123174-23001.8 TC Bostwick Roof PH2 Combined Project Manual 9.8.26-Final.pdf

10 Brown Road Ithaca, New York 14850 607-277-7100

TOMPKINS COUNTY

ITHACA, NEW YORK

PROJECT NO. 123174-23001.8

Bostwick Road Highway Work Area Roof Project

June 5, 2026

Ithaca, New York

Farmingdale, New York

Albany, New York

To the best of the Architect’s knowledge, information and belief, the design of this project conforms to all applicable provisions of the New York State Uniform Fire Prevention and Building Code, the New York State Energy Conservation Construction Code, and the building standards of the New York State Education Department. It is a violation of the Education Law of the State of New York for any person to alter or modify this document in any way unless acting under the direction of a professional architect.

BID SET

Notice to Bidders/Interested Persons Tompkins County

Bostwick Road Highway Work Area Roof Project

The County of Tompkins hereby gives notice that proposals for construction of the Bostwick Road Highway Work Area Roof project will be accepted up until 2:00 pm on October 2, 2026. Responses to this RFP and any other required documents shall be submitted online through the Tompkins County website at:

https://www.tompkinscountyny.gov/All-Departments/Finance-Department/Purchasing- Division

This will take you to Bidnet Direct where the IFB information is posted for the public.

Bidders who do not have, or cannot obtain, internet access must contact the Purchasing Division, (607) 274-5500 for further bid submission instructions.

A mandatory pre-bid meeting has been scheduled for September 16 ,2026, at 10:00am in order to review the specific requirements of this contract. The meeting will be held in the conference room of the Tompkins County Facilities located at 170 Bostwick Road Ithaca, NY 14850.

https://www.tompkinscountyny.gov/All-Departments/Finance-Department/Purchasing-Division https://www.tompkinscountyny.gov/All-Departments/Finance-Department/Purchasing-Division

Tetra Tech TABLE OF CONTENTS Architects & Engineers Project No. 123174-23001.8 00 01 10 / Page 1

TABLE OF CONTENTS

PROJECT MANUAL

BIDDING REQUIREMENTS AND CONDITIONS OF THE CONTRACT

00 01 10 Table of Contents ........................................................................................................................ 1-2 00 01 15 List of Drawing Sheets 00 21 12 Tompkins County General Instructions to Bidders ..................................................................... 1-5 Tompkins County Insurance Requirements ............................................................................................... 1-2 00 21 13 Instructions to Bidders (with 1 attachment) ................................................................................ 1-7 00 41 00 Bid Forms Single Prime Roof Contract (with 9 attachments) ................................................................................ 1-2 00 43 33 Proposed Products Form 00 43 36 Proposed Subcontractors Form 00 43 73 Proposed Schedule of Values Form 00 45 13 Bidder’s Qualifications Form ...................................................................................................... 1-2 00 46 00 Tompkins County Special Conditions ........................................................................................ 1-2 General Conditions of the Contract for Construction (AIA Document A201-2017) ............................... 1-74 Owner Contractor Agreement (AIA Document A101-2017) ................................................................. 1-15 Prevailing Wage Rates

SPECIFICATIONS

SECTION TITLE SECTION TITLE

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 Project Summary-Project Schedule 01 25 00 Substitution Procedures (with one attachment) 01 26 00 Contract Modification Procedures 01 29 00 Payment Procedures (with two attachments) 01 31 00 Project Management and

Coordination (with two attachments) 01 32 00 Construction Progress

Documentation (with one attachment)

01 33 00 Submittal Procedures (with three attachments)

01 40 00 Quality Requirements 01 42 00 References 01 50 00 Temporary Facilities and Controls 01 60 00 Product Requirements 01 73 00 Execution 01 77 00 Closeout Procedures 01 78 23 Operation and Maintenance Data 01 78 39 Project Record Documents 01 79 00 Demonstration and Training

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SECTION TITLE SECTION TITLE

TABLE OF CONTENTS Tetra Tech Page 2 / 00 01 10 Project No. 123174-23001.8 Architects & Engineers

DIVISION 02 – EXISTING CONDITIONS

02 82 00 Asbestos Abatement

DIVISION 04 - MASONRY

04 01 20 Masonry Restoration and Cleaning 04 20 00 Unit Masonry

DIVISION 05 - METAL

05 50 00 Metal Fabrications

DIVISION 06 – WOOD, PLASTICS, AND

COMPOSITES

06 10 26 Roofing Rough Carpentry

DIVISION 07 - THERMAL AND MOISTURE

PROTECTION

07 01 50.19 Preparation for Re-roofing 07 53 23 EPDM Roofing 07 71 00 Roof Specialties 07 72 00 Roof Accessories 07 73 00 Roof Drains and Accessories 07 92 00 Joint Sealants

Tetra Tech LIST OF DRAWING SHEETS Architects & Engineers Project No. 123174-23001.8 00 01 15 / Page 1

LIST OF DRAWING SHEETS

GENERAL INFORMATION

G001 Title Sheet, Symbols and Abbreviations

ABATEMENT

H100 Abatement Plan

ARCHITECTURAL

A190 Roof Plan A191 Roof Details

STRUCTURAL

S130 - Partial Roof Plan - Area C Notes and Details

All drawings dated June 5, 2026.

