B A01 21R0010 Combined Synopsis Solicitation Q Responses.pdf

United States Forest Washington Office 201 14th St, SW Department of Service Procurement & Washington, DC 20250 Agriculture Property Services

Caring for the Land and Serving People 1

100% Total Small Business Set-Aside

COMBINED SYNOPSIS / SOLICITATION

IAW FAR 12.6 Streamlined Procedures for Evaluation and Solicitation of Commercial Items

USDA Forest Service

Interpretive Planning, Exhibit Design, Fabrication, and Installation Services

(1) Action Code: N/A

(2) Date: August 6, 2021

(3) Year: FY2021

(4) Contracting Office ZIP Code: 20250

(5) Product or Service Code (PSC): R408 – Professional Services (Varied)

(6) Contracting Office Address: USDA Forest Service

Sidney R. Yates Federal Building 201 14th St, SW Washington, DC 20250

(7) Subject: USDA Forest Service

(8) Solicitation Number: 12318721R0010

(9) Closing Response Date: 08/12/2021 at 5:00pm EDT

(10) Contact Point or Contracting Officer:

Harry James

Dana Price

Contract Specialist

Senior Contract Specialist / Contracting Officer harry.james@usda.gov dana.price2@usda.gov

(11) Contract Award Number: UNKNOWN and Solicitation Number: 12318721R0010

(12) Contract Award Dollar Amount: Estimated $15,000,000.00 (3 potential awards $5M/each)

100% Total Small Business Set-Aside

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(13) Line Item Number: BPA CLIN Structure

Offerors shall complete and return the attached Price Schedule (Excel spreadsheet) that reflects fully burdened prices (to include any potential ODCs to be utilized in performance of the requirement as ODCs will not be allowable as a separately priced line item). Location of performance will be defined by the future order against this vehicle.

This BPA pricing will be used in future call orders to complete any of the deliverables specified below. The Price Schedule is comprised of roles that are predicted to be needed to complete the deliverables below. Any additional suggested roles must be priced out in the Price Schedule, but only the roles found in Price Schedule will be used for price comparison.

NOTE: the future call orders to be placed against this BPA will be firm-fixed price.

The following is the anticipated schedule of deliverables and is typical for each period of performance:

Deliverable 1 – Site Visit Deliverable 2 – Project Plan and Management Deliverable 3 – Interpretive Planning

Deliverable 4 – Exhibit Fabrication and Installation Deliverable 5 – Graphic Design Deliverable 6 – Interpretive Writing Deliverable 7 – Multiple Languages Deliverable 8 – Audio/Visual Media Deliverable 9 – Publication Planning and Design Deliverable 10 – Landscape Architecture Services Deliverable 11 – Interpretive/Conservation Education Training

See the SOW (attached) for requirement parameters.

(14) Contract Award Date: Anticipated *08/30/2021*

(15) Contractor: UNKNOWN

(16) Description:

The USDA FS intends to award a multiple-award, Firm-Fixed-Price (FFP) BPA to provide Interpretive Planning, Exhibit Design, Fabrication, and Installation Services to be used Forest-Service Wide.

The purpose of this requirement is to provide planning and development for interpretive products and services. The interpretive objectives of Forest Service's interpretive services program are (Forest Service Manual2390):

1. Forge intellectual and emotional connections between people and the nation’s forests and grasslands and community green spaces through meaningful interpretive opportunities.

2. Enhance resource management and ensure the long-term sustainability of landscapes and the conservation of natural and cultural resources.

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3. Assist in managing visitor capacity and influencing on-site behavior such as reducing user conflicts, protection of the resource, and enabling visitors to make accurate risk assessments and take appropriate safety precautions.

4. Achieve strategic communication on a variety of resource issues and management practices through interpretive planning, using the best available science, contemporary media, and interdisciplinary collaboration.

5. Provide life-long learning and a variety of fully accessible opportunities for all age groups, on-site, off-site and virtually resulting in repeat visits, volunteerism, and increased understanding of nation’s heritage and conservation legacy.

6. Establish and provide for a variety of partnerships and opportunities for visitors to become citizen stewards and to contribute to the economic vitality and diversity of local and regional communities.

See attached Statement of Work (SOW) for complete requirement details.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) 12318721R0010 is issued as a request for proposal (RFP)

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-05/03-10-2021.

(iv) This requirement is being set-aside; the associated NAICS code and small business size standard is: 712110 – Museums - >$20M

(v) A list of line item number(s) and items, quantities, and units of measure (including option(s), if applicable) – See (13) above

(vi) See Statement of Work (SOW).

