USDA_FS_Solicitation_for_Anti-Harassment_Consulting.pdf

USDA Forest Service

12-3187-18-R-0010

Request for Proposal National Anti-Harassment Program Support & Implementation

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

WASHINGTON DC 20250-1138

1400 INDEPENDENCE AVE SW MS-1138

AQM PROC PROPERTY

USDA FOREST SERVICE

CODE 16. ADMINISTERED BYCODE

X

X

X

541611

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR3187

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/17/2018 1500 ET

08/28/2018

703-605-4290RENEE JONES-CHUANG

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12318718R0010

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 3 925180OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Multiple Destinations

15. DELIVER TO

WASHINGTON DC 20250-1138

1400 INDEPENDENCE AVE SW MS-1138

AQM PROC PROPERTY

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$15.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA FOREST SERVICE

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The USDA Forest Service (¿FS¿) seeks to establish an Indefinite Delivery-Indefinite Quantity (IDIQ) type contract to fulfill an agency need for support of its anti-harassment policies and programs. The FS anticipates awarding a contract to the Offeror best able to conduct a review of the agency¿s anti-harassment policy and program;

provide consulting; develop and implement a victim advocacy support process and or system;

develop training; and, deliver that training to employees and leadership within the agency.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

JASON M. KING

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

INVOICE PROCESSING PLATFORM

IPP.GOV

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

It is anticipated that a single-award IDIQ will be made as a result of this solicitation;

however, the Government may elect to make multiple awards or no award at all. It is anticipated that firm fixed-price orders will be placed against any IDIQ established as a result of this solicitation.

Delivery: 364 Days After Award

Period of Performance: 09/28/2018 to 09/27/2019

Project Management

Delivery Location Code: 3187

USDA FOREST SERVICE

AQM OPERATIONS

1400 INDEPENDENCE AVE SW MS-1138

WASHINGTON DC 20250-1138 US

002 Strategic Review

Product/Service Code: R408

Product/Service Description: SUPPORT-

PROFESSIONAL: PROGRAM MANAGEMENT/SUPPORT

Delivery Location Code: 3187

USDA FOREST SERVICE

AQM OPERATIONS Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

3 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12318718R0010

201 14TH ST SW MS-1138

WASHINGTON DC 20024 US

003 Training

Product/Service Code: R408

Product/Service Description: SUPPORT-

PROFESSIONAL: PROGRAM MANAGEMENT/SUPPORT

Delivery Location Code: 3187

USDA FOREST SERVICE

AQM OPERATIONS

201 14TH ST SW MS-1138

WASHINGTON DC 20024 US

004 Consulting Services

Product/Service Code: R408

Product/Service Description: SUPPORT-

PROFESSIONAL: PROGRAM MANAGEMENT/SUPPORT

Delivery Location Code: 3187

USDA FOREST SERVICE

AQM OPERATIONS

201 14TH ST SW MS-1138

WASHINGTON DC 20024 US

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

USDA Forest Service || National Anti -Harassment Program Support & Implementation

12318718R0010 || Page 1 of 63

Table of Contents

Table of Contents

Section B – Schedule of Services

Section C – Performance Work Statement

Section D – Packaging and Marking

Section E – Inspection and Acceptance

Section F – Deliveries and Performance

Section G – Contract Administration Data

Section H – Special Contract Requirements

Section I – Contract Clauses

Section J – List of Attachments

Section K – Representations, Certifications, and Other Statements of Offerors or Respondents

Section L – Instructions, Conditions, and Notices to Offerors or

Section M – Evaluation Factors for Award

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Section B – Schedule of Services

CLIN Description Unit Estimated

Qty.

Unit Price

Total

Price

001 Project Management HRS 300

002 Strategic Review HRS 200

003 Training HRS 200

004 Consulting Services HRS 204

Total Amount N/A N/A

Offerors are authorized to submit sub-CLINs for each CLIN under this schedule. Offerors may also submit alternative CLINs in accordance with FAR 52.204-22; however, Offerors who choose to submit alternative CLINs must also submit pricing in accordance with the Section B schedule.