00 01 15

Project No. 123174-23001.8

TOMPKINS COUNTY

GENERAL INSTRUCTIONS TO BIDDERS

BID DISTRIBUTION – IMPORTANT NOTICE

Tompkins County officially publishes Notice(s) to Bidders in The Ithaca Journal. Bidding documents are available, upon registration, online through the Tompkins County Purchasing Division website:

www.tompkinscountyny.gov/purchase. Should the bidding documents become available elsewhere, the location and directions for obtaining them will be stated in the Notice to Bidders.

Responses submitted to any Request for Bids, Request for Proposals, or Request for Qualifications become the property of Tompkins County and are subject to Public Information Policy. Any confidential information, such as a company’s financial status, if required by the specifications, shall be submitted in a separate sealed envelope with the word “CONFIDENTIAL” on the outside.

Minority Business Enterprises (MBEs’) and Women Business Enterprises (WBEs’) are encouraged to respond.

Refer to specification section 00 21 13 Instructions to Bidders for additional information and requirements for bidding.

BID IDENTIFICATION

1. Title: Bostwick Road Highway Work Area Roof Project

2. Requesting Department: Tompkins County Facilities

3. Bid Due Date/Time: 2:00 pm on October 2nd local time.

PURPOSE

1. The intent of these specifications is to furnish information to potential bidders for Roof work for the referenced project.

BIDDING DOCUMENTS

1. Complete sets of Bidding Documents must be used in preparing bids. The County does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

SUBMISSION of BIDS

1. Bids and any other required documents shall be submitted online at the following location:

www.tompkinscountyny.gov/purchase (see instructions for online bid submission below).

Bidders who do not have, or cannot obtain internet access must contact the Purchasing Division, (607) 274-5500 for further bid submission instructions. Please add contracts@tompkinscountyny.gov to your email address book to ensure timely notifications regarding the project(s) you have requested.

2. Bids shall be uploaded and responded to no later than the date and time indicated in the Notice to Bidders and the Bid Identification section above.

http://www.tompkinscountyny.gov/purchase mailto:contracts@tompkinscountyny.gov

3. Tompkins County reserves the right to reject any or all bids in whole or in part, to waive any and all informalities, and to disregard all non-conforming, non-responsive or conditional bids.

ONLINE BID SUBMISSION INSTRUCTIONS:

1. Bids shall be submitted online at the Tompkins County Purchasing website:

www.tompkinscountyny.gov/purchase. To submit a bid, bidders should take the following steps:

*NOTE: If you experience difficulty submitting a bid or rfp response please contact the Purchasing Division via email (preferred), purchase@tompkins-co.org or by telephone, (607) 274-5500 immediately for assistance or further instructions. If you do not receive a response from the above provided telephone number you may contact (607) 274-5544.

(a) Click on the “Current Opportunities” link,

(b) Click on the bid you wish to respond to (note, the bid may be located in the “Public Bids, “Public Bids with Specifications and Plans, or RFPs section), the system will then prompt you to login,

(c) Once logged in the system will take you to the page listing the documents that you’ve requested, click on the “Upload Documents” link underneath the bid you wish to respond to,

(d) Select the file you wish to upload from your computer by using the “Browse” option.

You may submit as many files as you wish, however, you should submit the BID FORM(s) that includes your pricing FIRST. The system will not allow you to submit pricing after the deadline therefore it is imperative that you submit the pricing page(s) first. Please note that the files should all be in pdf format and should not contain any pound or number (#) signs,

(e) If a project requires a Bid Bond, bidders should upload a copy of the Bid Bond with their bid. The original shall be mailed to the Tompkins County Purchasing Division, 125 East Court Street, Ithaca, NY 14850 to be received prior to the bid due date and time,

(f) Once all files have been submitted bidders may contact the Purchasing Division by email to confirm that it has been received, purchase@tompkins-co.org.

LATE BIDS

1. Bids shall be received at or before the date and time established in the Notice to Bidders.

2. Any Bid received after the time specified will be considered a late Bid.

3. A late Bid shall be not considered for award unless:

(a) No timely Bids meeting the requirements of the Solicitation are received or,

(b) In the case of a multiple award, an insufficient number of timely Bids were received to satisfy the multiple award and;

(c) Acceptance of the late Bid is in the best interests of the County.

mailto:purchase@tompkins-co.org mailto:purchase@tompkins-co.org

4. The timely submission of an electronic bid shall be the sole responsibility of the Bidder. The County is not responsible for any delays or technical difficulties that may occur during Bid submission.

TERM of BID

1. The term of this bid shall be through project completion.

QUALIFICATION of BIDDER

1. All bidders shall submit the Certification of Experience Form, included as part of the bid specifications, as part of their bid.

2. All bidders shall submit the Vendor Responsibility Questionnaire, also included as part of the bid specifications, as part of their bid.

3. Tompkins County may make such investigations it deems necessary to determine the ability of the Bidder to provide the services and/or goods described within the specifications. The bidder shall furnish to the County all such information and data for this purpose as may be requested within three (3) days of such request.

DISQUALIFICATION

1. The County reserves the right to refuse to award a bid to a bidder should such bidder be in default for any of the following reasons:

(a) Failure to comply with any pre-qualification regulations of the County, if such regulations were cited, or otherwise included in the Bidding Documents as a requirement for bidding.

(b) Bidder’s failure to pay, or satisfactorily settle, all bills dues for labor and materials on former contracts in force (with the Owner) at the time the County issues Bidding Documents to a prospective bidder.

(c) Bidder’s default under previous contracts with the County.

