FBO_10_Attachment_2_to_Amendment_001_Pre-Teleconference_and_Site_Visit_Agenda_COR_CI_Contractors.pdf

Pre-Teleconference/Conference and Site Visit

WELCOME

CONTRACTING OFFICER

References:

• FAR Clause 52.236-27 Site Visit (Construction)

• FAR Clause 52.236-2 Differing Site Conditions

• FAR Clause 52.236-3 Site Investigations and Conditions Affecting the Work

INTRODUCTIONS

USDA NRCS Representatives:

• Danny Mandell, Contracting Officer;

• Mark Hauser, Contracting Officer Representative (COR);

• Daniel Strangeland, Alternate Contracting Officer Representative (COR);

• Ray Jones, Construction Inspector (CI);

• Marion Jones, Alternate Construction Inspector (CI).

PLAN OF ACTIVITIES

1. Short meeting to discuss Solicitation Terms and Conditions, and Specifications

2. Planned/Organized Site Visit (Construction)

3. Anticipated Duration: 2 – 3 hours

TYPE OF CONTRACT AND SET ASIDE

SOLICITATION NO. 121A2318Q0042

PROJECT DESCRIPTION: GUTHRIE WRP WETLAND ENHANCEMENT COUNTY OF GRAVES,

STATE OF KENTUCKY

TYPE OF PROCUREMENT: REQUEST FOR QUOTATION (RFQ)

TYPE OF SET-ASIDE: TOTAL SMALL BUSINESS

NAICS CODE: 237990 OTHER HEAVY AND CIVIL ENGINEERING CONSTRUCTION

SIZE STANDARDS: $27.5 million (3 years average receipts)

ESTIMATE PRICE RANGE: $25,000 - $100,000

Attachment 2 to Amendment 001 Pre-Teleconference/Conference and Site Visit Agenda

121A2318Q0042 Guthrie WRP Wetland Enhancement County of Graves, State of Kentucky

Dated: September 7, 2018

GENERAL STATEMENT: SOLICITATION REQUIREMENTS

System for Award Management Registration (CO) FAR PART 52.204-7 System for Award Management (SAM).

1. Requires that a prospective awardee shall be registered. Meaning, in an “ACTIVE” status, in the SAM Database prior to award, during performance of the contract, through final payment of any contract resulting from this solicitation.

2. Go directly to www.sam.gov, registration is FREE!

Note: If you google it, instead of going directly to www.sam.gov, you will get a different entity that will be more than happy to register your company in SAM, but there is a catch, they will charge you anywhere from $500 to $1000, so don’t “google” go directly to www.sam.gov.

3. Annual Representations and Certifications The NAICS code for this requisition is 237990, small business size standards is $27.5 million.

Performance Time: The performance time for this project is 19 Calendar days RE: FAR Part 52.211-10 Commencement, Prosecution, and Completion of Work.

a. MAXIMUM WORK WEEK:

(1) Which shows Holidays that you are not allowed to work on and;

(2) Holidays that you are permitted to work on (contractor must submit a letter to CO requesting to work on these holidays at least 5 calendar days in advance of that holiday)

Bonding Requirements…..

FAR Part 52.228-2 Additional Bond Security (Oct 197) AGAR 452.232-70 Reimbursement for Bond Premiums-Fixed Price Construction

UPON AWARD ONE OF THE FOLLOWING TWO ALTERNATIVE PAYMENT PROTECTIONS WILL BE

REQUIRED.

(i) A Payment Bond;

(ii) An Irrevocable Letter of Credit (ILC).

52.246-12 Inspection and Acceptance All work shall be conducted under the general direction of the Contracting Officer/COR and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(a) The Contracting Officer or the Contracting Officer’s duly authorized representative will inspect and accept the work, supplies, and/or services to be provided under this contract.

52.211‐10 Commencement, Prosecution, and Completion of Work (Apr 1984) The Contractor shall be required to (a) commence work under this contract within 5 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 19 calendar days (as mentioned early). The time stated for completion shall include final cleanup of the premises.

Attachment 2 to Amendment 001 Pre-Teleconference/Conference and Site Visit Agenda

121A2318Q0042 Guthrie WRP Wetland Enhancement County of Graves, State of Kentucky

Dated: September 7, 2018 http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/

FAR 52.236-1 Performance of Work Work to be performed by Prime Contractor, the contractor shall perform, with its own organization, work equivalent to at least 50 percent of the value of the work of the contract, not including the cost of materials, with its own employees.