FAR 52.204-22 Alternative Line Item Proposal (Jan 2017)

(a) The Government recognizes that the line items established in this solicitation may not conform to the

Offeror’s practices. Failure to correct these issues can result in difficulties in acceptance of deliverables and processing payments. Therefore, the Offeror is invited to propose alternative line items for which bids, proposals, or quotes are requested in this solicitation to ensure that the resulting contract is economically and administratively advantageous to the Government and the Offeror.

(b) The Offeror may submit one or more additional proposals with alternative line items, provided that alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation. However, acceptance of an alternative proposal is a unilateral decision made solely at the discretion of the

Government. Offers that do not comply with the line items specified in this solicitation may be determined to be nonresponsive or unacceptable.

(End of Provision) https://www.acquisition.gov/far/html/Subpart%204_10.html#wp1072814

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Section C – Performance Work Statement

C.1. Project Background In 2016, the Agency issued a new and expansive anti-harassment policy covering all forms of harassment including: Sexual and nonsexual harassment, harassment based on Equal Employment protected bases, and bullying. This policy expanded the agency’s existing polices by encouraging employees who have experienced harassment to report it, and by mandating that witnesses report it. In 2018, the Agency further expanded its efforts by creating a 1-800 call center for employees to report harassment, while still allowing employees to report harassment to any supervisor, or an employee from the office of Employee

Relations or the office of Civil Rights.

The Agency has taken several steps to create a culture of inclusion but realizes there is room to further improve the work environment especially around harassment, namely sexual harassment. The Agency seeks a subject matter expert to provide advice, guidance and support in developing tools and resources to rid the agency of root causes of harassment and provide support and advocacy to victims of harassment.

The subject matter expert must have experience in a victim-centered and trauma-informed approach to harassment and/or assault.

C.2. Objectives

(a) Review existing Agency anti-harassment policy and practices and collect data and information on the existing policy, its perceived strengths and weaknesses from existing

Agency employees, usage/reporting data to ascertain its effectiveness, strengths, weaknesses, and areas of improvement.

(b) Reduce and prevent incidents of sexual and other harassment and misconduct within the

Forest Service

(c) Develop and apply an evidence-based, victim-centered, trauma-informed anti-harassment approach for the agency and individual regions, stations, and areas within the agency to both rid the agency of harassing behavior by identifying and treating the root causes of harassment, and providing victims support and advocacy if harassment or assault occurs.

(d) Address topics and create tools and resources such as training on topics such as perpetration, victimization, consent, and bystander attitudes and behaviors within the agency and work to dispel barriers to reporting harassment and misconduct in the workplace.

(e) Increase the capacity of the Forest Service to address and prevent harassment and misconduct.

(f) Empower and educate Forest Service personnel to develop intra-agency providers who will transmit skills and knowledge to others

(g) Change organizational practices by adopting policies and shaping norms to improve the workplace environment

C.3. Tasks The Contractor shall provide support in the following areas. The specific nature of support will be defined in each IDIQ task order.

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C.3.1. Task 1: Project Management

The Contractor must be responsible for project management in all task orders to ensure delivery of high quality products and timely and efficient support. While the exact requirements of each task order

(“TO”) will vary, the Contractor shall perform the following as part of this task:

a. Develop and execute a Project Management Plan (PMP) that outlines project management-related information, such as the approach; a Work Breakdown Structure (WBS) to executing tasks; a detailed project schedule including key milestones, resources required to accomplish the elements of the plan; quality assurance; identified risks; etc.

b. Update the PMP upon request.

c. Prepare and submit status reports, which include major accomplishments made during the period, as well as any issues encountered.

d. Develop and monitor a detailed project quote for task order.

e. Provide sound management guidance regarding all work performed on Forest Service projects via calls issued against this IDIQ.

f. Proactively resolve problems and delays, and act to minimize or eliminate their adverse impact on project completion.

g. Attend and participate in project-related meetings

h. Obtain all information required to successfully carry out the scope of work authorized under each task order, and promptly notify the COR if available information is inadequate or of unusably poor quality.

i. Participate in post-award, kick-off, and other meetings related to administration of this contract and its associated TOs.