(vii) Date(s) and place(s) of delivery and acceptance and FOB point:

Delivery dates will be specified in the Call Order SOW. The typical method of delivery for digital material is via secure email attachment, however, the Offeror is encouraged to propose alternative delivery methods if such methods will increase delivery speed, timing, accuracy, availability, reduce cost, or positively affect the transfer of information to the Forest Service.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition and are incorporated by reference. Addenda are attached.

(ix) The provision at 52.212-2, Evaluation-Commercial Items, applies to this acquisition.

Addenda are attached.

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(x) Offerors are required to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer:

NOTE: The offeror shall complete only paragraph (b) of this provision if applicable since offerors must be registered in the System for Award Management (SAM) as accessed through https://www.sam.gov in order to respond to solicitations and be awarded contracts.

(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Addenda are attached.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition; indicated additional FAR clauses cited in the clause are applicable to the acquisition. Addenda are attached.

(xiii) The Forest Service requires all market price information purchased under this solicitation, including index log values, descriptions, methodologies, log product, index pricing, research materials, and all other task and deliverable related materials and communications be available to all USDA agencies and employees without restriction to retransmit or share within the Agency.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable.

(xv) Proposals are due August 12, 2021 at 5:00pm EDT via email to the Solicitation POC.

(xvi) Solicitation POC: Harry James, Contract Specialist harry.james@usda.gov, & Dana L

Price, CFCM, Contracting Officer, dana.price2@usda.gov.

(17) Place of Contract Performance: Varied FS-wide.

BPA Period of Performance (subject to change)

Base Period (12 months): August 05, 2021 – August 04, 2022 Option Year I: August 05, 2022 – August 04, 2023 Option Year II: August 05, 2023 – August 04, 2024 Option Year III: August 05, 2024 – August 04, 2025 Option Year IV: August 05, 2025 – August 04, 2026

(18) Set-aside Status: This requirement a 100% Total Small Business Set-Aside.

(19) Quality Assurance and Quality Assurance Surveillance Plan (QASP):

The Government will evaluate the Contractor's performance under this PWS in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the expected and established performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Any in-progress inspection by the Government will be conducted in a manner consistent with commercial practice. FNS may conduct quality assurance for its benefit and has the right to https://www.sam.gov/ mailto:harry.james@usda.gov

Caring for the Land and Serving People 5 refuse acceptance of nonconforming services. Quality issues with services tendered for acceptance or rejected by the Government will be resolved under Contract Clause FAR 52.212-4(a), “Contract Terms and Conditions – Commercial Items.”

ATTACHMENT(S):

Statement of Work (SOW) Price Schedule (sample .pdf)

FAR 52.212-4 & 52.212-5

FAR 52.212-1, 52.212-2 & 52.212-3

RFP Q&A Form (sample .pdf)

Attached separately to the beta.SAM.gov posting as Excel & Word documents Price Schedule (fill-in Excel doc) RFP Q&A Form (fill-in Word doc)

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STATEMENT OF WORK

1. BACKGROUND

The Forest Service a multi-faceted agency that is part of the US Department of Agriculture (USDA) that manages and protects 154 national forests and 20 grasslands in 43 states and Puerto Rico. The agency’s mission is to sustain the health, diversity, and productivity of the nation’s forests and grasslands to meet the needs of present and future generations. The ecological and biological diversity on these lands is amazing: ranging from canyons, mountains, unique forest ecosystems and expansive grasslands. This ID/IQ will incorporate any of these locations throughout the US or through International Programs.

The work may be augmented through partnerships with public and private agencies that help us plant trees, improve trails, educate the public, and improve conditions in wildland/urban interfaces and rural areas, just to name a few. The Forest Service also promotes sustainable forest management and biodiversity conservation internationally. The Forest Service is one of the largest recreation providers to the American public in diverse environments with a variety of recreation uses. Recreationists using USFS lands need a variety of information, orientation and education and the agency requires communication, design and graphic skills to provide that information.

1.1. GENERAL REQUIREMENTS

The Contractor shall provide for all labor, materials, supplies, equipment, supplies, transportation, supervision, ancillary services, and all other necessary items for complete and usable projects, performing all work in complete compliance with all Scope of Work statements, negotiated descriptions, plans, drawings, and specifications issued or directed through individual Call Order

(CO).