(d) Bidder’s unsatisfactory work on previous contracts with the County.

2. Bids received from bidders who have previously failed to complete contracts within the time required, or who have previously performed similar work in an unsatisfactory manner, may be rejected. A bid may be rejected if the bidder cannot show that it has the necessary ability, plant and equipment to commence the work at the time prescribed and thereafter to perform and complete the work at the rate or time specified. A bid may be rejected if the bidder is already obligated for the performance of other work which would delay the commencement, performance or completion of the work if the bidder is not able to demonstrate the ability to fulfill the requirements of the bid in a manner agreed upon by the County and the Bidder.

3. Tompkins County reserves the right to reject any bid if the information submitted by, or investigation of, such bidder fails to satisfy the County that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

4. Bids will be considered irregular and shall be subject to rejection for the following reasons:

(a) If the bid is on a form other than furnished within the specifications by Tompkins County.

(b) If there are unauthorized additions, conditional or alternate pay items, or irregularities of any kind which make the bid incomplete, indefinite, or otherwise ambiguous.

(c) If the bid is not accompanied by a bid security, if specified, by the County.

PREVAILING WAGE

1. Projects that are out for bid that require Prevailing Wages as indicated by the New York State

Department of Labor, will have a copy of the Prevailing Wage Rate Schedule attached to the specifications.

2. The successful bidder is responsible for complying with all current labor rates and regulations throughout the duration of any contract resulting from this solicitation.

3. No payments will be made to any bidder under this contract prior to the bidder supplying the

County with Certified Payrolls in accordance with the New York State Labor Laws in effect during the term of the project.

4. Vendors currently on the NYS Department of Labor Debarred list will not be considered for award of this contract.

5. By submitting a bid for consideration the bidder is indicating that they are currently in good standing with the NYS Department of Labor at the time of the bid.

APPRENTICESHIP UTILIZATION REQUIREMENTS

1. Any public work that requires separate specifications (the award of three or more separate general contracts) pursuant to Section 101 of the General Municipal Law (commonly known as the "Wicks Law"), and that exceeds $1 million in cost, must include contractors that participate in New York State certified apprenticeship programs.

2. All bidders and all subcontractors under the bidder must maintain or participate in a bona fide

New York State Apprentice Program approved by the Division of Apprentice Training of the Department of Labor for each apprenticable trade or occupation represented in their workforce and must abide by the apprentice to journeyman ratio for each trade prescribed therein in the performance of the contract. Notwithstanding the foregoing, each bidder awarded a contract by the County may allow up to twenty-five percent of the value of its contract to be performed by employees or subcontractors that do not meet this requirement.

3. Any bidder who fails to comply with the requirements laid out in Paragraphs 1 and 2 above shall be subject to any or all of the following sanctions:

a) Temporary suspension of work on the project until compliance is obtained; and/or;

b) Withholding by the County of payment due under the contract until compliance is obtained;

and/or;

c) permanent removal from any further work on the project; and/or;

d) recovery by the County from the bidder of 1/10 of one percent of the contract amount or

$1,000.00, whichever is greater, in the nature of liquidated damages assessed for each week that the contractor is in non-compliance.

NON-COLLUSIVE BIDDING CERTIFICATE

1. All bidders submitting bids under the provisions of the specifications are subject to the provisions of Section 103 of the General Municipal Law of the State of New York. A signed Non- Collusive Bidding Certificate (included in the specification package) must be submitted with each bid on the form provided by the County.

BID FORM

1. The Bid Form is attached hereto;

2. Bids must be made on the Bid Form provided by the County and must be completed in ink or typed. Bids completed in ink must be legible and are open to interpretation by the County.

The Bid Form must be signed by an authorized representative of the bidder.

3. Bids by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign on behalf of the corporation) and the corporate seal must be affixed. The corporate address and state of incorporation must be shown below the signature.

4. Bids by partnerships must be executed in the partnership name and signed by a partner whose title must appear under the signature. The official address of the partnership must be shown below the signature.

5. All names must be printed or typed below the signature.

6. The address to which communications regarding the bid are to be directed must be included on the Bid Form.

ACCEPTABLE METHOD of PAYMENT

1. Bidders must include the Acceptable Method of Payment Form with their bid response.

NON-APPROPRIATION CLAUSE

1. In accordance with New York State General Municipal Law, the County will not be liable for any purchases or contracts for goods or services for which funding is not available. As a result, the respondent agrees to hold the County harmless for any contracts let for which funding either does not currently exist, or for which funding has been removed prior to the authorization to proceed.

2. Should it become necessary for the County to cancel a project after the order to proceed has been issued, the County will only be liable for, and the respondent agrees, to only assess those financial damages that it can prove to have incurred as a result of the cancellation of the contract.

AWARD of BID

1. After the award has been approved by the proper County authority, the successful bidder will be issued a Notice of Award. A notice of contract award shall not be binding upon the County until the contract has been fully executed by both parties.

The following documents shall be incorporated, to the extent deemed appropriate in the sole discretion of the County, within the contract between Tompkins County and the apparent successful Bidder: the successful Bidder’s bid, the original Request for Bid specifications and any written Addenda in response to inquiries of prospective bidders as set forth Specification Clarification section above.