j. Maintain regular and proactive communication with the Forest Service COR and program staff.

k. Responsibly manage the security of all project documents provided to the Contractor for work under task order by utilizing best practices such as keeping records of where information was disseminated, properly destroying documents as directed after use, and reasonably safeguarding information during use.

l. Establish and maintain proper business relations with Contractor, Forest Service, and sub-contractor personnel; and notifying the CO, in writing, of any known or anticipated conflicts.

m. Develop and maintain a thorough understanding of the principles of Federal Contracting and

USDA contract administrative processes, particularly those processes related to the Forest

Service.

n. Manage Contractor personnel, and ensure all Contractor personnel have appropriate training and resources.

o. Develop a report of task orders awarded during the period of performance and submit that list each quarter to the CO and COR. This report shall include:

a. The task order number;

b. Designated COR;

c. Number, type and scope of modifications, if any;

d. Initial planned completion date;

e. Final completion date, if work has been completed;

f. Funding initially obligated to the call; and,

g. Total amount obligated upon completion of the call.

Personal Services as described in Federal Acquisition Regulation (FAR) 37.104 are prohibited under this task order.

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C.3.2. Task 2: Strategic Review

The Contractor may be tasked with providing a comprehensive review of the Forest Service’s current anti-harassment efforts at the national, regional, or local level. While the exact requirements of each TO will vary, the Contractor shall perform the following as part of this task:

a. Conduct a document review and strategic assessment of the agency’s anti-harassment policy and existing anti-harassment materials and campaigns.

b. Evaluate Forest Service anti-harassment policies against industry best practices and develop evidence-based recommendations for improvements. Including, but not limited to:

a. Mandatory reporting and confidentiality, particularly when the victim reports to ADR employees or ask that the harassment not be reported.

b. Better defining what constitutes harassment

c. Creating clear and efficient reporting processes

d. Clarifying roles of stakeholders, including ER, CR, supervisors, etc.

e. Developing victim support and advocacy programs

f. Streamlining reporting process

g. Improving transparency of process

h. Assisting with ensuring proactive and precautionary steps are taken in each situation

c. Develop and present briefings on findings and recommendations to Forest Service leadership and key stakeholders.

d. Conduct interviews with Forest Service leadership and key staff to determine how anti-harassment efforts are designed and managed and what perceived strengths and challenges exist.

e. Provide a report of findings and recommendations to improve anti-harassment efforts, including:

i. Specific modifications to the policy which balances both legal requirements and a victim-centered, trauma informed approach.

ii. Victim support and advocacy programs that can and should be implemented based on national best practices and the unique structure of the Forest Service.

iii. Actionable recommendations that help build the confidence and trust of employees, ensure inquiries and/or investigations are thorough and conducted appropriately (victim-centered and trauma-informed), and whether reports are substantiated or not,

iv. Offer actionable recommendations which aid in the development of a process ensuring restorative justice, and a method to restore a healthy work environment where the victim feels heard, supported and respected.

f. Provide support, advice and guidance in implementing those findings and recommendations.

C.3.3. Task 3: Anti-Harassment Training

The Contractor may be tasked with training related to anti-harassment education, awareness, and response. Tasks may include but are not limited to:

a. Coordinate with Forest Service personnel to understand the baseline awareness and knowledge of anti-harassment policy.

b. Customize and/or develop training sessions for different employee groups and/or audience, i.e.

supervisor, Employee relations Staff, Investigators, etc., based on strengths and weaknesses identified through interviews and under the Strategic Review task.

c. Coordinate with COR to submit training materials for internal agency review and approval.

d. Develop and administer post-course evaluations (e.g. surveys) and provide results to the COR.

(Section Continued on Following Page)

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e. Provide training courses in person, online or via video teleconference. Training shall be based on an evidence-based approach specifically adapted for the workplace.

f. Customize or develop training sessions with agency, departmental, and federal policies and regulations.

g. Provide “train the trainer” sessions.

h. Provide Commercial off the Shelf (COTS) Anti-Harassment workshops with little or no pre-work

(e.g. assessments, interviews, etc.). Potential trainings may include, but are not limited to:

a. Bystander intervention training;

b. Harassment and its definitions;

c. Consent;

d. Being an Ally; and,

e. The negative impacts of harassment in the workplace.