Common trades which may be needed include but not be limited to interpretive planning, illustration, graphic design, CAD work, carpentry, sign fabrication techniques, general labor, and/or any trades identified in the Construction Wage (Davis-Bacon) Determination and/or the Service Contract Labor Standards (SCLS) Wage Determination and other trades common to the construction and service industries for facilities, infrastructure, roads and site work.

The Contractor shall be responsible and required to perform multi-disciplinary, design/build, new construction, historic renovation, repair/remodeling/rehabilitation, remediation and/or demolition work using these trade workers. The Contractor shall provide all services including labor, materials, equipment, travel, facilities, industry-standard software and communication methods, monitoring and evaluation, fabrication, installation and staff training, to provide project management, planning, design, production, and installation work of any USDA Forest Service within the United States at the discretion of the contracting officer.

Work shall include the preparation of Call Order Proposals/Quotes for the purpose of Market Research which may include project scoping, cost estimating, and development of Call Order specific specifications/requirement in preparation for funding requests per Department of Labor (DOL) requirements. In addition, the Contractor may be required to obtain all necessary permits, visitation management and safety type plan(s), coordinate with private utilities providers, and negotiate with State & local officials, and special consideration planning for development of the Call Order.

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1.2. PURPOSE

The purpose of this requirement is to provide planning and development for interpretive products and services. The interpretive objectives of Forest Service's interpretive services program are (Forest Service Manual 2390):

1.2.1. Forge intellectual and emotional connections between people and the nation’s forests and grasslands and community green spaces through meaningful interpretive opportunities.

1.2.2. Enhance resource management and ensure the long-term sustainability of landscapes and the conservation of natural and cultural resources.

1.2.3. Assist in managing visitor capacity and influencing on-site behavior such as reducing user conflicts, protection of the resource, and enabling visitors to make accurate risk assessments and take appropriate safety precautions.

1.2.4. Achieve strategic communication on a variety of resource issues and management practices through interpretive planning, using the best available science, contemporary media, and interdisciplinary collaboration.

1.2.5. Provide life-long learning and a variety of fully accessible opportunities for all age groups, on-site, off-site and virtually resulting in repeat visits, volunteerism, and increased understanding of nation’s heritage and conservation legacy.

1.2.6. Establish and provide for a variety of partnerships and opportunities for visitors to become citizen stewards and to contribute to the economic vitality and diversity of local and regional communities.

2. DEFINITIONS

2.1. Conservation Education Plan: This document proposes strategies for meeting management mandates; creating connections and furthering environmental literacy. It typically is designed for programming and audiences of youth, with the use of formal and informal learning methods. Conservation education or environmental education can also incorporate citizen science within its objectives and program elements.

2.2. Digital Media: Media that provides on-demand access to content anytime, anywhere, on any digital device, as well as interactive user feedback, creative participation and community formation around the media content and evolving use of electronic media providing public access.

2.3. Electronic Media: Technologically delivered content that shall include Audiovisual (AV) media with sound and visual components, such as films, videos, podcast, and live theater productions.

2.4. Environmental Literacy: An individual’s understanding, skills and motivations to make responsible decisions with consideration of environmental/earth systems and impacts to those systems for future generations.

2.5. Exhibit: An organized arrangement of text, graphics, and objects that communicate a message or theme. Outside exhibits are often called waysides and may include interpretive signs, kiosks, or other presentation methods developed for use in the outdoors.

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2.6. Exhibit Design: The process of conceiving an exhibit or other media to convey a message identified by a specific interpretive goal.

2.7. Exhibit Development: The process by which exhibit designs becomes reality; i.e., fabrication or production.

2.8. Exhibit Plan: This plan captures the concept of the exhibit(s) and explains how the visitor will interact with /experience the spaces, media and messaging. It may include themes, goals, objectives, key messages, media recommendations, and conceptual renderings of individual exhibits, bubble diagrams, draft text, color schemes, font selection, and other design guidelines.

Information in this plan is very specific, providing the conceptual design for design development and fabrication.

2.9. Graphic Design: The development of compositions (including both text and images) in an organized and visually appealing manner using illustration and computer platforms for visual manipulation.

2.10. Interpretive Plan: This document identifies the significant resources of a site and proposes strategies for meeting management mandates and creating meaningful visitor experiences and connections. At a minimum it includes themes, goals, objectives, key messages, storylines, and media recommendations. It may also include audience analysis, marketing and evaluation strategies.

2.11. Interpretive Planning: The decision-making process that blends management needs and resource considerations with visitor desires and determines the most effective way to communicate the message to targeted markets.