2. The successful bidder to whom a contract or purchase order is let, granted, or awarded, shall not assign, transfer, convey, sublet, or otherwise dispose of same, or of its right, title and interest herein, including the performance of the contract or purchase order or the right to receive monies due or to become due, or of its power to execute the contract or purchase order without the prior written consent of the Tompkins County Purchasing Division. In the event the contractor shall, without written consent, assign, transfer, convey, sublet or otherwise dispose of the contract or purchase order, or the right to receive monies due or to become due, or its power to execute such contract or purchase order to any other person or corporations, or upon receipt by Tompkins County of an attachment against the Successful Bidder, Tompkins County shall be relieved and discharged from any and all liability and obligation growing out of such contract or purchase order to such contractor, and the person or corporation to which such contract or purchase order shall be been assigned, its assignees, transferees or sub lessees shall forfeit and lose all monies thereto assigned under the contract or purchase order, except so much as may be required to pay its employees.

TYPE 3-Con-2026 Tompkins County Hold Harmless and Insurance Requirements

Contractor/Subcontractor shall indemnify, hold harmless and defend Tompkins County, its officers, employees, agents, and elected officials for injury, illness, or death to any person or persons or damage to property arising out of the performance of this Agreement by the Contractor, its employees, subcontractors or agents except all actions and claims arising out of the negligence of Tompkins County. The Contractor shall be fully responsible for the worksite and shall indemnify and hold harmless Tompkins County, its officers, employees, agents, and elected officials from and against any and all claims for injury to persons, including employees of the Contractor or any subcontractor, where such claim asserts that the injury, illness, or death was the result of conditions of the worksite or that Tompkins County, its officers, employees, agents, and elected officials were in any way negligent in the hiring of the Contractor or any subcontractor to do the work or failure to maintain a safe worksite. The Contractor/Subcontractor shall maintain the following minimum limits of insurance or as required by law, whichever is greater.

A.) Workers’ Compensation and New York Disability

Workers’ Compensation Statutory coverage complying with NYS Workers’ Compensation Law Section 57 General Municipal Law Section 125, Contractor must submit one of the following:

CE-200 - Certification of Attestation of Exemption form NYS Workers’ Compensation and/or Disability Benefits Coverage available at http://www.wcb.ny.gov/content/main/forms/AllForms.jsp, OR

CE-105.2 - Certification of NYS Workers’ Compensation Insurance (U-26.3 f or State Insurance Fund version), OR

SI-12 - Certificate of NYS Workers’ Compensation Self Insurance, OR

GSI-105.2 - Certificate of NYS Workers’ Compensation Group Self-Insurance Employers’ Liability - $1,000,000

Disability Benefits Requirements Statutory coverage complying with NYS Workers’ Compensation Law Section 220 (8) under General Municipal Law Section 125, Contractor must submit one of the following:

CE-200 - Certification of Attestation of Exemption from NYS Workers’ Compensation and/or Disability Benefits Coverage, OR

DB120.1 - Certificate of Disability Benefits Insurance, OR DB155 - Certificate of Disability Self-Insurance

NOTE: Proof of NYS Workers’ Compensation and NYS Disability Benefits must be provided on NYS forms as listed above (complete information available at http://www.wcb.ny.gov/content/main/forms/AllForms.jsp or Bureau of Compliance at (866) 546-9322).

B.) Commercial General Liability (CGL) including, contractual, independent contractors, products/completed operations

Each Occurrence $1,000,000 General Aggregate $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal and Advertising Injury $1,000,000 Damage to Rented Premises $50,000 Medical Expense $5,000

• If the CGL contains a General Aggregate Limit, such General Aggregate shall apply separately to each project.

• Contractor/Subcontractor shall maintain CGL coverage for itself and all additional insureds for the duration of the project and maintain Completed Operations coverage for itself and each additional insured for at least 3 years after completion of the work.

• Policy may not contain any exclusions relating to NY Labor Law or municipal work.

• It is expressly understood and agreed by the Contractor that the insurance requirements specified above, contemplate the use of occurrence liability forms.

• Tompkins County and its officers, employees, agents and elected officials, along with Tetra Tech Engineers, Architects & Landscape Architects, P.C. are to be included as Additional Insured’s on a primary and non-contributory basis.

• Contractor, Owner, and all other parties required of the Contractor shall be included as Additional Insured included Completed Operations on the CGL, using ISO Additional Insured Endorsement CG2010 (11/85) or CG2010 (04/13) AND CG2037 (04/13) or CG2037 (04/13) AND CG2038 (04/13) or an endorsement providing equivalent coverage to the additional insureds. This insurance for the additional insureds shall be as broad as the coverage provided for the named insured Contractor/Subcontractor. It shall apply as Primary and non-contributing Insurance before any other insurance or self-insurance, including any deductible, maintained by, or provided to, the additional insured.

C.) Commercial Umbrella $5,000,000

• Policy may not contain any exclusions relating to NY Labor Law or municipal work.

• Tompkins County and its officers, employees, agents and elected officials, along with Tetra Tech Engineers, Architects & Landscape Architects, P.C.are to be included as Additional Insured’s on a primary and non-contributory basis.

• Umbrella coverage must include as insureds all entities that are additional insureds on the CGL.

• Umbrella coverage for such additional insureds shall apply as primary before any other insurance or self-insurance, including any deductible, maintained by, or provided to, the additional insured other than the CGL, Auto Liability, and Employers Liability coverages maintained by the Contractor/Subcontractor.