Subcontracts (Labor Standards). Requires contractor to flow down certain labor clauses in their subcontracts and ensure that subcontractor employees are also paid not less than the minimum wage rate and fringe benefits stated in the wage determination. (let me know so I can send you the form which needs to be completed and return to me for approval…SF 1413 Statement and Acknowledgement)

52.242‐14 Suspension of Work (Apr 1984)

(a) The Contracting Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Contracting Officer determines appropriate for the convenience of the Government.

52.249‐70 Time Extensions for Unusually Severe Weather. (Nov 2013)

CONTRACT ADMINISTRATON DATA

Contracting Officer’s Authority Contracting Officer’s Representative

PAYMENT PROCESSING

FAR part 52.232-16 Progress Payments (Apr 2012) FAR Part 52.232-25 Prompt Payment (Oct 2008) FAR Part 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) Invoices must be submitted electronically through the United States (US) Department of Treasury’s Invoice Processing Platform (IPP) or the Contractor must be willing to accept payment by Government Purchase Card.

Contractor must use the IPP website at https://www.ipp.gov, to register, access, and use IPP for submitting invoices. Contractor can call (866) 973-3131 for assistance.

NOTICE. Under this contract, invoices submitted by means other than IPP will not be accepted by the Contracting Officer, unless the CO have authorized alternate procedures in writing

1. PROCESS OF SUBMITTING INVOICES:

a. When submitting an invoice for payment, whether progress or final, invoices must first be submitted to the Contracting Officer Representative (COR) for review and approval before entering it in IPP.

b. CO will be the final approval of any invoice submitted in IPP, only when the COR has approved and certify the invoice and which constitutes acceptance of work completion.

c. Method/Submission of Payments will be in accordance with each item of work as stated in the Specifications.

121A2318Q0042 Guthrie WRP Wetland Enhancement County of Graves, State of Kentucky

Dated: September 7, 2018 https://www.ipp.gov/

52.236‐13 Accident Prevention (Nov 1991) – Alternate I (Nov 1991)

52.252‐4 Alterations in Contract (Apr 1984) Portions of this contract are altered as follows: 52.236-13 Accident Prevention is altered to include the following: NRCS Supplement to OSHA, Parts 1910 and 1926 Construction Standards Interpretations

Natural Resources Conservation Service Supplement to OSHA Parts 1910 and 1926 Construction Industry and Interpretations.

The contractor shall comply with OSHA (Occupational Safety and Health Administration) Parts 1910 and 1926, Construction Industry Standards and Interpretations, and with this supplement.

• SAFETY PROGRAM.

• PRECONSTRUCTION SAFETY MEETING.

• SAFETY MEETINGS.

• FIRST AID TRAINING and FIRST AID KITS.

• SIGNS AND DIRECTIONAL MARKINGS

• HARDHAT AREAS.

• POSTING. Signs at least 3 by 4 feet worded as follows with red letters (minimum 6 inches high) with white background shall be erected at access points to designated hardhat areas:

• CONSTRUCTION AREA -- HARDHATS REQUIRED BEYOND THIS POINT

These signs are to be furnished and installed by the contractor at entries to shops, construction yards, and job access points.

AGAR 52.236‐72 Use of Premises (Nov 1996)

(a) Before any camp, quarry, borrow pit, storage, detour, or bypass site, other than shown on the drawings, is opened or operated in USDA land or lands administered by the USDA, the Contractor shall obtain written permission from the Contracting Officer. A camp is interpreted to include a campsite or trailer parking area of any employee working on the project for the Contractor.

(b) Unless excepted elsewhere in the contract, the Contractor shall (i) provided and maintain sanitation facilities for the work force at the site and (ii) dispose of solid waste in accordance with applicable Federal, State, and Local regulations.

AGAR 452.236‐73 Archaeological or Historic Sites (Feb 1988) If a previously unidentified archaeological or historic site(s) is encountered, the Contractor shall discontinue work in the general area of the site(s) and notify the Contracting Officer immediately.

AGAR 452.236‐74 Control of Erosion, Sedimentation, and Pollution (Nov 1996)

(a) Operations shall be scheduled and conducted to minimize erosion of soils and to prevent silting and muddying of streams, rivers, irrigation systems, and impoundments (lakes, reservoirs, etc.).

(b) Pollutants such as fuels, lubricants, bitumens, raw sewage, and other harmful materials shall not be discharged on the ground; into or nearby rivers, streams, or impoundments; or into natural or man-made channels. Wash water or waste from concrete or aggregate operations shall not be allowed to enter live streams prior to treatment by filtration, settling, or other means sufficient to reduce the sediment content to not more than that of the stream into which it is discharged.

(c) Mechanized equipment shall not be operated in flowing streams without written approval by the Contracting Officer.