2.12. Interpretive Writing: Text that uses interpretive principles to connect readers to the resource, emotionally, intellectually, and behaviorally. Includes development exhibit content, captions, or targeted messaging.

2.13. Media: The means, methods, devices, or instruments by which the interpretive message is presented to the public.

2.14. Publication: Printed media to include brochures, pamphlets, booklets, guides, and other hard copy materials.

2.15. Project Management: Project Management includes full-time coordination of all work, quality control, on-site meetings, reviews of drafts, interpretive planning and research, all phases of planning and design work, adherence to accessibility standards, production and installation, production of maintenance manuals, communications, budget and all other work identified in a Call Order.

2.16. Submittal: Drawings and specifications may be required by Call order. Additional product literature, catalog cuts, product samples, shop drawings, as-built drawings, Quality Control Plans, and other documents shall be submitted to the Contracting Officer for information or for review and approval when required by the Call Order.

3. CALL ORDER CONTRACTING

All projects shall be issued through separate Call Orders and will be competed between all BPA contract holders awarded during RFP process. The successful offeror shall be responsible for the accomplishment

Caring for the Land and Serving People 9 of repair, alteration, modernization, maintenance, rehabilitation, energy performance upgrades, and construction of infrastructure, exhibits, features, structures and other property, and other work as stated in the Call Order.

3.1. SUBMITTALS

3.1.1. Submittals shall be presented in three copies unless indicated otherwise. The Contracting Officer will return one copy of the submittal to the Contractor, whether approved or rejected.

3.1.2. Salient characteristics of the materials proposed for use shall be clearly identified in the submittal. The Project Manager shall certify that he has reviewed the submittal and has determined that the submittal is in full compliance with the requirements of the Contract and Call Order. Illegible, incomplete, or uncertified submittals may be rejected.

3.1.3. Submittals shall be approved by the Contracting Officer prior to any work being performed on the Call Order or materials being delivered to the job site.

3.1.4. Review of submittals, and corrections or comments made during the review, does not relieve the Contractor from compliance with the requirements of this Contract.

3.1.5. Allow 14 calendar days for government review of submittals. Review time shall commence upon receipt of a satisfactory submittal certified by the Project/Site Superintendent containing all information required to completely and thoroughly evaluate the submittal. Time shall start anew for each submittal and any required resubmissions.

3.2. QUALITY CONTROL PLAN

The contractor shall develop a Quality Control Plan for any Call Order exceeding $100,000. The plan should identify each major task to be performed. For each major task the plan should identify a quality standard that can be used to determine that the task has been successfully accomplished in full compliance with the requirements of this contract. For larger projects the plan may require periodic inspections, tests, or certifications.

This quality control plan shall be formatted with the construction schedule and shall include:

3.2.1. A complete description of the work task.

3.2.2. An explanation of the completion of the line item of work and what constitutes actual completion requirements.

3.2.3. Procedures to inspection of work.

The proposed Call Order Quality Control Plan shall be signed by the Contractor Project Manager/ Representative prior to being submitted for review and approval. At the completion of the Call Order the Plan should be signed by the Contractor Project Manager/ Representative and submitted with the Call Order Invoice. See section G.3 for requirements for submittal of the Call Order Quality Control Plan with requests for payments.

THIS SECTION INTENTIONALLY LEFT BLANK (continues)

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4. GOVERNMENT FURNISHED PROPERTY

The Forest Service shall provide to the Contractor all necessary reports, plans, documents, and other information available only from the Forest Service, necessary for the performance of the contract requirements.

5. CONTRACTOR FURNISHED SERVICES

The Contractor shall provide all services including labor, materials, equipment, travel, industry- standard software and communication methods, including but not limited to: web meetings, electronic websites of viewing and editing documents, video conference calling, monitoring and evaluation, adherence to accessibility standards, fabrication, installation, staff training, and facilities to provide project management, planning, design, production, meeting facilitation space to complete the work required as outlined in the tasks below and detailed in subsequent Call orders.

6. AVAILABLE TASKS

Work under this contract will be guided by the general tasks and/or project definitions outlined below.

The contractor shall demonstrate flexibility in addressing COVID or other situations that impact project schedules.

6.1. Task # 1 Project Management:

The Contractor shall assign a Project Manager to oversee and manage the activities under this Blanket Purchase Agreement and any subsequent call orders, act as the main point of contact for the BPA and/or Individual Call Order CORs and have the requisite authority to act for the Contractor.

6.1.1. Provide a letter to the Call Order Contracting Officer (CO) and Call Order COR within ten calendar days after award designating a Project Manager with contact information and assigned authorities to represent the Contractor in executing this agreement and associated Call Orders.