D.) Business Auto Coverage Liability for Owned, $1,000,000 CSL or Hired and Non-Owned $500,000 Per Person BI

$1,000,000 Per Accident BI $250,000 PD Split Limits

• Contractor, Owner, and all other parties required of the Contractor shall be included as insureds on the auto policy.

E.) Owner’s & Contractor’s Protective Liability Each Occurrence $1,000,000 Annual Aggregate $2,000,000

F.) Waiver of Subrogation

Contractor/Subcontractor waives all rights against Tompkins County and its officers, employees, agents and elected officials for recovery of damages to the extent these damages are covered by commercial general liability, commercial umbrella liability, business auto liability, owner’s and contractor’s protective liability, or workers compensation and employers liability insurance maintained per requirements stated above.

All insurance shall be written with insurance carriers licensed by New York State and have an A.M. Best’s Key Rating no lower than “A – X”. Proof of liability insurance shall be provided on the Acord Certificate of Insurance, Acord 25 (03/2016), or insurance company certificate. Proof of Workers’ Compensation and NYS Disability shall be provide on forms as outlined in A, above. All insurance policies and Certificates shall contain a provision that coverage afforded under the policies will not be canceled, allowed to expire, or materially changed (except for non-payments) until at least thirty (30) days prior written notice has been given to the County. All Certificates must be signed by a licensed agent or authorized representative of the insurance company. Certificates of Insurance shall be submitted with the RFP, bid, and/or signed agreement.

G.) Performance Bond and Payment Bond

§ A.3.4.1 The Contractor shall provide surety bonds, from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located, as follows:

(Specify type and penal sum of bonds.)

Type Penal Sum ($0.00) Payment Bond 100% of Contract value Performance Bond 100% of Contract value

Payment and Performance Bonds shall be AIA Document A312™, Payment Bond and Performance Bond, or contain provisions identical to AIA Document A312™, current as of the date of this Agreement.

Tetra Tech INSTRUCTION TO BIDDERS Architects & Engineers Project No.123174-23001.8 Page ITB-1

INSTRUCTIONS TO BIDDERS

ARTICLE 1

PROJECT AND BIDDING INFORMATION

1. Project Identification: Bostwick Road Highway Work Area Roof Project

a. Project Location:

1) 170 Bostwick Road, Ithaca New York 14850

2. Owner: Tompkins County.

a. Address: 125 East Court Street, Old Jail Building, 2nd Floor, Ithaca, New York 14850

3. Bid Opening: Bids will be received until the following Bid opening date and time, at the following location:

a. Bid Opening Date and Time: October 2, 2026 at 2:00 pm, local time.

b. Bid Special Instructions: Refer to Tompkins County General Instructions to Bidders

4. Bidders are invited to submit Bids for the following Contracts:

a. Single Prime Roof Contract

5. Access to the Project Site: Subject to Owner’s prior approval of timing, Bidders will be permitted access to Project site on Monday through Friday, from 8:00 am until 4:00 pm except legal holidays.

a. Contact Owner’s representative designated below, prior to visiting Project site, to arrange access.

6. Pre-Bid Conference: A mandatory pre-bid conference for potential Bidders and other interested parties will be held as follows:

a. Pre-Bid Conference Date and Time: September 16, 2026, at 10:00 am local time.

b. Pre-Bid Conference Location: conference room of the Tompkins County Facilities located at

170 Bostwick Road, Ithaca, New York 14850

7. Agreement Form: The following will be used as the basis for the form of agreement between the Owner and the Contractor (Owner-Contractor Agreement):

a. Standard Form of Agreement Between Owner and Contractor, AIA Document A101.

ARTICLE 2

DEFINITIONS

1. Definitions in the General Conditions of the Contract for Construction, AIA Document A201, or in other Contract Documents are applicable to the Bidding Documents.

a. “Addenda”: Written or graphic instruments issued by the Architect prior to execution of the Contract which modify or interpret the Bidding Documents by additions, deletions, clarifications, or corrections.

00 21 13

INSTRUCTIONS TO BIDDERS Tetra Tech Page ITB-2 Project No. 123174-23001.8 Architects & Engineers

b. “Bid”: Complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

1) “Base Bid”: Sum stated in the Bid for which Bidder offers to perform the Work described in the Bidding Documents as the base, to which Work may be added or from which Work may be deleted for sums stated for Alternates.

c. “Bidder”: Person or entity who submits a Bid.

ARTICLE 3

BIDDING PROCEDURES

a. Bid Form: Complete the Bid Form provided, in duplicate, with all blank spaces for Base Bid and legibly completed in ink, or typewritten, in both words and figures.

a. In the event of a discrepancy between amounts written in words and figures, the amount written in words shall govern.

b. Bid Forms without amounts expressed both in words and figures will not be accepted.

b. Bid Attachments: Complete and submit the following attachments with the Bid Form:

a. Attachment #1: Non-Collusive Bidding Certification.

b. Attachment #2: Certified Corporate Resolution.

c. Attachment #3: Iranian Energy Divestment Certification

d. Attachment #4: Certificate on Violations

e. Attachment #5: Subcontractors List. Submit Subcontractors List, on form provided, in a separate sealed envelope bearing the Bidder’s name, name of Contract, and title “Subcontractors List”.

f. Attachment #6: Tompkins County – Site Visit Verification Form.

g. Attachment #7: Tompkins County Additional Certifications

h. Attachment #8: Tompkins County Bid Sign Off Sheet

c. Bid Security:

a. Submit, with the Bid Form, bid security in the amount of five percent of the Base Bid, in any of the following forms:

1) Certified check, payable to the Owner; or

2) Bid Bond, payable to the Owner, on Bid Bond, AIA Document A310, or standard bid bond form, duly executed by the Bidder as principal, with a surety company acceptable to the Owner.

a) Affix a certified and current copy of the power of attorney for the attorney-in-fact who executes the required bond on behalf of the surety.

