12288_Intent to Award_Kittleson.pdf
PDF 304 KB Posted
- Attached to
- RFQ - Scott SCBA Equipment
- Solicitation number
- S-26000-00012287
- Issued by
- Oregon
About this file
This is a Notice of Intent to Award issued by the Oregon Department of Transportation (ODOT) Procurement Office for a Work Order Contract to provide personal services for the OR141 2024-2027 ADA Curb Ramps project in Durham. Kittleson & Associates Inc. was selected as the top-ranked firm among six proposers and will proceed to negotiations for the Statement of Work (SOW), schedule of performance, and costs. The notice was issued on July 23, 2025, and establishes a negotiation timeline requiring completion of the SOW within 5-10 business days, submission of a Breakdown of Costs (BOC) within 5-10 business days thereafter, and overall negotiations anticipated to conclude within 15-20 business days. No work is authorized until the Work Order Contract is fully executed and the consultant receives a written Notice to Proceed from the ODOT Project Manager, Jen Bachman. The contract term spans 2024-2027, with renewal options subject to performance and funding availability.
The Breakdown of Costs must demonstrate subcontractor utilization to meet the Disadvantaged Business Enterprise (DBE) goal specified in the Mini-Solicitation. Award submittal requirements include billing rate information, cost disclosure questionnaire, certificates of insurance, list of subconsultants, responsibility inquiry form, and quality plan if required. Kittleson & Associates achieved a total score of 336 with an average score of 112 out of the six proposers evaluated. The negotiation schedule allows for mutual agreement on additional time if good faith negotiations cannot meet the established timeline; however, if agreement on costs, tasks, or other requirements cannot be reached within the specified period, ODOT reserves the right to terminate negotiations and proceed with the next highest-ranked firm. Funding sources and specific contract amounts are not detailed in this notice.
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Other files
| File | Type | Posted |
|---|---|---|
| Oregon Standard Terms Conditions v2021~2.pdf | ||
| OregonBuys Vendor Formal Solicitation Response~1 (1).pdf |
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Text version
Department of Transportation Procurement Office
355 Capitol St NE, MS#3-3 Salem, OR, 97301
Phone: (503) 986-2710 Fax: (503) 986-5790
SENT VIA EMAIL
OREGON DEPARTMENT OF TRANSPORTATION
Notice of Intent to Award DATE: July 23, 2025
TO: Kittleson & Associates Inc.
SUBJECT: S-73000-00012288, OR141 2024-2027-ADA Curb Ramps (Durham)
Kittleson & Associates Inc. is the top ranked firm selected for negotiations of a Work Order Contract (WOC) to provide Personal Services as specified in the above referenced Mini- Solicitation. The scores and rankings of all Proposers are shown in the score matrix accompanying this notice. The award submittal requirements stated in the Mini-Solicitation are summarized on Attachment 1 of this notice.
Jen Bachman will be the ODOT Project Manager (PM) for this Project. ODOT’s PM will initiate contact with Consultant and will be the primary contact for negotiation of the statement of work (SOW), schedule of performance and costs under the WOC. Following discussion and agreement on the SOW, a Breakdown of Costs (BOC) must be completed (using the BOC, BOC-CPFF or BOC- NBR as applicable) and submitted to ODOT’s PM. A BOC must demonstrate subcontractor utilization to meet the Disadvantaged Business Enterprise (DBE) goal set forth in the Mini- Solicitation. To set expectations for the contracting phase, listed below is a schedule for completing the SOW, preparing a BOC, completing negotiations, and securing approvals for both the Consultant and ODOT to follow:
Activity Responsible Party Business Days
N eg ot ia tio ns
Establish work session to discuss the SOW with Consultant
ODOT PM Within 5-10 days of this notice (days depend on size and complexity of the project) Respond to work session with comments/edits to SOW Consultant Within 5 days of work session Respond to SOW comments/edits ODOT PM / OPO Within 3 days of receipt of Consultant comments/edits
Submission of BOC / Billing Rates Consultant Within 5-10 days of final ODOT scope (days depend on size and complexity of the project)
Activity Responsible Party Business Days Respond to BOC, billing rates, negotiate, and
Submit for legal sufficiency
ODOT PM / OPO
OPO
Within 5-10 days of Consultant submission of the BOC (days depend on the size and complexity of the project) Legal Sufficiency OPO, ODOT PM, and DOJ Within 15 (Mini- Solicitation) & 20 (Formal) days of submission by ODOT PM Signature routing and execution OPO, Consultant, and ODOT Expenditure Authority (if required)
Within 6-8 days from initial routing
Issue Notice to Proceed (NTP) ODOT PM 1 day after execution
Negotiations are anticipated to be completed (ready to submit to for legal sufficiency) within the schedule set forth in this notice.
If the schedule for negotiations cannot be met and the Consultant and ODOT are negotiating in good faith, additional time may be mutually agreed upon.
If agreement on costs, tasks, or other WOC requirements cannot be reached within this time frame, ODOT may terminate the negotiations and begin negotiations with the next highest ranked firm as provided in the solicitation and governing Oregon Administrative Rules (OARs).
Note that no work is authorized until the WOC is executed and Consultant has received a written NTP from the ODOT PM.
ODOT would like to thank each Proposer for your time and efforts in preparing a response to this solicitation.
Sincerely, Katie Bighill Contract Specialist, OPBC Bighill, OPBC
Contract Specialist | ODOT Procurement Office MS 33
355 Capitol Street NE
Attachment 1 – Award Submittal Requirements
Please email to me, the Contract Coordinator, the following items:
• Billing Rate Information if different than what is on file with ODOT
• Cost Disclosure Questionnaire
• Breakdown of Costs
• Certificates of Insurance
• COI Disclosure
• List of Subconsultants
• Responsibility Inquiry form
• Quality Plan if required
Attachment 2 – Scores and Rankings of all Proposers
MRFP : S-73000-000112288 PROJECT: OR141 2024-2027-ADA Curb Ramps (Durham)
FIRM TOTAL AVERAGE SCORE RANK
EMERIO DESIGN 296 99 5
CENTURY WEST 331 110 2
AKS ENGINEERING 314 105 4
OTAK 293 98 6
KITTLESON & ASSOCIATES 336 112 1
HHPR, Inc. 323 108 3
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