1232SA23Q01060-SSJ AMA Midfiles and Backfiles_Redacted.pdf

SOLE SOURCE JUSTIFICATION

MANDATORY TEMPLATE FOR FEDERAL PROCUREMENTS UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

1. Estimated Dollar Value:

2. Anticipated Period of Performance: 09/30/2023 – 09/29/2024

3. Does the anticipated Period of Performance include option years? If no, explain.

No, this is a one-time purchase.

4. Sources Sought Notice posted to Contract Opportunities and attached to this document?

Yes No

A Sources Sought notice was not required as of August 15, 2023, a waiver of the Sources Sought requirement was received from the REE MASCO that the requirement to post a Sources Sought Notice for Sole Source actions greater than $15,000.00 (REE Manual Section 6.4) is waived through September 30th, 2023.

5. Market Research conducted and attached to this document? If not, explain.

The American Medical Association confirms that they are the only authorized source of their proprietary database of copyrighted journal resources. https://jamanetwork.com/pages/reprints-and-permissions

This procurement was compared to the procurement of several similar journal archive collections purchased for USDA’s DigiTop service in recent years, and to the Library Journal’s annual Periodicals Price Survey for 2023 posted at https://www.libraryjournal.com/story/going-for-gold-deep-in-the-red

The contracting officer has also conducted their own market research as below. Mandatory Sources reviewed per FAR 8.002 and FAR 8.004. This requirement cannot be provided by the sources listed under FAR 8.002 and FAR

8.004. GSA Multiple Award Schedules (MAS) were searched and found unable to meet all the needs of the requirement under one MAS schedule.

6. Is this a new requirement or a follow-on to an expiring award?

New requirement Follow-on to an expiring award

7. Describe the requirement. Please note that the requirement is the minimum acceptable specification or capability, and is not necessarily the best in the industry. Please note whether any additional follow-on work is anticipated in response to the current proposed effort.

The United States Department of Agriculture (USDA), Agricultural Research Service (ARS), National Agricultural Library (NAL) intends to issue a sole source award to the American Medical Association, to purchase and provide electronic access via the internet for all USDA users to the JAMA Network Midfiles and Backfiles journal archive. The purchase of this Archive augments the Library’s ongoing subscriptions under a separate contract for access to JAMA Network journals by applying and extending perpetual access to all of the issues of all of the journals in the JAMA Network.

8. List the proposed vendor and contact information.

American Medical Association 330 N Wabash Ave, Ste 39300, Chicago, IL 60611

Unique Entity ID HA5PL9ZYD188 CAGE Code 92320

Christine Hearne; Institutional Sales Representative; JAMA Network™ T 312-464-2524 christine.hearne@ama-assn.org

9. Describe why the proposed vendor is the only vendor from which the requirement can be obtained. Examples of acceptable justifications include but are not limited to: sole manufacturer and seller, adherence to warranty provisions, urgency, etc. If other vendors can provide similar products or services, describe why they cannot meet our particular requirement.

The National Agricultural Library (NAL) is mandated (7 U.S.C. 3101) to serve as the primary agricultural information resource of the United States. One of its functions in that role is the acquisition of information in all aspects of agriculture and allied sciences. In support of this function, the NAL acquires journal publications in electronic format from publishers and makes the journals accessible to USDA employees and library patrons via the internet. In keeping with its charge to collect agricultural and related information, it seeks to maintain a collection of publications in various formats from a variety of publishers and sources.

The American Medical Association is the sole manufacturer and seller of the JAMA Network Midfiles and only source that can meet NAL’s requirement for immediate, uninterrupted, un-embargoed, perpetual electronic access to the contents of the JAMA, JAMA Internal Medicine, and JAMA Pediatrics electronic journal backfiles. The American Medical Association is the copyright holder of its publications and thus is the only source of the level of access NAL seeks. Having perpetual access rights granted by the American Medical Association will give USDA users access in perpetuity to the electronic journals for which NAL purchases access. Because this one-time purchase appends to NAL’s ongoing subscription to the JAMA Network journals, there is no other vendor that can provide seamless access to the full collection of these journals via the JAMA Network interface.

10. Certification:

I hereby certify that the information provided above is accurate and complete to the best of my knowledge and belief.

Date

11. CO Certification:

I hereby determine that the circumstances of this procurement action deem only one source reasonably available. Also, the quoted price is determined to be fair and reasonable as documented on the SAP e-File Checklist and Award Summary.

Date

12. Level Above the CO Approval:

I hereby determine that the circumstances of this procurement action deem only one source reasonably available. Also, the quoted price is determined to be fair and reasonable as documented on the SAP e-File Checklist and Award Summary.