6.1.2. Proactively communicates and coordinates with the BPA and/or Call Order CORs and client concerning the progress of work with the intent of identifying and resolving issues early, reducing rework and minimizing reactive communications.

6.1.3. Manage and supervise personnel and execution of work under Call Orders.

6.1.4. Provide for contract administration for this Agreement and Call Orders.

6.1.5. Develop Project Agreement Plan that defines the scope and roles and responsibilities of project team members.

6.1.6. Prepare Project Schedule. Prepare a schedule to meet deadlines or mileposts as proposed in the Call order. The schedule should include timeframes for reviews of drafts and feedback.

6.1.7. Prepare Cost Estimates. Prepare a cost estimate for the all components of the project.

6.2. Task # 2 Site Visit

Travel to the project site specified in a Call Order and meet with project participants to review the project requirements. Participants may include internal/external partners or other stakeholders.

Meetings may be formal or informal.

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6.2.1. Observe Site Conditions. Gain a general understanding of the Forest resources; observe site conditions; assess project needs; identify and interview project resource specialists;

determine visitor types, characteristics, and use patterns; and determine other facts useful for project development. Survey other area interpretive operations and determine their relevance to the exhibit project.

6.2.2. Determine Objectives. Determine and document the interpretive themes and objectives from staff, partners, and/or other external stakeholders, along with relevant documents.

Utilize preliminary planning documents such as the Forest Plan, Interpretive Prospectus or Interpretive Plan, and any other applicable documents in the determination of themes and objectives.

6.2.3. Inspect Exhibit Spaces. Inspect, measure, map, video, or otherwise document proposed exhibit spaces and mechanical/electronic systems and obtain and verify the accuracy of any architectural drawings of the site. Determine compatibility with, and access to, planned services or products. Record locations of all outlets, registers, switches, and other equipment that might affect exhibit design.

6.2.4. Review Building Plans. Review design and construction drawings for proposed visitor facilities to ensure that all interpretive areas are appropriate for the conceptual and technical requirements of proposed exhibits and prepare review comments on such drawings. Address all required accessibility standards.

6.2.5. Inspect and Protect Artifacts/Objects. Inspect any artifacts/objects that may be available to determine their suitability for inclusion in proposed exhibits. For each relevant object take a photographic image and record the catalog number, dimensions, description, and any other data that will be needed to assist the project team in selecting display objects.

Plan for appropriate curation of artifacts/objects.

6.2.6. Inspect Graphics. Inspect graphics in Forest Service collections and other designated sources to determine their suitability for inclusion in planned projects; copy or photograph the graphics, and record information regarding subject, source, and content.

6.2.7. Write Trip Report. Draft a written trip report documenting principal decisions and agreements reached by the planning team; and revise that draft based on review and comment by the COR.

6.3. Task # 3 Interpretive Planning:

6.3.1. Prepare Interpretive and or Conservation Education Plans. Develop and write an interpretive plan and/or conservation education plan including analysis, text development, graphics and source information. Major components of a plan include an introduction/background, inventory of existing interpretation, visitor analysis/use patterns, interpretive themes, goals and objectives, media recommendations, cost estimates, conservation education planning and design guidelines. The goal of the completed plan is to provide enough information - from themes, goals, and objectives to cost estimates, to allow the next phase of a project to proceed. Prepare for participation and sharing in public, partner, and agency meetings.

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6.4. Task # 4 Exhibit Planning and Design, or Production of Digital Formats:

Conduct General Research. Conduct general research to support exhibit planning and design work during the concept planning and design phase. Locate and identify graphics, artifacts and display objects. Contractor shall use the guidelines listed in Attachment 1 and the information provided in the Guidance and Resources of this contract document.

6.4.1. Prepare Exhibit Graphic and Artifact Layout. Prepare Layouts. Research and write interpretive text, including both interpretive content and informational labels and captions. Prepare a layout page for each exhibit component in the project, including the security and protection of artifacts. Include the final dimensions and crop marks for graphics.

6.4.2. Exhibit Concept Design Plan. Based on comments received from the COR on the Site Visit Trip Report and using information generated through meetings and research, the Contractor shall develop an Exhibit Concept Design Plan. This plan will provide a visual and narrative description of the planned exhibits. The plan shall include interpretive goals, content and interpretive technique for each exhibit, exhibit sketches, perspective view drawings, elevation drawings, materials/finishes and typographic samples, a floor plan, a description of architectural modifications and may also include audiovisual treatments, graphic and artifact working lists. The document will be used to gain consensus before final design plans are produced. This package includes draft text and a floor plan will typically go through at least 3 review cycles with the government typically at the 30%, 60% and 90% review milestones. Specific requirements shall be specified in the Call Order.