121A2318Q0042 Guthrie WRP Wetland Enhancement County of Graves, State of Kentucky

CLAUSES

FAR Part 52.225-9 Buy American – Construction Materials All construction materials used by the contractor shall be domestic (U.S.)

52.223‐1 Biobased Product Certification (May 2012) As required by the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005 (7 U.S.C. 8102(c)(3)), the offeror certifies, by signing this offer, that biobased products (within categories of products listed by the United States Department of Agriculture in 7 CFR part 3201, subpart B) to be used or delivered in the performance of the contract, other than biobased products that are not purchased by the offeror as a direct result of this contract, will comply with the applicable specifications or other contractual requirements.

52.223‐2 Affirmative Procurement of Biobased Products Under Service And Construction Contracts (Sep 2013)

(a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)-designated items.

(A) Information about this requirement and these products is available at http://www.biopreferred.gov .

52.236‐7 Permits and Responsibilities (Nov 1991) The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

AGAR 452.232‐70 Reimbursement for Bond Premiums‐‐Fixed‐Price Construction. (Nov 1996) The Contract Price includes the total amount for premiums that the Contractor attributes to the furnishing of performance and payment bonds required by the contract. Reimbursement for bond premiums under the clause at FAR 52.232-5, Payments Under Fixed-Price Construction Contracts, shall not cover any amount therefore not included in the contract price.

CONTRACTING OFFICER REPRESENTATIVE

Items of Work for Selected Specifications

Surveying/Site Layout (COR) FAR Part 52.236-17 Layout of Work NOTE: Explain who will be responsible for surveys related to original site layout, quantity determinations, construction control and final inspection, i.e. (if applicable)

- Identify the reference markers that will be used to establish line and grad for the work

- describe any qualifications required for Contractor’s surveying personnel (if applicable), 121A2318Q0042 Guthrie WRP Wetland Enhancement County of Graves, State of Kentucky

Ingress/Egress Roads.

Identify the official ingress/egress roads and the conditions of these roads expected on completion of the project.

NOTE. Contractor is expected to leave the ingress/egress roads in “as good or better” condition than they found them.

Work Limits (if applicable) Show the approximate work limits for the project site and explain that they are to confine all work, storage and parking to the identified work limits.

Clearing Limits (if applicable) Identify how the clearing limits will be marked in the field. Identify any specific areas that are not to be cleared and how they will be protected.

Borrow Areas (if applicable) Identify the location of the borrow areas and any notable requirements for borrowing materials.

Waste Areas (if applicable) Identify the designated waste area and any special requirements

Utilities (if applicable) Point out any known underground or overhead utilities within the work area and point out any contractual or state/local requirements for contracting utility owners or a one-call notification system.

NOTE. Contractors are responsible for all permits and dig test requirements.

Any Other Site Specific Concerns (COR) (if applicable)

CONCLUSION

CONTRACTING OFFICER

Request for Quotation (RFQ) Preparation Summary

REQUEST FOR QUOATION (RFQ) PROCUREMENT PROCESS

- Estimated Price Range $25,000 - $100,000

- Quote Submission. You may mail your quote packet to:

(1) USDA NRCS Texas State Office Attention: Danny Mandell, Contracting Officer 101 South Main Street, Suite 200 Temple, Texas 76501

(2) QUOTES Due Date: September 21, 2018 1:00 pm (CDT)

(3) Write down the solicitation number on your bid packet: 121A2318Q0042

EMAIL QUOTES WILL BE ACCEPTED, danny.mandell@wdc.usda.gov

121A2318Q0042 Guthrie WRP Wetland Enhancement County of Graves, State of Kentucky

Dated: September 7, 2018 mailto:danny.mandell@wdc.usda.gov

ADDITIONAL INSTRUCTIONS ‐ PREPARATION OF QUOTES

Prospective Offerors are reminded to:

1. Complete the PRICING SCHEDULE

2. Complete Standard Form (SF) 1442, Solicitation, Offer, and Award

• Blocks 14, 15, 16, 17, and 18

• Signed and date Blocks 20a, 20b, and 20c

3. Acknowledge all amendments (if any) on Block 19, of the SF 1442

4. Complete all other representations and certifications required by Section K (if you have not registered in SAM.gov, or if you do not have that specific NAICS code: 237990)

5. Provide your DUNS number in Block 10, of the SF 1442

6. 52.204-8 Annual Representations and Certifications (Oct 2016) see paragraph (b)(Page 29)

8. Completed 52.209-7 Information Regarding Responsibility Matters (JUL 2013) (page 32)

9. Completed 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (FEB 2016), (page 33)

121A2318Q0042 Guthrie WRP Wetland Enhancement County of Graves, State of Kentucky