C.3.4. Task 4: Anti-Harassment Consulting Services

The Contractor may be tasked with providing on-going consulting and technical assistance to the Forest

Service’s anti-harassment program. The Contractor shall:

a. Provide advice and guidance on fact-specific situations that may arise.

b. Develop communication strategies and communication materials for the anti-harassment program.

c. Develop supplemental policies and assist with policy dissemination and implementation across the Forest Service.

d. Provide support in the implementation and administration of anti-harassment program and efforts.

C.4. Personnel

C.4.1. Responsibilities of the Contractor

Each task order shall specify the specific key personnel required for that order.

The Contractor must employ and maintain personnel in the management and key personnel positions who meet the minimum requirements for each of the skill levels to which they are assigned. The Contractor personnel must possess the technical, professional, and interpersonal capability of performing the functions described in the task order in a competent and professional manner.

The Contractor agrees that no key personnel substitutions or additions will be made unless necessitated by compelling reasons including, but not limited to, illness, death, paternity leave, or termination of employment. In such event, the Contractor must promptly provide the information required below to the cognizant COR (or the CO, when applicable, based on the terms of the order) for approval prior to any substitution or addition of key personnel.

The proposed substitution must have qualifications that meet or exceed the qualifications of the persons replaced. Request for key personnel changes must provide a complete resume for the person to be substituted or added, and any other information requested by the COR. Whenever possible, fully compliant requests for substitutions or additions must be submitted, in writing, to the COR for approval at least fifteen business days in advance of the proposed change. The COR will notify the Contractor within fifteen business days after receipt of all required information of the decision on substitutions or additions.

All disapprovals will require re-submission of another substitution or addition within fifteen days by the

Contractor.

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C.4.2. Key Personnel

The following is a list of minimum required key personnel for this award. The Offeror shall propose additional key personnel as needed for their approach to completing the tasks outlined in this requirement.

C.4.2.a. Principal Contract Manager

Functions: Responsible for the overall performance of the IDIQ and each task orders. Acts as the sole

POC for task order and IDIQ management. Must have the authority to commit the Contractor and make decisions for the Contractor, and must be responsible for all issues, concerns, and comments presented in regards to this award. Ensures desired results by determining and implementing objectives, and allocating appropriate resources. Interfaces with the COR on all aspects of the program. Proactively alerts the

Government to potential contractual issues, and responds to all inquiries within one (1) business day.

Education & Experience: This individual must have at least ten years of relevant experience with project management for federal projects. Individual must have at least six years of experience managing multi-year projects of two-years or longer. Specific experience managing complex requirements of a similar nature to this requirement should also be noted. Although not required, prior experience with land management agencies should also be noted and is preferred.

C.4.2.b. Senior Consultant

Functions: Chiefly responsible for the requirements under Task 04. The Senior Consultant will be responsible for providing on-going support to Forest Service personnel, contributing to project teams on areas related to anti-harassment efforts, and providing technical contributions to projects. May work independently or under the supervision of the Principal Contract Manager.

Education & Experience: This individual must have a bachelor’s degree in a related field and at least six years applicable experience. Ten years of applicable experience may be substituted for the education requirement. Although not required, prior experience with land management agencies should also be noted and is preferred.

C.5. Contract-level Deliverables

PWS

Task #

Deliverable Due Date

Task 1 Post-Award Kick-Off Meeting Within 10 business days following contract award

Task 1 Summary of task order Awards Every three months, beginning from the date of award

Additional deliverables may be established for each task order issued against this award

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C.6. Performance Standards While specific performance standards may be included in each task order, the following performance standards apply specifically to the IDIQ. Performance shall be used for evaluations in CPARs and related systems.

Perf

Std

Task Required

Services

Performance

Standards

Acceptable

Quality Level

(AQL)

Monitoring

Method

PS-1

Project

Management

Ensure

Effective

Staffing to meet

Government requirements and objectives

All key personnel are available at the beginning of the period of performance

No deviation COR/designee review following kick-off meeting

Key personnel remain consistent and available throughout the performance of the contract and all associated tasks

No deviation.