6.4.3. Exhibit Digital Audiovisual: Provide audiovisual treatments for all exhibit audiovisual, computer, and electronically controlled programs. These treatments will include an outline of the subject matter to be presented, a description of the sequence of events and options visitors will encounter, and a description of the materials, equipment, and structures associated with the program. Ensure that all specified items are easily obtainable.

6.4.4. Exhibit Graphics Package. Prepare Exhibit Graphics Package. Acquire all reproducible negatives, transparencies, slides, prints, or other image formats that will be used to reproduce graphics during the Production Phase of the project. Organize proposed graphics on a DVD, Flash Drive or approved alternative, with a hard copy pdf. describing the file organization and placement of each graphic. Exhibit Identification Numbers must be clearly displayed on each sheet referring to the layout for placement.

6.4.5. For each graphic in the Exhibit Graphics Package determine if it is necessary to acquire use rights. Acquire one-time use rights on behalf of the Government for all graphics which legally require such permission, and pay the fees required for such rights. Provide to the COR all documentation demonstrating that rights have been secured and include that documentation in the Exhibit Graphic Package. Integrate revised credit lines as necessary. Notify the COR promptly of any issues concerning use rights disputes or price negotiations problems. All finished products shall be provided free of copyright encumbrances.

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6.4.6. Exhibit Equipment Schedules. Develop Equipment Schedules/Cut Sheets. Provide an organized schedule of all equipment to be used in the exhibits such as lighting fixtures, audiovisual equipment, computers, mechanical devices, specialized fasteners, non-standard materials and other elements not covered elsewhere in the Final Package.

Provide sources and cut sheets for all items.

6.4.7. Final Exhibit Design Plan. Based on comments provided by the COR, prepare the Final Exhibit Design Plan which will be used as a production package. The Call Order will identify any deviations from the specifications. The Final Exhibit Design Plan may include final text, materials/finishes samples, audiovisual treatments, graphic layout drawings, exhibit structural drawings, a lighting plan, an electrical plan, typographic samples, and reference and style packages for original art, sculptures, models, and other display items. Final plan format will be designated in the Call Order.

6.5. Task #5 Exhibit Fabrication and Installation:

Project Management. Scheduling, coordinating, overseeing, and managing all fabrication and installation work produced and installed under this contract.

6.5.1. Fabrication and Installation. Fabrication of all exhibit elements to include graphics (whatever the medium), stands, holders, cabinetry, panels, platforms, vitrines, mannequins, dioramas, or other exhibit elements as according to the plans developed in Final Exhibit Design Plan.

6.5.2. Electrical, Mechanical and Audiovisual. Purchase, fabricate, assemble, install into buildings and exhibit structures, and thoroughly test all electrical and mechanical devices;

this includes lighting. Purchase and install audiovisual equipment into the exhibit structures, including electrical components to provide and ensure fully operational audiovisual systems for each exhibit unit. All work must conform to code and standards of safety.

6.5.3. Artifacts. Preparation of artifact mounts for installation, including design, production, and installation.

6.5.4. Training. Training of personnel in the operation and maintenance of all exhibits and audiovisuals. Contractor will provide all manuals and user guides.

6.5.5. Final graphics and operations manual. Before final payment is authorized, the Contractor shall provide all graphic artwork to the COR in a format agreeable to both parties. In conjunction with training, a manual of exhibit operations and care will be provided to the Government.

6.5.6. Installation: If this is not provided in contract specifications, the contractor shall include installation instructions; technical specifications and screws and bolts/vandal resistant/etc....materials.

6.6. Task # 6 Graphic Design:

Develop layout and design for various print and electronic media including color(s), fonts, graphics, photographs and original illustrations. Design standards may be provided by the Government and must meet accessibility standards called out by Smithsonian Museum standards.

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6.6.1. Graphic templates and map creation and design work as directed by the Government for a project assignment as a standalone effort, or part of a larger project. All design work will be government property unless specifically excluded in individual Call order.

6.6.2. Standalone graphic design work for specific designs, illustrations or particular project requirements, with no other contract requirements.

6.7. Task # 7 Interpretive Writing:

Develop interpretive text that provokes, relates and reveals the significance of the resource(s) to the reader in an engaging and emotional way. Utilize various methods including storytelling, focusing on tangibles, intangibles, cultural universals, and interpretive themes. Interpretive writing could include the development of interpretive program outlines.

