Solicitation_Nursing_Support_for_USDA_on_a_as_needed_basis.pdf

52.212-1 Instructions to Offerors—Commercial Items.

INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms; See Below

1.DIRECT

LABOR

ESTIMATED

HOURS

RATE PER

HOUR ($)

ESITMATED

COST ($)

TOTAL

ESTIMATED

COST

Base Year 480

Option Year 1 480

Option Year 2 480

Option Year 3 480

TOTAL DIRECT LABOR

(7) “Remit to” address, if different than mailing address;

https://www.acquisition.gov/far/html/FormsStandard67.html#wp1189284

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see

FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition

Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the

Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government https://www.acquisition.gov/far/html/52_212_213.html#wp1179194 https://www.acquisition.gov/far/html/52_212_213.html#wp1179194 infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the

Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item

Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to—

GSA Federal Supply Service Specifications Section

Suite 8100

470 East L’Enfant Plaza, SW

Washington, DC 20407

Telephone (202) 619-8925

Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or

Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of

Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-

1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of

$3,500 or less if the solicitation requires the Contractor to be registered in the System for

Award Management (SAM) database.) The Offeror shall enter, in the block with its name https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror’s name and address.

The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable.

The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the

Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The

Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the

Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the

Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2 Evaluation—Commercial Items.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

https://www.acquisition.gov/far/html/Subpart%2032_11.html#wp1043964 https://www.acquisition.gov/far/html/www.sam.gov https://www.acquisition.gov/far/html/www.sam.gov https://www.acquisition.gov/ https://www.acquisition.gov/far/html/Subpart%2012_3.html#wp1084399

EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) technical capability of the item offered to meet the Government requirement;

(ii) price; (iii) past performance Technical and past performance, when combined, are more important than price

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer , whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 Offeror Representations and Certifications—Commercial Items.

As prescribed in 12.301(b)(2), insert the following provision:

OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (JAN 2017)

Solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.)

https://www.acquisition.gov/far/html/Subpart%2012_3.html#wp1084399

STATEMENT OF WORK FOR NURSING SUPPORT

1. Background:

The mission of the Office of Operations (OO) is to provide facilities management services, security, occupational safety and health and operational support for agencies occupying

USDA’s Headquarters Complex, George Washington Carver Center, and USDA-leased facilities in the National Capital Region. The occupational health staff support approximately over fifteen thousand federal government employees and contracting staff throughout the

NCR.

The Occupational Health Unit is comprised of four (4) federal government registered nurses at our various medical facilities; there are 2 nurses located in the South Building –

Headquarters in Washington, D.C., 1400 Independence Avenue SW; 1 nurse at our leased facility at Patriots Plaza, 395 E St SW and 1 at our George Washington Carver Center location in Beltsville, MD.

2. Requirements:

Must have a minimum of 5 years of experience in area of specialty. The RN is required to have passed the state board of exam in the state(s) working. The RN must hold Unrestricted

Medical License, BCLS, PALS and ACLS if applicable in specialty area. It is anticipated multiple contracts may be awarded. A total of 480 hours per year for this requirement is anticipated

3. Scope of Work:

The USDA requirement is for registered nurses to replace the government nurses at all medical unit locations in the event a federal nurse is unable to report to their duty location, performing the duties listed below. This will be an on-call basis requirement, as needed, and scheduled at least 24 hours advance notice when possible. However, there may be instances when one, two or even three nurses call in sick at the same time and the contractor is expected two fill these vacancies within a matter of hours. A longer lead time of a week or more will be provided to the contractor when vacations of a week or more are scheduled.

The contractor will be expected to work an 8 hour shift, from the hours of 8:00am – 4:30pm, Monday through Friday, and will report to the on-duty nurse or the designated Contracting

Officer’s Representative (COR).

Duties: The contracted nurse implements comprehensive nursing care in the occupational setting of the USDA buildings, administer emergency for occupational and non-occupational illnesses and occupational injuries to employees; and advises injured employees of available medical services and arranges appropriate treatment. Provides emergency medical treatment for contractor personnel, injured while working in USDA’s facilities, personnel injured while visiting USDA facilities and students at USDA child development centers.

Administers medications and treatments authorized by personnel physicians; and administer s allergy and flu shots. Checks for adverse reactions and assesses employee’s condition, and manages blood pressure clinics. Advises employees to obtain medical care and make referrals to private physicians, clinics, and community resources. The nursing staff is expected to follow up by telephone or interview on serious and acute conditions, compensable injuries, chronic illnesses, pregnancy, etc. by contacting employee, private physician or clinics, hospitals and supervisors.

Institutes internal safeguards to protect the medical confidentiality of all individuals served by the health unit, in accordance with nursing practice jurisdiction. Professional authority and federal guidelines.

Communicates information concerning potential worksite health hazards identified during medical examinations to the safety representative. Participates in preventative health education and awareness programs and counseling aimed at prevention of disease and health maintenance; and assists with blood donor drives.

4. Period of Performance

Base Period of 12 months

Option Period 1 12 months

Option Period 2 12 months.

Estimated Volume 480 hours per year.

5. Certifications Contractor must be a graduate of a school of professional nursing approved by the appropriate State-accrediting agency and accredited by one of the following accrediting bodies at the time the program was completed by the applicant: The Accreditation

Commission for Education in Nursing (ACEN) or The Commission on Collegiate Nursing

Education (CCNE). Must also have up-to-date CPR/AED certifications, and must be competent in administration of allergy/immunization and other required injections.

6. Government Roles and Responsibilities

POD (Procurement Operations Division) shall identify the Contracting Officer (CO), and the

Contracting Officer’s Representative (COR). The COR must be approved by the Contracting

Officer and certified in accordance with DR 5001-1 Acquisition Workforce, Training, Delegation and Tracking Systems. These contacts are the only persons authorized to interact with the contractor under this contract for technical related issues.

7. COR/Program Manager Limitation of Authority

The COR/Program Manager has responsibility to monitor the Contractor’s work and coordinate with the Contractor resolution of any technical problems. However, any proposed modifications to the task order, such as changes to the scope of work, changes to labor, extension of end date, or to other terms and conditions of the task order, must be authorized by the Contracting Officer.

Point of Contacts:

Contractor: Assigned at contract award.

USDA Contracting Officer’s Representative (COR): Assigned at contract award

USDA Contracting Officer (CO) Assigned at contract award

8. Invoices

The contractor shall invoice the government after inspection and acceptance of deliverables.

A copy of the invoice shall be sent to the Project Manager. The Project Manager has the responsibility of recommending or not recommending payment before contractor submit invoice in www.ipp.gov

COR and CO must approve all invoice in ipp.gov. Progress payments may be based on the percentage of project completed as determined by the Project Manager.

Note: No Travel Expense or Parking will be paid. GWCC has its own parking lot. All DC sites are within walking distance of a Metro Station.

http://www.ipp.gov/