There shall be no lapse in availability due to substitution or replacement of key personnel.

COR/designee review of performance

PS-2

Project

Management

Ensure task orders remain on-schedule

Task orders are completed on-time as per the established period of performance, except where the POP has been modified as a result of the

Government’s actions

(e.g. Government delay)

Annually, no more than one Task order is completed late as a result of the Contractor’s actions.

Quarterly review by COR/CO of

Task order documentation.

PS-3

Project

Management

Ensure Task orders remain on or under-budget

For Time and Materials or Labor Hour Task orders, the Task order is completed within the agreed upon pricing.

No more than one

Task order exceeds the agreed upon pricing by more than 5% of the original pricing in a six-month period

(does not include equitable adjustments)

COR/designee review of quarterly reports

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C.6.1. Incentives

After six months of performance, if the Contractor meets or exceeds all performance standards for three consecutive months, then the Contractor shall submit reports annually rather than quarterly. If performance then fails to meet standards, reporting becomes quarterly again until performance standards are met or exceeded for three consecutive months.

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Section D – Packaging and Marking The Contractor's packaging, handling, and transportation procedures may be used, in whole or in part, subject to the written approval of the Contracting Officer, provided (1) the Contractor's procedures are not in conflict with any requirements of this contract, and (2) the requirements of this contract shall take precedence in the event of any conflict with the Contractor's procedures.

All materials requested under any Task order made against any IDIQ established as a result of this solicitation shall be shipped Free On Board (FOB) destination.

D.1 Packaging for Shipment All materials shall be packed for shipment in such a manner that will ensure acceptance by common carrier and safe delivery at destination. Containers and closures shall comply with the Interstate

Commerce Commission regulations, Uniform Freight Classification rules, or regulations of other carriers as applicable to the mode of transportation.

All materials shall be packaged in such a way as to protect the materials from damage during shipping.

Any materials that are received damaged shall be replaced at no cost to the Government.

The contractor shall provide a packing slip to be enclosed with each package shipped. This packing slip shall provide complete details of all materials packed in each container.

Where special or unusual packing is specified in a Task order, but not specifically provided for by the contract, such packing details must be the subject of an agreement independently arrived at between the ordering agency and the contractor.

D.2 Shipping Container Markings All shipping containers shall be clearly marked with a delivery address.

D.3 Shipping Insurance All shipments shall be insured against loss or damage and shall carry sufficient insurance to cover the full replacement value of the item(s) being shipped.

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Section E – Inspection and Acceptance The Government has the right to inspect all services in accordance with the contract requirements and as called for by the order; and to perform periodic surveillance of the Contractor to ensure that the

Contractor’s work products and quality control processes are in compliance with the contract requirements. The Government and the Contractor will coordinate Government surveillance in a manner that will not unduly delay or disrupt the Contractor’s performance of the contract.

FAR 52.246-4 Inspection of Services—Fixed-Price (Aug 1996)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform to contract requirements, the Government may require the

Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may—

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

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Section F – Deliveries and Performance

F.1 Period of Performance The period of performance for this IDIQ shall be for one year from the date of award. Additionally, the

Government may elect to exercise up to three option periods of up to one year each. This contract shall not exceed four years in length.

The period of performance for each Task order will be made at the order level, and shall not exceed one calendar year following the period of performance for the parent IDIQ at the time of award. This limitation is inclusive of all Task order option years.

F.2 Delivery Address Deliverables shall be submitted to the address defined in the associated Task order.

F.3 Method of Delivery Electronic deliverables shall be submitted by e-mail to the COR. No electronic deliverables will be accepted via cloud storage including DropBox, OneDrive, GoogleDrive, or similar platforms. In the event that an electronic file or series of files is too large to be delivered via e-mail, the Contractor shall coordinate with the COR to deliver a physical storage unit (e.g. USB drive, external HD) containing all necessary deliverables.

