Statement of Work for DMS Contract FY25.rtf

Statement of Work Building Management Systems Preventative Maintenance/Repair

The United States Department of Agriculture (USDA), Agriculture Research Service (ARS), Northeast Area (NEA), Appalachian Fruit Research Station, Kearneysville, West Virginia requires Building Management Systems Preventative/ Emergency and Nonemergency Repair services to be provided for USDA AFRS facilities located in Kearneysville, WV. The Appalachian Fruit Research Station (AFRS) in Kearneysville, West Virginia conducts fundamental, applied, and developmental research on critical problems of temperate fruit production (apples, peaches, pears, plums, strawberries, blueberries, raspberries, and blackberries). The AFRS develops new knowledge, germplasm, and technology to maximize productivity and quality of fruit crops to ensure a stable and cost-efficient supply of safe and nutritious fruits to American consumers.

SCOPE OF WORK The contractor must provide all services including labor, materials, supplies, supervision, tools, equipment, transportation, and insurance necessary to provide preventative and remedial maintenance, technical support, data programming, software upgrades, equipment upgrades, two-hour mandatory emergency response and non-emergency response for repair, service, and manufacturer parts for the Appalachian Fruit Research Station Building Automation System located at the USDA, Agricultural Research Service, in Kearneysville, WV. The Contractor must be an authorized representative of Schneider Electric that is able to service, test, repair, calibrate and provide the necessary manufacture parts and vital components for the following equipment and software programs: EcoStruxure BMS by Schneider Electric that includes an Enterprise Server and SpaceLogic AS-P network controllers and the associated I/A series field controllers.

Emergency Services, if required, will be requested on an as needed basis by the COR and may be required to be performed before, during, and after normal hours of operation, to include Saturdays, Sundays, or holidays.)

CONTRACTOR PERSONNEL ATTIRE AND IDENTIFICATION Appropriate attire and identification shall be worn at all times by contractor employees. Contractor identification that clearly identifies the Contractor employees’ name shall be worn and be visible at all times.

All Contractor personnel accomplishing work under this contract shall register their arrival and departure times in the Location Visitor’s Log.

CONTRACTOR SECURITY BACKGROUND Check In order to have access to the BAS System all technicians must go through a Security Background check. This is to obtain a Lincpass Badge. The information needed is a Resume, SF-306, Two Fingerprint Cards, and Person Model PII Sheet.

If due to fault, neglect, or dishonesty of the Contractor, his agents, servants, or employees, loss or damage to Government property is incurred during the performance of this contract, the Contractor must be responsible for same. The Government, at its option, may in lieu of repayment, require the Contractor to replace, at his own expense, all such property as directed by the Contracting Officer. Until the property is repaired or replaced, the Contractor shall furnish similar, adequate replacement property and/or equipment at no charge to the Government.

CONTRACTING OFFICER REPRESENTATIVE (COR)

The person named is designated as the Technical POC: Jeremy Glassford USDA, ARS, NEA, AFRS 2217 Wiltshire Road Kearneysville, WV 25430 Telephone: 304-725-3451 x307

The Technical POC is responsible for: (1) monitoring the Contractor's technical progress including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the Scope of Work; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) resolving technical problems encountered during performance.

For guidance from the Technical POC to the Contractor to be valid, it must (1) be consistent with the description of the work set forth in this contract; (2) not constitute new assignment of work or change the expressed terms, conditions, or specifications incorporated into this contract; (3) does not constitute a basis for an extension to the period of performance or contract delivery schedule; (4) does not constitute a basis for any increase in the total contract value.

THE CONTRACTING OFFICER IS RESPONSIBLE AND HAS THE SOLE AUTHORITY FOR DIRECTING AND/OR NEGOTIATING ANY CHANGES IN THE TERMS, CONDITIONS, OR AMOUNTS CITED IN THE CONTRACT. INCREASES IN THE SCOPE OF WORK SHALL BE APPROVED BY THE CONTRACTING OFFICER.

Controls/Monitoring/Alarm Specifications Intent:

1.0-1 Provide preventative maintenance, remedial maintenance, technical support, programming, emergency and non-emergency repair services, data upgrades, related equipment upgrades and manufacture’s replacement parts for the following systems:

Scope:

1.1-1 The objective is to obtain a maintenance program, technical support, programming, and emergency / non-emergency repair service in accordance with the specification guidelines, terms and manufacture’s recommendations for the Appalachian Fruit Research Station (direct management systems) security/controls/monitoring/dialer systems.

1.1-2 The quality of service required in this document shall meet or exceed each manufacture’s guidelines, Contracting Officer Representative (COR) requirements and contract requirements.

1.1-3 The Contractor must be capable of service, test, repair, calibrate and provide the necessary manufacture’s parts and vital components for the following equipment and software programs:

1.1-3.1 EcoStruxure BMS by Schneider Electric Software 1.1-3.2 Enterprise Server 1.1-3.3 Spacelogic AS-P Network Controllers 1.1-3.4 I/A Series Field Controllers Service Requirements:

2.0-4 The Contractors’ and/or representative must make the COR aware of any problems, repairs, safety issues, upgrades, equipment replacements and/or programming issues to the facility direct management systems.

2.0-4.1 The Contractor and/or representative must receive authorization from the COR before making any repairs, upgrades, equipment replacement and/or adjustment to any of the facility direct management systems and/or related components.

2.0-4.2 The Contractor must ensure the facility security systems are working properly and continuously to maintain multiple security levels at the facility.

2.0-4.3 The Contractor must check all security points, alarm points, and/or specific trouble points as requested by the COR during preventative maintenance schedule service.

3.0 Schedule:

3.0-2.1 Emergency Service; an unexpected, serious occurrence or situation urgently requiring prompt action within two (2) hours of being notified.

3.0-2.2 Non-Emergencies; unexpected occurrence requiring attention within twenty- four (24) hours of being notified.

3.0-2.3 Service Upgrades; service requested for replacement or upgrades to any of the direct management systems or equipment shall be completed within the agreed upon schedule approved by the COR and Contracting Officer.