Architects & Engineers Project No.123174-23001.8 Page ITB-3

b. Within three days following the Bid opening, bid security will be returned to all Bidders, except the three apparent lowest Bidders.

1) Within three days following execution of the Owner-Contractor Agreement, bid security will be returned to the three apparent lowest Bidders.

2) If the Owner-Contractor Agreement has not been executed within 45 days following the Bid opening, bid security will be returned to the three apparent lowest Bidders, except as noted below.

c. Should the accepted Bidder, within 10 days following Notice of Award, fail or refuse to execute the Owner-Contractor Agreement and to provide the required performance and payment bonds, the accepted Bidder will be deemed to have abandoned the Contract and its bid security will be forfeited to the Owner.

d. Bid Submission: Submit each Bid, including attachments, in a sealed envelope bearing the Bidder’s name and address, name of Contract, and name of Project. Bidders shall enclose the Subcontractors List (Bid Form Attachment #5) in a separate sealed envelope within the Bid envelope. Deliver Bid to location specified no later than the Bid opening date and time indicated.

Any Bid received after the Bid opening date and time indicated will be returned unopened.

e. Bid Withdrawal:

a. Bid may be withdrawn by the Bidder up until the date and time specified for opening of Bids.

b. Following the Bid opening, Bid may not be withdrawn before 45 days following the Bid opening, except in the case of Bidder error, as follows:

1) If the Bidder claims an error in the Bid, submit a written notice to the Architect, within three days of the Bid opening, describing in detail the nature of the error, submitting documentary evidence or proof of such error.

a) Failure to deliver such notice and evidence or proof, within the time frame required, constitutes a waiver of Bidder’s right to claim error.

2) Upon receipt of required notice and evidence or proof, the Owner, in consultation with the Architect, will determine if an excusable error has been made; and if so, the Owner may permit the Bid to be withdrawn. The Owner’s determination will be conclusive upon the Bidder, its surety, and all who claim rights under the Bidder.

f. Subcontractors List Return: Sealed Subcontractors List (Bid Form Attachment #5) will be returned, unopened, to unsuccessful Bidders after Contract Award.

ARTICLE 4

BIDDING DOCUMENTS

1. Bidding Documents include the bidding requirements and the proposed Contract Documents, as follows:

a. Bidding requirements consist of the following:

1) Notice to Bidders.

2) Instructions to Bidders.

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3) Bid Form, with attachments.

4) Proposed Products Form.

5) Proposed Subcontractors Form.

6) Proposed Schedule of Values Form.

7) Bidder’s Qualifications Form.

b. Proposed Contract Documents consist of the following:

1) Owner-Contractor Agreement.

2) Conditions of the Contract.

3) Drawings.

4) Specifications.

5) Addenda.

2. Bidding Document Interpretations or Corrections:

a. Submit requests for Bidding Document interpretation to the Architect, in writing using the provided Pre-Bid Request for Interpretation Form, at least five working days prior to the Bid opening.

b. Interpretations or corrections will be issued in the form of written Addenda. The Architect will not make oral interpretations or corrections.

c. Notification of addenda will be transmitted to registered plan holders via Tompkin County’s Bid Net.

1) Failure of any Bidder to not download addenda and/or failure to receive any such Addendum by reason of not having registered as a plan holder in accordance with the bidding instructions, shall not relieve the Bidder from any obligation required by the Addendum.

3. Equivalents and Substitutions: The use of manufacturer’s brand names, catalog numbers, and similar proprietary identifying data is intended to establish a standard of quality, appearance, and function for those items. It is not the intention of the Owner or the Architect to eliminate from consideration products that are equivalent in quality, appearance, and function to those identified.

a. Equivalents are pre-award and substitutions are post-award.

b. Equivalents:

1) On Proposed Products Form provided, as post-Bid information, identify and list proposed equivalents to specified products as follows:

a) Applicable Specification Section and paragraph.

b) Proposed manufacturer’s name, product brand name, and catalog number of proposed equivalent.

c) Note any aspect of the specified product that the proposed equivalent cannot meet.

Architects & Engineers Project No.123174-23001.8 Page ITB-5

d) Note any impact that accepting the proposed equivalent would have on work by other Prime Contractors. Failure to identify any such impacts shall deem such impacts the responsibility of the Bidder; Bidder, if awarded the Contract, shall compensate the Owner for additional monies due other Prime Contractors due to the acceptance of the proposed equivalent.

2) Failure to identify and list proposed equivalents shall be deemed to mean the Bidder will furnish the materials or products indicated in the Contract Documents without exception.

c. Substitutions: Refer to Division 01 Specification Section “Substitution Procedures”.

d. Note any impact that accepting the proposed equivalent would have on work by other Prime Contractors. Failure to identify any such impacts shall deem such impacts the responsibility of the Bidder; Bidder, if awarded the Contract, shall compensate the Owner for additional monies due other Prime Contractors due to the acceptance of the proposed equivalent.