Electronic copies shall be delivered using Microsoft Office suite of tools (e.g. MS WORD, MS

EXCEL, MS POWERPOINT, MS PROJECT, or MS ACCESS format), unless otherwise specified by the COR. Reports shall be provided in Microsoft Word. Briefings shall be provided in Microsoft

PowerPoint, unless otherwise specified by the COR.

Method of delivery for physical deliverables shall be coordinated with the COR of the associated

Task order.

F.5 Government Acceptance Period Unless otherwise specified, the COR shall have ten (10) workdays to review draft deliverables and make comments. The Contractor shall have five (5) business days to make corrections.

The COR or CO shall have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR or CO of the specific reasons for rejection. The Contractor shall have five (5) workdays to correct the rejected deliverable and return it per delivery instructions.

F.6 Place of Performance In general, services shall be provided at the Contractor’s facilities. Where on-site performance of work is required – including for on-site training and meetings – Forest Service facilities will be used.

The exact place of performance shall be established at the Task order level.

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F.7 Clauses & Provisions Incorporated in Full-Text

452.247-71 Marking Deliverables (Feb 1988)

(a) The contract number shall be placed on or adjacent to all exterior mailing or shipping labels of deliverable items called for by the contract.

(b) Mark deliverables, except reports, for: USDA Forest Service, Office of Civil Rights, unless otherwise noted in the TO

(End of Clause)

Clauses and Provisions Incorporated by Reference FAR 52.242-15 Stop Work Order (Aug 1989)

FAR 52.242-17 Government Delay of Work (Apr 1984)

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Section G – Contract Administration Data

G.1 Contracting Officer’s Representative The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

Assure that the Contractor performs the technical requirements of the contract;

Perform inspections necessary in connection with contract performance;

Maintain written and oral communications with the Contractor concerning technical aspects of the contract;

Issue written interpretations of technical requirements to the Contracting Officer, including

Government drawings, designs, specifications;

Monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies;

Coordinate availability of government furnished property; and, Provide site entry of Contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract or order.

G.2 Invoices The Contractor shall submit all invoices related to this acquisition through IPP, and is thus responsible for registering an account and maintaining that account for the period of performance of this acquisition. More information regarding the Invoice Processing Platform – including instructions on how to register an account - can be found on the IPP website: www.ipp.gov

All invoices submitted by the contractor shall provide a clear understanding of the work performed in the previous billing period and shall contain enough documentation to justify the price billed for that period.

Contractor shall invoice no more than monthly.

G.2.1. Invoice Format

The invoice format/template shall reflect the individual line items on the corresponding Task order. All invoices must include the Task order number in lieu of, or in addition to, any internal numbering system used by the Contractor. The contractor shall attach their companies’ version of the paper invoice and any other relevant documentation (e.g. travel receipts) to the IPP invoice as a PDF document.

The final invoice for each Task order submitted by the vendor shall be marked “final” and shall include a

“Release of Claims” as an attachment. The “Release of Claims” document can be found in the attachments section of this solicitation.

G.2.2. Task order Summary

A summary invoice shall be submitted monthly or upon expiration of this contract, whichever occurs first, for all orders placed during a billing period. This summary shall identify the orders contained therein, stating their total dollar value.

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G.3. Payments The Contractor, COR, and the CO shall decide on the schedule of payments upon award of each Task order.

Performance-based payments or a single payment upon completion of each Task order may be considered.

Performance-based payments may be authorized based on work completed only if the period of performance exceeds 60 days.

The total value of performance-based or other payments made prior to the end of the period of performance shall not exceed 90% of the total value of the contract, regardless of the work completed.

Payment of the remaining 10% will be processed upon completion of all work and close-out of the contract.

G.4. Travel Reimbursement of travel expenses shall be allowable under this award, subject to the policies and regulations of the FAR and Federal Travel Regulations (FTR). Costs shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the FTR.

Any contractor travel required by the Government in support of this contract shall be authorized by the

COR prior to incurring expenses. Travel costs shall be paid in accordance with the Federal Acquisition

Regulations (FAR) and Federal Travel Regulations (FTR) in effect at the time of the travel.

