Attachment 1 - SOW - BARC Repair 5 Fuel Stations - REV 25NOV2024.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

FY24 – Repair BARC Fuel Stations and AST/USTs Beltsville Agricultural Research Center (BARC) USDA-ARS, Beltsville, MD

DATE: 25 November 2024

UTILITY MANAGEMENT UNIT

BUILDING 426, BARC EAST

10300 BALTIMORE AVENUE

BELTSVILLE, MD 20705-2350

2024 – Repair BARC Fuel Stations and AST/USTs Beltsville Agricultural Research Center (BARC) USDA-ARS, Beltsville, MD

TABLE OF CONTENTS

1. Scope of Work Description

2. Attachments BARC Fuel Station Locations Material Approval Submittal form Schedule of Material Submittals BARC UST Listings BARC Oil Operating Permits for ASTs Maryland Department of the Environment [Incomplete] 2023 Inspection Reports

3. Photographs

4. Project Specifications:

DIVISION 01 – GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 14 00 Work Restrictions 01 30 00 Administrative Requirements 01 32 16.00 20 Small Project Construction Progress Schedules 01 33 00 Submittal Procedures 01 35 26 Governmental Safety Requirements 01 42 00 Sources for Reference Publications 01 45 00 Quality Control 01 50 00 Temporary Construction Facilities and Controls 01 74 19 Construction Waste Management and Disposal 01 78 00 Closeout Submittals

DIVISION 03 – CONCRETE

03 01 00 Rehabilitation of Concrete

DIVISION 09 – FINISHES

09 90 00 Paintings and Coatings 09 96 00 High Performance Coatings

DIVISION 26 – ELECTRICAL

26 20 00 Interior Distribution System

DIVISION 33 – UTILITIES

END OF TABLE OF CONTENTS

33 01 50.31 Leak Detection for Fueling Systems 33 52 10 Fuel Systems Piping (Service Station) 33 56 10 Factory-Fabricated Fuel Storage Tanks 33 57 55 Fuel System Components (Non-Hydrant)

United States Department of Agriculture

Research, Education, and Economics Agricultural Research Service

Scope of Work Description (SWD) Repair (5) BARC Fuel Stations and AST/USTs

The SWD is prepared to complete necessary repairs for five (5) Beltsville Agricultural Research Center (BARC) Fuel Stations, various Aboveground

Storage Tanks (AST) and Underground Storage Tanks (UST) to resume full operational capability, bring all stations into compliance with Maryland

Department of the Environment (MDE) and achieve compliance with an MDE 3rd party inspection. The project includes all necessary repairs of fuel dispensers, pumps, hoses, nozzles, tanks, fuel pipe, tank labeling, sensors, systems, alarms, and other associated items required for proper operation of the five (5) fuel stations and various AST/USTs on the BARC Campus.

BELTSVILLE AGRICULTURAL RESEARCH CENTER (BARC)

BELTSVILLE, MARYLAND

25 November 2024

SWD-1

USDA-ARS, Beltsville, MD

SWD-2

1 PROJECT LOCATION: USDA, Beltsville Agricultural Research Center (BARC), 10300 Baltimore Avenue, Beltsville, MD. Fuel Stations located in proximity to Bldg. 029 (Westside/Central Farmhouse), Bldg. 166 (Dairy), Bldg. 301(Eastside Farmhouse), Bldg. 446 (Roads and Grounds), Bldg. 1190 (APU) and various additional buildings with aboveground and underground fuel storage tanks.

2 PROJECT TITLE: FY 2024 Repair (5) BARC Fuel Stations and AST/USTs

3 GENERAL

3.1 Introduction

3.1.1 BARC Utilities Management Unit (UMU) is pursuing contractor(s) to provide expertise, supervision, labor, materials, equipment, and supplies for fuel station repair or replacement construction services to include but not limited to removal and disposal of non-operational fuel station equipment, replacement of degraded hardware, and corrective actions required for compliance to achieve full function of gas dispensing equipment, tanks, electrical control and infrastructure, alarm system and leak detection.

3.1.2 Actual requirements may vary during the term of the contract. BARC does not guarantee a minimum total purchase. The contractor shall provide the equipment, personnel, and material, as specified, to handle the requirements of BARC described in this SWD and its specifications. During the term of this contract, the contractor shall perform the work as defined in each specific scope of work in Section 5.

3.1.3 For the purposes of this document, Beltsville Agricultural Research Center will be referred to as ‘BARC.’ Utilities Management Unit will be referred to as ‘UMU.” UMU Project Manager will be referred to as ‘PM.’ Contracting Officer will be referred to as ‘CO.’ Contracting Officer Representative will be referred to as the ‘COR.’ The contractor, individuals, or companies involved to this solicitation will be referred to as ‘Contractor.’

3.2 Background

3.2.1 BARC operates and maintains five (5) unleaded and diesel fuel stations servicing both the Eastside and Westside of the BARC Campus, operating government owned vehicles (GOV) and farm equipment. BARC also monitors and maintains various heating oil, used oil and other petroleum based aboveground storage tanks (AST) and underground storage tanks (UST). The degraded fuel pump condition has directly contributed to the pumps being non-operational or experiencing slow pumping action resulting in both inefficient pumping and overspill. Degraded fuel pump operations have led to inefficiencies across the BARC campus for all users of GOVs and USDA operated equipment. The degraded, and non-operational pumps also contribute to spill hazards, presenting an environmental threat at the fuel stations as well as surrounding farmland

USDA-ARS, Beltsville, MD

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and research facilities. Various AST/USTs at BARC are also in need to repair in order to remain in compliance with federal, state, and local authorities for the BARC Oil Operating Permit (OOP).