6.7.1. Interpretive planning, writing, editing as directed by the Government for a project assignment as a standalone effort, or part of a larger project.

6.7.2. Standalone interpretive planning work for writing, developing inventory, or specific tasks related to interpretive planning with no other contract requirements.

6.8. Task #8 Multiple Languages:

Provide translation services for languages other than English. This task will be further identified in individual call orders.

6.9. Task #9 Audio Visual media:

Development of visual media that engages the user visually, emotionally and intellectually. Media is inclusive of, but not limited to audio and video productions using technology approved by the Forest Service and the Department of Agriculture. All 508 accessibility standards shall apply.

6.10. Task #10 Publication Planning and Design:

Development of print media from concept to delivery to a printer. Identify audience, goals, objectives, key messages, text development, graphic layout and design including but not limited to acquisition of photographs, fonts, and development of original illustrations. Prepare electronic package in accordance to the printer’s specifications, press check for quality control and distribution.

All accessibility standards shall apply.

6.11. Task #11 Landscape Architecture Services:

Site and concept design of recreation sites with interpretive facilities, scenery management or exterior exhibit and kiosk design documents. Coordinate design with prepared construction drawings.

Identify site elevations, designs, simulated representations or unique features. Prepare electronic package in accordance to the printer’s specifications in CAD and PDF files; press check for quality control and distribution. All accessibility standards shall apply.

6.12. Task #12 Interpretive/Conservation Education Training:

Development and presentation (if needed) of comprehensive training to forest and partner staff as identified in the Call order. Coordination and review of training programs as requested by Government.

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7. CONTRACT TYPE / PERIOD OF PERFORMANCE

This is a Blanket Purchase Agreement (BPA) with a Base + four (4) Option Years for the issuance of call orders. The BPA is subject to FAR 52.217-9, Option to Extend the Term of the Contract, to ensure that continuation of services is in the best interest of the Forest Service.

8. PLACE OF PERFORMANCE

The contractor shall perform tasks at its facilities with travel to government facilities as necessitated.

Specific information will be provided via individual call orders.

9. TRAVEL

Travel may be required for this contract. All travel shall be in accordance with FAR 31.205-46(a)(2), Travel costs and the Federal Travel Regulation (FTR) prescribed by the GSA in effect at the time travel occurs. Local travel, travel within a 50-mile radius of USDA FS Office, will not be reimbursed.

10. KEY PERSONEL

At a minimum, the Contractor must propose the following position as Key Personnel:

Project Manager: The Contractor must designate a Project Manager (PM) as the single point of contact (POC) for contract management. The PM must have the authority to commit the Contractor and make decisions for the Contractor and must be the single Contractor representative responsible for all issues, concerns, or problems at the basic or task order level. The PM must readily respond to questions, concerns, and comments. The PM must proactively alert the Government to potential contractual issues.

The Contractor agrees that no Key Personnel substitutions or additions will be made unless necessitated by compelling reasons including, but not limited to, illness, death, maternity/paternity leave, or termination of employment. In such event, the Contractor must promptly provide the information required below to the COR for approval prior to any substitution or addition of Key Personnel. Proposed substituted Key Personnel must have qualifications that meet or exceed the qualifications of the persons replaced. Whenever possible, fully compliant requests for substitutions or additions must be submitted, in writing, to the COR for approval at least fifteen business days in advance of the proposed change. The COR will notify the Contractor within fifteen business days after receipt of all required information of the decision on substitutions or additions. All disapprovals will require re-submission of another substitution or addition within fifteen days by the Contractor.

Request for Key Personnel changes must provide a detailed explanation of the circumstances necessitating the proposed substitutions or additions, a complete resume for the person to be substituted or added, and any other information requested by the COR.

Noncompliance with the provisions of the key personnel clause will be considered a material breach of the terms and conditions of the contract for which the Government may seek any and all appropriate remedies, to include termination for default.

11. ORDERING PROCEDURES

The Government will place call orders for services against this work statement for some or all tasks listed above based on the specific needs of the individual projects. A Call Order will describe the project, tools, deliverables, tasks, and performance requirement standards for the services ordered. Individual orders will

Caring for the Land and Serving People 16 include the project description, number of comment periods, estimated number of unique text pages and audio tapes, comment period(s) start date(s) and overall performance period.

