1230344-event.pdf
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- Attached to
- Bakery Mixes and Related Items
- Solicitation number
- 005-RFB-1047-2024
- Issued by
- Clinton County, Iowa
About this file
This document is a Request for Bids (RFB) issued by the State of Iowa through the Iowa Management of Procurement and Contracts (IMPACS) system for Bakery Mixes and Related Items. The solicitation seeks a single vendor to provide various bakery mixes, including 15 different cake mix varieties (White, Devils Food, Yellow, Carrot, Creme, Lemon, Strawberry, Spice, Pound, Banana, Blueberry), along with additional items such as Brownie Mix, Corn Bread/Muffin Mix, Muffin Mix, and Pancake and Waffle Mix. The bid opens on 5/6/2024 at 1:00 PM CDT and closes on 5/29/2024 at 1:00 PM CDT, with the contract term being one year from the award date. The State reserves the option to renew the contract for up to two additional annual extensions, and the resulting contract will be available to all State Agencies.
The solicitation requires vendors to provide 50-pound bags or comparable quantities of bakery mixes, with specific instructions to add water only except where noted. The procurement uses the commodity code 39300 for staple grocery and grocer's miscellaneous items. Vendors must comply with various terms, including an administrative fee of 1.00% on all sales, quarterly sales reporting, and potential availability to political subdivisions and nonprofit entities. The bid allows for the contract to be used by public entities like cities, counties, and schools, as well as nonprofit organizations qualifying under IRS § 501(c) provisions. Payment terms include a 60-day invoice payment period, and the State prefers to use its Purchasing Card Program (Pcard) for transactions.
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Other files
| File | Type | Posted |
|---|---|---|
| Exceptions Form RFB.docx | DOCX document |
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Text version
05 June 2024
Bakery Mixes and Related Items The State of Iowa is seeking a single Vendor to provide Bakery Mixes and Related Items.
05 June 2024
Open 5/6/2024 1:00 PM CDT Type RFB - Request for Bids Close 5/29/2024 1:00 PM CDT Number 005-RFB-1047-2024 Currency US Dollar
Sealed Until 5/29/2024 1:00 PM CDT
Contacts Randy Bennett randy.bennett@iowa.gov
Phone +1 515-322-1210
Commodity Codes Commodity Code Description
39300 FOODS: STAPLE GROCERY AND GROCER'S MISCELLANEOUS ITEMS
05 June 202405 June 202405 June 202405 June 202405 June 202405 June 202405 June 202405 June 202405 June 2024 mailto:randy.bennett@iowa.gov
The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.
It is advised to "Save Progress" often and especially after uploading documents.
NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.
NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.
Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).
Contract Term
The term of the contract will begin upon award and the contract will be for one year.
The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to two annual extensions. The resulting contract will be available to all State Agencies.
Description
Required to View Event
Prerequisites Required to Enter Bid
1. Bidder shall read and authorize to release information for the Bid submitted.
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Buyer Attachments
1. Exceptions Form RFB.docx
05 June 202405 June 202405 June 202405 June 202405 June 202405 June 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjMwMzQ0LTEzNDg1NzQ3NjdFeGNlcHRpb25zIEZvcm0gUkZCLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1: Form of Bid
Instructions:
Bidder will read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form in the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.
1.1 Enter the Bidder's contact name, telephone number, email address and shipping address for questions regarding this solicitation.
1.2 Enter the Bidder's State or Foreign Country of Residence.
1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".
1.4 Bidder shall read, fill-out and upload the Terminations, Litigation, Debarment document.
1.5 Is the Bidder requesting confidential treatment of specific information?
1.6 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.
1.7 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?
Group 2: Terms and Conditions
Instructions:
Bidder will read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form in the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.
2.1 Bidder shall read the RFB Definitions and enter a response.
2.2 Bidder shall read the Administrative Terms and enter a response.
2.3 Bidder shall read the Contract Terms and Conditions and enter a response.
2.4 Bidder shall read the Specification Terms and enter a response.
2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.
2.6 Bidder shall read the Insurance Requirements and enter a response.
2.7 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.
2.8 Nonprofit Entities - The resulting Contract will be made available to nonprofit entities that qualify under I.R.S. § 501 (c) provisions. Bidder shall enter a response.
2.9 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.
2.10 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.
Group 3: Payment Terms
Instructions:
Bidder will read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form in the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.
3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?
3.2 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.
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Product Line Items Product Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Cake Mix - White, 50 lbs. 1 CS - Case
Add water only except were noted. 50lb bag or comparable.
Last years purchases: 20 Cases
Brand - Package Size -
Shelf Life -
P2 Cake Mix - Devils Food, 50 lbs. 1 EA - Each
Last years purchases: 30 Cases
P3 Cake Mix - Yellow, 50 lbs. 1 EA - Each
Last years purchases: 40 Cases
P4 Cake Mix - Carrot, 50 lbs. 1 EA - Each
Last years purchases: 0 Cases
P5 Cake Mix - Creme, 50 lbs. 1 EA - Each
Last years purchases: 30 Cases
P6 Brownie Mix, 50 lbs. 1 EA - Each
P7 Corn Bread/Muffin Mix, 50 lbs. 1 EA - Each
P8 Muffin Mix, 50 lbs. 1 EA - Each
P9 Pancake and Waffle Mix 1 EA - Each
P10 Cake Mix - Lemon, 50 lbs. 1 EA - Each
P11 Cake Mix - Strawberry, 50 lbs. 1 EA - Each
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Last years purchases: 22 Cases
P12 Cake Mix - Spice, 50 lbs. 1 EA - Each
Last years purchases: 10 Cases
P13 Cake Mix - Pound, 50 lbs. 1 EA - Each
P14 Cake Mix - Banana, 50 lbs. 1 EA - Each
P15 Cake Mix - Blueberry, 50 lbs. 1 EA - Each
Last years purchases: 15 Cases
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Service Line Items Service Line Items
There are no Items added to this event.
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