3.3 Purpose

3.3.1 The purpose of this SOW is to make the necessary repairs or replacements to fully restore fuel station, AST, and UST operations at the five (5) fuel station locations and AST/UST locations on the BARC Campus, ensuring full operation, safety, and environmental compliance for BARC users.

4 ADMINISTRATIVE

4.1 USDA Point of Contacts (POC)

Position Name Phone E-Mail Address

Administrative Officer (AO) Cheryl Miller 301-504-5438 cheryl.e.miller@usda.gov

Utilities Manager (Acting) Abubaker Ashiwaya 301-504-8018 Abubaker.ashiwaya@usda.gov

Generator Maintenance Leak Phil Parnell 301-504-8018 phil.parnell@usda.gov

Generator Maintenance Tech Terry Altman Jr. 301-504-7469 Terry.altman.2@usda.gov

Contracting Officer Rep. (COR) Jermaine Winstead 301-504-9817 Jermaine.winstead@usda.gov

4.2 USDA Technical Contact

Position Name Phone E-Mail Address

Project Engineer (Ctr) Peter Aspinwall 203-981-7320 peter.aspinwall@usda.gov

Environmental Engineer John Houston 240-204-3331 John.houston@usda.gov

4.3 Invoicing and Payment

4.3.1 The contractor shall submit all invoices and progress payments to the Invoice Processing

Platform (IPP) for payment only after CO or authorized Government representative has validated with the PM that invoices are appropriate for the work accomplished. The CO will be the final approver of payment once work has been verified.

4.3.2 Invoices will be handled in accordance with the Prompt Payment Act and FAR Clause 52.232-33. Contractors shall assign an Identification number to each invoice.

4.3.3 The contractor shall submit a Schedule of Values indicating each individual project task with the associated cost. The schedule shall be updated and submitted with each progress payment requested.

mailto:cheryl.e.miller@usda.gov mailto:Abubaker.ashiwaya@usda.gov mailto:phil.parnell@usda.gov mailto:Terry.altman.2@usda.gov mailto:Jermaine.winstead@usda.gov mailto:peter.aspinwall@usda.gov mailto:John.houston@usda.gov

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4.3.3.1 The schedule of values shall be submitted and approved fourteen (14) calendar days prior to the project start date.

4.3.4 The contractor shall consult with the CO for further information regarding invoicing and payment for completed services rendered and final project close-out payment.

5 SCOPE OF WORK

5.1 Project Management: Project Management activities and deliverables for this project include, but are not limited to the following:

5.1.1 Project Schedules

5.1.1.1 The contractor shall coordinate with the CO, PM, and USDA personnel to schedule site visits and obtain access to facilities requiring repairs when needed.

5.1.1.2 Reference FAR 52.236-15 Schedules for Construction Contracts and DIVISION 01 32

16.00 20: Small Project Construction Progress Schedules of the project specifications.

The contractor shall not begin work until the project schedule and associated repair and/or maintenance schedules have been approved by the CO.

5.1.1.2.1 The contractor shall submit one electronic copy of the project schedule should there be an update with each progress payment request.

5.1.2 Project Inspection Reports

5.1.2.1 The contractor shall submit a weekly report to the CO and PM or according to the direction of the CO, listing the names of all those present on the project locations each day, along with their job classification, hours of work and a brief description of the work performed by each on that day.

5.1.2.2 Project inspection reports can be requested at any time during the duration of the project at the discretion of the CO or USDA representative.

5.1.3 Formal Meetings

5.1.3.1 Any meeting (deemed formal by the contractor, the CO, or the COR) will have the meeting minutes prepared by the contractor and a copy provided to the CO and PM.

The minutes will include Date, Name of Attendees with contact info, Old Business, and New Business subjects (or narratives).

5.1.3.2 Regardless of which party requests a meeting, the contractor may be required to provided hard copy pictures of the topics or concerns to be discussed. Each topic will be linked to a contract specification section number and/or subject area denoted by the document referenced and associated page number. Topics discussed will also include a corrective action, responsible party, and associated completion date.

5.1.4 Project Permitting and Environmental Compliance

5.1.4.1 The contractor shall be responsible for all project permitting required for completion according to federal, state, and local laws and regulations.

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5.1.4.2 All applicable permits and Environmental Impact Assessment analysis requirements shall be coordinated through the Maryland Department of the Environment (MDE) or appropriate federal and state authority.

5.1.4.3 The contractor shall submit permits, environmental analyses, once approved, to the CO, COR, PM, and USDA representatives in electronic and hard copy format.

5.2 Mobilization

5.2.1 The contractor shall mobilize all necessary personnel, specialized tools and equipment, approved materials, dumpsters, safety items, etc. to commence work within 30 calendar days of receiving the notice to proceed.

5.2.1.1 Centralized laydown area locations on the BARC Campus shall be coordinated through the CO or COR and PM. Hours of service shall be the same as the work schedule hours contained in Section 7.2 of this SWD.

5.2.2 The contractor shall submit a suggested location for a contractor lay-down area prior to work start to the CO and PM at least one week prior to project execution. The location must be approved in writing by the CO before actual project work can commence.

5.2.3 The contractor shall coordinate facility utility outages with the CO or COR and the PM prior to services being shut off. Adequate notification of 15 days prior to a scheduled utility outage is required so all users can be properly notified.

5.2.4 The contractor shall be responsible for the safety of all workers present at active and inactive project sites associated with the work being performed to include BARC employees or contractors working in proximity to the site from the time of mobilization to demobilization.

5.3 Disposal of Waste

5.3.1 The contractor is responsible for disposing of all waste produced during the duration of the repair project to include replaced electronics, mechanical parts, piping, concrete debris, soil, and any contaminated waste following fuel station and AST/UST repairs.