Specific requirements shall be determined upon award of each Task order; however, the Contractor shall submit to the COR or the task inspector a Request for Travel Authorization (RTA) for each trip required by a given call. The RTA will identify the purpose of the travel, an agenda for what is to be accomplished by the travel, and a detailed estimate of the costs to be incurred. Unauthorized travel, travel expenses in excess of the approved rates, or travel not coordinated with the COR or task inspector shall not be reimbursed.

G.4.1. Transportation

Only coach or economy class airfare, rail fare, or bus fare will be reimbursed towards travel expenses.

Travelers must make every effort to plan travel and book transportation sufficiently in advance so as to realize cost savings. Taxicab fare will be reimbursed to the extent reasonable and necessary. Rental car expense will be reimbursed only when the daily taxi fare would exceed the per-day car rental rate, or when no other convenient and less expensive form of ground transportation is available.

G.4.2. Lodging

The Forest Service will only reimburse for reasonable, standard rate, single room accommodations and appropriate incidental charges. Incidental expenses incurred for comfort, personal enjoyment, grooming, or similar expenses – including airline and in-room movies, haircuts, shaving equipment, gym equipment usage, shoe shines, dry cleaning, etc. – are not appropriate and are not eligible for reimbursement.

G.4.3. Locality Conditions for Reimbursement

Offerors whose place of business is within commuting distance of the Forest Service location(s) addressed in each Task order will not be reimbursed for travel costs associated with work conducted in those areas. “Local commuting distance” is defined as anywhere within a 50-mile radius of the office location.

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G.4.4. Not to Exceed Amount

Total costs for travel shall not exceed 10% of the total value of a given Task order over the period of performance of that order. Travel costs which exceed this amount shall not be reimbursed unless explicitly authorized by the Contracting Officer upon award of the Task order or through a modification.

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Section H – Special Contract Requirements

H.1. Federal Buildings

H.1.1. Security

The headquarters building and other Forest Service offices are secure facilities, and prior arrangements must be made to ensure the Contractor is able to obtain entry. The Contractor is responsible for coordinating with the agency POC – including the CO and COR – to ensure Contractor personnel can gain entry to the building if needed during the performance of this contract. The Forest Service is not responsible for any delays resulting from the Contractor’s failure to gain entry into Forest Service buildings if that failure was caused by a failure to meet security requirements, or a failure to coordinate with Forest Service staff.

H.1.2. Parking & Local Transportation

The Contractor is responsible for securing parking – if needed – and all other forms of local transportation to and from office locations. On-site parking is not available for the agency headquarters building and may be limited at other locations.

H.2. Data Rights

H.2.1. Third-Party Rights

Offerors who submit proposals in response to this requirement guarantee that any work they conduct in relation to this award will not violate or infringe upon the privacy rights, intellectual rights, or copyrights of any third-party.

H.2.2. Forest Service Data Rights

The Forest Service shall retain complete rights to any and all research and materials created, developed, compiled, or produced pursuant to or as a result of this requirement – including all reports, meeting notes, and other deliverables.

H.3. Non-Disclosure Agreement The Contractor must sign one version of a provided Non-disclosure Agreement on behalf of the company, and must also ensure that all staff assigned to, including all subcontractors and consultants, or performing on this contract execute and adhere to the terms of the non-disclosure statement, protecting the information of the Government. Assignment of staff who have not executed this statement or failure to adhere to this statement shall constitute default on the part of the Contractor.

H.4. Employee Privacy All Forest Service employees interviewed or who respond to surveys or other assessment tools shall be advised by the Contractor that the information they provide is confidential, unless the information shared is considered egregious or potentially unlawful and thus must be reported and may be used as part of a formal investigation process.

H.5. Minimum & Maximum Quantity of Services The minimum quantity of services procured under this IDIQ shall equal $150,000.00. The maximum quantity of services procured under this IDIQ shall not exceed $900,000.00.

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H.6. Ordering USDA FS COs are the only personnel that can issue task order Proposal Requests. The Contractor shall not begin work on a requirement until the CO executes an order under this IDIQ.

Each TO Proposal Request will specify the number of days that the Contractor will have to submit a quotation. Upon acceptance by the CO of the technical and price solution offered by the Contractor, the

CO will execute a Task order under this IDIQ, authorizing the Contractor to proceed with the performance of the work required.

