1218661-event.pdf
PDF 392 KB Posted
- Attached to
- Food Service for First Judicial District
- Solicitation number
- 005-RFB-0955-2024
- Issued by
- Dubuque County, Iowa
About this file
This is a Request for Bids (RFB) issued by the First Judicial District in Iowa for food service across multiple residential facilities. The solicitation seeks a single bidder to provide meals including breakfast, lunch, dinner, and special diet meals for four facilities: West Union Residential Facility (48 beds), Waterloo Residential Facility (154 beds), Waterloo Women's Center for Change (45 beds), and Dubuque Residential Facility (80 beds). The contract term is from July 19, 2024 to July 18, 2025, with the bidder's service start dates varying by location - August 1st for the initial facility and August 14th for the additional facilities. The state reserves the option to renew the contract for up to five additional annual extensions.
The solicitation requires the winning bidder to pay a 1.00% administrative fee on all sales, provide quarterly sales reports in Microsoft Excel, and comply with state payment terms of 60 days per Iowa Code. Bidders must meet various prerequisites including completing forms on terminations, litigation, and debarment, and agreeing to FOB Destination, Freight Prepaid shipping terms. The bid was released on April 1, 2024, with responses due by April 17, 2024 at 1:00 PM CDT. The primary contact for the solicitation is Randy Bennett, who can be reached at randy.bennett@iowa.gov or +1 515-322-1210.
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Text version
17 April 2024
Food Service for First Judicial District First Judicial District is seeking bids for a single Bidder to provide Food Service
17 April 2024
Open 4/1/2024 1:00 PM CDT Type RFB - Request for Bids Close 4/17/2024 1:00 PM CDT Number 005-RFB-0955-2024 Currency US Dollar
Sealed Until 4/17/2024 1:00 PM CDT
Contacts Randy Bennett randy.bennett@iowa.gov
Phone +1 515-322-1210
Commodity Codes None Added
17 April 202417 April 202417 April 202417 April 202417 April 202417 April 202417 April 202417 April 202417 April 2024 mailto:randy.bennett@iowa.gov
The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.
It is advised to "Save Progress" often and especially after uploading documents.
NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.
NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.
Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).
Contract Term
The term of the contract will begin 7/19/2024 and end on 7/18/2025.
The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to five annual extensions.
This contract will begin on 07/19/2024 but the bidder will start serving date will be as shown below.
August 1st
And the one we want to add:
West Union Residential Facility 500 S Pine West Union, Iowa 52175
48 Bed Facility
August 14th
Waterloo Residential Facility 314 E 6th Street Waterloo, Iowa 50704
154 Bed Facility
Waterloo Women's Center for Change 1515 LaFayette St Waterloo, Iowa 50703 -
45 Bed Facility
Dubuque Residential Facility 1494 Elm Street Dubuque, Iowa 52001 80 bed facility
Description
Required to View Event
Prerequisites Required to Enter Bid
17 April 2024
1. Bidder shall read and make certifications of the their Bid.
2. Bidder shall read and authorize to release information for their Bid.
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Buyer Attachments There are no Buyer Attachments added to this event.
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Questions Required Questions
Group 1: Form of Bid
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.
1.2 Enter the Bidder's State or Foreign Country of Residence.
1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".
1.4 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.
1.5 Is the Bidder requesting confidential treatment of specific information?
1.6 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.
1.7 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?
Group 2: Terms and Conditions
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
2.1 Bidder shall read the RFB Definitions and enter a response.
2.2 Bidder shall read the Administrative Terms and enter a response.
2.3 Bidder shall read the Contract Terms & Conditions and enter a response.
2.4 Bidder shall read the Specification Terms and enter a response.
2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.
2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.
2.7 Bidder shall read the Insurance Requirements and enter a response.
2.8 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.
2.9 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.
Group 3: Payment Terms
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?
3.2 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.
Group 4: Statement of Work Instructions:
4.1 Bidder complies with Statement of Work
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Product Line Items Product Line Items
1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Breakfast 1 EA - Each per meal
P2 Lunch 1 EA - Each per meal
P3 Dinner 1 EA - Each per meal
P4 Special Diet Meals 1 EA - Each per meal
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Service Line Items Service Line Items
There are no Items added to this event.
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