5.3.1.1 The contractor shall recycle debris and materials when feasible.

5.3.2 Disposal of all spent oil, lubricants, coolants, electrical or mechanical parts and all other associated waste will be removed from the work location and disposed of at the contractor’s expense in accordance with 40 CFR Chapter I Subchapter I: Solid Wastes and 40 CFR Part 279: Standards for the Management of Used Oil.

5.4 Fuel Station Repair Scope: The following scope of work pertains to each fuel station associated with the building listed below. The contract consists of two (2) Base CLIN requirements, four (4) contract options, with seven (7) additional follow-on options to be

USDA-ARS, Beltsville, MD

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performed after completion of work outlined in this section. Each task is to provide repair, replacement, upgrade, maintenance, and corrective actions for five (5) existing BARC fuel stations to include, but not limited to, all dispensers, hoses, nozzles, piping, alarm and leak detection, electrical infrastructure, safety systems and associated aboveground [fuel] storage tanks (AST) or underground [fuel] storage tank (UST). Some specific repair and maintenance work, such as labeling and painting of AST/USTs, is included separately in Section 5.5, but can be completed during the execution of the fuel station repair scope of work included in this section.

5.4.1 General Repair Requirements

5.4.1.1 Repair, install, required maintenance, fuel distribution testing, alarm and leak detection system testing shall be in accordance with UFC 3-460-01 Design: Petroleum Fuel Facilities, With Change 3, NFPA 30A: Code for Motor Fuel Dispensing Facilities and Repair Garages, and American Petroleum Institute (API) guidance.

5.4.1.2 Labeling and standardized systems for identification of fuel dispensing facilities and petroleum or heating oil tanks shall be in accordance with the standard and guidance listed above in Section 5.4.1.1 as well as NFPA 30: Flammable and Combustible Liquid Codes, NFPA 704: Standard System for Identification of the Hazards of Materials for Emergency Response, and API RP 1637: Using the API Color-Symbol System to Mark Equipment and Vehicles for Product Identification at Gasoline Dispensing Facilities and Distribution Terminals guidance.

5.4.1.3 The contractor shall notify the CO of any existing conditions which are not covered in the scope of work description which may affect the contractor’s ability to comply with the above standards and guidance immediately upon discovery.

5.4.2 Base CLIN 1 - Bldg. 029 (Westside/Central Farmhouse) Fuel Station Repairs

5.4.2.1 The contractor shall complete the following for the fuel station equipment and two (2)

USTs at Bldg. 029:

a. Disconnect and remove dispenser # 3/4, set aside for re-installation

b. Replace two (2) flow meters on Dispenser # 3/4

c. Relocate tank signage to be in view of fuel delivery location

d. Furnish three (3) containment dikes to hold up to four (4) 55-gallon drums each

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e. Saw cut, demo, excavate around and modify two (2) UST observation well risers (first 24’’ need to be non – slotted). Replace two (2) 12” well manholes

f. Replace two (2) UST/STP 36” steel piping sump manhole covers

g. Replace dispenser metallic sump top base

h. Restore concrete as needed according to specifications

i. Strip, clean, prepare and re-paint all distressed painted surfaces, concrete curbs, bollards according to specifications or as required by law or state and federal code

j. Install conduit T-cover at building wall Automatic Tank Gauge (ATG) alarm

k. Replace two (2) UST overfill drop tubes

l. Perform interstitial line tightness test

m. Clean up, load, and haul off debris

n. Prepare and submit reports

5.4.2.2 The contractor shall remove all degraded ¾ inch fuel dispensing hardware and install new equipment to include, but not limited to:

a. Hoses

b. Nozzles

c. Swivels

d. Break-a-ways

e. Hose retraction apparatus

5.4.2.3 The contractor shall perform the tasks below to include test and evaluation of the system to provide repair recommendations to achieve either full system function or remain in compliance with federal, state, and local authorities:

a. Emergency Shutoff (ESO) Switch

i. Inspect and test electrical connections, wires, junctions

ii. Test and evaluate the system for proper function

iii. Evaluate any need to repair the system and provide repair recommendations with itemized cost breakdown

b. Oil Water Separator (OWS) System

iv. Perform leak detection testing on all lines associated with the OWS

v. Test and evaluate the system for proper function

vi. Evaluate any need to repair the system and provide repair recommendations with itemized cost breakdown

c. Line Leak Detection

vii. Test and evaluate installed leak detection system (Veeder-Root ATG)

viii. Evaluate any need to repair the system and provide repair recommendations with itemized cost breakdown

SWD-9

d. Fuel Overfill Alarm

ix. Test the overfill alarm for function

x. Evaluate any need to repair the system and provide repair recommendations with itemized cost breakdown

5.4.2.4 The contractor shall suction, clean, and dispose of excess fuel in dispenser sumps under the dispenser cabinet. If fuel line leak is present, the primary source of fuel leaks within the cabinet shall be determined and repaired by disassembling, cleaning, refurbishing, and re-installing existing internal piping or installing new as needed according to project specifications.

5.4.2.5 The contractor shall perform systematic tank and fuel cleaning for all fuel tanks associated with the fuel station and dispensing equipment.

5.4.2.6 The contractor shall install dispenser sump fuel/water leak sensors in (2) dispenser sumps under the dispenser cabinet to include installation of direct bury cabling between dispenser sumps and building ATG console. The sensors shall be integrated with the existing Veeder-Root ATG alarm console. Complete the following work and associated task items to complete the sensor install:

a. Saw cut concrete for electrical wiring installation

b. Excavate, as needed, to complete conduit and wiring installation

c. Install new electrical wiring according to specifications

d. Install new dispenser sump sensors to integrate with the existing console

e. Program and troubleshoot existing Veeder-Root console according to manufacturer specifications

f. Test sensor function and full system capability and integration

g. Backfill excavated areas as needed

h. Restore and/or refurbish all disturbed earth, concrete, asphalt according to specifications

i. Test full function of installed equipment

j. Prepare and submit reports

5.4.2.7 After the above work is done - the contractor shall assess and troubleshoot (2) operational dispenser, pumping action, and associated equipment and prepare a report outlining any additional recommended repair, maintenance and additional actions needed to assure service to the dispensers, fuel pumps, automatic shutoffs, and accompanying hardware. The contractors report shall include a cost estimate, broken down by each task needed to assure fuel dispensing service and submit reports according to the DIVISION 01 33 00: Submittal Procedures.