The contract ordering period is the period in which a CO can award an order under this IDIQ. The ordering period commences on the effective date of the contract and concludes at the end of the period of performance. Once the Contract ordering period concludes, the CO shall not award any additional Task orders, and the Contractor may not accept any additional orders.

Additional ordering instructions and procedures will be provided at the time of award.

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Part II – Contract Clauses Section I – Contract Clauses The terms and conditions included in this IDIQ apply to all purchases made pursuant to it.

I.1. Clauses Incorporated in Full-Text

AGAR 452.211-3 Statement of Work/Specifications (February 1988)

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified), to perform the Performance Work Statement referenced in Section J.

(End of Clause)

AGAR 452.211-4 Attachments to Statements of Work/Specifications (FEB 1988)

The attachments to the Statement of Work/Specifications listed in Section J are hereby made part of this solicitation and any resultant contract.

AGAR 452.211-5 Period of Performance (February 1988)

The period of performance of this contract is anticipated to be from the time of award to one year following the date of award

(End of Clause)

AGAR 452.215-73 Post Award Conference (Nov 1996)

A post award conference with the successful offeror is required. It will be scheduled within 10 days after the date of contract award. The conference will be held at the Forest Service Washington Office or via video teleconference.

(End of Clause)

452.216-74 Ceiling Price (Feb 1988)

The ceiling price of this contract is $900,000.00. The Contractor shall not make expenditures or incur obligations in the performance of this contract which exceed the ceiling price specified herein, except at the Contractor's own risk.

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AGAR 452.224-70 Confidentiality of Information (February 1988)

Confidential information, as used in this clause, means --

Information or data of a personal nature, proprietary about an individual, or (2) information or data submitted by or pertaining to an organization.

In addition to the types of confidential information described in (a)(1) and (2) above, information which might require special consideration with regard to the timing of its disclosure may derive from studies or research, during which public disclosure of primarily invalidated findings could create an erroneous conclusion which might threaten public health or safety if acted upon.

The Contracting Officer and the Contractor may, by mutual consent, identify elsewhere in this contract specific information and/or categories of information which the Government will furnish to the

Contractor or that the Contractor is expected to generate which is confidential. Similarly, the contracting

Officer and the Contractor may, by mutual consent, identify such confidential information from time to time during the performance of the contract. Failure to agree will be settled pursuant to the "Disputes" clause.

If it is established that information to be utilized under this contract is subject to the Privacy Act, the

Contractor will follow the rules and procedures of disclosure set forth in the Privacy Act of 1974, 5

U.S.C. 552a, and implementing regulations and policies, with respect to systems of records determined to be subject to the Privacy Act.

Confidential information, as defined in (a)(1) and (2) above, shall not be disclosed without the prior written consent of the individual, institution or organization.

Written advance notice of at least 45 days will be provided to the Contracting Officer of the Contractor's intent to release findings of studies or research, which have the possibility of adverse effects on the public or the Federal agency, as described in (b) above. If the Contracting Officer does not pose any objections in writing within the 45 day period, the contractor may proceed with disclosure. Disagreements not resolved by the Contractor and Contracting Officer will be settled pursuant to the "Disputes" clause.

Whenever the Contractor is uncertain with regard to the proper handling of material under the contract, or if the material in question is subject to the Privacy Act or is confidential information subject to the provisions of this clause, the Contractor shall obtain a written determination from the Contracting Officer prior to any release, disclosure, dissemination, or publication.

The provisions of paragraph (e) of this clause shall not apply when the information is subject to conflicting or overlapping provisions in other Federal, State or local laws.

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AGAR 452.237-74 Key Personnel (February 1988)

The Contractor shall assign to this contract the key personnel identified in the PWS.

During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The

Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least

15 days prior to making any permanent substitutions.

The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

(End of Clause)

FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (June 2016)

(a) Definitions. As used in this clause–

“Covered contractor information system” means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

“Federal contract information” means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the

Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

“Information” means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual

(Committee on National Security Systems Instruction (CNSSI) 4009).

“Information system” means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

“Safeguarding” means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

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(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or…