 of the “1232SA25Q0411 – RFQ Terms and

Conditions” attachment.

Q: Will the government provide any preference for SDVOSB Certified contractors as outlined within the SBA SDVOSB Veterans Priority Set-aside Program?

A: The solicitation was set aside for all small businesses rather than for a single socioeconomic group. As such, a preference will not be given to a specific socioeconomic group.

Q: Is the pecan orchard to be quoted/billed separately or all lumped together with the other location. Typically different addresses are invoiced separately to satisfy the record of the application site.

A: A single quote is to be submitted for all locations referenced in the solicitation and its attachments. Invoices may be submitted monthly, quarterly, semiannually, or annually for all locations covered by the resulting award.

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Revision/Issue Do te No.

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,- Firm Nome ond Address '

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USDA ARS FACILITY

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COLLEGE STATION TX, 77845

,- Project Sheet .

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2/6/06

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