5.4.3 Base CLIN 2 - Bldg. 166 (Dairy) Fuel Station Repair

5.4.3.1 The contractor shall complete the following work for the fuel station equipment and

USDA-ARS, Beltsville, MD

SWD-9

two (2) USTs at Bldg. 166:

a. Disconnect and remove dispenser # 3/4. Set aside for re-installation

b. Perform a utility survey

c. Saw cut, demo concrete, excavate as needed to expose piping and conduit

d. Replace dispenser # 3/4 containment sump and sump entry fittings

e. Replace two (2) flow meters in dispenser # 3/4

f. Install overfill drop tube in UST #4

g. Replace shear valve in dispenser # 1/2

h. Saw cut, demo concrete, excavate and replace Diesel UST fill riser and overfill drop tube

i. Backfill around dispenser, fill riser, and restore concrete according to specifications

j. Strip, clean, prepare and re-paint all distressed painted surfaces, concrete curbs, bollards according to specifications or as required by law or state and federal code

k. Perform line tightness and leak detector testing

l. Perform hydrostatic dispenser sump tightness testing

m. Load and haul debris offsite

n. Clean effected areas

o. Reinstall dispenser, test, and purge

p. Prepare and submit reports

5.4.3.2 The contractor shall remove all degraded ¾ inch fuel dispensing hardware and install new equipment to include, but not limited to:

a. Hoses

b. Nozzles

c. Swivels

d. Break-a-ways

e. Hose retraction apparatus

5.4.3.3 The contractor shall perform the tasks below to include test and evaluation of the system to provide repair recommendations to achieve either full system function or remain in compliance with federal, state, and local authorities:

a. Emergency Shutoff (ESO) Switch

i. Inspect and test electrical connections, wires, junctions

ii. Test and evaluate the system for proper function

iii. Evaluate any need to repair the system and provide repair recommendations with itemized cost breakdown

b. Oil Water Separator (OWS) System

iv. Perform leak detection testing on all lines associated with the OWS

SWD-10

v. Test and evaluate the system for proper function

vi. Evaluate any need to repair the system and provide repair recommendations with itemized cost breakdown

c. Line Leak Detection

vii. Test and evaluate installed leak detection system (Veeder-Root ATG)

viii. Evaluate any need to repair the system and provide repair recommendations with itemized cost breakdown

d. Fuel Overfill Alarm

ix. Re-route and install new UL rated electrical conduit to re-position the fuel overfell alarm on the front of the fueling shed to a visible location from all fuel station dispensers

x. Test the overfill alarm for function

xi. Evaluate any need to repair the system and provide repair recommendations with itemized cost breakdown

5.4.3.4 The contractor shall suction, clean, and dispose of excess fuel in dispenser sumps under the dispenser cabinet. If fuel line leak is present, the primary source of fuel leaks within the cabinet shall be determined and repaired by disassembling, cleaning, refurbishing, and re-installing existing internal piping or installing new as needed according to project specifications.

5.4.3.5 The contractor shall perform systematic tank and fuel cleaning for all fuel tanks associated with the fuel station and dispensing equipment.

5.4.3.6 The contractor shall install dispenser sump fuel/water leak sensors in (2) dispenser sumps under the dispenser cabinet to include installation of direct bury cabling between dispenser sumps and building ATG console. The sensors shall be integrated with the existing Veeder-Root ATG alarm console. Complete the following work and associated task items to complete the sensor install:

a. Saw cut concrete for electrical wiring installation

b. Excavate, as needed, to complete conduit and wiring installation

c. Install new electrical wiring according to specifications

d. Install new dispenser sump sensors to integrate with the existing console

e. Program and troubleshoot existing Veeder-Root console according to manufacturer specifications

f. Test sensor function and full system capability and integration.

g. Backfill excavated areas as needed

h. Restore and/or refurbish all disturbed earth, concrete, asphalt according to specifications

i. Test full function of installed equipment

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j. Prepare and submit reports

5.4.3.7 After the above work is done - the contractor shall assess and troubleshoot (2) operational dispenser, pumping action, and associated equipment and prepare a report outlining any additional recommended repair, maintenance and additional actions needed to assure service to the dispensers, fuel pumps, automatic shutoffs, and accompanying hardware. The contractors report shall include a cost estimate, broken down by each task needed to assure fuel dispensing service and submit reports according to the DIVISION 01 33 00: Submittal Procedures.

5.4.4 Option 1 - Bldg. 301 (Eastside Farmhouse) Fuel Station Repair

5.4.4.1 The contractor shall complete the following work for the fuel station equipment and two (2) USTs at Bldg. 301:

a. Disconnect and remove dispenser #9, set aside for re-installation

b. Replace flow meters in dispenser #9

c. Replace hose retractor on dispenser #7

d. Repair ATG alarm light (light is burned out)

e. Replace two (2) UST overfill drop tubes

f. Install a vapor cap on the gas vapor riser

g. Replace fuel management console site glass

h. Perform hydrostatic sump testing at dispenser # ¾

i. Strip, clean, prepare and re-paint all distressed painted surfaces, concrete curbs, bollards according to specifications or as required by law or state and federal code

j. Prepare and submit reports

5.4.4.2 The contractor shall remove all degraded ¾ inch fuel dispensing hardware and install new equipment to include, but not limited to:

a. Hoses

b. Nozzles

c. Swivels

d. Break-a-ways

e. Hose retraction apparatus

5.4.4.3 The contractor shall perform the tasks below to include test and evaluation of the system to provide repair recommendations to achieve either full system function or remain in compliance with federal, state, and local authorities:

a. Emergency Shutoff (ESO) Switch

i. Inspect and test electrical connections, wires, junctions

ii. Test and evaluate the system for proper function

iii. Evaluate any need to repair the system and provide repair

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b. Oil Water Separator (OWS) System

iv. Perform leak detection testing on all lines associated with the OWS

v. Test and evaluate the system for proper function

vi. Evaluate any need to repair the system and provide repair recommendations with itemized cost breakdown

c. Line Leak Detection

vii. Test and evaluate installed leak detection system (Veeder-Root ATG)

viii. Evaluate any need to repair the system and provide repair recommendations with itemized cost breakdown

d. Fuel Overfill Alarm

ix. Test the overfill alarm for function

x. Evaluate any need to repair the system and provide repair recommendations with itemized cost breakdown

5.4.4.4 The contractor shall suction, clean, and dispose of excess fuel in dispenser sumps under the dispenser cabinet. If fuel line leak is present, the primary source of fuel leaks within the cabinet shall be determined and repaired by disassembling, cleaning, refurbishing, and re-installing existing internal piping or installing new as needed according to project specifications.

5.4.4.5 The contractor shall perform systematic tank and fuel cleaning for all fuel tanks associated with the fuel station and dispensing equipment.

5.4.4.6 The contractor shall install dispenser sump fuel/water leak sensors in (2) dispenser sumps under the dispenser cabinet to include installation of direct bury cabling between dispenser sumps and building ATG console. The sensors shall be integrated with the existing Veeder-Root ATG alarm console. Complete the following work and associated task items to complete the sensor install:

a. Saw cut concrete for electrical wiring installation

b. Excavate, as needed, to complete conduit and wiring installation

c. Install new electrical wiring according to specifications

d. Install new dispenser sump sensors to integrate with the existing console

e. Program and troubleshoot existing Veeder-Root console according to manufacturer specifications

f. Test sensor function and full system capability and integration.

g. Backfill excavated areas as needed

h. Restore and/or refurbish all disturbed earth, concrete, asphalt according to specifications

i. Test full function of installed equipment

j. Prepare and submit reports

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5.4.4.7 After the above work is done - the contractor shall assess and troubleshoot (2) operational dispenser, pumping action, and associated equipment and prepare a report outlining any additional recommended repair, maintenance and additional actions needed to assure service to the dispensers, fuel pumps, automatic shutoffs, and accompanying hardware. The contractors report shall include a cost estimate, broken down by each task needed to assure fuel dispensing service and submit reports according to the DIVISION 01 33 00: Submittal Procedures.

5.4.5 Option 2 - Bldg. 446 (Road & Grounds) Fuel Station Repair

5.4.5.1 The contractor shall complete the following for the fuel station equipment and two

USTs at Bldg. 446:

a. Relocate tank signage to be in view of fuel filling location

b. Furnish and install overfill drop tubes on both USTs

c. Replace gasoline shear valve in dispenser

d. Replace dispenser site glass

e. Strip, clean, prepare and re-paint all distressed painted surfaces, concrete curbs, bollards according to specifications or as required by law or state and federal code

f. Prepare and submit reports

5.4.5.2 The contractor shall remove all degraded ¾ inch fuel dispensing hardware and install new equipment to include, but not limited to:

k. Hoses

l. Nozzles

m. Swivels

n. Break-a-ways

o. Hose retraction apparatus

5.4.5.3 The contractor shall perform the tasks below to include test and evaluation of the system to provide repair recommendations to achieve either full system function or remain in compliance with federal, state, and local authorities:

a. Emergency Shutoff (ESO) Switch

i. Inspect and test electrical connections, wires, junctions

ii. Test and evaluate the system for proper function

iii. Evaluate any need to repair the system and provide repair recommendations with itemized cost breakdown

b. Oil Water Separator (OWS) System

iv. Perform leak detection testing on all lines associated with the OWS

v. Test and evaluate the system for proper function

vi. Evaluate any need to repair the system and provide repair

SWD-15

c. Line Leak Detection

vii. Test and evaluate installed leak detection system (Veeder-Root ATG)

viii. Evaluate any need to repair the system and provide repair recommendations with itemized cost breakdown

d. Fuel Overfill Alarm

ix. Test the overfill alarm for function

x. Evaluate any need to repair the system and provide repair recommendations with itemized cost breakdown

5.4.5.4 The contractor shall suction, clean, and dispose of excess fuel in dispenser sumps under the dispenser cabinet. If fuel line leak is present, the primary source of fuel leaks within the cabinet shall be determined and repaired by disassembling, cleaning, refurbishing, and re-installing existing internal piping or installing new as needed according to project specifications.

5.4.5.5 The contractor shall perform systematic tank and fuel cleaning for all fuel tanks associated with the fuel station and dispensing equipment.

5.4.5.6 The contractor shall install dispenser sump fuel/water leak sensors in (2) dispenser sumps under the dispenser cabinet to include installation of direct bury cabling between dispenser sumps and building ATG console. The sensors shall be integrated with the existing Veeder-Root ATG alarm console. Complete the following work and associated task items to complete the sensor install:

a. Saw cut concrete for electrical wiring installation

b. Excavate, as needed, to complete conduit and wiring installation

c. Install new electrical wiring according to specifications

d. Install new dispenser sump sensors to integrate with the existing console

e. Program and troubleshoot existing Veeder-Root console according to manufacturer specifications

f. Test sensor function and full system capability and integration.

g. Backfill excavated areas as needed

h. Restore and/or refurbish all disturbed earth, concrete, asphalt according to specifications

i. Test full function of installed equipment

j. Prepare and submit reports

5.4.5.7 After the above work is done - the contractor shall assess and troubleshoot (2) operational dispenser, pumping action, and associated equipment and prepare a report outlining any additional recommended repair, maintenance and additional actions needed to assure service to the dispensers, fuel pumps, automatic shutoffs, and accompanying hardware. The contractors report shall include a cost estimate, USDA-ARS, Beltsville, MD

SWD-15

broken down by each task needed to assure fuel dispensing service and submit reports according to the DIVISION 01 33 00: Submittal Procedures.

