Galvin_Crossing_Pre-Bid_Mtg--Site_Showing_Notes.pdf

Galvin Crossing

Pre-Bid/Site Showing Notes – August 17, 2008 (10am EST)

Contactors:

Darren Gleitz – MTM Ent.

Ray Ragland – DK Bast Foundation

Todd Roberts – ERS Inc.

Dean Smith – Hale Contracting

Calvin Smith - Smith Brothers Excavating

NRCS:

Tony Roop (took notes)

Eric Phillips

Paul Veech

Kenney Copes

Troy Williams

Dale Vaughn

Jordan Campbell

Nancy Harris (Teleconferenced in)

Nancy Harris comments:

Had contractors ensure they wrote their emails down on the sign in sheet

Had all present introduce themselves

Gave her email to all

Stated quote number

Explained why we were doing quotes

Advised contractors that they needed a Dunns number and had to be registered with sams.gov

Discussed the project description

Stated the estimated cost range

Explained that any comments made during the site visit are not legally binding and that the specifications were overriding of any comments made.

Hale contracting stated that they were not registered with sams.gov

Stated that job specifications were posted on 15 Aug. 2018

Informed the contractors that quotes were due by 11 Sep. 2018

Discussed the Solicitation Clause and reminded contractors that they were estimated quantities

Discussed the Buy American Act

Stated that liquidated damages does not apply

Discussed construction wage rate

Advised contractors that the winning bidder would need to email invoices to Nancy or Alan before submitting

Stated that Alan Goble would be the main point of contact.

Alan comment at site Alan explained that work is in a creek that could flash flood with waters getting as high as the adjacent road. Alan advised contractors to not park equipment in around the creek because of this risk.

Questions/Responses at site showing Is the concrete road formed? The drawings adequately show vertical concrete sides that can only be accomplished with forms.

Is the current water level normal pool level? Based on several visits made by NRCS during the past year, the water is about 6 inches higher than usual.

Can they dig a ditch to dewater the site? No. Stream banks and trees are not to be disturbed other than that required for abutment RCC key-in construction.

Does the roller compacted concrete (RCC) have to all go in at the same time? No. If not placed at the same time, cold joint treatment will be required in accordance with the specifications.

Do the boulders under the new concrete road have to come out? No. This is addressed in plan & specs.

Where does the spoil have to be disposed of? Off site at a location of contractors choosing.

Does the debris removal extend 175 feet down stream? To the limits and extents indicated on the plans.

How long does the RCC have to set up before water can flow across it? The specifications has this answered.

Is the bonding agent required if you can get all of the RCC installed in one day? The specifications has this answered.

What kind of bedrock is the RCC going to sit on? The plans indicate an interbedded limestone and shale.

How deep do the contractors have to dig down where the RCC is being placed? The plans indicate approximate depths to rock. The deepest is estimated less than 5 feet to bedrock.

Is quality control for the RCC provided by the contractor? Yes. See specifications.

Does a sub-contractor need to have a duns/sams.gov? Yes.

Does the access road have to have a curb? See drawings for cross section of concrete road.

How are the contractors to dewater the site? By staging RCC placement and/or pumping.

How is the 30 day time limit adjusted for inclement weather? The NRCS inspector will make the call if stream flow is too high or if weather is too bad to safely and effectively proceed with construction.