4. Any required plan deposit shall be refunded to Bidders who submit a bona fide Bid and return the hard copy (paper) Bidding Documents in full, and in good condition within thirty days following the award of the contract or the rejection of the bids covered by such Bid Documents. If the Bid Documents are not returned in full, or in good condition, the cost to replace missing or damaged paper documents will be deducted from the deposit. A Bidder receiving a Contract award may retain the paper Bidding Documents, and the Bidder’s deposit will be refunded. Partial reimbursement, in an amount equal to the full amount of such deposit for one set of Bid Documents per non-bidder less the actual cost of reproduction of the Bid Documents as determined by the Architect, shall be made for the return of all other copies of the Bid Documents in good condition within thirty days following the award of the contract or the rejection of the bids covered by such Bid Documents. If the Bid Documents are not returned in full, or in good condition, the cost to replace missing or damaged paper documents will be deducted from the deposit.

ARTICLE 5

BIDDER’S REPRESENTATIONS

1. By submitting a Bid, Bidder represents that:

a. Bidder has visited and thoroughly inspected the Project site, and has become fully informed of the conditions relating to the Project;

b. Bidder has received, read, and is thoroughly familiar with the Bidding Documents, including all Addenda issued; and

c. Bidder has prepared its Bid based on the materials, equipment and systems required by the Bidding Documents or equivalents.

d. Bidder has prepared its Bid based on the subcontractors identified on the accompanying sealed Subcontractors List and the corresponding subcontract amount listed, and if awarded the Contract, intends to engage the listed Subcontractors.

1) Owner retains its right to object to any proposed Subcontractor, in accordance with the Conditions on the Contract.

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e. The Bidder and its subcontractors have completed the required New York State Public Work Contractor and Subcontractor Registry in accordance with the New York State Department of Labor (NYSDOL) requirements. https://dol.ny.gov/contractor-and-subcontractor-landing

1) Bidders are required to submit with their bid proof of registration as required by Labor Law Section 220-i as a minimum qualification. Failure to provide such proof of registration will disqualify a bidder.

ARTICLE 6

BID CONSIDERATION

1. Opening of Bids: Bids will be received by Tompkins County up until the date and time of the published bid opening.

2. Bid Rejection:

a. The Owner requires Bids comply with bidding requirements; however, the Owner may, at its discretion, waive informalities in Bids. The Owner is not obligated to do so and does not represent that it will do so. The Owner will not waive informalities which would give one Bidder substantial advantage or benefit not enjoyed by all affected Bidders.

b. The Owner reserves the right to reject any and all Bids not deemed in the best interests of the Owner, if in its judgment the public interest will be promoted thereby.

c. The Owner reserves the right to reject as “informal” any and all Bids which, in its opinion, are incomplete, conditional, obscure, or contain irregularities of any kind.

d. In rejecting a Bid, the Owner does not forfeit its right to accept the Bid for any other Contract contained in the Project; and the rejection of a Bid is not necessarily a finding by the Owner of any facts or circumstances which would preclude the Bidder from serving as a subcontractor on any portion of the Project.

3. Bid Acceptance: The Owner intends to award the Contract to the responsible Bidder whose Bid complies with conditions to render it formal, who is able to furnish approved surety bonds, and whose Bid is the lowest number of dollars as defined below.

a. Lowest Bid may be Base Bid plus any Alternates the Owner desires to accept.

b. If the acceptance of Alternates does not change the low Bidder, the Owner reserves the right to accept any or all Alternates within 45 days following Notice of Award.

ARTICLE 7

POST-BID INFORMATION

1. Contractor Qualifications: The Owner may make such investigations as it deems necessary to determine the ability of the Bidder to perform the Work.

a. The Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request, including the provided Bidder’s Qualifications Form.

b. The Owner reserves the right to reject any Bid if the evidence submitted, or investigation of Bidder fails to satisfy the Owner that the Bidder is properly qualified to carry out the obligations of the Contract and to complete the Work contemplated therein.

https://dol.ny.gov/contractor-and-subcontractor-landing

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2. Owner’s Financial Capability: Successful Bidder may submit request to Owner for information regarding Owner’s financial arrangements for this Project in accordance with the General Conditions, no later than 30 days following the Bid opening.

3. Post-Bid Submittals:

a. The three apparent low Bidders shall submit the following completed forms within three days following the Bid opening:

1) Proposed Products Form.

2) Proposed Subcontractors Form.

3) Proposed Schedule of Values Form.

4) Upon request, Bidder’s Qualifications Form.

ARTICLE 8

PERFORMANCE BOND AND PAYMENT BOND

1. Bond Requirements:

a. The successful Bidder shall furnish bonds covering faithful performance of the Contract and payment of obligations arising thereunder.

b. Bonds shall be obtained from a surety satisfactory to the Owner, authorized and licensed to do business in the state where the Project is located, and listed in the latest issue of the U.S.

Treasury Circular 570. The amount of each bond shall be equal to 100 percent of the Contract Sum. The sufficiency of the bonds is subject to the approval of the Owner and bonds deemed insufficient by the Owner may be rejected.

c. Affix a certified and current copy of the power of attorney for the attorney-in-fact who executes the required bonds on behalf of the surety.

2. Time of Delivery and Form of Bonds:

a. Deliver required bonds to the Owner not later than the date the Agreement in entered into.

b. Use Performance Bond and Payment Bond, AIA Document A312, unless otherwise approved by the Owner.