5.4.6 Option 3 - Bldg. 1190 (APU) Fuel Station Repair

5.4.6.1 The contractor shall complete the following work for the fuel station equipment and two (2) ASTs at Bldg. 1190:

a. Disconnect and remove dispenser # 3/4. Set aside for re-use

b. Perform a utility survey

c. Saw cut, demo concrete, excavate as needed to expose piping and conduit

d. Replace dispenser # 3/4 containment sump and sump entry fittings

e. Replace two (2) flow meters in dispenser # 3/4

f. Replace shear valve in dispenser # 1/2

g. Backfill around dispenser, fill riser, and restore concrete

h. Strip, clean, prepare and re-paint all distressed painted surfaces, concrete curbs, bollards according to specifications or as required by law or state and federal code

i. Perform line tightness and leak detector testing

j. Perform hydrostatic dispenser sump tightness testing

k. Load and haul debris offsite

l. Clean effected areas

m. Reinstall dispenser, test, and purge

n. Prepare and submit reports

5.4.6.2 The contractor shall complete the following work for the two (2) ASTs at Bldg. 1190:

a. Remove and reinstall new STI-SP-001 compliant tank stairs

b. Install anti-siphon valves

c. Install tank grounding system according to specifications

d. Install vent restrictions

e. Install 90% overfill alarm integrated with existing alarm system

f. Install 95% guillotine alarm shutoff integrated with existing alarm system

5.4.6.3 The contractor shall remove all degraded ¾ inch fuel dispensing hardware and install new equipment to include, but not limited to:

g. Hoses

h. Nozzles

i. Swivels

j. Break-a-ways

k. Hose retraction apparatus

5.4.6.4 The contractor shall perform the tasks below to include test and evaluation of the system to provide repair recommendations to achieve either full system function or remain in compliance with federal, state, and local authorities:

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a. Emergency Shutoff (ESO) Switch

i. Inspect and test electrical connections, wires, junctions

ii. Test and evaluate the system for proper function

iii. Evaluate any need to repair the system and provide repair recommendations with itemized cost breakdown

b. Oil Water Separator (OWS) System

iv. Perform leak detection testing on all lines associated with the OWS

v. Test and evaluate the system for proper function

vi. Evaluate any need to repair the system and provide repair recommendations with itemized cost breakdown

c. Line Leak Detection

vii. Test and evaluate installed leak detection system (Veeder-Root ATG)

viii. Evaluate any need to repair the system and provide repair recommendations with itemized cost breakdown

d. Fuel Overfill Alarm

ix. Test the overfill alarm for function

x. Evaluate any need to repair the system and provide repair recommendations with itemized cost breakdown

5.4.6.5 The contractor shall suction, clean, and dispose of excess fuel in dispenser sumps under the dispenser cabinet. If fuel line leak is present, the primary source of fuel leaks within the cabinet shall be determined and repaired by disassembling, cleaning, refurbishing, and re-installing existing internal piping or installing new as needed according to project specifications.

5.4.6.6 The contractor shall perform systematic tank and fuel cleaning for all fuel tanks associated with the fuel station and dispensing equipment.

5.4.6.7 The contractor shall install dispenser sump fuel/water leak sensors in (2) dispenser sumps under the dispenser cabinet to include installation of direct bury cabling between dispenser sumps and building ATG console. The sensors shall be integrated with the existing Veeder-Root ATG alarm console. Complete the following work and associated task items to complete the sensor install:

a. Saw cut concrete for electrical wiring installation

b. Excavate, as needed, to complete conduit and wiring installation

c. Install new electrical wiring according to specifications

d. Install new dispenser sump sensors to integrate with the existing console

e. Program and troubleshoot existing Veeder-Root console according to manufacturer specifications

f. Test sensor function and full system capability and integration.

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g. Backfill excavated areas as needed

h. Restore and/or refurbish all disturbed earth, concrete, asphalt according to specifications

i. Test full function of installed equipment

j. Prepare and submit reports

5.4.6.8 After the above work is done - the contractor shall assess and troubleshoot (2) operational dispenser, pumping action, and associated equipment and prepare a report outlining any additional recommended repair, maintenance and additional actions needed to assure service to the dispensers, fuel pumps, automatic shutoffs, and accompanying hardware. The contractors report shall include a cost estimate, broken down by each task needed to assure fuel dispensing service and submit reports according to the DIVISION 01 33 00: Submittal Procedures.

5.5 Option 4 - Aboveground Storage Tanks (AST) & Underground Storage Tank (UST) Repair:

The following scope of work pertains to each AST or USTs associated with the building listed below. Each task is to provide repair, upgrade, and maintenance actions for existing BARC ASTs and USTs to achieve compliance with the facility Oil Operations Permit included in Attachment e. and MDE [Incomplete] 2023 Inspections in Attachments f.

through j.

5.5.1 General Repair Requirements

5.5.1.1 Repair, install, required maintenance, fuel distribution testing, alarm and leak detection system testing shall be in accordance with UFC 3-460-01 Design: Petroleum Fuel Facilities, With Change 3, NFPA 30A: Code for Motor Fuel Dispensing Facilities and Repair Garages, and American Petroleum Institute (API) guidance.