Should this solicitation result in multiple awards, each BPA holder will be given Fair Opportunity for orders exceeding the micro-purchase limit. Fair Opportunity will be given through the issuance of a Notice of Fair Opportunity (NFO). Each BPA Call Order will specify the number of days the Contractor will have to submit a Quote; the CO will issue a Call Order upon acceptance of the technical and price solution offered by the Contractor. Additional ordering instructions and procedures will be provided at time of award.

12. INDEMNIFICATION

The Contractor shall indemnify and hold the Government, its agents and employees, harmless against any financial loss or liability, including costs and expenses, arising from any negligent or wrongful act, or omission, or malpractice, on the part of the Contractor, or any of its agents or employees, during the Contractor’s performance under the contract. The Contractor also agrees that if the Government suffers any financial loss or liability because of any negligent or wrongful act, or omission, or malpractice, by the Contractor, or any of its agents or employees, the Government may offset any such sums against any money in the Government’s possession, which would otherwise be due and payable to the Contractor.

13. WARRANTIES

All exhibit components developed under this contract shall be warranted by the Contractor for a period of at least 1 year from all operational and visual defects, in addition to all manufacturer warranties. Additional warranties may apply based on the individual product or service (defined in the specific Call order.)

14. GUIDANCE & RESOURCES

Below is a list of applicable regulations and publications that the Contractor shall use to perform the duties required under this contract. Other standards, policies, or guidance may be required and provided as applicable to the interpretive product or service.

Architectural Barriers Act Accessibility Guidelines (ABA AG), 2010 (updated). Available at:

http://www.access-board.gov/index.php

Accessibility Guidebook for Outdoor Recreation and Trails http://www.fs.fed.us/recreation/programs/accessibility/

National Park Service Programmatic Accessibility Guidelines for Interpretive Media http://www.nps.gov/hfc/accessibility/accessibilityGuideVersion2.1.pdf

USDA Forest Service Built Environment Image Guide www.fs.fed.us/recreation/programs/beig/

USDA Forest Service Center for Design and Interpretation Interpretive Media Design Guidelines https://www.fs.usda.gov/Internet/FSE_DOCUMENTS/stelprd3816960.pdf

USDA Visual Information Standards www.usda.gov/documents/Visual_Standards_04.pdf http://www.access-board.gov/index.php http://www.fs.fed.us/recreation/programs/accessibility/ http://www.nps.gov/hfc/accessibility/accessibilityGuideVersion2.1.pdf http://www.fs.fed.us/recreation/programs/beig/ https://www.fs.usda.gov/Internet/FSE_DOCUMENTS/stelprd3816960.pdf http://www.usda.gov/documents/Visual_Standards_04.pdf

Caring for the Land and Serving People 17

Forest Service Social Media Guide www.usda.gov/wps/portal/usda/usdahome?navid=USDA_STR

Forest Service direction on audiovisuals Forest Service Manual 1640

Section 508 compliance http://www.section508.gov/

Smithsonian Accessible Exhibition Design Guidelines:

https://www.sifacilities.si.edu/sites/default/files/Files/Accessibility/accessible-exhibition-design1.pdf

National Forest Land System map of land status:

https://www.fs.fed.us/land/ALPLandStatusandEncumbrance http://www.usda.gov/wps/portal/usda/usdahome?navid=USDA_STR http://www.section508.gov/ https://www.sifacilities.si.edu/sites/default/files/Files/Accessibility/accessible-exhibition-design1.pdf https://www.sifacilities.si.edu/sites/default/files/Files/Accessibility/accessible-exhibition-design1.pdf https://www.fs.fed.us/land/ALPLandStatusandEncumbrance

BPA Description (Gov't) Equivalent (Contractor) Market / Published Rate

Program / Project Manager Creative Director Interpretive Planner Education Specialist Exhibit Planner Exhibit Designer Visual/Graphics Designer Media Specialist Illustrator Researcher Writer/Editor Exhibit Detailer Fabrication Shop Supervisor Exhibits Fabrication Specialist Linguist Translator Landscape Architect *Key Personnel

PRICE SCHEDULE - PUBLIC P

Market Discount % Base Year Option Year I Option Year II Option Year III

OFFEROR NAME

PUBLISHED DISCOUNT RATES & PERCENTAGES (OPTION YEARS (including FAR 52.2

Option Year IV FAR 52.217-8 (optional)

217-8)

Caring for the Land and Serving People 21

52.212-4 CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS

(OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727).

However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_1 https://www.acquisition.gov/far/part-52#FAR_52_202_1

Caring for the Land and Serving People 22

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to…