ARTICLE 9

MISCELLANEOUS PROVISIONS

1. All applicable laws, ordinances, rules, and regulations of Federal, State, and other authorities having jurisdiction over the Project shall apply to the Contract throughout, and will be deemed included in the Contract as though herein written out in full.

2. This project has an APPRENTICESHIP UTILIZATION REQUIREMENT (Refer to Section 00 21 12 Tompkins County General Instructions to Bidders).

3. Time of Completion: Refer to Division 01 Section “Project Summary – Project Schedule”.

Attachment: Pre-Bid Request for Interpretation Form

END OF SECTION 00 21 13

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INSTRUCTIONS TO BIDDERS

ATTACHMENT #1:

PRE-BID REQUEST FOR INTERPRETATION FORM

SUBMIT FORM BY EMAIL TO TAE/INE.TompkinsCounty@tetratech.com

Project No.: 123174-23001.8 Date:

Project Name: Bostwick Road Highway Work Area Roof Project

Bidder Contact Person:

Bidder Company Name:

Bidder Phone:

Bidder Email Address:

Question Pertains to:

Drawing Number:

Plan Area:

Room Number:

Drawing Detail Number:

Specification Section:

Question: (Please be specific)

Review by Architect/Engineers: Responded By: __________ Date: ___________

Submit requests not less than 5 working days prior to the specified Bid Opening date and time. In the event that this question requires clarification or modification of the Bidding Documents, such written information can only be provided by formal Addendum, distributed to all plan holders.

Tetra Tech BID FORM: SINGLE PRIME ROOF CONTRACT Architects & Engineers Project No. 123174-23001.8 00 41 00 / Page 1

BID FROM (Bidder's Name) : ___________________________________

(Address) : ___________________________________

Bidder's Telephone : ___________________________________

Bidder's Facsimile (Fax) : ___________________________________

Bidder's E-mail Address : ___________________________________ (if applicable)

Street Address City, State Zip Code

(607) 277-7100

Ithaca, New York Farmingdale, New York Albany, New York

(submit in duplicate)

CONTRACT: SINGLE PRIME ROOF CONTRACT

PROJECT TITLE: Bostwick Road Highway Work Area Roof Project

PROJECT NO.: 123174-23001.8

BID TO: Tompkins County 125 East Court Street, Old Jail Building, 2nd Floor, Ithaca, New York 14850

The Bidder hereby certifies that it has examined and fully understands the requirements and intent of the Bidding Documents, including the Bidding Requirements and proposed Contract Documents; and proposes to furnish all labor, materials, and equipment necessary to complete the Work on, or before, the dates specified in the Contract Documents for the BASE BID sum of:

(words)

(figures)

Show all amounts in both words and figures; in the event of a discrepancy between amounts written in words and figures, the amount written in words shall govern.

00 41 00

Tetra Tech BID FORM: SINGLE PRIME ROOF CONTRACT Architects & Engineers Project No. 123174-23001.8 00 41 00 / Page 2

LIST OF ADDENDA RECEIVED

No. __________ Date______________________ No. ___________ Date ___________________

No. __________ Date______________________ No. ___________ Date ___________________

BID ATTACHMENTS

Enclosed with this Bid are the following attachments:

Attachment #1 - Non-Collusive Bidding Certification.

Attachment #2 - Certified Corporate Resolution.

Attachment #3 – Iranian Energy Divestment Certification Attachment #4 – Certification on Violations Attachment #5 – Subcontractors List (in separate sealed envelope bearing the Bidder’s name, name of Contract, and title “Subcontractors List”) Attachment #6 – Tompkins County -Site Visit Verification Form Attachment #7 – Tompkins County Additional Certifications Attachment #8 – Tompkins County Bid Sign Off Sheet

BID SECURITY

Enclosed with this Bid is bid security in the amount of five percent of the Base Bid.

PUBLIC WORK CONTRACTOR AND SUBCONTRACTOR REGISTRY

The Bidder hereby certifies that the Bidder and its subcontractors have completed the required New York State Public Work Contractor and Subcontractor Registry in accordance with the New York State Department of Labor (NYSDOL) requirements. Bidders are required to attach to this bid form proof of registration as required by Labor Law Section 220-i as a minimum qualification and failure to provide proof of registration will disqualify a bidder.

EXECUTION OF CONTRACT

If written notice of the acceptance of this Bid is transmitted to the undersigned within 45 days following the Bid opening, the undersigned will, within 10 days following the Notice of Award, execute and transmit a Contract in the form as required by the Architect.

This Bid may be withdrawn at any time prior to the Bid opening.

SIGNATURE

( ) NAME OF BIDDER (Corporate Name) ( Corporate Seal ) ( ) SIGNATURE (Corporate Officer)

( ) DATE: __________________________________________

Tetra Tech NON-COLLUSIVE BIDDING CERTIFICATION Architects & Engineers Project No. 123174-23001.8 BID FORM ATTACHMENT NO. 1 / Page 3

ATTACHMENT #1

GENERAL CONDITIONS TO BID

NON-COLLUSIVE BIDDING CERTIFICATION

No bid will be accepted that does not have this form completely executed.

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(a) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor;

(b) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor;

(c) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition;

(d) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf;

(e) That attached hereto (if corporate bidder) is a certified copy of resolution authorizing the execution of this certified by the signature of this bid or proposal in behalf of the corporate bidder.

(Individual)

(Corporation)

Dated:________________ By __________________________________________________________

(Signature of Officer)

This Non-Collusive Bidding…