5.5.1.2 Labeling and standardized systems for identification of fuel dispensing facilities and petroleum or heating oil tanks shall be in accordance with the standard and guidance listed above in Section 5.4.1.1 as well as NFPA 30: Flammable and Combustible Liquids Code, NFPA 704: Standard System for Identification of the Hazards of Materials for Emergency Response, and API RP 1637: Using the API Color-Symbol System to Mark Equipment and Vehicles for Product Identification at Gasoline Dispensing Facilities and Distribution Terminals guidance.

5.5.1.3 The contractor shall notify the CO of any existing conditions which are not covered in the scope of work description which may affect the contractor’s ability to comply with the above standards and guidance immediately upon discovery.

5.5.2 AST Compliance with Oil Operating Permit (OOP)

5.5.2.1 The objective of this task is to complete the required repair and upgrade activities to achieve compliance with the facility Oil Operation Permit (OOP). For tasks referencing annual or triannual testing, the contractor shall complete the activity once following any required repairs or modifications.

USDA-ARS, Beltsville, MD

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5.5.2.2 The contractor shall assess two (2) UTSs located at Bldg. 309 prepare a report outlining repair, maintenance and additional actions needed to fully restore operability and environmental compliance. The contractors report shall include a cost estimate broken down by each task needed to fully restore the USTs and submit reports according to the DIVISION 01 33 00: Submittal Procedures.

5.5.2.3 To comply with the facility OOP the contractor shall complete the following activities:

k. Provide the 2,000-gallon #2 heating oil (B-29) AST system with proper normal venting in accordance with NFPA 30: Flammable and Combustible Liquids Code, Underwriters Laboratories Inc. UL 142 Standard: Steel Aboveground Tanks for Flammable and Combustible Liquids, and COMAR 26.10.17.11A. The normal vent shall be sized to be at least as wide as the fill opening.

l. Provide the 2,000-gallon #2 heating oil (B-29) and 275-gallon #2 heating oil (B-

30) AST systems with emergency venting in accordance with NFPA 30, UL 142, and COMAR 26.10.17.11B. If long bolts on the manway cover are to be used for emergency venting, they shall have at least 2 inches of travel.

m. For the pressurized single-walled steel underground piping associated with the three 50,000-gallon #2 heating oil (B-014-1, B-014-2, B-014-3), 2,000-gallon gasoline (B-1190-1), and 2,000-gallon diesel fuel (B-1190-2) AST systems:

i. Perform an annual precision tightness test on the piping for a minimum of 1 hour that is capable of detecting a 0.1 gallon per hour release at 1.5 times the pipe operating pressure, in accordance with COMAR 26.10.05.02D(2).

ii. Complete required maintenance on the cathodic protection system in accordance with COMAR 26.10.04.02 and the manufacturer’s instructions.

iii. Conduct annual functionality testing of the automatic line leak detectors per the manufacturer's instructions in accordance with COMAR 26.10.05.01A.

iv. Perform a tightness test every 3 years on the containment sumps as per COMAR 26.10.03.03, PEI/RP 1200-19, and the manufacturer’s instructions.

v. Install automatic line-leak detectors which can detect a release of a regulated substance of at least 3 gallons per hour at 10 pounds per square inch line pressure within 1 hour and is reviewed and listed by the National Workgroup on Leak Detection Evaluation (www.nwglde.org), in accordance with COMAR 26.10.05.02D(2)(a) and PEI/RP 200-19. The automatic line-leak detector should be installed immediately downstream of the block valve and solenoid (anti-siphon) valve at the http://www.nwglde.org/

USDA-ARS, Beltsville, MD

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outlet of the tank pump.

vi. Conduct a corrosion protection assessment of the steel underground piping and provide it with corrosion protection designed by a corrosion expert, in accordance with COMAR 26.10.03.02B.

5.5.3 AST Labeling and Painting

5.5.3.1 The contractor shall paint and label the follow tanks to control the corrosion of the tank shells:

AST No. / Bldg. Size (Gallons) Oil Type Stored

B-014-1 50,000 #2 Heating Oil B-014-2 50,000 #2 Heating Oil B-014-3 50,000 #2 Heating Oil B-029 2,000 #2 Heating Oil B-030 275 #2 Heating Oil

B-301-B 528 Used Oil B-1190-1 2,000 Unleaded Gasoline B-1190-2 2,000 Diesel Fuel

5.5.3.2 Surface cleaning and preparation, paint and coating application and high performance coating (if applicable) preparation, cleaning, and application shall be in compliance with DIVISION 09: Finishes of the project specification.

5.5.3.3 Labels shall display the tank identification number, tank size in gallons, and oil type stored at a minimum while remaining in compliance with the standards in Section

5.5.3.4 below.

5.5.3.4 Labeling shall be in compliance with the following engineering and design standards:

• NFPA 30: Flammable and Combustible Liquid Codes

(https://www.nfpa.org/codes-and-standards/nfpa-30-standard-development/30)

• NFPA 704: Standard System for Identification of the Hazards of Materials for Emergency Response (https://www.nfpa.org/codes-and-standards/nfpa-704-standard-development/704)

• UFC 3-460-01 Design: Petroleum Fuel Facilities, With Change 3 (https://wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-460-01)

• API RP 1637: Using the API Color-Symbol System to Mark Equipment and Vehicles for Product Identification at Gasoline Dispensing Facilities and Distribution Terminals

5.6 Demobilization

http://www.nfpa.org/codes-and-standards/nfpa-30-standard-http://www.nfpa.org/codes-and-standards/nfpa-704-

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5.6.1 The contactor shall inform the CO, thirty (30) days prior to contract expiration date and in writing, of their intentions to demobilize unless the contract options in Section 6 are exercised by the U.S. Government.

5.6.2 The contractor shall demobilize within fifteen (15) days after the contract expiration. All tools, stored parts, vehicles, and any other items owned by the contractor shall be removed from BARC. Any parts, tools, and any other items purchased under this contract will remain in the procession of the U.S. Government at a location at BARC as directed by the CO.

5.6.3 The contractor will return all site conditions surrounding the various project locations to a clean and orderly state throughout the duration of the contract as well as during demobilization to include, but not limited to, removal of foreign debris, repair of disturbed earth due to vehicle or equipment movement and repair of damages caused by contractor activity.

6 ADDITIONAL CONTRACT OPTIONS

6.1 Purpose: The following contract options are available to provide estimates and proposals.

The contractor shall use services rendered in Base CLIN 1 through 2 as well as Options 3 through 4 as a basis for providing proposals for the options detailed below. The contractor shall perform work outlined in Section 5 prior to providing a proposal for the contract options below.

6.2 Option 5 - Bldg. 029 (Westside/Central Farmhouse) Fuel Station Repair

6.2.1 The contractor shall perform the work necessary to assure fuel dispensing capability according to the report provided in Section 5.4.2.1. Following the completion of the repairs, the contractor shall troubleshoot, test, and warranty the operation of the dispensing system for one (1) year.

6.2.2 The contractor shall perform the work necessary to fully restore fuel system components and systems according to the report provided in Section 5.4.2.4. Following the completion of the repairs, the contractor shall troubleshoot, test, and warranty the operation of the fuel systems for one (1) year.

6.3 Option 6 - Bldg. 166 (Dairy) Fuel Station Repair

6.3.1 The contractor shall perform the work necessary to fully restore fuel dispensing capability according to the report provided in Section 5.4.3.1. Following the completion of the repairs, the contractor shall troubleshoot, test, and warranty the operation of the dispensing system for one (1) year.

6.3.2 The contractor shall perform the work necessary to fully restore fuel system components and systems according to the report provided in Section 5.4.3.4. Following the completion of the repairs, the contractor shall troubleshoot, test, and warranty the operation of the fuel systems for one (1) year.

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6.4 Option 7 - Bldg. 301 (Eastside Farmhouse) Fuel Station Repair

6.4.1 The contractor shall perform the work necessary to assure fuel dispensing capability according to the report provided in Section 5.4.4.1. Following the completion of the repairs, the contractor shall troubleshoot, test, and warranty the operation of the dispensing system for one (1) year.

6.4.2 The contractor shall perform the work necessary to fully restore fuel system components and systems according to the report provided in Section 5.4.4.4. Following the completion of the repairs, the contractor shall troubleshoot, test, and warranty the operation of the fuel systems for one (1) year.

6.5 Option 8 - Bldg. 446 (Roads & Grounds) Fuel Station Repair

6.5.1 The contractor shall perform the work necessary to fully restore fuel dispensing capability according to the report provided in Section 5.4.5.1. Following the completion of the repairs, the contractor shall troubleshoot, test, and warranty the operation of the dispensing system for one (1) year.

6.5.2 The contractor shall perform the work necessary to fully restore fuel system components and systems according to the report provided in Section 5.4.5.4. Following the completion of the repairs, the contractor shall troubleshoot, test, and warranty the operation of the fuel systems for one (1) year.

6.6 Option 9 - Bldg. 1190 (APU) Fuel Station Repair

6.6.1 The contractor shall perform the work necessary to fully restore fuel dispensing capability according to the report provided in Section 5.4.6.1. Following the completion of the repairs, the contractor shall troubleshoot, test, and warranty the operation of the dispensing system for one (1) year.

6.6.2 The contractor shall perform the work necessary to fully restore fuel system components and systems according to the report provided in Section 5.4.6.4. Following the completion of the repairs, the contractor shall troubleshoot, test, and warranty the operation of the fuel systems for one (1) year.

6.7 Option 10 - Bldg. 309 Repair (2) USTs

6.7.1 The contractor shall perform the work necessary to fully restore two (2) USTs located at

Bldg. 309 and its associated components according to the report provided in Section

5.5.2.2. Following the completion of the repairs, the contractor shall troubleshoot, test, and warranty the operation of the fuel systems for one (1) year.

6.8 Option 11 - Additional AST/UST Repair

6.8.1 The contractor shall perform miscellaneous repairs as determined by a Spill Prevention, Control and Countermeasures (SPCC) Inspection or supply materials identified during facility oil storage equipment inspections. The SPCC Inspection Report shall be provided to the contractor prior to submittal of bid for Option 7. The contractor shall not submit a

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proposal for these repairs without first receiving the SPCC Inspection Report. Examples of the types of repairs that may be required include, but may not be limited to:

a. Supply secondary containment pallets for 55 Gallon used oil drums and other oil storage containers.

b. Repairing/Sealing cracks or holes in containment walls or floors

c. Repair/replacement of damaged spill containment trays or sumps

d. Maintenance or replacement of Oil/water separators

e. Repair/replacement of faulty or corded valves, flanges, and fittings

f. Tightening or replacing tank bolts or gaskets to prevent leaks

g. Repair/replacement of damaged or leaking piping systems

h. Repair/replacement of pumps, hoses, and connectors to ensure they are in working order

i. Repair of impervious surfaces (concrete pads) to prevent oil from seeping into the ground

j. Patching or resurfacing areas where oil spills have occurred to restore containment integrity

k. Properly relabel oil storage containers and secondary containment

l. Add warning signs and instructional placards for spill response procedures and safety protocol.

7 SPECIAL CONTRACT REQUIRMENTS

7.1 General

7.1.1 The contractor shall notify the CO of any existing conditions they find which are not covered in the scope of work description immediately upon discovery.

7.1.2 If asbestos material…